CorrespondenceChanhassen Fire Department Monthly City Council Update dated March 18, 2003.
Chanhassen Fire Department Fire and Reso~ Call Sheet dated March 3 - 9, 2003.
Chanhassen Fire Depaxtment FLre and Rescue Call Sheet dated March 10 - 16, 2003.
Memo from Carver County Office of Risk/Emeagtmcy Manageax~'nt dated March 14, 2003.
Minutes from the Carver County Board of Commissiongrs dated March 3, 2003.
CityWorks article dated March 2003.
Minutes from the Chanhassen Public Library Progress Meeting g36 d~t~l March 6, 2003.
Letter from MnAPA to Kate Aanenson dated March 6, 2003.
City of Chanhassen Hydrant Flushing Notice.
Memo to Mayor and City Council from Brace DeJong dated lVlamli 19, 2003.
CHANHASSEN FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Minnewashta Station No. 2 · Phone 474-7094
TO:
Todd Gerhardt, City Manager
FROM:
John Wolff- Fire Chief
Greg Hayes- l~t Assistant Chief
Mark Littfin- 2~ Assistant Chief
DATE: March 18, 2003
SUBJ: Monthly City Council Ulxtate
On Monday night the Fire Department will be conducting medical skills testing for
recertification; and therefore, I will not be able to attend the Council meeting. However, this
report will provide you with a monthly update.
Fire Department Overview:
Staffing is currently at 41 out of an eligible 45.
summer of 2003.
We hope to start our recruit fuefighter class by
The fire department has been quite busy with call activity since January 1, 2003. While 2002
saw a 15% drop in call activity for the year, it appears 2003 is starting off at a record pace. Calls
are up 32% year to date.
The fire department supports moving forward with the proposed enhancement to the 800 mhz
radio system "backbone" by placing a repeater on the Chanhassen Water Tower at Highway 41
just south of Highway 5. This proposed enhancement would improve reception and transmission
capabilities in large commercial buildings in our city.
Fire Training/Emergency Management:
Currently, the Chanhassen Fire Department, in conjunction with the Carver County Hazardous
Materials Group, has been expanding their capabilities for responding to a Weapons of Mass
Destruction (WMD) event. A WMD event brings some unique challenges that are different from
a hazardous materials call; however, the same concepts apply. We have been able to enhance our
training, equipment and response concepts in plarming and responding to this type of event. In a
Mr. Todd Gerhardt
March 18, 2003
Page 2
WMD incident we would operate with a stronger law enforcement component. One example
would be crime scene preservation.
Through a federal initiative over the past 3 years we have secured grant monies to enhance our
response capabilities. The Chanhassen V~re Department has receiv~ over $60,000 in response
equipment. In addition to the Chanhassen Fire Department funding, other public safety and
public service agencies in Carver County have received additional funding and the equipment
has been placed at other hazardous materials resout~ location throughout the County.
In the event of a large hazardous materials emergency or WMD event, we have the following
resources that are available through the Minnesota State Duty Officer.
Chemical Assessment Team- 2 in the metro area and 1 fxom Mankato.
Emergency Response Team from St. Paul Fire Department.
Other hazardous materials teams available to us through our mutual aid agreements are:
Hopkins Fire Hazardous Materials Team
Shakopeed Savage Fire Hazardous Materials Team
Minneapolis Fire Hazardous Materials Team
Bloomington Fire Hazardous Materials Team
Plymouth/Maple Grove Fire Hazardous Materials Team
National Guard 55~ Civil Support Weapon of Mass Destruction Team located in the
Minneapolis Area.
Overall, we are very well prepared to respond to incidents that pose a threat in our jurisdiction.
Our future plans are to keep training to higher levels and enhance our response capabilities.
Fire Prevention: The Fire Dept. has been mailing out customer comment cards since January of
1998. We mail them out to our residents who have called 911 for assistance from the Fire Dept.
Such calls would include fires, medical emergencies, carbon monoxide alarms, and other
miscellaneous calls. Comment cards are not sent out to "sensitive in nature" calls. We will be
including a copy of the comments cards that are returned on a monthly basis for City Council
review. New construction inspections are on schedule. The fire sprinkler work is done on the
Arboretum Village townhouse project. There are 12 buildings that have residential fire
sprinklers. Itech products are moving from Chaska to 7600 Quattro Dr. Itech Products is a
plastic fabrication company. The final inspections will be taking place in the next few weeks.
St. Hubert's School expansion is going through fire alarms tests and is anticipating receiving a
certificate of occupancy around the end of April, early May. Overall, consmacfion is going well.
General Mills has started construction on their building expansion, and Powers Office building is
Mr. Todd Gerhardt
March 18, 2003
Page $
nearing completion. The new 2000 Minnesota State Fire Code will be adopted at the State level
by the end of Ma~h according to the State Fire Marshal's office, and in mm will be presented to
the City Council for adoption by the City. Greg and I are working on m-classifying our existing
buildings and working towards establishing an inspection schedule based on the hazard.
Budget:
No comments at this time. Just received the capital budget and are waiting on the operational
budget specifics. No reports received on YTD expenditures.
Other.'
We are in the process of writing our first draft of a proposal to apply for federal money made
available to individual fire departments from the $750M expected to be issued in 2003 Fire Act
Grant. We are evaluating our needs and are looking at the fire prevention area, fire training and
fire department operations areas as a focus of our grant proposal. Last year the Fire Department
was awarded approximately $17,900 to improve our first response capabilities for heart attacks.
CHANHASSEN=' FIRE DEPARTMENT
P.O. Box 97 · 7610 Lamdo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Mlnnewashta Sta~on No. 2 · Phone 474-7094
CUSTOMER COMMEN[ CARD
Response time
Appearance of personnel
Professional mannerism
:, Rrst aid skills
,,
ii Followl~mugh at end of call
~ Comments related to fire r~hting ectivide=:
' Were you kept informed of
fire fighting functions being performed?
Overall Rre Department performance
Excellent...
Good-
C°mmentS:c~' _~_.(~ ../)~
Name ~ Would you like a ~11~ up call?
Addre~ ~ ~~~~~' ~~/7
Phone ~. ~ ~~ ~ ~ ~
YesO No.l~
DATE OF C~! !-_
LOCATION OF C~ ~:
'P/PE OF
CHANHASSEN' FIRE DEPARTMEI~iT
P.O. Box 97 · 7610 Laredo Drive · Chanhass. eh, MN 55317
Bus. Phone 9,.34-9191 · Mlnnewashta Station No. 2 · Phone 474--7094
CUSTOMER COMMENT CARD
.,_..
Excellent '~ Good Fair Poor
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow through at end of call
Ware you kept informed of the
fire fighting functions being performed?
Overall Rre Oepamnent performance
Name .~~~
Address .,-1 ~ ? /
DATE OF GAg l._
LOCATION OF GIII -_
~v~ 'o~ cu~
CREW:
CHANHASSEN' FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Mlnnewashta Station No. 2 · Phone 474-7094
CLlSTOMER COMMENT CARD
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow l~rough at end of call
Excellent : Good Fair Poor
·
~ O O O '
Were you kept informed of 1he
fire fighting functions being performed?
Overall Rra Department performance
Comments:
Name Would you lika a follow up call?
Address t'/l~ 54,~ ,~ ~-~~ ; ~/j~/u/~$~.~/
Phone "
~ ~,.i. .. el ~ ,1 .~1,,. i : : ·
Yesl~ No[~
DATE OF CAll:
lOCATION OF CAi i:
CHANHASSI=N' FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen,MN 55317
Bus. Phone 934-9191 · Mlnnewashta Station No. 2 · Phone 474-7094
CUSTOMER COMMENT CARD
Excellent Good Fair Poor
Rasponsa time
AppearanceProfessional of personnel
mannerism
Rrst aid skills
Follow through at end of call
Comnxmto mimed to fire fighting activi~es:
Were you kept informed of the
fire fighting functions being performed?
Name_OJ3.rbt ~,~... Would you like a follow up call?
, Address ""[ ~,
Overall Rra Department performance
Commerr~ ' '
Yes I:1 No ~li~
Itlt'lE OF C/ill:
LOC/ti'iON OF C,~! I:
TYPE OF C/ul;
C. JLFW:
CHANHASSEN' FIRE DEPARTMEINT
P.O. Box 97 · 7610 Laredo Drive · .Chanhassen, MN. 55317
Bus. Phone 934-9191 · Mlnnewashta StaJ]on No. 2 · Phone 474-7094
CU~OMER
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow tflmugh at end of call
Were you kept informed of the
fire fighting functions being performed?
Excellent Good Fair Poor
"121 O O O
~ 0 o o
Overall Fire Deparl~ent performance
Comment=
YesO No I~l
i', Name ~xV~h/°u~ike a follow up call?
"~ ~ - -', -~ -*/io~~
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I]Ji. TE OF CiMl:
LOCATION OF CALL:
.
TYPE OF C/Ill.-
CREW:
CHANHASSEN' FIRE DEPARTMEI~IT
P.O. Box 97 · 7610 Lamdo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Minnewashta Station No. 2 · Phone 474-70.94
CusTOME~ COMMENT CABD
?
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow through at end of call
Were you kept informed of the
fire fighting functions being performed?
Excellent Good Fair Poor
:
·
·
Overall Rm Deparl~nent performance ~ O O O ~
Comm,n~ ~'3 ~.~V-_~,-...'~'c~.~'~,.~~, ._.. '~ ~,~,'.~ ~'~ ~.~.. .
Name Would you like~oilovv up call? Yes CI No ~
Address
.
CHANHA$SEN ' FIRE DEPARTMENT'
P.O. Box 97 · 7610 Laredo Drive · Cha~hassen, MN 55317
Bus. Phone 934-9191 · Mlnnewashta S1;a~on No. 2 · Phone 474-7094
· CUSTOMER COMMENT CARD
Response time
Appearance of personnel
Professional mannerism
First aid skills
Follow through at end of call
Excellent: Good Fair
Conummls related to tim lighting activities:
Were you kept informed of the
fire fighting functions being perforTned?
Overall Rra Department performance I~ O '
Comment~
Name /'~~",~- - Would you like a follow up call? Yes O N
Addrass,/.,/-.~O /l//~~ .~
I)~TE OF ~ll_-
LOCATION OF C~! ! -_
·
TYPE OF CMl:
-.
CIL-=W:
CHANHA$SEN ' FIRE DEPARTMENT
P.O. Box 97 · 7610 Lamdo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Minnewashta Station No. 2 · Phone 474-7094
CIJSI'0MER COMMENI' CARD
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills ,,~//~
Follow through at end of call
Worn you kept informed of the
fire fighting functions being performed1
Overall Rm Deparl~ent performance
Comments:
Excellent Good Fair
Poor
Name
Address
Would you like a follow up carl?
YesCI No~.~''
,,
,,
:: Phone
;: .
,.
·
DATE OF CA! !-_
LOCAi'iON OF C~! ! -_
.
~ OF C/il
i
CHANHASSEN' FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 5531'7
Bus. Phone 934-9191 · Minnewashta Station No. 2 · Phone 474-7094
CU~OME~ COMMENT CARD
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow through at end of cell
Were you kept informed of the
fire fighting functions being performed?
Excellent Good Fair Poor
Overall Rra Department performance
Comments:
; Name
! Address
.-
Would you like a follow up call?
YesO No~-~
Phone
1
· ...................................,........ ...................
DATE OF C/l~ ~:
LOCATION OF C~ ~ --
TYPE OF
!
CHANHA$SEN - FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen,.MN 55317
Bus. Phone 934-9191 · Mlnnewashta Station No. 2 · Phone474-7094
CUSTOMER P.,OMM CARD
!I .... Excellent Good Fair Poor :
Re,~ponse ~ma ~: :~ IZI IZI -...
A~aara'nce of personnel CI Q
ii Professionalmannerisrn.... .,~ . IZI IZI
Rrst aid skills ~4' El C3 CI :
~i Fallow tflmugh at end of call IZI Q :~
:1 :
:; Ware ~u ke~t informal of lha -'
!1 fire fighting functions being performed? El ~' Q
,.
il Name ~"~t?,-,tS .-~L~.~$ ' Would you liken follow up call? Yes~o
! ·
·
-'1
ll~t'i'E OF
L0CAi'iON OF CAm
TYPE OF
C.'LFW:
CHANHASSEN' FIRE DEPARTMENT
P.O. Box 97 · 7610 I. arm:io Drive · Chanhassen, MN 5,.~17
Bus. Phone 934-9191 · Mlnnewashta Station No. 2 · Phone 474-7094
CUSTOMER
Response time
Appesmnce of personnel
Professional mannerism
Rrst aid skills
Follow through at and of call
COMMENT CARD
Excellent Good Fair Poor
Were you kept informed, of the
fir~ fighting functions being performed?
Overall Rte De performance
Comments:
follow up call?
Y,,o Noj~
DATE OF CAll--
LOCATION OF CA! !:
CHANHASSEN' FIRE DEPARTMENT
P.O. Box 97 · 7610 Lareclo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Mlnnewash~ Station No. 2 · Phone 474-7094
~STOMER COMM~ ~4~RD
Response time
Appearance'of personnel
Professional mannerism
Rrst aid skills
Follow ~mugh at end of cell
Excellent Good Fair
Were you kept informed of the
fire fighting functions being performed?
.<.
Overall Rra Deparlznent performance
Comments:
Poor
Name ~' - youlika a follow up call? Yes13 No,]~
.... ~/ ~: ~
DATE OF CA~:
LOCATION OF CAI/.:
~ OF'
CREW:
CHANHASSEN ' FIRE DEPARTMEINT
P.O. Box 97 · 7610 Lareclo Drlv~ · Chanhassen, MN 55317
Bus. Phone 934-9191 · Mlnnewash~ Station No. 2 · Phone 474-7094
CUSTOMER COMMENT CARD
Excellent. Good Fair Poor
.
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow through at and of call
Were you kept informed of the
fire fighting functions being performed?
Overall Rra Department performance .
comm.= '~-~ ~- ~~'~
Name Would you like a follow up call?
Address
YesCI No'8~ .'\ i
..
Phone .... ~-
DATE OF C/tlw-_
LOCATION OF CALL=
~ OF CAll'-
CHANHASSEN' FIRE DEPARTMEIqT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Mlnnewashta Station No. 2 · Phone 474-7094
CUSTOMER COMMENT
· !AppearanceRaSp°nsotime personnel
of .:,, _:,
! Professional mannerism d[N'"'"'~'~
Follow through at end of call '
Were you kept informed of the
fire fighting functions being performed?
I
i ! Overall Firs D .~/a~nt performance
ii Commant~ '
ii Name ~L~ J~/-'4~~(~_. - ..,,..-
''''''''''''----'''''''---------------'--------------.------
DATE OF CA~; --
LOCATION OF Gal I:
IYPE OF CAU.:
CHANHASSEN · Fl'RE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Minnewashta Sta~on No. 2 · Phone 474-7094
CUSTOMER COMMENT CArD
Excellent Good Fair Poor
~' o o
:,:~ Overall Rrs Department performance .~ Q I~1 I~
ii Comments:
!! Rrst aid skils
:~ Follow through at and of call
c==,
Were l~u~i~3~ ~l~e
.. fire fighting functions being performed?
Name .l~f'l~ ~"~\t C~~~CO,,,'~ Wouldyo. u likoa follow up call? YesQ No~
· ..... -.-...........-............... a
· --==-- .... --===-=--==~-=== o=o=o==-o==o=-o===----===-.--===o=-= ....
DATE OF CALL:
LOCATION OF CA!
·
TYPE OF CALL:
CHANHASSEN' FIRE .DEPARTMENT
P.O. Box g"i · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 * Mlnnewashta Station No. 2 · Ph0ne'474-7094
cU~OM~ COMMENT CARD
Excellent
Response time
Appearance of personnel
Professional mannerism
Rrst aid skills
Follow l~mugh at end of call
Warn ~u ka~t informed of the
tiro figi~ing fun~fion~ baing por~rmad? 121
'-"~ID,~' ""
Good Poor
0 Q
CI
~ ,-.'
CI
CI
...
Fair
CI
CI
CI
CI
O O CI
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!
! Comments: ' '
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....................................................................... _. ......... ;, ............................................. :
I~TE OF ~II_-
LOCATION OF Cai ~ --
TYPE OF
Q
CHANHASSEN mE DEPARTMENT
FIREfRESCUE
.WEEK OF MARCH 3 - MARCH 9, 2003
Mon
Mon
Mort
Mort
Tues
Weds
Weds
Sat
Sun
Sun
3 8:24 AM
3 10:57 AM
3 1:12 PM
3 10:53 PM
4 2:38 AM
5 6:38 AM
5 5:49 PM
6 2:02 AM
6 6:25 AM
6 4:22 PM
6 9:43 PM
8 6:23 AM
9 2:00 PM
9 6:34 PM
Highway 101 & Hwy 212
Lotus Trail
Lake Drive East
Conestoga Trail
Lake Drive East
Sierra Trail.
Hwy 101 & Hwy 212
Audubon Road
Erie Avenue
Park Road
Santa Vera Dr & Kex~ Bd
Chanhassen Road
Imkeview Road East
Highway 7
Car aceid~t- cancelled, no injuries
Medical - dog bite
Meclieal - rapid heart beat
Possible chimney fire
Medical - chest pains
Smoke detectors sounding, no fire
Car aeddent-cancelled, no injuries
Medical - trouble breathing
Medical - chest pains
Medical- person passed oat
Car accident- no injuries
Car hit power pole, no injm'ies
Possible gas line break
Possible structure fire, unfounded
CHANHASSEN FIRE DEPARTMENT
FIRF_/RF~CUE
WEEK OF MARCH 10 - MARCH 16, 2003
Mon
Mon
Mon
Mon
Mon
Mon
Tues
Tues
Fri
Fri
Fri
Fri
Fri
Sat
Sun
Sun
102:04 AM
103:02 AM
107:11 AM
102:20 PM
10 5:05 PM
109:25 PM
112:35 AM
1110:39 AM
1112:22 PM
133:16AM
1310:24 AM
1311:11 AM
148:21 AM
1411:29 AM
146:48 PM
14 8:07 PM
14 9:56 PM
1512:22 PM
163:16 AM
164:16 AM
Chanhassen Hills Drive No
Santa Vera Drive
Mission Hill.~ Drive
Mission Hills Drive
Crreenbriar Drive
Lake Susan Hills Drive
Lake Susan Hills Drive
Highway 212
Arboretum Village Curve
Joshua Circle
Fawn Hill Road
Lake Drive West
Lake Drive West
West 79~h Street
Dakota AvedCheyenne Ave
West 79~ Street
Springfield Drive
West 78th Street
Santa Vera Drive
S~n Court
Smoke detector sounding, no fire
Medical - trouble breafffing
Fire alarm - false ~ no fire
Carbon Monoxide alarm
Medical- trouble breathing
Medical - seizures
Car accident with injuries
Water flow alarm, no fire
Medical--abdominal pain
Water flow alarm - no fire
Fire alarm--false alarm, no fire
Fire alarm- false alarm, no fire
Recreation fire
Car fire
Medical - person choking
Medical - di~culty breathing
Medical - possible ~art attack
Medical - poss~le diabetic ~'tion
CARVER
COUNTY
Date:
From:
Cc:
Re-'
Office of Risk/Emergency Management
Carver County Government Center
Administration Building
600 East Fourth Street
Chaska, Minnesota 55318-2102
Phone (952) 361-1528
Fax (952) 361 - 1342
March 14, 2003
RECEIVED
CITY OF OHANHA$$EN
Cities in Carver County
Townships in Carver County
School Districts in Carver County
Scott M. Gerber, Risk/Emergency Management Director
Carver County Board of Commissioners (via e-mail)
Carver County Administration (via e-mail)
Carver County Department Heads (via e-mail)
Carver County Emergency Management Contacts
Emergency Operations Planning and Homeland Security
As you are aware, emergency management in our Nation continues to change. This change brings opportunity
to continue to enhance our coordination, communications and teamwork in our emergency management and
Homeland Security areas.
In response to many inquiries regarding the Homeland Security Advisory System (HSAS) and actiom that local
governments should consider at the various levels, we have developed a chart to assist in our mitigation,
planning, response and recovery efforts. This chart/matrix has been sent by e-mail for your review and use. For
those who may not have reedved the matrix, a copy is also attached for your review and use.
With this planning guidance, the State has also instituted a reporting system to assist the State (and all of us) in
having a snapshot of activities going on around the state. Thi.n system will enable the State to provide current
information to the variety of agencies interested in Homeland Security. The new system is called the DEM-
Information Reporting System (DEM-IRS). It is a one-page form adapted from the Y2K ICRS format, whereby
the County collects information from the cities/townships/schools/others about critical infrastructure, etc. and
submits one report to the State. The frequency of the report submission is based on the alert level. A copy of
this report is attached for your review.
This reporting system is in place at this time. What does this mean to you?
On a regular basis, depending on the threat level, Carver County Risk/Emergency management will be
conducting an inquiry as to the status of your entity.
We will use the report categories as the basis for checking the various areas.
Contact person for reporting - We will use the emergency management contact for each entity as the
primary contact to gather the needed assessment information, ffthe entity does not have an emergency
management contact, we will establish a person as the primary contact in conjunction with the entity.
If you have a primary person you would like to be the contact, please contact Para at 952-361-1528 to
give us the .contact information, eq.~t OpportuniO. E. tployer
PHnted on 30% Post-Consumer Rec)x:led Paper
..
· The County will provide the "overall Countywide" report to the State in the t~ method required.
Your cooperation will help us have important, timely information. The State will compile the reports on the
same frequency they are received and send out a snapshot of any areas of note statewide. We will share this
information as appropriate.
If you have additional questions, concerns, or needs, please contact my office at 952-361-1528. Thank you in
advance for your efforts in the continuous improvement in our emergency management programming in Career
Attachments
... :..
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Minnesota DEM Information Reporting
System (DEM-IRS)
Local Status Report Form
Reporting Jurisdiction:
Critical Sectors
Transportation
Communications
Water/Sewage
Firefighting
Health/Medical
Services
Food
Energy (PowerfFuel)
Emergency Services
Financial Services
Government
Services
Law Enforcement
Overall Assessment
Homeland Security Advisory System
Green-Blue-Yellow: Once a month
1 ~ Wednesday of the month by 1:00 pm
OraIme: Once a week
Each Wednesday by 1:00 pm
Red: Once a day by 1:00 pm
Conditions may alter reporting times(s)
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Additional Information: ' '" ......... :~ ..... :' ~'*~'"'~' .... ' ....... :":' ' :~'~':' :"":'"'""~":;': "~'~ ":': ..... ::"~ ~'-:~":'~" '"':'"
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Threats (note any increased criminal activity related to thet'~ of explosives, chemicals, etc.):
Civil Unrest:
Non-Affiliated Large Events:
Non-Affiliated Responses (e.g. fire, medical, law enforcement):
Labor Unrest:
Other:
Fax to: 651/215-6949 or e-mail to: dem.reporting(~state.mn.us.
Submitted by: Telephone #: Date:
REG~ SESSION
March 3, 2003
A Regular Session of the Carver County Board of Commissioners was held in the County
Government Center, Chaska, on March 3, 2003. Chair Tom Workman convened the session at
4:05 p.m.
Members present: Tom Workman, Chair, Paul Neumann, Vice Chair, Gayle Degler, Gary
Delaney and James Ische.
Members absent: None.
Workman moved, Delaney seconded, to approve the minutes of the February 25, 2003, Regular
Session. Motion carried unanimously.
Ische moved, Neumann seconded, to approve the agenda with the following amendments:
Move from consent to item: 8.2 Care Center Lease Agreement
Move from Discussion to item 10.1:800 MHz Radio system enhancement needs.
Move from consent to items 11.1, 11.2 and 11.3: UCare for Senior Group employer
agreement, Delta Dental Group contract amendment and Preferred One Community Health Plan
group master contract.
Move from consent to item 12.1: Contract with Draperies by Carol.
Under public participation, James Kuhl, San Francisco Township, stated he didn't feel a feextlot
ordinance based on State rules, laws and common sense was a major reason for the decline of
milk production or livestock production in the County. He suggested, ff asked, few, if any,
farmers that have stopped milking cows or raising livestock, would list the County's feedlot
regulations as a reason. Kuhl submitted comments on the version of the offset system chosen to
be used by Nicollet County.
Kuhl also noted last week the Board was provided an update on his case and suggested the-
Board, if they are interested in background information, look at the past Board minutes and
letters he wrote to and received from the County Attorney's Office as it related to his case.
Ische moved, Degler seconded, to approve the following consent agenda items:
Waived the indemnifying bond and issued duplicate check in the amount of $152.74.
Grant amendment with Employment Action Center extending the ADC Telecommunications
Dislocated Worker grant date to 12/30/2003.
Authorized Planning and Zoning Department to release the $4,325 escrow for Maplewood
Forest.
County Recorder's budget amendment transferring $3,815 from Recorder's Reserve Fund to
2003 Recorder's capital.
REGULAR SESSION
March 3, 2003
Authorized the ShefiWs Office aca:eptance of magazine donations to the jail.
Resolution g204)3, Approving CSAH 40 (SAP 10-64043) Right of Way Settlement.
Contract with Bill Lainhart Painting.
Human Resources' budget amendment transferring $2,443 from 2002 capital to 2003 capital.
Community Social Services' actions.
Motion carried unanimously.
Steve Just, Planning and Zoning, reviewed Todd Miller's CUP request for a contractor's yard.
He explained Mr. Miller was in the process of purchasing a home and ten acres and the previous
owner had a CLIP for a contractor's yard for grain hauling. He indicated thc applicant would
utilize smaller vehicles and would be allowed a maximum of four employees. The Planning
Commission recommended approval and the Township supported the request.
Degler moved, Ische seconded, to adopt the Findings of Fact and Order gPZ2~30009 for the
issuance of Conditional Use Permit #PZ20030009, Todd Miller, Young America Township.
Motion carried unanimously.
Just requested Board approval of Michael Kelzer's CUP request for an oversized accessory
structure. He indicated Mr. Kelzer was the owner of a 15 acre parcel in Waconia Township and
was proposing to construct a 2,500 square foot structure. He stated the structure would be used
in conjunction with the applicant's home occupation. The Planning Commission recommended
approval and the Township supported the request. He noted the conditions included were fairly
standard.
Ische moved, Degler seconded, to adopt the Findings of Fact and Order FZ20030002 for the
issuance of Conditional Use Permit PZ20030002, Michael Kelzer, Waconia Township. Motion
carried unanimously.
Mike Lein and Marcus Zbinden, Environmental Services, appeared before the Board to request
approval of the 2003 Community Grant program. Zbinden explained they have distributed these
funds since 1989 for waste abatement projects.
Zbinden explained the formula they used in allocating the funds. He noted approximately
$10,000 remained from the 2002 grant program because some of the communities did not spend
their entire allotment. Zbinclen indicated the Solid Waste Advisory Committee made a
recommendation to use the remaining 2002 program funds in the 2003 program.
Lein reviewed the source of the grant funds and at what programs they are direete~
Degler moved to approve the 2003 Community Cmmt funds with the 2003 total allocation in the
amount of $85,000, plus the $10,397.71 2002 program grant carryover. Motion died for lack of
REGULAR SESSION
March 3, 2003
a second.
Workman moved, Delaney seconded, to approve the 2003 Community Grant funds with the
2003 total allocation in the amount of $85,000. Degler, Delaney, Neumann, Workman voted
aye. Ische voted nay. Motion carried.
Lein reviewed the Construction Material Processing Program with the Board. He stated this
began as a pilot subsidy program in 2000 to encourage the recycling of consmacfion waste versus
land filling. An overhead of the amount of waste land filled and waste processed was reviewed.
He stated they found the program had limited impact and the Solid Waste Advisory Committee
was recommending the program be suspended.
Ische moved, Delaney seconded, to suspend the Construction Material Processing Program as
recommended by the Solid Waste Advisory Committee. Motion carried unanimously.
Gary Bork, Community Social Services, requested Board approve the funded agency agreement
with the Greater Twin Cities United Way. Bork explained the Care Center receives funds from
United Way and reviewed the fund raising obligations of the County under the agreement~
Ische moved, Wor~an seconded, to approve the Greater Twin Cities United Way Funded
Agency Agreement. Motion carried unanimously.
Bork requested Board approve the Care Center lease agreement.
The Board discussed the future possibility of relocating the Care Center, the availability of space
at the Public Works Headquaxters and space needs of other Departments.
Bork noted the lease would end in August and the lease allows them to terminam if a funding
source is eliminated.
Ische moved, Degler seconded, to approve the lease agreement with Mr. and Mrs. James Clark
for space at 232 Main Street, Norwood Young America. Motion carried tma~imously.
Roger Gustafson, Public Works, requested Board approve year end budget transfers. He
indicated he was not asking for authority to spend. Gustafson reviewed the masons for
requesting the transfers and outlined the projects.
Workman moved, Ische seconded, to approve Public Works budget amendment transferring
$324,450 from 2002 capital and professional service to 2003 capital and professional service and
Parks budget amendment transferring $31,561 from 2002 capital and professional service to
2003 capital and professional services. Motion carried unanimously.
Robert VanDenBroeke, Sheriff's Department, appeared before the Board to explain the need for
an additional radio tower site in Chanhassen. He reviewed the background of the 800 MI-lz
system. VanDenBroeke pointed out they are responsible for all of the radio systems in the
County. He reviewed the status of radio coverage and noted those areas with limited or no
REG~ SESSION
March 3, 2003
coverage.
He explained the option to enhance coverage by consmacfing an additional radio site in
Chanhassen and reviewed the proposed location. VanDenBroeke explained the construction
costs associated with the site and the proposed timeline. He reviewed the cost savings if they
were authorized to move ahead with this at this time.
VanDenBroeke explained the County had an opportunity to request financial assistance from the
Metropolitan Radio Board and explained the funding formula He also noted there was also a
potential grant available in the form of a Federal COPS grant.
He requested that the Board adopt a Resolution to include a radio tower site in Chanhassen and
asking the Radio Board to provide funding for the eligible capital costs. He indicated the Radio
Board would be meeting this Friday and the Radio Board would be willing to consider the
County's request for financial assistance. VanDenBroeke indicated he would be back to the
Board next week for authorization to draft a change order to the contract with Motorola.
VanDenBroeke clarified the original proposal for the system was to build a tower at this location
but this was not done because of funding cone/mm and they also believed they would get
coverage off the Glen Lake site.
Bill Dean, Radio Board executive Director, explained in response to the events of 9/11, the
Legislature wanted to offer incentives to get entities on this system faster and funding was part of
the anti-terrorism bill. Dean acknowledged the tower would help the entire regional system.
Ische offered the following Resolution, seconded by Degler:
Resolution g21-03
Requesting Financial Assistance from the
Metropolitan Radio Board for the Construction of an
Additional Site on the Regional Public Safety
Communication System
On vote taken, all voted aye.
Joan Schwarz, Human Resource, requested Board approve UCare for seniors group employer
agreement for 2003 plan year. She noted this was a Medicare supplement and the retires pay the
full price. She indicated there were no costs to the County as this is set up as a direct bill with
UCare.
Neumann moved, Degler seconded, to approve UCare for Seniors Croup Employer Agreement
for 2003 plan year. Motion carried unanimously.
Schwarz requested Board approve the Delta Dental Group contract amendment and the Prefen,.3
One Community Health Plan Group master contract She indicated the preventative dental was
previously offered through the health care provider, but is now offered through Delta Dental.
REG~ SESSION
March 3, 2003
Neumann moved, Delaney seconded, to approve Delta Dental contract amendment to 2003 plan
year. Motion carried unanimously.
Neumann moved, Workman seconded, to approve Preferred One Community Health Plan Group
master contract for 2003 plan year. Motion carried unanimously.
Bob Damell, Facilities, requested Board approve a contract for materials, equipment and labor
for the installation of blinds for the Public Works Headquarters.
Neumann moved, Degler seconded, to approve contract with Draperies by Carol in the amount of
$8,470. Motion carried unanimously.
Ische moved, Degler seconded, to approve payment of the following Commissioners' warrants:
INSERT
Motion carried unanimously.
Degler moved, Delaney seconded, to adjourn the Regular Session at 6:40 p.m. Motion carried
unanimously. Future agenda items were discussed until 7:25 p.m.
David I-Ilgm ?~
(These proceedings contain summaries of resolutions. The full text of the resolutions are
available for public inspection in the office of the county administrator.)
CityWorks:
Developing a Community Consensus
On Infrastructure
he tall, elegant older man fixed his gaze on the
city manager. Reading from his comment card,
on which was printed ~One thing I want to tell city of-
ficials about the budget or the city's budget priorities
is ... ," he said firmly, ~First things first: infrastruc-
ture, infrastructure, all capital letters, INFRASTRUC-
TURE! Then and only then should there be a focus on those
many amenities that make Palo Alto the great city that it is."
During a series of public meetings, a variety of tools were
used to begin a community, dialogue on the city's budget
priorities. City staff met in private homes with neighbors
and held meetings at local schools and city community cen-
ters. Sometimes, they met during the week in the evening;
other times, they met on Saturday mornings. The format for
each of these meetings was the same: education liberally
mixed with audience participation. The outcome was a con-
sensus on the importance of committing funding to the
city's deferred infrastructure needs.
The Silent Deficit
Palo Altans enjoy a rich array of municipal services. Over the
years, general-fund resources have been directed for the
most part toward maintaining and expanding these services,
rather than toward keeping up critical infrastructure assets.
In addition to an eight-story civic center with a three-level
underground parking garage, Palo Alto's infrastructure
1G MARC. 2003
responsibilities include a municipal ser-
vices center; three community centers
and an art center; six libraries; 33 parks,
a golf course, and extensive open space
totaling almost 4,000 acres; a junior
museum and zoo; a community theater
and separate children's theater; 200
miles of streets; 253 miles of sidewalks;
107 miles of storm drains; eight fire sta-
tions; and 624 vehicles and other pieces
of equipment.
Palo Alto celebrated its centennial in
1989, and much of its infrastructure dates
from the early part of the 20th century or
from the period immediately following
World War II. As of 2000, fresh coats of
paint could no longer hide the fact that
the city's facilities had been heavily used
by several generations of children and
parents, by residents and business, and
by members of other communities in the
San Francisco Bay Area.
Working with the assistance of an
engineering consultant, staff had com-
pleted a comprehensive inventory of
the city's infrastructure, which formed
the basis for council approval of a 10-
year, $100 million program to repair
and renovate the city's buildings and
facilities (electric, plumbing, roofing,
and heating systems); streets and side-
walks; parks and open space; and trans-
portation systems (medians, islands,
planter strips, and bike and pedestrian
facilities).
Only about three-quarters of the
funding sources needed to carry out the
entire 10-year program could be identi-
fied up-front- Staff had proposed a tran-
sient-occupancy tax increase to pay for
the remainder of the program, but stiff
business opposition led the council to
postpone a decision.
Staff members also had proposed the
adoption of a policy of paying for the
renovation of existing infrastructure
with existing resources and requiring
new projects to have new funding
sources identified for them. The council,
however, continued to press staff for an
understanding on how demands for new
or expanded infrastructure projects
would be prioritized in the overall in-
frastructure program. Both the infras-
tructure renovation program and a way
to prioritize new infrastructure needs
would have to be tested for community
acceptance.
Engaging the Community
In December 2000, the city manager, as-
sistant city manager, and administrative
services director began work on a series
of"community dialogues," with the pur-
pose of giving citizens a basic under-
standing of the city's general fund-~a
budget primer--and of the overall in-
frastru~ program. Citizens who were
known to be active in the community
were invited to host their neighbors for
discussions.
A special meeting was scheduled for
representatives of service clubs like Ki-
wanis, Rotary, and Elks clubs. More tra-
ditional evening and Saturday-morning
meetings were scheduled, but the loca-
tions were varied in an attempt to reach
out to sectors of the community that do
not typically participate in municipal af-
fairs. Eleven meetings were held over
several months in early 2001.
Reg~dless of the venue, the meetings
followed a similar format. The manager
acted as facilitator for the sessions. At
the beginning of each meeting, partici-
pants filled out comment cards that
were titled ``One thing I want to tell city
offidals about the budget... ''
The manager then asked people who
were comfortable doing so to share their
responses. Warmed up, the audience set-
tied in for a 15-rninute presentation on
the city's budget, followed by questions,
then another 15 minutes on the city's in-
frastructure renovation plans, again fol-
lowed by questions.
Next, participants were asked to
complete a two-page survey, checking
off which services (police, fire, recre-
ation, planning and land use, libraries)
were most important to them and
adding how they rated the importance
of infrastructure maintenance and ira-'
provements next to these programs.
Discussion on how priorities were to
be rated was lively. Many people com-
mented on their frustration at having to
medics versus planning and develop-
ment oversight. The manager empha-
sized that this is the same frustration the
city council feels each time it is faced
with approving the dty's budget.
Each meeting lasted two hours, with
the manager being scrupulous about
keeping to this time frame, respecting
the fact that the participants were giv-
ing their personal time to attend the
meetings.
The public meetings were video-
taped, as was one of the meetings held
in a private residence (with the per-
mission of the host and guests). A
seven-minute video synopsis of the di-
alogues was presented as the lead-in to
the city manager's report back to the
council on the outcome of the dia-
logues. Most of the councilmembers
themselves had attended one or more
dialogues, either to welcome the par-
ticipants and make opening remarks at
the larger, public meetings or as mem-
bers of the audience.
The results of the two-page survey
were tallied and showed, as expected,
that Palo Alto residents valued a/l the
services currently provided. The survey
and dialogues also sent the council a
strong message that fixing up the local-
ity's current infrastrucnm~ was a priority
for the community and that respondents
fdt that this should take precedence over
the construction of new infrastrucnm.~.
"Get back to the basics" was the message
the staff heard.
Marketing Infrastructure
Having set the stage, staff now began to
market the evolving consensus around
fixing up Palo Alto's existing infrastruc-
ture. An employee competition led to the
adoption of a CityWorks logo (designed
by a city police o~cer). The logo was
placed on all Palo Alto signage relating to
such infrastructure projects as parking
or temporary closure signs, as well as
being used in "This project is brought to
MANAGEMENT 17
you by CityWorks" announcements. A
logo was affixed to city trucks and vehi-
cles and made into hardhat decals and
uniform patches. It also was incorpo-
rated into the city's Web site and the
community newsletter, CityPages.
In conjunction with National Public
Works Week in May 2001, to emphasize
the CityWorks theme, staff held an open
house at the municipal services center,
which accommodates the staff and
equipment for public works, parks, and
utilities operations (Palo Alto owns its
own electric, gas, water, wastewater,
storm drainage, and refuse utilities), as
well as the garage and facilities mainte-
nance operations.
CityWorks Day was advertised as a
family event, and the turnout was excep-
tional. Staff from all city departments
that were invoh,ed in the initiative pre-
pared exhibits, plus interactive children's
games with an infrastructure theme. For
example, deteriorated storm-drain pipes
were available for kids (or adults) to
crawl through; 'kids had their pictures
taken in the cab of a large backhoe used
to tear up streets; and a video presenta-
tion on the police department's building
needs was shown throughout the day
outside the room where children and
adults were trying out night-vision
equipment. Food and beverages, prizes,
and live band entertainment added to
the enjoyment, as did tee-shirts printed
with the Cit~4Vor 'ks logo.
A Web site x~'as developed that offered
information on all infrastructure projects
under way. A telephone number enabled
people to find out about street blockages,
"no parkins" postings, or tom-up side-
walks. These innovations were later re-
fined to become interactive with the city's
geographic information system, so that
anyone interested in finding out what
was going on from an infrastructure per-
spective anywhere in town could log on
and 8et the answer to their questions.
Coming New Projects
Although a clear community consensus
existed about attending to the rehabili-
tation of existing infrastructure, lobby-
ing continued in favor of specific new
or expanded community facilities, es-
pecially libraries. A group of advocates
had come forward with a proposal to
put a bond measure on the November
2002 ballot to make major improve-
ments to three of the city libraries. A
group calling itself Libraries Now car-
tied out a telephone poll that it said ev-
idenced community support for such a
bond measure.
In response, the city manager di-
rected staff to prepare a second series of
community dialogues to discuss citizens'
and users' priorities for new inf-rastruc-
ture. Participants were ~warmed up~
with a multiple-choice quiz, with such
items as ~The Palo Alto Library System
receives visits per year,' and
~Cubberley Community Center was
built during the: a) Kennedy, b) Eisen-
hower, c) Truman, or d) Nixon admini.~-
tration.~ GityWorks logo caps and tee-
shirts were awarded as prizes for correct
Three substantive presentations
were made, covering: 1) the proposed
'solution~ to the funding gap in the
dty's original S100 million infrastruc-
ture program, which involved dedica-
tion of general-fund savings; 2) an
overview of the top new projects vying
for high-priority funding, including the
libraries, art center, junior museum
and zoo, and new police building; and
3) the results of a telephone poll that
Palo Alto itself conducted just prior to
the dialogues on resident/user priori-
ties for new infrastructure.
Shrewdly, the manager realized that
this last element would be a drawing
card since considerable press interest
had been generated by the Libraries
Now campaign. Before the manager un-
veiled the telephone-poll results, partici-
pants were asked to fill out a much
shorter version of it called 'What are my
priorities?~ They were then able to com-
pare their answers with those of the tele-
phone survey respondents.
These dialogues were not as success-
ful as the first series. Proponents ofvari-
ous community groups allied with spe-
cific projects dominated the meetings,
and little new input was received or in-
formation exchanged. Ia'brary advocates
argued that the council should move
ahead on a bond measure for libraries
only, despite agitation from other
groups to be included in such a measure.
What did Palo Alto learn from these
outreach efforts?
A logo and a catchy program name
can be enormously helpful in "brand-
ing" a program.
Communicate, communicate, com-
municate! An %nsexy~ issue like in-
frastructure can become compelling,
given the right marketing. This
communication can also build long-
term political support for needed
programs.
The ~traditional" model of commu-
nity meetings needs to be renovate&
The difference in effectiveness be-
tween the first and second series of
dia~logues showed that speaking with
citizens in an informal forum but
with a carefully cxafted agenda can be
productive for matters that require
the transmittal of substantive infor-
mation. Traditional community
meetings, which are advertised to the
general public but are usually at-
tended mainly by the same commu-
nity activists, are not as effective,
when most people have so many
other work and family demands on
their time.
The CityWorks community outreach
program--with its dialogues, CityWorks
Day, and use of the Web site~provided
a new model for reaching out to citizens
who do not normally participate in de-
liberations on issues that can have a
tremendous impact on their lives and
those of their children. ~
Emil), Harrison is assistant city manager,
Palo Alto, California.
18 MARCH 2003
Chanhassen Public Library
Progress Meetings t/36
Meetings Held: March 6, 2003
Page 2
OLD BUSINESS:
1.11
The following g. mall from Steve Tolv.~ summarizes the current status of outstanding
doctunentation.
ACTION DATE
BY REQ'D
Thc following is an upham as to the s~ms of the outstanding plan review issues. Refcxunce my
letter of August 6, 2002 to identify the item ~'s.
· ]~an~xliam action required on itc-ms g:. 4, 7', 15, 24, 34, 35 & 37.
· /t)a~Oon defenvd on Rom ~. 10, 11, 12, 18, 20, 28, 31, 32 & 33
Bill Cox read Email received from Steve Torch regarding Item 1.11.
1.12
Larson Electric is awaiting response for their RFI requesting clarification for the parking ramp.
lighting configuration. Larson Electric stated that shop drawin~ for light fixtures will be
submitted shortly. This will allow MS&R to review I. arson's concern about conflict with the
stmcutml components for best lighting results as well as clearance issues in the parking
structure. The light fixture shop drawing submittal has not been received. K-A will inquire as
to the status. The lighting package submittal was received from Larson Electric on Oct. 30,
2002 and forwarded to the Architect. MS&R stated that lighting shop dl'awings should be
returned from Sebesta Engineering this week. The light fixture submittal packages were
returned by MS&R. RFI #1 pertaining to the lighting in the parking ramp. can now be
addressed. City has requested a photometrics study of the ~ exterior site lighting design.
When all fixtures have been selected, this study will be assembled and presenmd to the Owner
for review. RFI #1 will be responded to by next progress mtg. Photometrics study will be
finalized after all site lighting fixtures have been selected. Todd Hoffman, with the City of
Chanhassen Parks Department, briefly described the proposed adjacent park and distributed a
set of design documents to K-A for their information. Barry Petit requested that bfike Oelrich
with Larson Electric atteod next week's meeting to review the site lighting allowance scope for
the library project and how it integnar, s with the proposed park sim lighting. Site lighting
fixture types are currently under review. Mike Oelrich was unable to aurnd the progress
meeting due to road conditions. The new site lighting plan for the park, which includes lighting
at the library area, will probably be bid as delinealrd on the drawings with a deduct for the site
lighting around the existing library building. A deduct proposal request may be issued to
Larson Electric for the library's site lighting. MS&R request~ Iacrson Electric to contact
Sebesta Engineering to finalize type, location and mounting heights of the parking ramp. lighting
referenced in RFI #1. After review with Sebe~ta, Larson Electric will submit a proposal request
incorporating the modifications discussed. If applicable, a PR will subsequently be issued to
document the change. Larson Electric will also contact Matt Wili6ns of Damon Farber to
request documents to bid the electrical for the park project Larson Electric stated that cost
information regarding the parking ramp lighting will be submitted to K-A by Fri., Feb. 21,
2003. Larson Electric is bidding the park project. K-A received the cost information from
Larson Electric and forwarded this information to MS&R on Feb. 21, 2003. CCD #12 will be
issued to incorporam this modification. MS&R stated tlmt the site lighting and some
Electrtc's contract and subsequently performed by the deefflcal sul~mntrm~r on the
Pm'k project Larson Ele~'i¢ advised that they my be the low decirie~ bidder on the
Pm'k project.
Chanhassen Public Library
Progress Meetings t/36
Meetings Held: March 6, 2003
Page 3
OLD BUSINESS (Cont'd.):
ITEM
7.3
MS&R stated that only mechanical rough-ins will be installed at this time for the futura coffee
shop. The council will issue their final decision on Monday Decernb~ ~ MS&R stated that
they are currently working on the interior room modifications and associa~ moclmnical and
electrical rough-ins. MS&R stared that mechanical and electrical rough-in information for room
modifications will be available l~lay or Pri. Barry Petit indicat~ that the men's and wom~a's
toilet rooms will not be flipped and will rea~ain as originally drawn. CCD #9 document was
delivca~d to the jobsite on Wednesday, January 8. On Friday, January 10, the same doctmmnt
was delivered to the jobsite with dinm~i~ as m~uested by Fun Packard. K-A has requesmi
the corresponding revised architectural layout reflecting the room modifications. Justin lVlTdler
inquired if a slab on grade knock out floor panel could be installed to provide eaaier access for
the under floor piping connections at the future coffee shop installation. K-A advised that this
could be done. MS&R will issue the revised Al01 drawing delineating the room layout
modifications designated by "clouds". Mechanical ami electrical modifications associat~ with
the revised sheet Al01 - Archit~tural are being finalized for distn'bution. Partition layouts as
indicated will not change and can be built accordingly. MS&R will deliver a copy of the
revised sheet Al01 and A103 to Steve Torell for code review. MS&R is ~ali~g a propo.nal
request for all work associated with the room modifications indicted on sheet A101 and A103.
Doors, frames and hardware modifications will not be required. MMC stated that the ductwork
mains were scheduled to be shipped on Feb. 17 so consequently some sheet metal matm~ may
be fabricated. Barry Petit will talk to Brian Giese~ regarding status of ductwork. MS&R
stated that the duct mains will not be revised based on the modified layout however distribution
ductwork will be impacted. Consequently, MMC can continue with the fabrication of the
mains. Mechanical, HVAC and electrical redeaign is ongoing. MS&R will have the revised
HVAC documents to K-A by Mon., Feb. 24, 2003. Sebesta Engineering faxed some rough
information to MMC regarding the HVAC modifications, however a better quality copy should
be resent. The information only contains ductwork modifications and does not Address the
equipment modifications, if any. K-A stated that electrical modifications for these room
revisions are also needed for rough in of the steel stud partitions which should comm~ce the
week of March 10. ASI Doemnent No. 16 dated March ?, 2003 was distributed at the
Progrm~ mtg. This document delineates the HVAC ductwork modillealtons and the VAV
box - hot water reheat schedule. MMC was directed to proceed with the modifications as
ACTION
BY
Info.
DATE
Meyer Borgrnan & Johnson prepared and distributed Held Trip Mmnorandum No. 1 aAu-d Dec.
10, 2002 regarding the slrucmml steel inspection. K-A has forwarded the Memorandum to the
affect~ subcontractors/material suppliers. K-A submitted on Dec. 26, 2002 Hanson
Spancrete's proposed fix for the unde~de crack of the tee referen~ in Held Trip Memo. No.
1 prepared by MB&J. The repair will not proceed until approved by the structural engine~.
MB&J is discussing the proposed remedial correction with Hanson Spancrete's strucUmd
engineer. The repair work will be petfommt next Spring, MS&R will review status of
approval with MB&J. MB&J continues to work with Hanson Spancre~'s suucumd engineer
regarding the proposed repair. Although MB&.I has been participating in the proposed fix
design, it will be Han.~on Spancrete's responsibility and liability for the final design. K-A will
talk to Hanson Spanc'w~ regarding last comments from MB&.I.
K-A
31.1
Barry Petit suggested a coordination meedng be scheduled prior to installation of mi.~,,llaneous
metals supports for millwork components to ensure tbe~ is no conflict with the metal stud
framing. MS&R will dimension the millwork suppor~ to ensure no conflicts will occur. A pre-
construction meeting should be scheduled prior to commeacemtat of interior steel strut
partitions and wood blocking. Shop drawings for the misc. metals millwork supports has been
submitted for review and approval and K-A requests that the review of this submittal be
expedited. MS&R indicated in general the location of the millwork support legs. Barry
will highlight these areas on a document and review as part of the pre-stud installation
meeting.
Chanhassen Public l~rary
Progrms Meetings tt36
Meetings Held: March 6, 2003
Pase 4
OLD BUSINF.~ (Cont'd.):
31.3
MS&R will send a lettrr to the Contractor mgardlnE the railing design at the parking ramp
slructure. Barry Petit will forward this letter to K-A today. K-A received MS&.R's letl~r.
Response from ]Vfinn~onica Iron Workn to MS&~'s lgtt~ was givc~l to Barry Petit at today's
Progress Mtg. K-A is awaittng response from MS&R regnrding the detnll for the ~
ACTION
BY
MS&R
DATE
31.7
The Owner and Architect will detm'min~- whether GME or MB&J does the 5nnl strel inspectiom
Discussions of responsibility arc ongoing. K-A will send a letter to MS&R stating that all
letter. GME and MB&J will perform their final inspections. K-A gave Barry Petit a prclimlnsry
copy of KMI-I's letter stating that all structural se:el has been erecl~ and is ready for
inspection. Barry will contact Bob Knrtz at MB&J and ~ K-A stated that the City has
impected some ~ steel at mt, time.
34.1
Thc color palette has been chosen for the interior and MS&R will advise which colors will
require painting draw-downs. K-A hand delivered the paint draw-downs to MS&R at the
Progress Mtg.
34.2
Metropolitan Tile & Marble contacted MS&R to review shapes that were not available in the
s~lected tiles and consequently resolved the issues. MS&R will confirm these modifications for
the record.
35.1
Barry Petit indicated that finalization of thc keying schedule can be accompli.~hed at this time
and subsequently incorporated into a document which can be fca-warded to Gardnex glsrdwme.
MS&R
35.3
K-A requested clarification if CCD #11 and ASI g's 9 & 10 have beta issued. Thc~ may be a
gap in the numbering system. MS&R stated that there are corresponding modiflcatiom
associated with CCD #11 and ASI #'s 9 & 10. These will be issued by MS&IL
35.5
The City confirmed that K-A will be m~L*cd to vacate the ~ construction office
facility by March 15. The City indicated that K-A nmy not have to leave the existing
temporary construction office bldg, tmtfl approximately April 1. This is one month eartier
than the contract documents had specified, however K-A will work with the Owner in this
regard. K-A will contact Qwest for phone line relocation into the new lmilding, Justin
Miller Indicated that Rick Rice with the City may be helpful in this regard.
Chanhassen Public l~rary
Progress Meetings 1/36
Meetings Held: March 6, 2003
Page 5
NEW BUSINESS:
36.1 It was agreed that the first Progress mt~ will be held in City Hall on April 10a, 2003.
K-A requested that MS&R check to see if the fireplace shop drawil~s were reaxrmd to
K-A as indicated in an earlier transmittal K-A stated that they were not part of the
package of documents returned.
363
36,4
A coordination meeting will be held to review the scope of the park construction activities
and the remaining library contract responsibilities of K-A to ensure familiarity of
scheduled events for each contra~t.
Coordination meetings will occur between parties responsll~ for the original mtllwork
and the additional mtllwork package as required.
An ASI document will be issued by MS&R indicating steel modifications for window
installation-
36.7 A Council meeting to review the IAbrary project will be held on March 10, 2003.
K-A reminded those people utill~inoo ~ to stay off' ~ poured coma'ere for a period of
days.
36.9
Comdderation to remove equipment including Lifts and other large Rmns out of the
building after interior work has commenced wi]] be reviewed.
36.10 The slab on grade concrete in all cases was installed with the original approved concrete
ACTION
BY
Info.
DATE
The next Progress Meeting will be Thursday~ March 13~ @ 9:00 a.m.
At the Kraus-Anderson jobsite office.
All present are asked to attend.
Minnesota Chapter, American "Planning 'ASsOciation
March 6, 2003
Ms. Kate Aanenson
City of Chanhassen
690 City Center Drive
Chanhassen, MN 55317
Dear Kate,
On behalf of the Minnesota Chapter of the American Planning Association (MnAPA), I
want to wholeheartedly thank you for sharin, g your planning career and life experiences .
with us thc Brown Bag luncheon on February 27~ at Golden Valley.`. . . ;' '. - '
.
.- . . .
.
This was a great session - how in~g :and'diverse thc oxpericnccs were! I really'
believe we have a lot to learn from each other and-this was a epnsldCrable opp0rttmi.'ty' t0' ..
do so. It was generous of you to give of yourself and your time to other'professional- .
..
colleagues; we really appreciate it. '- '..
sional Development Officer '
.
....
· .
-. .
· -. .
.
The ad below will be published in thc Villager on 3f27/03 and 4/10/03 and in thc Lakeshore
Weekly on 3/25/03 and 4/8/03 to notify residents of semi annual flushing to take place
during April.
- ....
City of Chanhassen
Hydrant Flushing
March 30, 31 and during the month of April, the
City will be flushing water mains to remove mineral
deposits that have accumulated in the water pipes.
For customer convenience, flushing will occur
Sundays through Fridays
from 11 p.m. to 5 a.m.
Limiting water use during this time period
will reduce the amount of rusty water drawn
into your home.
Call our Utility Hotline at
952-227-1317 for daily updates on
the flushing schedule or go to our
website at www.ci.chanhassen.mn.us
for additional information on water
hydrant flushing.
I
CTFYOF
CHANHA EN
PO Box 147
C~hassen, MN 55317
Administration
Ph~ 952.227.1100
Fax: 952.22Z.1110
Building Inspections
Phone: 9,52.227.1180
Fax: 952.227.1190
Engineering
Phoq'le: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.221.1110
Recreation CenW
2310 Coultw Boulevan:l
Phone: 952.227.1400
Fax: 952..227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Photo: 952.227.1300
Fax: 952.227.1310
Senior Center
Phooe: 952.227.1125
Fax: 952.227.1110
Web Site
www. ci.ctlan~.rml.US
TO:
FROM:
DATE:
Mayor
City Council
Bruce M. DeJong, Finance .D/recto~~..
March 19, 2003
SUBJECT: Review of Claims Paid
The following claims are submitted for review on March 24, 2003:
Check Numbers
Amount
115121-115292
$435,357.74
Total Payments
$435,357.74
Attachments:
Check Rogister
Invoice Listing
The City of Chanha#en, A growing community with clean lakes, quality schools, a cha~ing downtown, thriving businesses, winding halls, and beauUful parks. A grot place to five, wo~ and play.
city of Chanhassen
Check Check
Number Date
Status
CHECK REGISTER REPORT
BANK: CHANHASSEN BANK
CHECK #'S 115293-115380
115293 03/07/2003 Printed
115294 03/07/2003 Printed
115295 03/07/2003 Printed
115296 03/07/2003 Printed
115297 03/07/2003 Printed
115298 03/07/2003 Printed
115299 03/07/2003 Printed
115300 03/13/2003 Printed
115301 03/13/2003 Printed
115302 03/13/2003 Printed
115303 03/13/2003 Printed
115304 03/13/2003 Printed
115305 03/13/2003 Printed
115306 03/13/2003 Printed
115307 03/13/2003 Printed
115308 03/13/2003 Printed
115309 03/13/2003 Printed
115310 03/13/2003 Printed
115311 03/13/2003 Printed
115312 03/13/2003 Printed
115313 03/13/2003 Printed
115314 03/13/2003 Printed
115315 03/13/2003 Printed
115316 03/13/2003 Printed
115317 03/13/2003 Printed
115318 03/13/2003 Printed
115319 03/13/2003 Printed
115320 03/13/2003 Printed
115321 03/13/2003 Printed
115322 03/13/2003 Printed
115323 03/13/2003 Printed
115324 03/13/2003 Printed
115325 03/13/2003 Printed
115326 03/13/2003 Printed
115327 03/13/2003 Printed
115328 03/13/2003 Printed
115329 03/13/2003 Printed
115330 03/13/2003 Printed
115331 03/13/2003 Printed
115332 03/13/2003 Printed
115333 03/13/2003 Printed
115334 03/13/2003 Printed
115335 03/13/2003 Printed
115336 03/13/2003 Printed
115337 03/13/2003 Printed
115338 03/13/2003 Printed
115339 03/13/2003 Printed
115340 03/13/2003 Printed
115341 03/13/2003 Printed
115342 03/13/2003 Printed
115343 03/13/2003 Printed
115344 03/13/2003 Printed
115345 03/13/2003 Printed
115346 03/13/2003 Printed
115347 03/13/2003 Printed
115348 03/13/2003 Printed
115349 03/13/2003 Printed
115350 03/13/2003 Printed
115351 03/13/2003 Printed
115352 03/13/2003 Printed
115353 03/13/2003 Printed
115354 03/13/2003 Printed
115355 03/13/2003 Printed
115356 03/13/2003 Printed
115357 03/13/2003 Printed
115358 03/13/2003 Printed
115359 03/13/2003 Printed
115360 03/13/2003 Printed
115361 03/13/2003 Printed
115362 03/13/2003 Printed
115363 03/13/2003 Printed
115364 03/13/2003 Printed
115365 03/13/2003 Printed
115366 03/13/2003 Printed
115367 03/13/2003 Printed
Vendor
Number
Vendor Name
Cheek D~scription
BENEXT
INFRAT
LEAMIN
MERACE
MVEC
WENCOL
XCeL
AMYVON
ANCTEC
ANDON
ATTAZ
BALSUP
BONROS
BORSTA
BROAMO
BUMBUM
BYER
CANPON
CATPAR
MINNEG
CHACHA
CHAVET
CHABUI
CHRWAR
COREXP
DAMFAR
DANFIE
EARAND
EDRELO
FARPLA
FLOBRO
GOPSIG
GOPSTA
GSDIR
HAWCHE
HOIKOE
JIM,AT
JOHSUP
KMCTZL
MACEQU
METARE
MEYSCH
MASS
MNCHPO
MFAPC
MTIDIS
NORPOW
OHASAL
ONVOY
POST
~EST
QWEINT
REEBUS
ROSFIN
SHAALJ
SHEBRA
SHOTRU
SOUSTP
SOUSUB
SPAMOT
STPSTA
STRINS
STREIC
TARGET
BENEFIT EXTRAS, INC
INFRATECH
LEAGUE OF MINNESOTA CITIES
MERLINS ACE ~
MN VALLEY ELECTRIC COOP
WENDY COLLINS
XCEL ENERGY INC
AMY V0N WALTER
ANCO4 TECHNICAL CENTER
ANDO~, INC
AT&T CONSUMER LFASE SERVICES
~N SUPPLY C~MPANY
BONESTROO ROSENE ANDERLIK
BORDER STATES ELECTRIC SUPPLY
BROWN'S AMOCO
BUMPER TO BUMPER
BYERLY ' S
CARVER COUNTY AUDITOR
CATCO PARTS SERVICE
CENTERPOINT ENERGY MINNEGASCO
CHANHASSEN CHAMBER OF CC~4ERCE
CHANHASSEN VETERINARY
CHASKA BUILDING CENTER
CHR/STOPHER WARD
CORPORATE EXPRESS
COUNTY MARKET
DAMON FARBER ASSOCIATES
DANKA OFFICE IMAGING CC~PANY
EARL F ANDERSEN INC
EDINA REALTY ~TION
FARM PLAN
FLOOD BROTHERS AGGREC~TES
FORCE AMERICA INC
GME CONSULTANTS INC
GOPheR SIGN CC~PANY
GOPHER STATE ONE-CALL INC
GS DIRECT INC
HAWKINS CHEMICAL
HOISINGTO~ KOEGLER G~]UP
JIM HATCH SALES CO.
JOHNSTONE SUPPLY
JULIE KOCH
KATHY LYNCH
KMC T~
KRAUS-ANDERSON CONSTRUCTION
MAC~U~m EQU~ ~MENT
MEYER SCHERER & ROCKCASTLE LTD
MN ASSOCIATION OF SENIOR SERV
MN CHIEFS OF POLICE ASSOC
MN FIRE AGENCIES PURCHASING CN
MTI DISTRIBUTING INC
NATIONAL ASSN OF TO~N ~ATCH
NORTHWESTERN POWER EQUIP CO
OHLIN S~T,~-q INC
ONVOY
POSTMASTER
QWEST INTERPRISE
REED BUSINESS INFOP4~ATION
REYNOLDS WELDING SUPPLY CO
ROSEMARY FINLEY
SHARMIN AL- JAFF
SHEILA BRASTAD
SHOREWOOD TRUE VALUE
SO~TH ST PAUL STEEL SUPPLY CO
SOUTHWEST SUBURBAN PUBLISHING
SPARTAN MDTOR CHASSIS, INC
ST PAUL STAMP WORKS
STRATEGIC INSIGHTS C(~fPANY
STREICHER' S
TARGET
1ST QTR COBRA AE~4IN FEE
RAINSTOPPERS
2 DIRECTORY OF MN CITY OFFICIA
MISC HARB~ARE PURCH-FEBRUARY
ELECTRIC BILLS
P~ REFUND-LUMINARY/SUN C
ELECTRIC BILL
DONUTS/COFFEE
RADIO INSTALL-REPAIR 706
TELEPHONE CHARGES
SPROCKET
VAMSERMAN RIDGE
BATTERIES/OUTLET COVER
MISC SUPPLIES
FOOD FOR COUNCIL MEETING
4TH OF JULY DEPOSIT
COPIES OF NAME CHANGES
PURGE VALVE KIT/CUT OFF KIT
GAS CHARGE2
LUNCHEON PUNCH CARDS
VETERINARY SERVICES
WORK JEANS
REFUND FINAL BILL OVERPAYMENT
OFFICE SUPPLIES
FOOD
CHAN CITY CENTER ~S
REFUDN-SUPER SCIENCE SATUR/1%Y
COPIER MAINTENANCE
WEIGHT LIMIT SIGN
REFUND-4086 RED OAK LANE
S PIN~LE/BEARING/SEAL/BUSHING
20# FILL
JOYSTICK-SANDER/PLOW CONTROL
LIBRARY/PARKING DECK-SERVICES
ROAD MARKING TAPE
UTILITY LOCATES
PAPER
C~f5%INER DEMURRAGE
MARSH GLEN TRAIL PROJECT 00-81
SCOOP SHOVELS
RUBBER HOSE
REFUND-SUPER SCIENCE SATURDAY
REFUND-~NIS LESSONS
TELEPHONE CHARGES
CHANHASSEN LIBRARY
PRESSURE GAUGES
MEMBERSHIP DUF~
CHAN PUBLIC LIBRARY-INTERIOR
SPRING CONFERENCE
PERMITS TO ACQUIRE
MEMBERSHIP
BEAR/NG
MEMBERSHIP ~
PF/RMANENT M(~NTING BRACKETS
BATTERIES
INTERNET CHARGES
FIRST CLASS MAILING FEE
TELEPHONE CHARGES
INTERN'ET CHARGES
OXYGEN/ACETYLENE CYLINDERS
REFUND FINAL BILL OVERPAYMENT
CONFERENCE FEE/AIRLINE TICKET
REFUND-SUPER SCIENCE SATURDAY
MI$C STEEL FOR STOCK
FEB ADVERTISING
AIR RIDE VALVE
ENDORSEMENT STAMP
LICENSE EXT/UPGRADE
BATTERY-SURVIVOR
FILM DEVELOPING
Date: 03/18/03
Time: ll:Olam
Page: 1
Amount
33.74
939.33
75.27
847.71
3,074.68
26.00
14,647.04
43.54
284.36
12.78
14.22
90.55
10,617.91
55.10
28.62
176.86
80.62
75.00
27.50
134.61
5,003.26
720.00
102.76
143.95
71.43
155.36
192.16
6,105.34
20.00
990.87
223.97
83.65
257.37
15.98
643.73
293.06
1,862.50
2,027.18
227.85
151.10
271.06
262.50
202.83
46.75
20.00
30.00
2,778.02
359,712.55
81.43
50.00
8,469.63
95.00
22.14
35.00
170.58
25.00
3,843.06
98.11
1,094.38
150.00
55.38
375.30
258.44
60.08
24,33
807.00
20.00
20.20
89.09
1,019.19
56.60
29.71
426.00
203.09
164.87
City of Chanhassen
CHECK REGISTER REPORT
BANK: CHANHASSEN BANK
CHECK #'S 115293-115380
Date: 03/18/03
Time: 11:01am
Page: 1
Check
Number
Check
Date Status
Vendor
Number
Vendor Name
Check Description
Amount
115368
115369
115370
115371
115372
115373
115374
115375
115376
115377
115378
115379
115380
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
03/13/2003 Printed
TI~ON
TKDA
TONSCH
TORHAL
~FICIT
VERSYS
WACFAR
~%SMA2
~%YTEK
GOOBRA
XCEL
ZARBRU
ZEEMED
TIM MONNENS
TKDA
TONDI SCHOEPP
TORY ~%LTON
TWIN CITY ~TER CLINIC INC
VERTICAL SYSTEMS INC
WACONIA FARM SUPFLY
W~YTEK INC
WINGFOOT Cf~4ERCIALTIRE
XCEL ENERGY INC
ZARNOTH BRUSH WORKS INC
ZEE MEDICAL SERVICE
PANTS/BOOT/SHOE
2002 STREET /~PRDVEMENTS
REFUND-SUPER SCIENCE SATURII%X
REFUND FINAL BILL OVERPAYMENT
BACTERIA ANALYSIS
KORETERRA ANNUAL SUPPORT
BFARINGS
GARBAGE SERVICE
POLYOLFIN DUAL ~%LL
TIRES
ELECTRICITY CHARGES
B~/SHOE/DRAPE
MEDICAL SUPPLIES
Total Checks: 88 Bank Total
Total Checks: 88 Grand Total:
181.95
99.38
20.00
72.82
200.00
360.00
49.72
576.47
6.34
534.09
23.33
1,555.06
34.30
435,357.74
435,357.74
City of Chanhessen
INVOICE APPR~L hiST BY ~
Ct~CK #'S 115293-115380
Date: 03/18/03
Ti~e: 11:02.m
I
D~t GL Mum~r
Account Ah~rev
Vendor
Amount
101-0000-2012
Health Ins
Dept: Legislative
101-1110-4340 Printing
101-1110-4360 ~bershlp
101-1110-4370 Trav/Tra/n
Dept: Ac~ministration
101-1120-4210 Book~/Per
101-1120-4330 Postage
101-1120-1340 Printin~
101-1120-4360 ~ship
101-1120-4370 Tray/Train
101-1120-4370 Tray/Train
101-1120-4410 ~utp Rent
Dept: Property Assess~ant
101-1150-4300 Consulting
Dept: Hanag~ent Information Syst~
101-1160-4220 Sftw htc
101-1160-4300 Consulting
101-1160-(300 Consulting
101-1160-~310 Tele~e
Dept: City Hall ~alntenance
101-1170-4110 Office Sup
101-1170-4110 Office Sup
101-1170-4110 Office Sup
101-1170-4110 Office Sup
101-1170-4310 Telephone
101-1170-4350 Cleaning
101-1170-4350 Cleaning
Dept: Fire Prevention & Again
101-1220-4120 ~luip Su~
101-1220-4140 Veh Supp
101-1220-4140 Veh Sup~
101-1220-4150 P~Lnt Matl
101-1220-4150 ~aint Marl
101-1220-4260 3~all Tool
101-1220-4290 Htsc Supp
101-1220-4290 Hlsc Supp
101-1220-4310 Telephone
101-1220-4320 Utilities
101-1220-4350 Cleantl~
101-1220-4350 Cle~n~-~
101-1220-4360 Me~bership
101-1220-4370 ?rav/Tr~Ln
101-1220-4370 T£av/Train
101-1220-4370 Trav/Train
101-1220-4375 PrOton
101-1220-4520 Veh P~int
101-1220-4520 Veh Na/nt
101-1220-4530 BqulpM~ln
101-1220-4531 RadioMaln
Dept: Code Enforcement
101-1250-4140 Veh Supp
101-1250-4520 VehD~t
DeFt: Ani~l C~trol
101-1260-4300 Co~sultin~
101-1260-4300 Con~ult~
101-1260-4360 Me~bersh/p
101-1310-4303 ~rulr Fees
101-1310-i303 Engr Fees
101-1310-4340 Printi~
Dept: Street Maintenance
B~N~FIT EXTRAS, INC
SOOTt~T ~ PUBLISHING
CF~JF~SS~ CHA~ER OF O~{~RCE
BY ERLY ' S
Id~GUE OF HINNESOTA CITIES
POSTHASTER
S~T SUBL~U~] PUBLISHING
METRO APdA ~ ASSOC
DAVKA OFFICE 1WAGING C~(PA~Y
CARVER (IKIFI'Y AUDITOR
STRATEGIC INSIGHTS CC~PA~Y
VERTICAL SYSTEMS INC
ONVOY
Q~EST INTER, RISE
ST PAUL STAMP WOP. KS
CORPORATE
BOg. DER STATES ELECTR/C SUPPLY
GS DIRF~'"~
~ TELEC~
~.STE~-TCWEST
~ASTEMA~W.t~iEI~-TCWEST
115293 lST QTR
Total
115362 F~B AI1VE~ISI~G
115314 IlrdO~O~ Price CARD~
115309 FOOD FOR COU~CILN~TI~G
Total Leqislative
115295 2 DIRECTORY OF MN CITY OFFICIA
115352 FIRST CLASS NAILI~G FEE
115362 F~B ADV~TISI~G
11531~ ~ ~ ~
115319 ~SC ~/~PLI~
115342 ~HIP ~
115322 ~PI~~
6688 03/04/200
Total
115311 COPIES OF NAME CHANG~
022803 02/28/200
1211 02/28/200
031103 03/11/200
53522 03/05/200
031003 03/10/200
022803 02/28/200
1211 02/28/200
030803 03/08/200
520 03/07/200
72197677 03/02/200
031103 03/11/200
Total Property Ass~ss~nt
115365 hicEliSB EXT~B
115373 KORATF~A~SUPPORT
115351 INT~Y ~
11535i ~ CI~RES~
I~ITO17 02/03/200
9815512 02/18/200
02000997 03/01/200
031103 03/11/200
Total ~ement Info~mmtion Systems
115364 ERDOESENENT STANP
115318 OFFICE SUPPLIES
115306 BATTERIES/OOTLET
115332 PAPER
115339 TELEP~
115375 GARBAG~ SERVICE
115375 ~ SERVICE
~RLINS ACE HARIMA~ 115296
MNRLINS ACE HARIMA~ 115296
3PARTA~ MOTOR ~SIS, INC 1153~
S~ T~ ~ 115360
J~S~ ~PLY 115336
~INS ~ ~ 115296
~NS ~ ~ 115296
T~ 1153~
~ TB~ 115339
~I~ ~ ~~ 115313
~ ~-TC~T 115375
~T~~-TC~T 115375
~ FI~ ~CI~ ~I~ ~ 115316
~S ~ ~ 115296
~~T 115319
~ ~T~ 115300
~, INC 115302
~IES ~ ~ 115296
ST~I~R~S 115366
ST~I~R~S 115366
~T~I~ ~ 11530~
BUMPEE TO BUMPER
~ C~I~S OF POLICE ASSOC
CEA~BASSE~ V~YERINARY
~ATIO~ ASSN OF T(M~ ~ATCE
BONEST~00 ROS~
BONESTR00 ROS~ AHD~/~K
SOUTE~ST SUBURBAR I~BMSHI~
17817 03/0(/200
(1352890 03/07/200
92892366 03/05/200
1646~53 03/05/200
021903 02/19/200
86315936 03/01/200
8781593( 03/01/200
33.7(
33.7(
(06.00
120.00
80.62
608.62
75.27
150.00
61.20
240.00
56.83
50.00
990.87
1,624.17
27.50
27.50
426.00
360.00
1,094.38
375.30
2,255.68
29.71
155.36
55.10
151.10
1,886.51
0.00
178.89
Total City g. ll ]tLtl~ce 2,456.67
wrsc ~ PURCH-FEBgl]~RY 022803 02/28/200 32.37
~ISC HA~MA~ K~9~-F~JlY 022803 02/28/200 24.79
~R~B~ 160838 02/21/200 56.60
~ FIL~R~ 52707 03/0i/200 5.31
~~E 1~68 03/05/200 i6.75
~SC~ ~-~ 022803 0~/28/200 151.76
~SC ~ ~-~ 022803 0~/28/200 79.64
~ 0~/~~ 7~969 02/26/200 25.53
~ ~ 021903 02/19/200 103.58
~ ~ 030503 03/05/200 1,221.5%
~ S~ 86315936 03/01/200
~8~ 8781593i 03/01/200 79.3i
~~P 030503 03/05/200 35.00
~SC~ ~-~ 022~03 02/28/200 %6.77
~ 03082003 03/08/200 13.10
~S/~ 030103 03/01/200 i3.5i
~ ~~ 137727 03/01/200 12.78
~SC~ ~-F~ 022803 02/28/200 t2.93
~S ~ ~R ~ ~ 3519051 02/27/200 llB.00
~Y-~R 3198i32 02/25/200 85.09
~I0 ~S~P~R 706 52822 02/27/200 28i.36
Tc~/ Fire Preventt~ & Ad.in
115308 l(ISC SUPPhiES
115307 VEHICI~t.~HES
022803 02/28/200
030103 03/01/200
Y~.]. Code ~lforce~ent
115365 PP~N~TS TO AC~HR~
115315 VETER/~ SERVICES
115348 N~BEP~HIP ~
1272 03/03/200
022803 02/28/200
MN334 02/26/200
115305 P~0FESSI0~9~S~flC~
115305 A~K~LBRIIF~ HSP~TIO~
115362 F~B AINE~TISI~G
95576 02/27/200
95914 02/27/200
022803 02/28/200
2,508.78
16.89
28.62
&5.51
22.11
102.76
25.00
1{9.90
504.51
78.80
31.61
614.92
City of Ch~nhusen
INVOICE APPROVAL LIST BY FU-~D
CEECK 9'S 115293-115380
llmte: 03/18/03
Time: 11:02~m
2
GL Number
Abbr~w
Ch~k
Vamlor N~m~ Number
Invoice
Invoice Descriptio~ ~uaber
Dept: Street Maintenanca
101-1320-4120
101-1320-4120
101-1320-4120
101-1320-4120
101-1320-4120
101-1320-4140
101-1320-4140
101-1320-4140
101-1320-{140
101-1320-4140
101-1320-4140
101-1320-4150
101-1320-4560
101-1320-4560
D~pt: Street Lighting & Signals
101-1350-4310
101-1350-4320
101-1350-4320
101-1350-4320
~fc: City Garage
101-1370-4140
101-1370-4150
101-1370-4260
101-1370-4310
101-1370-4320
101-1370-4320
101-1370-4350
101-1370-4350
Dept: Plannin~ Administratto~
101-1420-4010
101-1420-~340
101-1%20-~370
DelYc: Park Adm~ntstratio~
101-1520-4360
De~fc: P~reati~ C~ter
101-1530-4310
101-1530-4320
~1~: I~ ~m Park
101-1540-4310
~pt: ParkM~intermnce
101-1550-4120
101-1550-4120
101-1550-4120
101-1550-4120
101-1550-4120
101-1550-4120
101-1550-4120
101-1550-4260
101-1550-4310
101-1550-4350
101-1550-4350
Dept: Downtown ~aintermnce
101-1551-4320
101-1551-4350
101-1551-4350
Dept: Senior Citizens Center
101-1560-4130
101-1560-4370
Dept: Recreation Programs
101-1600-1130
101-1600-4130
101-1600-&130
Equip Supp
Equip Supp
~uip Supp
Equip Supp
Equip Supp
VA Supp
V~h SuN
V~ Su~
V~ Su~
¥~ Sul~
Veh
~int
Si~ ~int
8t~ ~t
?elepho~e
Utilities
Utilities
Utilities
Veh Supp
Maint Matl
S~all Tool
Telephone
Utilities
Utilities
cieanim~
Cleaning
Sal - ROg
Printing
Trav/Tr~/n
Membership
Telephems
Utilitle~
Telephone
Equip Sup9
Equip Sup~
Equip Supp
Equip $upp
Equip Sup~
~mip sup~
Equip $upp
SBall Tool
Telephone
Cleaninq
Clean/hq
Uttlttlms
Prog SupR
?ray/Train
Prog $upp
Prog Supp
Prog Supp
MERLINS ACE HAROW~ 115296
~uq~OTH BRUSH WORKS TwC 115379
~OUTH ST P~ ST~ ~PLY ~ 115361
F~ P~ 115325
~ER~ER 115308
~F~ ~~ TI~ 115377
~ ~~ TI~ 115377
~ INC 115376
~ ~ INC 115328
~T~ P~TS SB~ 1~312
~ ~ ~EE 115308
F~ B~ ~T~ 115327
~P~R SI~ ~ 115330
~ F~ I~C 115323
~24C TEI~
XLH[L E~P~ INC
}~ W~UEY ET.~C~fPJC COOP
XCEL ~BP~Y INC
BUMPER TO FOMPBR
SHOREWOOO TRUE VALUE
CHASKA BUILDIN~ CENYBR
KMC TELECOM
XCEL ENERGY INC
CEN~RPOINT B}~BB~'Y MINN~GASCO
HASTE l~-TC WEST
~TE HANAGI~[EFI'-TC WE~T
SOUTHWEST ~ PUBLISHING
SH~&MIN AL-JAFF
CHAffHASS~ CE~MBE~ OF (~
m4C TELECOH
CENTEKPOIFr ~ MI~CO
~ TBLEOC~
~K~LINS ACE HARD~t~
ZEE MEDICAL SERVICE
gARNOTH BRUSH WORF~q i'NC
~IA FAIIM ~UPPLY
MTI DISTRIBUTING INC
HTI DISTIHBUTING INC
RALD~IN SUPPLY C[~4PA~Y
MASTE H~-TC WEST
MASTE I~-TC MES?
CEETERPOINT ENER~
~TE I~-TC MEST
WASTE DD~{AGBME~T-~ WEST
MN ASSOCIATION OF SEMIOR SERV
HISCH~ P~P, CH-FEBRIIARY 022803
BRO(~S/SHOE/DRA~E 88941
~SC STE~ ~R S~ 166123
SP~/B~/S~~ ~553
~SC ~P~ 022803
~~B ~1010873
TI~ 41011901
~L~ ~ ~ 8287~
~STI~-~P~ ~L 10~52~5
~~ ~T/~ O~ ~T 313496
~SC ~PLI~ 022803
~ 26
~~~ 54939
T~cal Strest P~/ntanauce
02/28/200
02/27/200
02/28/200
02/13/200
02/28/200
03/11/200
02/18/200
03/01/200
03/01/200
03/05/200
02/28/200
03/03/200
03/06/200
02/27/200
115339 TFLEPHON~ (mARC, ES
115299 E~C BILL
115297 ~-~IC BII/,S
115378 ~CI?"~ C~
021903 02/19/200
030303 03/07/200
022703 02/27/200
030703 03/07/200
To~l st=est Lighttng i signals
115308 NISC SUPPLIES
115360 PLUI~EES
115316 WORK JEANS
115339 TELEPHO~ ~
115299 KL~LIC BILL
115313 GA~ C~u~G~S
115375 ~ S~
115375 ~ S~
T~ ~ty ~e
11~3~
1153~ F~ ~TIS~
022803 02/28/200
52722 03/06/200
264947 03/01/200
021903 02/19/200
030303 03/07/200
030503 03/05/200
86315936 03/01/200
87815934 03/01/200
1241381 03/04/200
022803 02/28/200
022803 02/28/200
Total Pl~nn~ngARm~n~tratto~
115314 LU-~CE~O~ I~WCH C~U~DS
1211 02/28/200
Total Park ~t .t -wtrati~
115339 TELEPHON~ (]~ES
115313 GAS ~IL~GES
021903 02/19/200
030503 03/05/200
Total Recroatinn Ceuter
115339 TEI~°]K~ CHARC-ES
021903 02/19/200
Total Lake Ann Park
115296 MISC
115380 ~D)ICAL SUPPLIES
115379 BRD(B~S/SHDE/DRAPE
115374 BEARINGS
115347 BEAB/NG
115347
115304 SPI~O(XET
115335 SOOOP SHOVELS
115339
115375 GARBAG~ SERVICE
115375
022803 02/28/200
51151885 02/24/200
88911 02/27/200
022103 02/21/200
34162900 02/28/200
34201000 03/01/200
884729 02/28/200
4426 02/25/200
021903 02/19/200
86315936 03/01/200
8781593~ 03/01/200
Total Park Maintenance
115313 GAS ~
115375 G~u~BAG~ S~VICE
115375 C~J~BAG~ SERVICE
030503 03/05/200
86315936 03/01/200
87815934 03/01/200
Total Do~nto~ Ma/ntenance
115319 HISC FOO~/SUPPLIES
115311 SPIU'~CONFERENCE
030803 03/08/200
030103 03/04/200
Total Senior Citizens Center
115367 SUPPLIES
115319 M]SC
115367 fflIRDEVELOPING
741912 02/21/200
030803 03/08/200
688812 03/04/200
143.49
1,155.68
89.09
257.37
11.16
-100.00
634.09
6.31
293.06
134.61
60.16
643.73
2,027.18
223.97
5,583.23
46.41
13,938.79
2,69&.91
23.33
16,703.44
21.28
14.89
143.95
120.37
463.71
2,605.91
0.00
133.51
3,503.62
100.00
90.31
807.00
997.31
360.00
360.00
106.86
396.77
503.63
155.24
155.24
201.21
34.30
399.38
49.72
70.34
100.24-
90.55
202.83
~5.36
0.00
1,337.40
127.56
11.29
0.00
168.85
78.14
95.00
173.11
7.41
13.79
31.90
C/ty of ~ss~n
INVOICE APPROVAL L/ST BY KIND
CHECK ~'S 115293-115380
Date: 03/18/03'
Ti~e: ll:02a
3
D~oartBent GL liu~be r
Account A~brev
Vendor
N~m~ Invoice Dasc~il/ctm ~uaber Date
2~t
D~pt: ~czeatio=
101-1600-4320
Utilities
Dept: F~nm~y F~tlv~3
101-1611-4340 Prlntin~
D~c: Fourth of July
101-1613-4300 Consulting
D~IYc: Youth Sports
101-1730-3636 SlfSupProg
VALLEY ELECTRIC COOP
CANDYLAND PONY SERVICE
Dept: Youth Activities
101-1731-3636 SlfSup?rog MDIDY COLLINS
101-1731-3636 SlfSupProg TONDI SCROEPP
101-1731-3636 SlfSup?rog S~EI~A BRA~TAD
101-1731-3636 SlfSupProg JULIE KOCH
101-1731-3636 SlfSup?rog DANA FIELDS
115297 ELECTEIC BILLS 022703 02/27/200
Total Recreatic~ Programs
115362 FEB ADV~TISLEG 022803 02/28/200
115310 &TH OF ~ULY DEPOSIT
Total Fourth of July
115338 ~TENNIS L~SO~S
115298 P~0GRAM~~NARM/SUN C
115370 ~TUND-SDPER SCIENCE ~
115359 RKR]ND-SUPKR SCIENCE SATURDAY
115337 ~EFDND-RIPER SCIENCE SATJIE~Y
115321 R~FUDN-SUPER SCIENCE SATO]~Y
031103 03/11/200
67155 03/10/200
67108 03/06/200
67105 03/06/200
67106 03/06/200
67104 03/06/200
67107 03/06/200
18.74
101.87
285.60
285.60
75.00
75.00
30.00
30.00
26.00
20.00
20.00
20.00
20.00
106.00
&0, ti0.12
Fund: ENVIROnmEntAL PROTECTION
Dept: Refo~estatic~
211-2360-4340
Printing
SOUTREEST SqIBUEJ~ PUBLISHING
115362 FEB ADVERYISIN~
Total Reforestatie=
Fund Total
022803 02/28/200
61.20
61.20
Fund: C~ITAL REP~ FUND
D~pt:
i00-0000-1155 ~ Insp
400-0000-1155 Der Insp
&00-0000-1155 Dev Insp
400-0000-1155 l~v Inap
400-0000-1155 Der
400-0000-4300 Consulting
Dept: Ktbrary Building
400-&002-4702 Buildings
400-4002-4702 Buildln~s
~00-4002-4702 Buildings
400-4002-4702 Buildings
Fund: PARK A(~UISITIO~ & DEVELO~
D~pt:
410-0000-4300 Coasultiag
Dept: City C~nter Co~ms
410-(118-4300 Consulting
Fund: TAX INCP,.4- ENTI~TA/NI4~O' ~028
491-0000-4350 Cl~-tng
491-0000-4350 Cleaning
GOPHER STATE ONE-CALL TwC
G~E CONSULTANTS
MEYER SCHERER & ROCKCASTLE LTD
MEYER SCHERER & ]HE. CASTLE LTD
KRAUS-AWDERSC~
HOISIN~TO~ KOEGI~R GRDU-P
MISTE~-TCMEST
N~STE~AGEHENT-TCMEST
Fund Total
115305 A~ORFR~VIL/J~ 01-06
115305 A~O~VILLAG~ 2~D 02-03
115305 KNEES ~ APAIL~fl~S
115305 ~ ~ ~
115305 ~S~ ~
115331 ~IM~ ~
95578 02/25/200
95579 02/25/200
95577 02/25/200
95583 02/25/200
95584 02/25/200
302020& 02/28/200
Total
115329 LTRI~tY/PARKIJ~G D~-SERVIC~S
115343 C~SSEN KIBT.TC LTRRAgX
115343 CEAN POBLIC LIBRARY-~OR
115340 (~ANHASSEN IJ_SRA~Y
16236 02/26/200
10210024 02/28/200
10215016 02/28/200
34471 02/28/200
Fu~d Total
115334 ~ ~ TRAIL PgATECT 00-81 030603 03/06/200
Total
115320 ~ CITY CEFR~ C~[O~S 030303 03/03/200
Total City Center Cc~ona
ffu=d Total
115375 ~ SEI~ICE
115375 GARBA~ SERVICE
Total
86315936 03/01/200
87815934 03/01/200
61.20
197.50
39.50
39.50
39.50
158.00
227.85
701.85
1,862.50
3,277.49
5,192.14
359,712.55
370,044.68
370,746.53
262.50
262.50
6,105.34
6,105.34
6,367.84
0.00
0.00
0.00
0.00
Fund Total
Fu~d: SPECIAL ASSESSHENT P~U-~CTS
Dept: 2002 R~stdential Street I~rov
600-6005-4752 Out ~nqine
115369 2002 STREET
60963 02/21/200
99.38
Total 2002 ~sid~nttal Street ~ov 99.38
City of Chanhass~n
IF~OICE AP?gOVAL LIST BY FUND
CH~C~ ~'$ 115293-115380
Dats: 03/18/03
Ti~e: 11:02m
4
Account Ahbrev
Ch.ck
Vm~dor Nam~ ~umber
Invoice Description
Due
Date
Aaount
Fund: SPECIAL ASSESSMENT PEDJECTS
Fund: SEWER & ~TERUTILITY FUND
Dept:
700-0000-4120 Equip Supp
700-0000-4140 Veh Supp
700-0000-4150 ~aintP~tl
700-0000-4150 ~aint Marl
700-0000-4160 Chem~Lcals
700-0000-4160 Ch~s/cals
700-0000-4240 Un/forms
700-0000-4260 Small Tool
700-0000-4300 C~ulting
700-0000-4310 Telephone
700-0000-4310 Telephone
700-0000-4310 Telephone
700-0000-4320 Utilities
700-0000-4320 Utilities
700-0000-4320 Utilities
700-0000-4550 Wtr Sys
700-0000-4551 Se~er Sys
700-0000-4551 Sewmt Sys
700-0000-4705 Otb Equip
Dept: Lift Statio~ 10 Improvements
700-7005-4300 Consulting
700-7005-4340 PrtntLag
700-7005-43~0 Printing
700-7005-4753 In Eng
Fund: SURFACE WATERMANAG~4ENT
De~t:
720-0000-3660
720-0000-3660 Se~er Chg
720-0000-3660 Se~r Chg
720-0000-3660 Se~er
720-0000-4300 Co~sulting
R]~ROLDS WELDING SUPPLY CO 115356
BUM2BR ~OB~.~m4PBR 115308
]4~IU:INS ~ ~ 115296
F~~ 115326
~INS ~ 115333
~INS ~ 115333
T~~S 115368
~ ~I~ 1153{1
~N CI~ ~TER ~IC INC 115371
~ TE~ 115339
AT&T ~ ~ S~ 115303
~ST 115353
X~L ~ ~C 115299
~ V~ E~C ~P 115297
~E~ ~~~ 115313
~INS ~ ~ 115296
I~T~ 115294
~IN ~S INC 115350
~R~TE~ ~ ~P ~ 115349
$OUTRWES? SUBb]U~ PUBLISHING
P~ED BUSIES IFBORMA~IO~
REED BUSIEESS IEEO~4ATIO~
BONEST~OO ~SENE AHDE~LIK
EDINA ~EALTY ~gLOCATIO~
CHRISTOPHER W]~D
TORY ~ALTO~
~OS ~tRY FINLEY
BONEST~O0 ~OS~ AND~LIK
Fund Total
OXY~/~ CYLINDEi~S 839017
HISC ~PPLIES 022803
M/SC ~ PU'P/~-FEBRUARY 022803
20~ FII~ 117474
RAT~ TESTI~G/C~U~ORINE MAT. 506341
~ D]~KFRRAG~ ]]485964
PANTS/BOOT/SHOE 031003
P~ESSU~ GAUG~ 2031848
B~Tg~/A~i~LY$IS 9620
T~LEPEONE CH~RG~ 021903
?~LEPHO~ CHA~G~ 022803
~P~ ~ 030103
~C BI~ 030303
~C BI~ 022703
~ ~ 030503
~$C ~ ~-~ 022803
~S~P~ 022171
~~ 10103
P~~B~S 30175~
02/19/200
02/28/200
02/28/200
03/12/200
02/14/200
02/28/2O0
03/10/200
02/27/200
03/03/200
02/19/200
02/28/200
03/01/200
O3/07/2O0
02/27/200
03/05/200
02/28/200
01/01/200
02/25/200
02/25/200
Total
115362 FEB EIVF~ISING
115355 LEGAL AD~
115355 Id~ALADS
115305 LIFT STATIOB NO 1 PJ~]VATIOR
022803 02/28/200
2264469 02/12/200
2269869 02/24/200
95586 02/25/200
Total Mf~ Station 10 IaproF~sntm
Fund Total
115324 REFUNb-40B6 BED OAKLANg
115317 REFUND FIlL BILL OVERPAYMENT
115371 ~ FI~ALBILL OVEIU~AYMENT
115357 BEFO~D Flq/i%LBILLOVEB2AYMEFf
115305 BI/~T C~EEK P~STORATIO~
Yotal
3384302 03/12/200
031203 03/12/200
2510100 03/12/200
3642200 03/12/200
95587 02/25/200
Fund Total
Grand Total
99.38
60.08
64.07
49.70
15.98
136.06
135.00
181.95
81.43
200.00
313,69
14.22
55.38
244.54
361.03
651.48
75.02
939.33
98.11
3,843.06
7,520.13
81.27
129.22
129.22
4,730.11
5,069.82
12,589.95
83.65
71.43
72.82
24.33
4,830.49
5,082.72
5,082.72
435,357.74