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4b. Public Works Facility Site Plan Review CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952,227.1190 Engineering Phone: 952.227.1160 Fax: 952,227.1170 Finance Phone: 952,227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952,227.1120 Fax: 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227,1400 I Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952,227,1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227,1125 Fax: 952.227.1110 Web Site WNW.ci .chanhassen .mn. us 4b ~I\~z. MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Bob Generous, Senior Planner o~' DATE: January 26,2009 SUBJ: CHANHASSEN PUBLIC WORKS FACILITY Planning Case #08-25 PROPOSED MOTION A. "The Chanhassen City Council approves a Site Plan for an 82,500 square- foot, one-story office/warehouse building with a mezzanine storage area and setback Variances from the creek and wetland for the parking lot area, plans prepared by Oertel Architects and the City of Chanhassen, dated 12/05/08, subject to conditions 1 - 24 of the staff report. B. "The Chanhassen City Council approves a Conditional Use Permit for outdoor storage, subject to condition 1 of the staff report." And, Adoption of the attached Planning Commission Findings of Fact. City Council approval requires a majority vote of City Council present. EXECUTIVE SUMMARY The City's Public Works Department is requesting site plan approval for an 82,500 square-foot public works building with a conditional use permit for outdoor storage areas. The variance requests are to permit the parking lot to be closer to the wetland and the creek than is permitted by ordinance. In developing the plan for the site, the City did investigate several site plan configurations for the project. The site plan configuration being reviewed includes the minimum variance request while providing for the needs of the public works operation. While the ordinance specified 70 trees for the parking lot, the City is preserving the large wooded area to the west of the building. In the past, staff has allowed the clustering of required plantings on site to meet ordinance requirements. Therefore, staff has determined that the approximately 5 acres of preserved woodlands west of the building satisfies the City requirements for landscaping. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Todd Gerhardt January 26, 2009 Page 2 of 2 PLANNING COMMISSION SUMMARY The Planning Commission held a public hearing on January 6,2009 to review the proposed project. The Planning Commission voted 4 for and 0 against a motion recommending approval of the public works facility site plan with variances, and the conditional use permit to allow the outdoor storage.After hearing the justification for the variance request, the Planning Commission did not have any issues or concerns regarding approval of the project. RECOMMENDA TION Staff recommends adoption of the motion as specified on pages 13 - 14 in the staff report dated January 6,2009 approving the Chanhassen Public Works Facility, Planning Case #08-25. ATTACHMENT 1. Planning Commission Staff Report Dated January 6, 2009. g:\plan\2008 planning cases\08-25 public works facility site plan\executive summary. doc PC DATE: January 6,2009 OJ CITY OF CHANHASSEN CC DATE: January 26,2009 REVIEW DEADLINE: February 3, 2009 CASE #: 08-25 BY: AF, RG, TJ, ML, JM, JS PROPOSED MOTION: "The Chanhassen Plafl.-Hng Commissiofl reeoffimoo.ds that City Council approves the Site Plan for Planning Case #08-25, for an 82,500 square-foot, one-story office/warehouse building with a mezzanine storage area with a Conditional Use Permit for outdoor storage, and setback Variances from the creek and wetland for the parking lot area, plans prepared by Oertel Architects and the City ofChanhassen, dated 12/05/08, subject to the conditions of the staff report." And adopts the attached Planning Commission fmdings. SUMMARY OF REQUEST: The City ofChanhassen Public Works Department is requesting a Site Plan Review with Variances for an 82,500 square-foot public works building with a Conditional Use Permit for the outdoor storage areas - CHANHASSEN PUBLIC WORKS FACILITY. LOCATION: Lots 5 & 6, Block 1, Chanhassen Lakes Business Park 5th Addition (7901 Park Place) APPLICANT: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 PRESENT ZONING: Industrial Office Park (lOP) 2020 LAND USE PLAN: Office/Industrial ACREAGE: 11.95 acres DENSITY: 0.16 F.A.R LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a site plan is limited to whether or not the proposed project complies with Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. This is a quasi-judicial decision. The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the applicant is seeking a deviation from established standards. This is a quasi-judicial decision. The City has limited discretion in approving or denying conditional use permits, based on whether or not the proposal meets the conditional use permit standards outlined in the Zoning Ordinance. If the City finds that all the applicable conditional use permit standards are met, the permit must be approved. This is a quasi-judicial decision. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 2 of 15 The public hearing notice has been mailed to property owners within 500 feet of the proposed development. PROPOSAL/SUMMARY The City's Public Works Department is requesting site plan approval for an 82,500 square-foot public works building with a conditional use permit for outdoor storage areas. The variance requests are to permit the parking lot to be closer to the wetland and the creek than is permitted by ordinance. The proposed development will occur on two lots of record: Lots 5 and 6, Block 1, Chanhassen Lake Business Park 5th Addition. All this area is zoned lOP. The property to the north of the site contains Paisley Park. The property immediately to the east is a City owned outlot containing woodlands and Riley Creek. The property to the south is vacant and contains portions of a large wetland complex which crosses over onto this site. The property to the west across Audubon Road contains Pillsbury, a vacant industrial property, and a day care facility. Water and sewer service is available to the site in Park Place. Access to the site will be provided via Park Place. The high point of the property is on the west side with an elevation of974. The low point is in the south central portion of the property in the wetland with an elevation of approximately 920. While there is over a 50-foot elevation change on the property, there are no bluffs on the property since the slope does not exceed 25 percent (a bluff must have both an elevation change of25 feet or more and a slope of30 percent or greater). The western half of the property is heavily wooded. A wetland exists in the south central portion of the property and extends onto the property to the south. A wooded corridor along Riley Creek is located to the east of the properties. Staff is recommending approval of the Site Plan Review to permit an 82,500 square-foot public works building with variances from the wetland setback and creek setback, and a conditional use permit for the outdoor storage. As part of the process, the City will create a zoning lot of the two lots creating, in effect, one building site. Additionally, the City must vacate some drainage and utility easements and a portion of the right-of-way. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 3 of 15 APPLICABLE REGUATIONS Chapter 20, Article II, Division 3, Variances Chapter 20, Article II, Division 6, Site Plan Review Chapter 20, Article IV, Conditional Uses Chapter 20, Article VI, Wetland Protection Chapter 20, Article VII, Shoreland Management District Chapter 20, Article XXII, lOP Industrial Office Park District Chapter 20, Article XXIII, Division 7, Standards for Commercial, Industrial and Office-Institutional Developments. BACKGROUND On September 8,2008, the City Council approved an Interim Use Permit to permit up to 15,000 cubic yards of fill on the site. On March 17, 1986, the Chanhassen City Council approved the plans and specifications for Chanhassen Lakes Business Park 5th Addition, which constructed Park Place. On August 19, 1985, the Chanhassen City Council approved the Chanhassen Lakes Business Park 5th Addition (Subdivision #85-9) creating seven lots in two blocks, one outlot and right-of-way for Park Place. Such subdivision re-platted Lots 2 through 10, Block 1, Chanhassen Lakes Business Park. ~ ~ .~:-.~~ ~f~~ :?'"'~--.., On July 2, 1979, the Chanhassen City Council approved the development contract for Chanhassen Lakes Business Park. On June 4, 1979, the Chanhassen City Council approved the final plat for Chanhassen Lakes Business Park. On April 17 , 1978, the Chanhassen City Council approved the rezoning of the property from R -1 A, Agricultural Residence District, to P-4, Planned Industrial District and preliminary plat approval of the proposed plat (PUD #75-1). Additionally, the City approved Resolution 78-18 authorizing the proposed North Lake Susan Sanitary Sewer, Water, Street and Storm Sewer Improvement Project #78-3 and Resolution 78-19 establishing the centerline for the right-of-way for the extension of Powers Boulevard from Highway 5 to Lyman Boulevard. In 1976, the City approved a Comprehensive Plan Amendment changing 150 acres in this area from Low Density Residential to Industrial. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 4 of 15 GENERAL SITE PLAN/ARCHITECTURE ~ The applicant is requesting site plan approval for an 82,500 square-foot, one-story office/warehouse building with a mezzanine storage area with outdoor storage areas to the rear of the building and setback variances for the parking lot area from Riley Creek to the east and the wetland to the south. I- 0.' C I II. ..., ( I I .1 . ai~ I' :., I. I ARCHITECTURAL COMPLIANCE Size Portion Placement The main entrance to the building is located in the southeast comer of the building. The building entrance consists of full-story store front, glass windows and doors. A metal canopy is proposed over the entrance. Material, Color and Detail Materials consist of ribbed, insulated, precast tip-up concrete panels with exposed aggregate incorporating random smooth banding and brick. The office area and all portions of the building that project from the plane ofthe building are completely in brick. The concrete would be light gray with a buff-colored stone exposed aggregate. The brick we are proposing is a modular- sized brick in a dark brown earth tone with a color-matched mortar. The majority of the pre- finished metal (overhead doors, coping, fascia, etc.) will be a charcoal gray color with dark bronze accents at elements such as signage and window trims. Clerestory windows are provided around the building with the use of large window areas over the office area and the vehicle maintenance bays. These upper level windows will permit natural lighting. Full-length store-front type windows are included in the office area of the building in addition to the more traditional aluminum-framed windows in the offices and multi-purpose room. The proposed glass is a low-e I-inch insulated glass with a medium bronze tint. The Height and Roof Design Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 5 of 15 window frames will be anodized aluminum. Soldier courses of brick are proposed above the windows and at the top of the brick walls. The building height varies depending on the area of the building. Building roofs are proposed to be flat. Parapet heights go to 26 feet in the vehicle maintenance and welding bays, 24 feet in the vehicle storage and shop areas, 20 feet in the wash bays, and 14 and 19' 8" in the office areas. The varying roof heights provide architectural interest to the building. Mechanical equipment, if visible to the public, will be screened with prefinished metal screening. Facade Transparency Over 50 percent of the first floor elevation in the office area that is viewed by the public includes transparent windows and/or doors. All other areas shall include landscaping material and architectural detailing and articulation. For buildings with a use or function that does not readily allow windows, e.g., cooler or freezer areas, mechanical rooms, security areas, storage areas or warehouse or manufacturing space in commercial or industrial buildings, the fenestration standards may be reduced. However, the architecture detailing must be provided by the use of upper level windows, the use of spandrel glass or architectural detailing which provides arches, patterning, recesses and shadowing that provide aesthetic interest. Site Furnishing Community features may include landscaping, lighting, benches, tables, etc. The development has a proposed patio area on the east side of the building. Additionally, a significant landscape area is being preserved at the southeast comer of the building. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 6 of 15 Loading Areas, Refuse Area, etc. Screening of service yards, refuse and waste removal, other unsightly areas and truck parking/loading areas is provided by locating such areas on the north side of the building. Since this site is at the end of a cul-de-sac, the public will not, generally, be able to view these areas without entering the site. Lot Frontage and Parking Location Parking areas are located to the east and south side of the building. Due to the site's location at the end of a cul-de-sac, only a few parking stalls are provided between the right-of-way and the building. LIGHTING/SIGNAGE Area lighting is provided in the parking lot islands east of the building as well as at the refueling station. Lighting height is 30 feet with shoebox type fixtures and high-pressure sodium light bulbs. Additionally, wall-mounted light fixtures are proposed on the building with architectural sconce lighting and arm-mounted box lighting. The plans show a wall sign on the east side of the building just north of the entrance with a maple leaf and 12-inch high aluminum letters. Signage shall require a separate sign permit review to determine compliance with City ordinance. COMPLIANCE TABLE lOP Public Works Building Height 4 stories 50 feet 1 story 26 feet Building Setback N - 10' E - 50' W - 25' S - 40' N - 70' E - 145' W - 370' S - 140' Parking Stalls 59 stalls 60 stalls (Municipal building 1/500 with 8,475 sq. ft. of office equals 17 stalls. Warehouse 1/1,000 for first 10,000, then 1/2,000 thereafter with 74,025 sq. ft. of warehouse equals 42 stalls.) Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 7 of 15 Parking Setback lOP N - 10' E - 50'# W - 25' S - 40'# Public Works N - 5' E - 25' # W - 370' S - 0' # Hard Surface Coverage 70% 57% #Variances from the setbacks to Riley Creek and the wetland for the parking lot area are included as part of the development review application. ACCESS Access to the site is provided via Park Place. LANDSCAPING Minimum requirements for landscaping include 17,696 square feet oflandscaped area around the parking lot, two landscape islands or peninsulas, 70 trees for the parking lot, and bufferyard plantings along the property lines. The applicant's proposed as compared to the requirements for landscape area and parking lot trees is shown in the following table. Required Proposed Vehicular use landscape area 17,696 sq. ft. >17,696 sq. ft. Trees/parking lot 70 trees 22 trees Islands or peninsulas/parking lot 2 islands/peninsulas 2 islands The minimum requirements for the parking lot trees have not been met. The applicant is proposing to preserve a large wooded area to the west of the building and will be installing bufferyard plantings where necessary. The proposed islands do not meet ordinance requirements for minimum interior width. Staff recommends that the southern island meet the 10- foot minimum and the north island with the proposed trees have a 15- foot interior width. Bufferyard requirements: Bufferyard B - north prop. Line, 400' Bufferyard B - south prop. Line, 200' Bufferyard B - east prop. Line, 400' Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 8 of 15 Bufferyard B - west prop. Line, 400' STREETS, SITE ACCESS AND SITE CIRCULATION There are no public streets proposed or required for development of this site. Park Place provides access to the site. No right-of-way acquisition is required for the public street. The existing terminus of Park Place is a 100-foot diameter cul-de-sac within a l20-foot diameter right-of-way. The entire paved cul-de-sac will be removed and some paving will be necessary in the right-of-way. The southern access is 36 feet wide and will provide access to the cold storage area of the building. The northern access is shown as approximately 47 feet wide. The northern access must be revised so that the maximum width does not exceed 36 feet. A portion ofthe parking area lies within the existing l20-foot diameter cul-de-sac right-of-way. The proposed public use ofthe property does not necessarily warrant vacating the cul-de-sac right-of-way; however, should the property be sold in the future, the parking lot improvements may need to be removed and a standard public cul-de-sac installed. An encroachment agreement is required for the portion of the parking area that lies within the public right-of-way. GRADINGIDRAINAGE The site was mass graded under an Interim Use Permit approved by City Council on September 2, 2008. Final grading will occur with the construction of the building and parking lot. Runoff from the majority of the site will be conveyed to the off-site stormwater treatment pond southeast of the site via storm sewer. Roof drains along the west side of the building will outlet to a drainage swale on the west side of the building which discharges to the wetland south of the building. Runoff from the access to the cold storage area is proposed to outlet to the wetland. If feasible, this runoff should be conveyed to the existing storm sewer so that it can be treated by the existing stormwater basin. Revised drainage calculations and storm sewer sizing must be submitted to ensure that the existing downstream infrastructure can accommodate the proposed runoff. Three retaining walls are proposed on the site. A 280-foot long wall is proposed along the north side of the paved area with a maximum height of 14 feet. This wall will be constructed within the existing drainage and utility easement and will therefore require an encroachment agreement. Chanhassen Public Works Facility Planning Case 08-25 January 6,2008 Page 9 of 15 The second wall is a 100-foot long wall around a 45-inch oak tree on the south side of the building with a maximum height of four feet. A lIS-foot long wall is proposed on the south side of the access to the cold storage area; the maximum height of this wall is four feet. The proposed top and bottom of wall elevations must be shown. Walls taller than four feet must be designed by an engineer registered in the State of Minnesota and require a building permit. According to the recorded plat, there were no drainage and utility easements platted along the common lot line. The site plan must show the dimensions of the lots. UTILITIES Metropolitan Council Environmental Services has a 30-inch diameter sanitary sewer interceptor that runs along the east side of the site. The City of Chanhassen has a 21-inch diameter trunk sanitary sewer along the east side of the site as well. A 10-inch sanitary sewer extends west from the City's trunk line, then to the southwest within a 20-foot wide drainage and utility easement. A portion ofthis pipe has been abandoned, therefore, a portion ofthe drainage and utility easement must be vacated. A lO-inch watermain was installed on the east and north side ofthe site with the Chanhassen Lakes Business Park 5th Addition improvements. A portion of this watermain has been abandoned. The existing drainage and utility easements and abandoned utilities must be labeled on the plan sheet. Storm sewer will be installed to serve the proposed development. This storm sewer will connect to the existing public utility. The utility plan must include a note regarding the connection to the existing storm sewer. EROSION AND SEDIMENT CONTROL A NPDES Phase II Construction Site Storm Water Permit has been obtained from the Minnesota Pollution Control Agency (MPCA) for this site. The Storm Water Pollution Prevention Plan (SWPPP) has been prepared and supplied to the Carver Soil and Water Conservation District for their review and comment. The SWPPP needs to include the total area disturbed, the total change in impervious surface as well as all pertinent contact information. The SWPPP should be amended to include sequencing of events during the construction of the site. All wetlands need to be clearly labeled in the erosion control plan. As indicated on the plan, erosion control blanket shall be installed on all slopes greater than or equal to 3: 1. At a minimum, this includes those slopes immediately east of the existing wetland basins. This appears to have been addressed in the erosion control plan. All exposed soil areas shall have temporary erosion protection or permanent cover year round. The NPDES permit has Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 10 of 15 been revised such that all slopes must be protected within 14 days regardless of the grade unless special provisions are applied. These areas include, but are not limited to, constructed storm water management features side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or manmade systems that discharge to a surface water. Inlet protection may be needed prior to installation of the castings for the curbside catch basins. In that case, all storm sewer inlets should be protected by at least fabric draped over the manhole with a steel plate holding the fabric in place. WETLANDS One jurisdictional wetland exists on site. The wetland was delineated by Terry Jeffery in August of 2008. At this time, an historic review of aerial photography, USGS topographic maps and civil engineering plans was performed. It was determined, based upon this review, that the wetland increased in size as a result of grading changes to the topography of the area and new directed inputs from land development. The wetland is classified as Manage 2 in the Chanhassen Surface Water Management Plan. This management classification requires a 20-foot wetland buffer and a 30-foot setback from this buffer. It appears that, in part due to the desire to preserve a significant oak tree on the site, the buffer will be as narrow as 16.5 feet for a length of95 feet. Additional buffer should be set aside so that the buffer is the same by unit area. A 20- foot buffer on the property would amount to 9,777 square feet. The proposed buffer encroachment amounts to 321 square feet. The buffer should be expanded to mitigate for at least this 321 square feet of area. Further, the drive aisle is located entirely within the 30-foot setback from the buffer's edge. A 30-foot variance will be needed for the construction ofthis drive aisle. In the event that a variance is granted, any design should seek to mitigate for the lost functions and values from the encroachment into the setback zone. A portion ofthe stormwater is to be directed to the pond located east of Park Place. This is identified as a Manage 2 wetland in the Surface Water Management Plan. However, the historic review clearly shows that this area was excavated for the express purpose of addressing stormwater management for the development of the business park and is not a jurisdictional wetland under the Wetland Conservation Act of Minnesota. This pond is tributary to Riley Creek and Lake Susan. Therefore, all reasonable efforts should be taken to assure that the input of new stormwater does not result in downstream degradation of water quality. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 11 of 15 PUBLIC WATERS AND BLUFFS There are no bluff zones located on or immediately adjacent to the property. There is one DNR stream that flows along the eastern property boundary. This stream is Riley Creek. This reach of Riley Creek is not listed as impaired. Riley Creek from Lake Susan to the Minnesota River is impaired as is the Minnesota River. No additional stormwater or surface drainage should be directed to the creek and the watershed should be modified as little as practicable to achieve the development goals. The channel and the immediate top of bank have been degraded due to past land use in the area. Much of the degradation can be seen in the form of debris within and adjacent to this channel. This debris needs to be cleaned up as part of the site development. Further, several reaches of Riley Creek have been denuded of vegetation or is dominated by invasive species such as buckthorn and garlic mustard. Vegetation management should occur adjacent to the channel to assure that an adequate and beneficial buffer is maintained along the channel. Work with the Environmental Resources Specialist and the Water Resources Coordinator to design and manage this work. SURFACE WATER MANAGEMENT PLAN (SWMP) CONNECTION CHARGES No SWMP fees are required for this project. OTHER AGENCIES The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for dewatering)) and comply with their conditions of approval. MISCELLANEOUS The buildings are required to have automatic fire extinguishing systems. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. Retaining walls over four feet high must be designed by a professional engineer and a permit must be obtained prior to construction. Detailed occupancy related requirements will be addressed when complete building plans are submitted. The owner and/or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. VARIANCE Chanhassen code requires that structures be set back from the top of bank of streams a minimum of fifty (50) feet. Based upon the plans provided, the back of curb for the parking area is less than 50 feet from the channel in at least two places. The more northerly encroachment would require a 25-foot variance and the more southerly encroachment would require a IS-foot variance. The applicant is requesting a 3.5-foot encroachment into the minimum wetland buffer requirement. The applicant is requesting a 30-foot variance for the wetland setback. Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 12 of 15 The meandering nature of the creek to the east of the property does not permit a uniform parking lot drive aisle design. The wetland on the south restricts the location of buildings and access drives on the site. The tree-covered slope on the west also constrains the development of the property. In order to avoid setback variances, the building would have to be shifted to the west, requiring extensive grading in the tree-covered slope. The channel and the immediate top of bank have been degraded due to past land use in the area. Much of the degradation can be seen in the form of debris within and adjacent to this channel. This debris needs to be cleaned up as part of the site development. Several reaches of Riley Creek have been denuded of vegetation or is dominated by invasive species such as buckthorn and garlic mustard. Vegetation management should occur adjacent to the channel to assure that an adequate and beneficial buffer is maintained along the channel. Work with the Environmental Resources Specialist and the Water Resources Coordinator to design and manage this work. Staffhas reviewed the files to determine if there have been any other variances in the area. Out of the 500-foot search area, there was one setback variance #88-14: Case # Address Request Action 10- foot side yard setback 88-14 1430 Park Court variance for the parking Approved lot (0' setback) CONDITIONAL USE PERMIT Screened outdoor storage requires a conditional use permit. Outdoor storage areas are an integral component of the public works operation. The City must be able to store materials and supplies to fulfill its obligations to the public. Sec. 20-308. Screened outdoor storage. The following applies to screened outdoor storage: (1) All outdoor storage must be completely screened with one-hundred percent opaque fence or landscaped screen. The areas to the north, west and east of the storage area are heavily wooded. The building, located to the south, will screen the storage area from the public right-of-way. The proposed development must comply with the approved site plan. Chanhassen Public Works Facility Planning Case 08-25 January 6,2008 Page 13 of 15 RECOMMENDATION Staff and the Planning Commission recommends that the PlaBfling Commission City Council adopt the following motions and adoption of the attached findings of fact and recotnmefldation: A. "The Chanhassen Plaaning Commission recomHl€lnds that City Council approves a site plan for an 82,500 square-foot, one-story office/warehouse building with a mezzanine storage area and setback variances from the creek and wetland for the parking lot area, plans prepared by Oertel Architects and the City of Chanhassen, dated 12/05/08, subject to the following conditions: 1. The developer shall provide exterior benches and/or tables. 2. Signage shall require a separate sign permit review to determine compliance with City ordinance. 3. The applicant shall mitigate for the lost functions and values of any buffer variance by replacing an equivalent area of buffer in a location which will provide the maximum water quality benefit. Preliminary review indicates that area to be northeast of the wetland. 4. The applicant shall restore the stream channel as well as the top of bank and flood plain for Riley Creek including the removal of any construction and other debris in the area. 5. The applicant shall prepare a vegetation management plan for Riley Creek. This management plan shall be created in conjunction with the landscaping plan and the Environmental Resources Specialist and Water Resources Coordinator should be consulted in the creation of this plan. 6. The applicant will modify the existing NPDES permit to identify the construction manager for the project. 7. The applicant will provide adequate treatment for drainage directed to the wetland. 8. The applicant should look for ways to promote infiltration and incorporate alternative stormwater management best management practices into the site design and build. One such measure is the construction of a bio-infiltration feature at the outlet from the drive aisle northeast of the wetland. Other features to investigate include pervious pavement systems, cisterns, biofiltration trenches, preservation or re-establislnnent of vegetation, etc. 9. The final 200 feet of the swale located west of the proposed facility needs to be protected with Category 2, Wood Fiber 1 S Erosion Control Blanket. 10. Those areas to be planted in BWSR seed mix U7 should be seeded at a rate of 15LBS PLS/acre where PLS means "Pure Live Seed". 11. The buildings are required to have automatic fire extinguishing systems. Chanhassen Public Works Facility Planning Case 08-25 January 6,2008 Page 14 of 15 12. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 13. Retaining walls over four feet high must be designed by a professional engineer and a permit must be obtained prior to construction. 14. The 51-inch and 45-inch oaks located near the northwest and southeast comers of the building shall be protected by fencing throughout construction. 15. The site plan must show the dimensions of the lots. 16. The northern access must be revised so that the maximum width does not exceed 36 feet. 17. An encroachment agreement is required for the portion of the parking area that lies within the public right-of-way. 18. If feasible, the runoff from the cold storage area access should be conveyed to the existing storm sewer. 19. Revised drainage calculations and storm sewer sizing must be submitted to ensure that the existing downstream infrastructure can accommodate the proposed runoff. 20. An encroachment agreement is required to construct the northern retaining wall within the drainage and utility easement. 21. The proposed top and bottom of wall elevations must be shown. 22. The drainage and utility easement over the abandoned portion of the sanitary sewer must be vacated. 23. The existing drainage and utility easements and abandoned utilities must be labeled on the plan sheet. 24. The utility plan must include a note regarding the connection to the existing storm sewer." B. "The Chanhassen Planning Commission reeommends that City Council approves a conditional use permit for outdoor storage, subject to the following condition: 1. The proposed development must comply with the approved site plan, plans prepared by Oertel Architects and the CityofChanhassen, dated 12/05/08." Chanhassen Public Works Facility Planning Case 08-25 January 6, 2008 Page 15 of 15 ATTACHMENTS 1. Findings of Fact and Recommendation. 2. Reduced Copy Site Plan. 3. Reduced Copy Grading Plan. 4. Reduced Copy Landscape Plan. 5. Reduced Copy Floor Plans. 6. Reduced Copy Building Elevations. 7. Letter from Chip Hentges, Carver Soil & Water Conservation District, to Robert Generous dated 12/23/08. 8. Public Hearing Notice and Mailing List. g:\plan\2008 planning cases\08-25 public works facility site plan\staff report pw site plan. doc CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND RECOMMENDATION INRE: Application of the City of Chanhassen for Site Plan Review for a Public Works Facility, Planning Case #08-25, for an 82,500 square-foot, one-story office/warehouse building with a mezzanine storage area, a conditional use permit for outdoor storage and setback variances from the creek and wetland for the parking lot area. On January.6, 2009, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of the City of Chanhassen for a site plan review for a public works facility for the property located at Lots 5 & 6, Block 1, Chanhassen Lakes Business Park 5th Addition (7901 Park Place). The Planning Commission conducted a public hearing on the proposed site plan which was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and now makes the following: FINDINGS OF FACT 1. The property is currently zoned Industrial Office Park, lOP, District. 2. The property is guided by the Land Use Plan for Office-Industrial uses. 3. The legal description of the property is: Lots 5 & 6, Block 1, Chanhassen Lakes Business Park 5th Addition 4. Site Plan Review a. The proposed project is consistent with the elements and objectives of the city's development guides, including the comprehensive plan, official road mapping, and other plans that may be adopted; b. The proposed project is consistent with this division; c. The proposed project preserves the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general appearance of the neighboring developed or developing or developing areas; 1 d. The proposed project creates a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development; e. The proposed project creates a functional and harmonious design for structures and site features, with special attention to the following: 1) An internal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community; 2) The amount and location of open space and landscaping; 3) Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses; and 4) Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. f. The proposed project protects adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. 5. Variance: The Board of Adjustments and Appeals shall not recommend and the City Council shall not grant a variance unless they find the following facts: a. That the literal enforcement of this chapter would cause an undue hardship. Undue hardship means that the property cannot be put to reasonable use because of its size, physical surroundings, shape or topography. Reasonable use includes a use made by a majority of comparable property within 500 feet of it. The intent of this provision is not to allow a proliferation of variances, but to recognize that there are pre-existing standards in this neighborhood. Variances that blend with these pre-existing standards without departing downward from them meet this criterion. The meandering nature of the creek to the east of the property does not permit a uniform parking lot drive aisle. The wetland on the south restricts the location of buildings on the site. The tree-covered slope on the west also constrains the development of the property. Based on the revisions to the plans, the variance request has been reduced to a minimum. b. The conditions upon which a petition for a variance is based are not applicable, generally, to other property within the same zoning classification. This condition is unique to this property which abuts Riley Creek. In order to avoid setback variances, the building 2 would have to be shifted to the west, requiring extensive grading in the tree-covered slope. c. The purpose of the variation is not based upon a desire to increase the value or income potential of the parcel of land, but rather minimize the impacts to the water resources and to avoid additional impacts on the wooded slope. Because of the nature of the facility, vehicle size, outdoor storage, etc, need large space, turning radius of tandem axle vehicles, storage of salt, pea rock, mulch, and trailers d. The alleged difficulty or hardship is not a self-created hardship, but is due to the unique site features which include a creek to the east, just east of the public street, a wetland on the south, a tree-covered slope to the west and converging side property lines. Additionally, the City has attempted to save a 45 inch oak tree southeast of the building. e. The granting of the variance for the construction of a public works building will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel is located, but will facilitate the provision of a required public service. In addition, the City will be implementing several mitigation measures which should improve the natural environment including: . Currently from the top of bank for Riley creek west is either denuded of vegetation or dominated by invasive plant species . Currently the channel and the area immediately adjacent to the channel has a substantial amount of construction debris o The plan will involve cleaning all debris away from within the channel and between the proposed back of curb and top of bank. o This area will be planted with native trees, shrubs, forbs and grasses - a detailed vegetation management plan will be created o Areas of scour which have developed in the channel will be stabilized. . The buffer will be expanded both northeast and northwest of the wetland so that total buffer will be far greater than what is required under City code. . Much of the buffer is dominated by reed canary grass - an invasive species. This will be replaced by a special BWSR seed mix. . An engineered wetland will be created northeast of the wetland to treat runoff from the driveway prior to entering the wetland. . A bio-filtration swale will be created west of the building to treat roof runoff prior to entering the wetland. f. The proposed variation will not impair an adequate supply of light and air to adjacent property or substantially increase the congestion of the public streets or increase the danger of fire or endanger the public safety or substantially diminish or impair property values within the neighborhood. 3 6. Conditional Use Permit: a. The proposed outdoor storage will not be detrimental to the public health, safety, comfort, convenience or general welfare of the neighborhood or the city. b. The proposed outdoor storage will be consistent with the objectives of the city's comprehensive plan and this chapter. c. The proposed outdoor storage will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character of the general vicinity and will not change the essential character of that area. d. The proposed outdoor storage will not be hazardous or disturbing to existing or planned neighboring uses. e. The proposed outdoor storage will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment of the proposed use. f. The proposed outdoor storage will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. g. The proposed outdoor storage will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, odors, rodents, or trash. h. The proposed outdoor storage will have vehicular approaches to the property which do not create traffic congestion or interfere with traffic or surrounding public thoroughfares. 1. The proposed outdoor storage will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. J. The proposed outdoor storage will be aesthetically compatible with the area. k. The proposed outdoor storage will not depreciate surrounding property values. 1. The proposed outdoor storage will meet standards prescribed for certain uses as provided in the City Code. 7. The planning report #08-25 dated January 6,2009, prepared by Robert Generous, et aI, is incorporated herein. 4 RECOMMENDA TION The Planning Commission recommends that the City Council approve the site plan review for an 82,500 square-foot, one-story office/warehouse building with a mezzanine storage area, a conditional use permit for outdoor storage and setback variances from the creek and wetland for the parking lot area. ADOPTED by the Chanhassen Planning Commission this 6th day of January, 2009. CHANHASSEN PLANNING COMMISSION BY: Its Chairman 5 OI~~__"~ I\) If !ill CD fl. ~i ~~:~ 21:* i!I l! s~ ~.:.;:.:'.:i:;..'" .~~~.~:. ~~. . ... . ., ...' ~ .,. .... .,.... ':l::: I~ q . I q q I 1 0) 88 q 8 I ~ I . . 88q . 1 " 8 ~ " ~i~ '" " ~ ~ 1 <D 1 VI 0 8 8; ~ I ~ 8 1 ; 1 ,..... ~~ q ~ 8 u-_ 88 ~ I ~ 18 Ii 1 8 -0 ~ 1-0 ~ i!~~i~;;IIIIIIIIIIII!I!~1 I ~.;gl~~;f ~i ~ ~ !~~ ~ I ~I~~E ;~!. 1",160..1011!I+oI11111! i I~ I IIIII IIII I! I~ 11.,!..~.1.1!!I+o!1111! !II~ I · IIIII IIII! I ~ DATE RE'JlSlONS .& ~ 5IAKA BY CITY OF CHANHASSEN PUBUC WORKS FACIUTY 7901 PARK PLACE 1.......'oriIylMtWOplcn. ............ =~=!=--r..., IG-."'''~or~ SITE PLAN ENGINEERING DEPARTMENT 0A1E--12.4DAlL-uc.1IO.~ ~...........--"~ ~I~. B ~S " !. " . . . ~~~~~~~~ ~~~~~~;i:~~ ~I~~ ~!~I~~~~~~~~~ ~~ ~!i~~j~~~~~ ~~~ ~ ~~I~;~I~ ~~I~~~~;~~~ ~:~I ~~~:~li~~I:~1 ~~I :~m~a~~a~~~ ~i~ t ~~ ~~~~~ .~~~i~~~~e ~z~ a~~~~~;m~~~~ ~! ~~~~~~~~~~~ ~;~ ~ ~~~~~~~~ ~~~~~~~i~E ~~~~ ~ig~;~~~~~~~~ ~~ ;;~~~2~~~~~ ~~2 S ~i~ '~~ ~~~~~ ~~ Z a~~~ ~Q~~ ~~2S~a~~ ~ ~ 3~~~i~~~~~~ ~~~ ~ ~I~:iii; ~I~~i~~~!~ :i~j i~~~~~i;~~~~a ~;~ . ~~~~~~~~i: ~i~ ~ ~~~>-~~~ ~. Za o~~~~ 8~~~ ~~~~~m~~ffl~~~ :J~~ ~~~~~~m~~ ~~~ ~ ~~~~i~~; ~~~~~:i~~~ :aa~ ~~~~i~~~~~~:~ ~~~ ~~~~~2~~~i ~~~ ~~~~~~~~; ~;~~~~~2~. ~~ ~g~; ~~~m~~:~!~2;~ a: ~~~~6~~~;~ ~i~ ~ ~~~~:J~ ~~eo~ ~ ~~ e~~o ~ ~- ~~ ~R;;l ~~ ~Z_~~~~_~~ ~o P M~~~2 e~ ~B~z i2 ~~ i~~a~~~s2 ~a ~g ~~~~~~~~~~ g~ ~~~~~2 ~ ~~~~iP~ > B~~ >~ ~~~~~ ~ ~E ~z EI~ e~ a~~ ~ ~~ o~ ~~m ~~ a~ ~m ~ ~6 ~ i~ ~ DAlE RE\!SlONS OY CITY OF CHANHASSEN li> I PUBUC WORKS FACIUTY 7901 PARI( PLACE / +/ ,...-""--;---? / I /. .0 / ~ ./ "/ I iiii~~~~i~I~GII~1 I ;glii~illllii ii I !IAo..1 i~ II! !I~ II I! I~ II. ,UI! III ~ ir~. h\\ ii ~ CD GRADING AND EROSION CONTROL PLAN . a:=. Ihftblorifyl;hal;lhIIplOII.~ ~r~=!:--r.~1 ....._thlI...._~ .... . f e ~I oIll:iU'I1:5HAII.A EMGIIERlNO DEPNmIEMT DATE J2.4llUM.- uc. 1IO.-'I2ill...- ~.........--"~ ~ ~: i Q .~ II ~ a s 'i' :;;. 51 !; ." ." r'1 ~~~ q . " 8 ...... +. 'it , .. ' ir<"1. ' , 'ct:? + of + , +0" + . ,',', . , , , , co VI o ~~ , , 'Ii ' , +1+ .;.+.. G+" G h' , , .. \...Jl .. . + .. .... i:'1+ .. .. .. .. t.....( .. ftt.li.t r;"1 ++++1++ ~ .. of .. .. .. .. .. m~ ~m l'l~ ,,~ !:ill] :i!o ~a ~~ rn~ ~iB ~~ ~l'l ~~ ~~ ~ ~~ ! !i ~ ~2 ~ i ~ ~ ~ . ~ i ~ i a 0 nnl p~l: ;;p m ;1 m ~ u ~ i;~iii~~IIIIIII~~III!II~1 I ~~;giEE~1 ~ ~ I~ ~~i i ~I mali:! I~!~ 11.,160..lo!1!!+.!!111 I! i I~ I 1 IIII IIII I! Ir 11.'!..'.!I.!!!!..!!!II! !II~ I · IIII IIII! I ~ DAlE REVISIONS BY CITY OF CHANHASSEN PUBUC WORKS FACIUTY 7901 PARK PLACE co !iiI ! G l-' cgl LANDSCAPE PLAN . a:=. """""...........-. ~-n mr ~8 ~;u -0 r )> Z );Y~~)y~/i/ / / I I I II II/II/III """" /f----i " / I I , I ~ A , " ~ -. I ! ~ ." () ! i'" ~ -n , i c I 'I :l':l:(")O 0 0> )> )> 5 ~ '" r- Z -- E.r tI1 ...... 0 ^ () I pi h ~~e . '" g VI )> ...... ." 0 ~ VI i'i! lit> tr1m > ~ -~ 0 VI ~I ~t""' z ~ ~ . m !; & ~ Z ~ en w , ~ ~ ~; , , I' u .l>. (JJ '" l);m ~~ 'm ~~ ~:;; m::;; ~~ ~~ ~~ ~~ ~-i .-i ~~ .-i 20 ~~ ~o z z z ~ ~i;~ !~~ ~ ~ .!~5 ~~ .~ " " " " ~ ~ ~ ~ I I ! " ~ -0 () ! P::; ~ , , i ~ c ::c ! :l':li 0 m 0 <70 > )> ~~ 0 ~ r- .1 .. !'~ (ltI1 ~ ,2 ^' () z pI n ~ClG w >;;1 ^ ::c 3 VI -< '" Iii ~ > ..... 66 " ~ VI .. u > tI1 tI1 z'" C ~ao VI ~I Q r< CIl ~ ~ ~ m !; ~ Z ~ u:l ~ ~\1\g c.~ .( ,. tIJ 1946 .. a IJ O""ty S\~O 219 East Frontage Road Waconia, MN 55387 Phone: 952-442-5101 Fax: 952-442-5497 CO.SI.VAf'O. JISf.'Cf htto:/Iwww.co.carver.mn.uslSWCD/SWCD main.html Mission Statement: To provide leadership in conservation and teach stewardship of the soil, water, and related resources through a balanced, cooperative program that protects, restores, and improves those resources. December 23, 2008 Robert Generous, Senior Planner City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: Chanhassen Public Works Facility The SWCD has reviewed the above mentioned development plan for erosion and sediment controls. Following you will find my comments. -A National Pollution Discharge Elimination System permit will be required for this development. -The General Contractor who has overall charge of day to day operations needs to be on the NPDES Permit as the contractor. The Owner and or General Contractor have the responsibility for the NPDES permit. An individual qualified to complete stormwater inspection must complete reports weekly, and after each Yz inch rainfall event. A box will need to be placed on site for these specific documents, and or kept in the project office. The Carver SWCD will be completing inspections of the rules ofthe NPDES permit and city ordnances to see if the owner and or contractor are in compliance with the permit. This permit is a self maintained permit. Guidelines of the permit can be found at the following web site: htto:/ /www.pca.state.mn.us/water/stormwater/stormwater-c.html Erosion Control 1. Unless I missed it, the SWPPP only discusses stabilization of slopes - does not indicate what types of stabilization is needed and timing of placement. Sediment Control 1. Inlet protection is needed on all stormwater conveyance systems prior to casting. The SWPPP discusses inlet protection, but no mention of what detail is needed. Inlet protections need to be installed within 24 hours of placement 2. After installation of curb and gutter, all positive slopes to the street with exposed soils will need to be stabilized. Curb and gutter / inlets are "surface waters" which need protection from exposed soils with a positive slope within 200 linear feet. 3. Concrete washout plans are included, but needs to have the block layers with there Spec Mixes areas contained also. 4. The General Contractor must discuss De-watering plans with all Sub-Contractors to make sure they are aware of the NPDES requirements. 5. During construction, the roof water draining area will need to have temporary sediment measures installed, bio-rolls are noted on page 4 of 9, but does not indicate when it should be applied. 6. Flared end section outletting into swale that flows to the wetland needs to be stabilized immediately once pipe is connected. AN EQUAL OPPORTUNITY EMPLOYER Please include me with any correspondences of changes to this original concept plan, and also of any pre- construction meetings prior to start of construction. Sincerely, Chip Hentges CPESC Conservation Technician CITY OF CHANHASSEN AFFIDA VIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly sworn, on oath deposes that she is and was on December 24, 2008, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for the Public Works Facility - Planning Case 2008-25 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such l;.,. by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Karen J. Engelhardt, Deputy Clerk Subscribed and sworn to before me this _ day of , 2008. Notary Public 0) c :s CI) :2: 0)8 .= 'w ~.~ CI) E :I:E .2 0 :CO ::JO) o.c -'c o c CI) as 0- :;:0. o c ZCI) U) U) as ..c c as ..c o 0) c :s CI) :E c 0)0 c'- ._ U) ... 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