Loading...
C Sheriff Services Work Pland. ff OF 7?00 Mar~ floule~rd PO Box 147 Chanhassgn. ~N 5531~ Administration Phone: 952.227.1100 Fax: 952.227.1110 Building InIpectionI Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227'.1110 Park & Ricreatlon Phone: 952.227.1120 Fax: 952.227'.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Re,~rces Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site ,,w,v:.ci.chanhassen.mn.us TO: FROM: DATE: Mayor & City Council Todd Gerhardt, City Manager March 4, 2003 SUB J: 2003 Law Enforcement Services Work Plan with the Carver County Sheriff's Department Attached you will find a draft of the proposed 2003 Law Enforcement Scrvicx, s Work Plan with the Carver County Sheriff's Department. I have reviewed the plan with Sgt. Olson and incorporated thc City Council's Strategic Plan strategies regarding safety and security. Also attached is a copy of the 2002 work plan to assist in comparing the priorities to this year. Staff is looking for feedback from the City Council ff we have missed specific objectives/work direction that the council would like to incorporate in 2003. ATTACHMENT 1. 2003 Work Plan 2. 2002 Work Plan The City of Chanhassen. A growing community with clean lakes, quality schools, a charming domtow~, thriving businesses, winding bails, and beautiful oarks. A gmat place to live, work, and play. Work Plan 2003 - City Of Chanhassen Introduction The Work Plan is designed as a guide for the delivery of law enforcement services and coordination with city resources. The work plan allows for input from the City and Sheriff's Office to develop a list of goals, objectives, work direction and/or focus areas. The Work Plan is not meant to be all inclusive of the law enforcement mission in Chanhassen, but instead, helps identify specific work direction, concerns, priorities, or areas of interest brought forth by City and Shedffs Office officials and personnel. The Work Plan has been divided into four main categories: CONTRACT ADMINISTRATION - Goals, objectives, work direction, focus areas related to administration of the police contract and the work conducted by the Contract Supervisor. LAW ENFORCEMENT OPERATIONS - Goals, objectives, work direction, focus areas related to the work conducted by the Contract Deputies and other law enforcement services provided by the Shedffs Office. CRIME PREVENTION I PUBLIC SAFETY EDUCATION - Goals, objectives, work direction, focus areas related to the coordination of work between the City Crime Prevention/Public Safety Education Specialist and the Sheriff's Office. COMMUNITY INVOLVEMENT I PARTICIPATION - Goals, objectives, work direction, focus areas related to citizen involvement in law enforcement and crime prevention issues and the Sheriff's Office involvement in the community. CONTRACT ADMINISTRATION Law Enforcement Records/Reports The Contract Supervisor and the Cdme Prevention Specialist will work with the Sheriff's Records Division to develop reports for use in crime prevention programs, Deputy and Community Service officer updates, Project LeadFoot, etc. The Contract Supervisor will continue to work on getting accurate and complete information needed and requested by the City Manager and City Council. Project LeadFoot The Contract Supervisor and Crime Prevention Specialist will continue promotion of Project Leadfoot. Project Leadfoot is a valuable tool and we will look at ways to expand the program and make it more accessible and known to residents. An annual program review will be conducted with the goal of updating and improving program components where necessary. Officer Accountability The Contract Supervisor will have a direct role in supervision over the Contract Deputies for the City of Chanhassen. The Contract Supervisor will work on setting up a forum to meet with the City Manager to discuss law enforcement issues pertaining to the city, LAW ENFORCEMENT OPERATIONS Traffic Enforcement Enforcement of traffic laws has been identified as a priority. As time and staffing allows, problem areas and higher volume city streets will be targeted for enforcement attention by contract deputies and the Sheriff's Traffic Safety Program. The Project LeadFoot program will be used in neighborhood areas. The Contract Supervisor will continue to update traffic hot sheets and inform the Contract Deputies about problem areas in the city that need extra attention. When the deputies work on these problem areas they will get an ICR number and it will be coded as a "traffic detail". The Deputies will also be required to call in all traffic stops which will result in more accurate data and information. The Sheriff's Office will base an unmarked traffic enforcement vehicle in Chanhassen and Contract Deputies will be encouraged to use it for "traffic details" and surveys. Parks Visibility and enforcement action by Deputies and the Community Service Officer in city parks will help to ensure the safety of park users and deter problems. Contract Deputies will do periodic foot patrol of city parks looking for underage drinking, curfew, and other offenses. Juvenile Violations The Contract Supervisor will coordinate a specific enforcement strategy for the curfew ordinance in an effort to combat crimes often associated with juveniles. Gang Activity Gang activity is a recognized concem for our communities. It is important to recognize this issue and develop strategies and programs to respond to any potential concerns. Contract Deputies in conjunction with other county and state resources will track and identifl/gang members in the City of Chanhassen. Gang graffiti will be documented, photographed, and cleaned off as soon as possible and feasible as per city ordinance. CRIME PREVENTION I PUBLIC SAFETY EDUCATION Business Watch Information Network The Contract Supervisor will work with the Crime Prevention Specialist to enhance the sharing of crime and public safety information with local businesses and encourage program participation by businesses. · Goal 1: Expand number of participating businesses · Goal 2: Assist in development of quarterly Business Watch Newsletter · Goal 3: Include the City Council as a participant in crime prevention programs. Rental Housing - Conduct on Premise The Contract Supervisor will work with the Cdme Prevention Specialist and other city staff in developing an enforcement process for the new Rental Housing Code. Crime Prevention Programs The Contract Supervisor will work with the Crime Prevention Specialist in developing new crime prevention programs. One idea is a quarterly cable access program with crime prevention tips and ideas for residents and businesses. We will also look into a periodic column in a local newspaper with crime prevention tips and public safety information. City Council Meetings The Contract Supervisor will work with the City Council on expanding public safety/crime prevention issues during the Contract Supervisor's monthly updates to the City Council. COMMUNITY INVOLVEMENT I PARTICIPATION Community Events The Sheriff's Office and City will discuss and consider sponsoring community events, or participating in current community events, utilizing informational booths and presentations to educate the public on current public safety issues, crime prevention, and/or the role of the Sheriff's Office in the community. The Shedff's Office and Cdme Prevention Specialist also encourage and welcome Council members' participation in these events. Work Plan 2002 - City Of Chanhassen Introduction. The Work Plan is designed as a guide for the delivery of law enforcement services and coordination with city resources. The work plan allows for input from the City and Sheriff's Office to develop a list of goals, objectives, work direction and/or focus areas. The Work Plan is not meant to be all inclusive of the law enforcement mission in Chanhassen, but instead, helps identify specific work direction, concerns, priorities, or areas of interest brought forth by City and Sheriff's Office officials and personnel. 2002 Plan The Work Plan has been divided into four main categories: CONTRACT ADMINISTRATION - Goals, objectives, work . direction, focus areas related to administration of the police contract and the work conducted by the' Contract Supervisor. LAW ENFORCEMENT OPERATIONS - Goals, objectives, work direction, focus areas related to. the work conducted by the Contract deputies and other services provided by' the Sheriff's Office. CRIME PREVENTION I PUBLIC SAFETY EDUCATION - Goals, objectives, work direction, focus areas related-to the coordination of work conducted by the city Cdme Prevention/Public Safety Education Specialist with the Shedff's Office. COMMUNITY INVOLVEMENT ! PARTICIPATION - Goals, objectives, work direction, focus areas related involvement in law enforcement and crime prevention issues. to citizen CONTRACT ADMINISTRATION 2 Items 1. Law Enforcement Records/Reports The Contract Supervisor and the Cdme Prevention Specialist will evaluate the current reports available. An assessment will be done with the goal of developing reports for use in crime prevention programs, deputy and community service officer updates, Project LeadFoot, etc. Summary: In February, SgL Ports obtained access to the Sheriff's records, C/S,' through an internet link to the county network. That allowed Sgt. Ports a resource to quickly access limited basic call and records information. · In March the County I.S. Department installed the records report generation software, Crystal Reports, on the sergeant's computer at Chanhassen. In August, Sgt. Ports attended training in the use of Crystal Reports. The intent was to allow the building and generation of customized reports. However, it was later learned there are technology limitations that would not allow the building of those reports through the intemet link. · Other options will be explored in 2003 to allow easy and quick access to custom reports for use by the Contract Supervisor and Crime Prevention Specialist. 2. Project LeadFoot The Contract Supervisor and Crime Prevention Specialist will continue promotion Of Project LeadFoot. An annual program review will be conducted with the goal of updating and improving program components where necessary. Summary: During 2001, components of Project LeadFoot were changed to reduce the responsibilities of residents interested in implementing the program'in their neighborhood. Also, a Project LeadFoot information packet- was developed to better explain the program options. In 2002, a change was made to the "citizen radar" option which allows any resident to assess speed in their neighborhood by radar. Previously, citizens were only allowed use of the radar once the program was implemented to clock and record speeders who would then receive a letter from the Sheriff's Office. Even with the changes, 2002 resident participation was light. Out of 16 new neighborhood contacts during the year, 3-4 conducted activities in their neighborhood. Others leam that perhaps the level of speeding may not be what they had perceived, neighbors may not share their concern, or the problem was temporary or isolated. Or, they were not interested in the program options, but just wanted increased attention/enforcement by deputies. Even so, the Project LeadFoot program provides a guide and resource to the community. The proactive and positive essence of the program continues. Sgt. Potts designed new safety-message baffic signs that were made up free of charge by the county sign shop. The white signs with neon green lettering were designed so that they would not look like official traffic control signs, but would deliver a safe driving message to'passing motorists. The signs saw their first use in September. Public works personnel placed the signs along designated city streets where there is a higher level of through-traffic. The signs will be used during the fair weather months and moved around to better catch the attention of drfvers. The original program brochure had become outdated. 'S gr. Potts designed a new brochure for distribution at the building/law enforcement reception area of City Hall, as well as at other public events. The brochure is a snapshot of. the actual LeadFoot information packet and is made up in-house to avoid printing costs and allow quick, easy changes. As a safe driving promotional effort, the Fall edition of the Chanhassen Connection this year contained a version of. the Project LeadFoot Traffic Safety Flyer. The neighborhood safe driving flyer is a component of-the program, typically customized for a particular neighborhood and distributed door-to-door by our neighborhood representatives. One of the more well received traffic safety measures has been .use of the Sheriff's Radar Trailer during the fair weather months. Options will be explored to more fully utilize the trailer in Chanhassen in the coming year. While neighborhood participation can be light, Project LeadFoot has become a valuable program utilized in Chanhassen. Having a process in place with follow- through, allowing and encouraging citizen involvement, and including assessment and educational components helps to address traffic concems and coordinate safe driving efforts. LAW ENFORCEMENT OPERATIONS 3 Items 1. Traffic Enforcement Enforcement of traffic laws has been identified as a priority. As time and staffing allows, problem areas and higher volume city streets will be targeted for enforcement attention. The Project LeadFoot program will be used in neighborhood areas. Summary: As a component of the Project LeadFoot program, the use of 'Traffic Details" has been implemented into general traffic enforcement in Chanhassen. Briefly, a Traffic Detail is the act of a deputy notifying dispatch that he/she will be working traffic enforcement in a specific area. Upon clearing the detail, the deputy documents the number of wamings and/or citations given. This allows Sgt. Ports the ability to monitor, and better coordinate, enforcement visibility in specific areas. The visibility of deputies patrolling in marked squad cars obviously has a calming effect on traffic. However, Traffic Details are meant to increase the level of visibility in specific areas on a more broad city-wide approach, particularly on city collector streets and county highways that ara becoming more residential. A "Traffic Sheet" is used to list and prioritize streets for enforcement attention by deputies. The list primarily notes busy collector streets running through residential areas and/or roads where traffic complaints have been received. While experience teaches deputies where to find higher traffic violation levels, with the city-wide, coordinated enforcement approach they conduct Traffic Details from the Traffic Sheet list as well. Traffic Details were used more frequently this year to help monitor and demonstrate enforcement visibility in specific areas. While not the complete traffic enforcement picture, deputies logged approximately 145 Special Traffic Details in about 15 different areas of the city, resulting in 60 citations, 92 wamings and 50-70 total hours of additional enforcement visibility in those areas. The overall goal in the use of the Tra'fflc Sheet and Traffic Details is to help keep speed and traffic safety probiems in check and maintain visibility in many areas - of the city. By monitoring Traffic Detail locations, keeping deputies up to date on areas that need attention, and spreading enforcement visibility, it is believed an overa//traffic calming effect will occur in these areas. With regard to overall traffic information the numbers have to be looked at as approximations. One variable is that calls and stops are broken into different codes with some calls fittJ'ng more than one code; the dispatcher determines the best fit. Also, deputies do not report all'traffic contacts/stops to dispatch. SEll, using round numbers our records indicate there, were roughly 1750 traffic stops by deputies, 700 misc. traffic calls, 300 driving complaints, 150 alcohol related traffic calls and/or stops, and 350 motorist assists. Traffic enforcement, the Traffic Sheet and Traffic Details are being incorporated into standard information that will be updated and distributed to Chanhassen deputies annually. 2. Parks Visibility and enforcement action by deputies and the community service officer in city parks will help to ensure the safety of park users and deter problems. Summary: Patrol of city parks has become a standard practice by deputies and the community service officer. In a count of incidents in the area of Lake Ann Park, 84 of the 140 incidents (through November) were self-initiated calls and stops by ' the deputies or the community service officer. This work plan item is being incorporated into standard information that will be distributed to Chanhassen deputies annually. 3. Juvenile Violations The general practice by deputies of following through with juvenile violations, particularly curfew violations will continue. Typically, deputies will make contact with parents where possible, and take enforcement action. Summary: The practice of deputies fo/lowing through on juvenile violations has become more of a standard practice. Where it once may have been the case that taking enforcement action was relatively rare with regard to juveniles, it is more common that parents are notified and-involved and/or enforcement action is taken. As an example, it used to be common for deputies to simply confiscate a/coho/from juvenile a/coho/violators and wam or scold them. W/th modem awareness of alcohol problems, and the use of a/coho/in relation to other crimes, the standard practice has become the issuance of a citation and re/ease to parent/guardian. Juvenile citations issued in Chanhassen include: 33 Alcohol Use, 19 Drug/Drug Paraphernalia, '10 Assault, 10 Theft/Shoplifting, 9 Curfew, 1'! other. These numbers do not include traffic citations or juveniles charged through the formal complaint process in gross misdemeanor and felony cases. This work plan item is being incorporated into standard information that will be dist~buted to Chanhassen deputies annually. CRIME PREVENTION / PUBLIC SAFETY EDUCATION ! 3 Items 1. Communication with Local Businesses The Contract Supervisor and Crime Prevention Specialist will work together to enhance the sharing of crime information with local businesses and encourage participation by businesses. Summary: The desire to share local crime activity information and provide, prevention education to the business community led CPS Beth Hoiseth to develop the Chanhassen Business Watch Network. Local businesses have the opportunity to join the program and receive information on business related local crime activities. The program has been promoted through the Chanhassen Chamber Newsletter, the Chanhassen Connection 'Newsletter, door-to-door solicitation, victim contacts and a mass mailing. CPS Hoiseth reports that to date there are over 100 local businesses signed up with the program. In January, Sgt. Potts and CPS Hoiseth participated in the State of the City Address to the Chamber of Commerce. They presented information on local crime activities with specific information regarding businesses. CPS Hoiseth outlined crime prevention services available to the business community. Sgt. Potts also assists in the production of the Business Watch newsletters and Crime Alerts. In November, Sgt. Ports and CPS Hoiseth were scheduled to again address the Chamber of Commerce regarding 'local crime, general prevention measures, reporting procedures and Business Watch, but the presentation has been postponed until January due to Chamber scheduling needs. While the transient nature of some businesses or their personnel can create a challenge in maintenance of the program, the Business Watch Network can provide valuable and timely information to the local business community. Promotion of the program will continue in an effort to expand the number and types of businesses taking part. 2. Rental Housing- Conduct on Premise The Contract Supervisor will assist the Crime-Prevention SPecialist in the development of the Conduct on Premise ordinance for rental housing. Summary: As directed by Council, CPS Hoiseth developed a rental housing task force to provide input for drafting an ordinance regarding conduct on rental property. As the proposed ordinance would focus on management of rental properties, the task force consisted primarfly of managers/owners of local rental properb'es, along with citizens and representatives from the Chanhassen Senior Commission and Carver County HRA. SgL Ports and CPS Hoiseth attended training in landlord/tenant legal issues to gain a base level of knowledge in the area. Sgt. Potts then assisted CPS Hoiseth in hosting the meetings, framing the dialogue, and coordinating with the city attorney on wording of the ordinance drafts. The same task force was also provided an opportunity for input regarding the Planning Departments drafting of the Property Maintenance Ordinance. The task force conducted four meetings, beginning in February. The 'first draft of the ordinance was completed in March, with many revisions made over the course of the following meetings. · Ultimately, the City Council adopted ordinances regulating the licensing, conduct and maintenance of rental property. Work continues with establishing the process 'and procedure for enforcing the ordinances. Sgt. Potts will assist in coordinating the Sherffl's Office role regarding documentation of conduct violations. 3. Identity Theft Late in 2001 there was a small, but noted increase of credit fraud reports locally. Throughout the metro area there have been news reports of identity theft cdmes. The contract supervisor will assist cdme prevention efforts to educate the public on the potential of criminal activity in this area. Summary: Identity theft and related financial fraud is an example of a cdrne trend that we were able to pick up on early through the cooperative efforts of the Sheriff'S 8 Office and Chanhassen Crime Prevention. in January, Crime Alert fliers were distributed to all Chanhassen Neighborhood Watch Coordinators. The Chanhassen Villager Newspaper was contacted in .hopes they might be interested in doing a story on the problem. Local victims were recruited to interview with the newspaper reporter for the story. The Villager newspaper printed an in-depth article on identity theft in February. It was Sometime later that the Minneapolis newspaper and television media also picked up on the trend with their own coverage of the problem. CPS Hoiseth researched resources available regarding identity theft and put together a packet of information on identity theft prevention and victim resources. The deputies were then able to provide victims timely and important information on the available resources to help stop further damage to the victims financial accounts and credit record. COMMUNITY INVOLVEMENT i. PARTICIPATION 2 Items 1. Citizen Committee Consider ways to involve the community in identifying work plan initiatives, or participating in work groups, or other volunteer opportunities related to law enforcement issues in the city. A rental housing task force, will be formed to give input into the Conduct On Premise rental housing ordinance. The Contract Supervisor will assist the Cdme Prevention Specialist in working with this group. Summary: As noted in the above Rental Housing-Conduct On Premise work plan item, Sgt. Ports assisted CPS Hoiseth in conducting meetings with the rental housing task force and in developing an ordinance that was adopted by the City Council.. 2. Community Events The Sheriff's Office and City will discuss and consider sponsoring community events, 'or participating in current community events, utilizing informational booths and presentations to educate the public on current public safety issues, crime prevention, and/or the role of the Shedff's Office in the community. Summary: Shedff's Office personnel participated in community events and responded to requests for appearances during 2002. While not an all inclusive list, the following is a representation of activities the Sheriff's Office was involved in: o January: 22r~-Sgt. Ports presented crime and law enforcement information at the State of the City address to the Chanhassen Chamber of Commerce. o February: The Sheriff's Office provided deputies for Feb Fest. o March: 25~h-Sgt. Ports. presented local law enforcement and crime prevention information to the Chanhassen Lions. o May: 5~-The Sheriff's Office sPonsored a law enforcement Open House event for all county residents. .~ lO o June: Sgt. Ports produced an informational brochure explaining the services provided by the Sheriff's Office in Chanhassen. The brochure was distributed at community events and made available at the law enforcement/bu#ding reception area of City Hall. o July: 3~-Sgt. Ports staffed a law enforcement/crime prevention booth at the Trade Fair. The Sheriff's Office provided deputies to assist with the "kiddie parade" and'evening 'dance. 4t~-The Sheriff's Office provided several deputies to assist with traffic control for the parade and security at Lake Ann Park. 14~h-A deputy performed an officer visit at a neighborhood block party. 18~h-Eight Sheriff's personnel, including Sheriff Olson and Sgt. Ports, participated in the Chanhassen-Crime Prevention Safety Camp for area youth. 22"~-A deputy assisted with a youth role modeling project conducted in local neighborhoods by Westwood Community Church. 25~-A Sheriff's K-9 deputy performed a demonstration for the Club Care Program for children at Chanhassen Elementary School. 28~-A deputy performed an officer visit at a neighborhood crime watch block party. o August: 6th-Three deputies, including K-9, as well as the Sheriff's Posse visited '16 Chanhassen neighborhoods during .National Night Out. 11~-A deputy performed ~ngerprinting for a child ID kit at St. Hubert's Fall Festival; 20~-A deputy performed an officer visit and talk for the Children's World Daycare Safety Day. 20~-Sgt. Potts performed an officer visit and presentation on stranger awareness at a home daycare. 26~-A deputy assisted with a youth role modeling project conducted in local neighborhoods by Westwood Community Church. o September:. 7~h-A deputy performed an officer visit at a neighborhood crime watch block party. 14th-The Sheriff's Office provided several personnel to assist with traffic control for the Huffman Memorial race. 26th-Sgt. Ports presented at the candidate forum for City Council candidates. o October:. '13th-A DARE deputy and Water Patrol participated in the Cl~anhassen Fire Department open house. 25~-Sgt. Ports assisted in organizing and also presented law enforcement and crime information at the first annual Chanhassen Senior Safety Seminar. o November:. 5~-A deputy gave a talk on safety to a boy scout group. 8~-A deputy gave a talk on safety to a girl scout group. 14~'-Sgt. Ports, an investigator and .dispatcher assisted with the Neighborhood Watch Coordinators recogn~on evening, providing a tour of the crime lab and dispatch areas. 26~-Sgt. Potts and CPS Hoiseth were scheduled to present at the Chamber lunch, postponed.