2. West-Central Lotus Lake Drainage Improvements: Award Contract
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
:l.
MEMORANDUM
TO:
dO.
Paul Oehme, Public Works Director/City Engineer \ (
FROM:
Terrance Jeffery, Water Resources Coordin~tor "'10
February 9, 2009 o~
DATE:
SUBJ:
West-Central Lotus Lake Drainage Improvements
Project No. 08-02: Award of Contract
PROPOSED MOTION
"The City Council approves a construction contract in the amount of
$261,483.00 to Minnesota Dirt Works for work to be performed on the West-
Central Lotus Lake Draiange Improvement proj ect."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
The City Council authorized the preparation of a feasibility study()nEehfllary 25,
2008. The City Council authorized preparation of plansandspecifi<;atiOIlson
November 11,2008. A neighborhood meeting was held on Decel11berl,2008.
The City Council approved the plans and specifications on December8,.2008alld
authorized advertisement for bids.
This project involves several improvements to the channel and storm sewer
conveyance system between Kerber Boulevard and Carver BeachRoad. The
following improvements will be included:
1. Installation of a two staged structure and appurtenantpipewesfof Kerber
Boulevard to eliminate blockage of the storm sewer under Kerber and to
stabilize the banks of the drainage channel.
2. Installation of four sheet pile and river rock ditch checks to reduce flow
rates through the channel.
3. Replacement of existing 12" pipe immediately east of Kerber Boulevard
with 24" pipe to address capacity issues.
4. Regrading of the channel to improve hydraulics.
5. Replacement of the befl11sout~andeast of Meadow Green wetland.
6. Replacement of the outlet structure from the pond as well as pipe work to
improve hydraulics and reduce the flood risks.
The City ot Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live, work, and play.
Paul Oehme
West-Central Lotus Lake Drainage Imp. Project
February 9, 2009
Page 2
7. Restoration of wetland south of the Meadow Green wetland to increase
storage and decrease flow rates into the channel which discharges directly
to Lotus Lake.
8. Replacement of the structure north of Meadow Green wetland.
The project was identified in Second Generation Surface Water Management
Plan.
BIDS
Bids for the project were opened on Thursday, January 29, 2009 at 10:00 a.m.
Twelve (12) total bids were submitted. The bids received are as follows:
$261,483.00
$328,364.09
$338,993.72
$357,328.04
$379,776.40
Kevitt Excavatin , LLC $388,788.57 Northdale Construction Co.
The engineer's opinion of total project cost was $432,089.00.
$399,360.00
$420,757.15
$432,020.35
$432,394.42
$476,376.35
$599,727.62
Minnesota Dirt Works has not worked in the City before. Staff has completed a
reference check and their work in other cities has been found acceptable.
Minnesota Dirt Works feels that they are in a unique position to provide the
materials and equipment at a significantly reduced rate. This savings is reflected
in their bid.
The project is tentatively scheduled to start on February 16, 2009 with a
substantial completion date of April 30, 2009. Staff will notify the property
owners in the area prior to the start of construction with a project time line.
This project was budgeted for 2009 in the CIP Project SWMP-031. Funding for
the project is proposed from the surface water management fund. The City has
sent a request to the Riley- Purgatory- Bluff Creek Watershed District requesting
that they cost share on this project.
Attachment: 1. CIP Page
2. Project Area Maps
3. Letter from WSB & Associates, Inc. dated 1/29/09
c: Gordy Stauff, Construction Manager
Dan Ames, Minnesota Dirt Works
g:\eng\public\_2008 projects\08-02 west-central lotus lake improvements\award construction_020909.doc
Capital Improvement Program
City of Chanhassen, MN
I
Project #
SWMP-031
Project Name West Lotus Lake Drainage Improvements
Account # 3
, De~
~~.<'.. This improvement project addressess storm water quality and quantity issues in the Lotus Lake watershed. In 2005, the regional pond over topped
I causing significant damage down stream. The storm water ponding in this area was discussed with the City Council during the review of the Lotus
Woods development. The Watershed District has made Lotus Lake a high priority in their capital improvement plan. The city requested funds
I from RPBCWD in 2008 and the request was denied as the Watershed had different priorities. The City will again request funds from the
, Wm""'ed Di""" but .n.." tu be p'epoued m the e_ thm the W_hed', pdoriti" '" ";11 not ,!;gned .nth the City",
I
t
Account #1 720-0000-4300
Account #2
Justification
To improve water quality and quantity in the Lotus Lake watershed.
Expenditures
Construction
2010
2009
475,000
Total 475,000
Funding Sources
Surface Water Utility Fund
Total
Operational Impact/Other
2009
475,000
475,000
2010
2009 thru 2013
2011
400,000
400,000
2011
400,000
400,000
117
2012
2012
il
H
11
"
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ij
Contact Paul Oehme
tl
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Department Surface Water Management
Type hnprovement
Useful Life
Category SWMP
Priority nfa
Total Project Cost $875,000
2013
Total
875,000
875,000
2013
Total
875,000
875,000
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WEST CENTRAL LOTUS LAKE IMPROVEMENT PRO.JECT
PRO.JECT 08-02
1 inch = 200 feet
W~B
& AS,f(ICiate". lllc.
Infrastructure _ Engineering _ Planning _ Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763541-4800
Fax: 763541-1700
January 29, 2009
Honorable Mayor and City Council Members
City of Chanhassen
7700 Market Boulevard
Chanhassen, MN 55317
Re: West Central Lotus Lake
Drainage Improvements
City of Chanhassen Project No. 08-02
WSB Project No. 1694-09
Dear Mayor and Council Members:
Bids were received for the above-referenced project on Thursday, January 29,2009, and were
opened and read aloud. A total of twelve bids were received. The bids were checked for
mathematical accuracy and tabulated. The Engineer's Estimate was $423,089.00. Please find
enclosed the bid tabulation indicating the low bidder as Minnesota Dirt Works, Inc., Lonsdale,
Minnesota, in the amount of$26l,483.00.
We have contacted Minnesota Dirt Works representation, Dan Ames, to discuss the project bid
and to request reference for work performance. We have confirmed that Minnesota Dirt Works
has completed similar work for Prior Lake/Spring Lake Watershed District, City of Lonsdale,
and the City of Faribault. Each reference indicated that work was completed in a timely fashion
and that the contractor exceeded their expectations in performance.
We recommend that the City Council consider these bids and award a contract to Minnesota Dirt
Works, Inc., based on the results of the bids received and references.
Sincerely,
WSB & Associates, Inc.
-/~~
Todd E. Hubmer, PE
Project Manager
Enclosures
cc:
Daniel Ames, Minnesota Dirt Works, Inc.
Terry Jeffery, City of Chanhassen
ACEC 2008 Firm of the Year
tsf
Minneapolis I st. Cloud
Equal Opportunity Employer