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D Strategic Planning WorkshopCITYOF CHANtlA T/00 I, kltat Bouleald ~Bm'147 C~tmsm, k~ 55317 ~ ~52227.1100 F~c _~ ~g7.1110 ~ 952.227.1140 Fax: 952.~7.1110 NaI~ I~ Pllem: 952.227.11.'m Fsx: ~,',',',',',',','~.1110 M~MOIULND~ FROM: DATE: Jnnum'y 22, 2003 2003 Str~gi¢ Plam~g Warkshop AttacMxi you will find our 2002 strategies. B~low each of the stra~gies is a list of 2003 issues that correspond with that strategy. (see attest #1) On Monday night, I would like the City Comgfil to define the issues into the existing strategies. If any issue does not fit into a stralrgy, th~ City Council may add it to the City Managea"s work plan or eliminate the item for 2003 and reconaidm'it in 2004. Ihave also attached our brainstavni~g list fi'om ~ and I do not see any item on this list that was not included in our last brainstorming session. Attsc~ts 1. 2002 Str~giea and 2003 Issues 2. 2002 Brainstorming T~st 3. City Manager Work Plan January 8, 2002 ro~ From: Subject: I. Chanhassen City Council Kent E. Eklund Results of the January 7, 2002, Strategic Planning event Strategies related to Taxation -- The goal is to acquire the resources necessary to fund the services the citizens of Chanhassen want without significant increases in taxes Develop a financial model for the city that can permit development of robust financial scenarios into the future (at least 5 years) Maintain very close working relationships with our legislators in order to: 1. Monitor the effects of changes in state policies as they pertain to Chanhassen. 2. Pursue strategies to continue to acquire T[F relief. Identify new revenue resources 1. Explore expanded use & fees in current recreational programs 2. Explore new services that are based on fees to support the activities, i.e., ice arenas. 3. Identify through associations or other means what other cities have pursued in order to increase alternative, non--tax revenues. 4. Explore grant opportunities. 2003 Issues: Validate existing contracts in terms of cost and scope Exploration of contract model for other services Better council direction in budget process Incorporate strategic planning into budget process Review decisions based on costs/benefits Leverage current services Evaluate Pavement Management Program Parameters for incremental staff increases Evaluate outside consultant use, what can we do in-house II. III. IV. Economic Development -- the goal is to accelerate the speed with which our economic development occurs. A. Primary Strategy--to develop the town center into a more full service and inviting central business district and community center/meeting place 1. Work closely with the chamber of commerce and its downtown council. 2. Leverage city projects as much as possible. B. Secondary Strategy -- to support the marketplace driven development of the 300 acres of industrially zoned land. 2003 Issues: Define role of EDA/Economic development/summit 2005 MUSA issues Hwy 212/312 - update on design and land use, vision of corridor Are we still Chanhassle? If so, what can we do about it Land trust Housing -- the goal is to increase the supply of aftbrdable housing A. Serve as the convener of the private and non-profit sectors to develop housing strategies that are multi-sector. 1. A possible tactic is to convene a Housing Summit with very broad participation by the sectors. 2. Attempt to develop a clear identification of the roles various organizations will play in working on this issue Bo Explore some of the more recently adopted tax credits and other financial support programs that could support the development of affordable housing. 2003 Issues: Zoning issues related with higher densities Land trust 2005 MUSA issues Community Center -- clarify what people mean by this concept and explore alternative models for the development of such a center in Chanhassen A. Based on the history of past attempts, the council develops a concept of what the community really has in mind concerning a community center. , B. Explore alternative models Joint venture with the private sector -- Lifetime Fitness Joint venture with non-profits -- YMCA Joint venture with the school district, including co-location with a new high school. Models taken from other communities 2003 Issues: Finalize community center discussion, establish next steps Water treatment discussion, establish next steps City Center park Amphitheater/gathering place V. Safety and Security -- included in Todd's existing work plan. 2003 Issues: Public safety entity - establish and define More council interaction in crime prevention 2003 Issues Not Defined in 2002 Plan: Hwy 212/312 - update on design and land use, vision of corridor Role of commissions Communicate what City Council does/receive feedback Develop working relationship with outside agencies (state, county, etc.) Look at ward system for elections, expand size of council Facility use when library opens Waste hauler contract issues Parameters for incremental staff increases December 20, 2001 To: From: Subject: I. II. City Council members, City of Chanhassen Todd Gerhardt, City Manager Kent E. Eklund Notes from the 10/1 Council work session General reactions to the past strategic plan A. Still much left to do B. Much of the plan is still relevant C. Feel much too tactical and not very strategic D. Proved to be a good place to start for Todd's 90 day work plan Detailed discussion of topics A. hlitial brainstorm on the issues before the city in the future 1. Waste water facility 2. Web site and e-commerce 3. Need for a volunteer coordinator? 4. Economic development 5. Various taxation issues 6. Housing strategy 7. Continue to refine safety and security issues B. More detailed conversation on a few of the above projects 1. Taxation a. Can we reduce taxes? b. Strategy on TIF related issues c. Need to work with other taxing jurisdictions to reduce residential taxes d. Need analysis of fiscal disparities impacts on Chanhassen 2. Econolnic development - needs to be accelerated a. More marketing b. Should we set up a task force to accelerate this c. Are we staffed correctly? d. Need to revisit public/private leverage for projects such as the community center or a restaurant. 3. Housing - essentially an affirmation of the current housing Plan a. 30% affordable goal in the comprehensive plan o b. Develop appropriate life cycle housing c. Need to focus on communications issues with the citizenry Safety and security a. How do we foster a greater sense of community in Chanhassen? b. Do we need a task force to look into other issues? ' c. How do we capitalize on the current focus in the community on security issues? Need to think about a community gathering point a. How to develop the "look and feel" of a community? b. Physical development characteristics-that foster a sense of community- open space, no big box retail, not auto dealers? City Manager's Work Plan January - December 2002 Library Project In the last quarter of 2001, the city completed the design process for the new library. Bonds were sold in February, construction bids were let in March, and the contract was awarded to Kraus-Anderson in April, which was 5% below the architect's estimate. A groundbreaking ceremony was held in April. Successfully negotiated a contract with Kraus-Anderson and construction began in June of 2002. Reviewed request for proposals for a coffee shop in May and no response was received. Next Step: · Complete Joint Powers Agreement with Carver County for operation and maintenance of the building (February 2003) · Continue to monitor construction process and budget, including change orders, construction methods, etc. (Ongoing). · Review proposal from the Friends of the Chanhassen Library for operation of a coffee shop (December 2002) · Schedule and coordinate a Grand Opening Celebration (August-September 2003) Key Financial Strategies~2003 Budget Process/Debt Service Update/TIF Deficit Options Met with Jim Prosser from Ehlers & Associates to begin development of the city's key financial strategies. Completed comparisons of comparable cities based on tax base m/x, growth, allocation, population, five-year budget comparison, debt ratios, tax capacity, and bond ratings.~ Council and staff identified Financial Foundation Descriptions and prioritized capital improvements. The budget process began in July 2002. Staff submitted preliminary budgets in August. The City Council established the maximum levy in September. Department budget presentations were given in October/November. Updated the Debt Service Analysis and provided potential solutions to the downtown TIF deficit. Next Step: · Truth in Taxation Hearing set for December 2, 2002. · City Council approval on December 9, 2002. · Identify gap financing options; list of revenue options; community strengths and weaknesses; alternative impact analysis; revenue forecast model; and sources and uses summary. · Submittal of final plan (March 2003). Bowling Center Property Kraus Anderson was unable to fulfill their obligation under the November 2001 purchase agreement. Staff continued to market the property and review development proposals, which included a new urbanism design of retail and housing. Local law enforcement agencies and the Chanhassen Fire Department continue to use the building for training exercises. Next Step: Staff will present a new purchase agreement with Market Boulevard Development Group, LLC and Carver County Housing and Redevelopment Authority (December 2002). This proposed development would include 50 units of rental housing owned by Carver County HRA and approximately 20,000 sq. ft. of retail. The City Council will be asked to condemn Bloomberg Companies interest in several remnant pieces in this redevelopment as'ea. (Staff and developer were unable to negotiate a friendly sale.) Presbyterian Homes Project Created a TIfF district to provide financial assistance to Presbyterian Homes for the creation of 36 affordable units in the Villages on the Ponds development. Construction plans have been submitted to our Building Department for review and construction is expected to begin in February of 2003. Next Step: · Staff will present the Private Redevelopment Agreement to the Council on December 9, 2002. West 79th Street Property The City Council entered into a purchase agreement with Kraus Anderson in November 2001; however, Kraus Anderson was unable to fulfill their obligation. Staff continued to market the property and presented a proposed purchase agreement in May 2002 with Infinity Group LLC. The major tenants will be Chipotle and Buffalo Wild Wings. Next Step: · Staff will present a liquor license request from Buffalo Wild Wings on December 9. Staff anticipates closing in early December 2002. Construction is anticipated to begin in March 2003. McGlynn Litigation Staff continues to work with the Carver County Auditor and Administrator to find solutions in settling this TIF lawsuit that is beneficial to both parties. Highway 101 Turnback/Trail Project Staff exhausted every means possible in finding alternative road alignments that would benefit all concerned parties (Carver County, Hennepin County, City of Eden Prairie, MnDOT and City of Chanhassen). However, not all parties could agree and therefore the city moved forward with the construction of the trail. Construction of the trail began in July 2002 and is 90% complete. Next Step: · Landscaping and pavement of the final segment of the trail is anticipated in June 2003. Maintenance Code/Rental Licensing Ordinance The City Council approved the new Rental Licensing and Maintenance Code ordinance in October 2002, after several meetings with the Housing Maintenance Advisory Committee and the Chamber of Commerce (May-September). Applications have been received for the Housing Maintenance Code Inspector position created by the ordinance and included in the 2003 budget. Next Step: · Review potential candidates for the Housing Maintenance Code Inspector with appointment in January 2003. · Staff will monitor this program and provide analysis and benefits of the proposed ordinance (July). Water Treatment Facility The city council selected members for a Water Treatment Public Advisory Committee last December. The PAC selected a consulting engineer and has met with them several times to review six alternatives for water treatment. Next Step: · Present costs associated with all six alternatives and schedule a tour of water treatment facilities in the metro area. Represent the City at Chamber, School District 112 & 276 Leaders Meetings I attend monthly meetings of these groups and will continue to do so. Review Community Center Options Staff solicited Requests for Information from private health clubs, YMCA, school districts, and health service organizations for interest in developing a public/private community center. Staff and the council toured several community centers in the metro area. The Council established a Community Center Focus Group to determine if a community center should be built in Chanhassen and, if so, what are the preferred components and potential organizational structure for the facility. Next Step: · · Review the Focus Group results (November 2002). Determine if a community survey is needed and establish a work plan. Review Sit-Down Restaurant Opportunities The community survey indicated that the residents wanted more sit-down restaurant options. Staff has successfully worked with Chipolte, Buffalo Wild Wings, and the Legion. Restaurants will also be incorporated into the Extended Stay and Community Bank projects in the Villages on the Ponds development. Staff is also working with Famous Dave's and Grill & Chill on alternative sites. Next Step: · Work on design standards with potential restaurants for the Pony/Pauly/Przymus and Rosemount sites. City Center Commons Development In December 2001, the council hired Damon Farber & Associates to develop schematic designs for the City Center Commons area. In May, the council approved the Master Plan and Phase I Plan and directed staff to work with the landscape architect to prepare plans and specifications to go out to bid in January 2003. Next Step: · City Council approval of plans and specifications and advertise for bids (December 9, 2002). · Consider Award of Bid (March 2003) · Construction to begin in June/July 2003 Establish a Local Lodging Tax Met with the Chanhassen Chamber of Commerce and local hotel/motel owners to discuss the potential of establishing a local lodging tax to promote tourism in Chanhassen. The Chamber has established a tourism committee; however, they have been reluctant to pursue the lodging tax due to economic times and lack of interest from one of the major hotel operators. Review Potential District 112 High School Sites in Chanhassen The City Council directed staff to work with the Planning Commission in identifying potential high school sites. The Planning Commission presented their findings to the Council in July 2002. Staff was directed to present the Planning Commission's findings to School District 112 administration. This was completed in July 2002. Next Step: · Monitor the school district's facility planning process. Currently the school district is not planning for a second high school until enrollment exceeds 2,400 students in Grades 10-12. Strategic Planning Process The City Council met in January and February to complete the strategic planning process for 2002. The key strategies for 2002 were taxation, economic development, housing, and community center. Housing: A housing summit was held in May 2002 where business leaders, government officials, church leaders, and private developers were invited to help housing diversity strategies. The Council reviewed their findings in May 2002 and staff is incorporating some of the recommendations into the zoning ordinance. Taxation: Ehlers & Associates has assisted the city in developing and implementing key financial strategies (see separate section above for results). Economic Development: Staff continues to market underutilized, city-owned land to enhance the city's tax base. Met with key landowners in the community to identify why they have not developed their property in a timely manner. A poor economy and completion of Highway 5 construction were the two main factors identified. Also see above sections on the Chanhassen Bowl property, West 79th Street property, and Sit-Down Restaurants. Cotnmunity Center: See above section on this topic. Other items completed in 2002: · Audit Process · Board of Review & Equalization · Update and redesign of City's Web Page Recruit and selection of an Assistant to the City Manager · Improved and expanded broadcasts on the Public Access Channel. Completed Redistricting Plan and election process. Expansion of the Pavement Management Plan. Developed the Sheriff's Annual Work Plan. Day-to-day administration of all city departments.