1d Approve Engineering ConsultaCITYOF
Ad~abbalJea
952.227.1100
;L';~'/.1110
R~
I~onn: 9~.227.1140
Fmc 952227.1110
Pat & Rma'uslkm
~ ~L~ ~O7.1120
FSX: 952.227.1110
Recnlakm Caa~
~0 Cmdn' Bouiemd
~.-,~r 952.227.1400
Fax: ;L~ ?'~7.1404
Pta~&
Iktmal Rsssmas
Pho~ ~'~ ~.1130
Fax: 952.22'/'.1110
1501 Pat Road
Fh:nt: ~q~ :rf/.1300
Fo: 952.227.1310
Fno~ 952227.1125
Fe~ _~r~7.1110
MEMORANDUM
TO:
FROM:
DATE:
SUB J:
Todd ~ City ~cr
Teresa J. Surge~ Public Works Directo~City En~~.
January 21, 2003
Approv= Engin~g Consultant ~ - PW407
REQUESTED ACTION
Approve general municipal engineering contracts with SEI-I, BoRon and Mea~k,
Kimley Horn, Bonestroo, and Black and Veatch.
DISCUSSION
These contracts will allow the City to use the firms listed, but do not authorize
any specific work. Staff'will cor~nu~ to use th~ following tactic~ to keep project
· Use of consultants will be limit.~d or reduc.~ ~er reasonable through
use of City stafl~
· City will cost co .mp4~ between consulhmts prior to awantofa~j~
· Work orders will include a not to exceed dollar amount baaed on the scope
of services approved.
These contracts do not aztt. h~ any work_ They provide access to specialized
service~ not available, or pmcti~ as part of City staff, such as tra~c malysis md
wa~ um~ In addition, the use of consultants allows the City to keep a
small, stable staff despite fluctuations in se. aso~ woddoad.
In the pa~ the City Ires had problems obtaining nmsonable quotes for small
projects a,,e to th~ cost to lm'epare proposals. In addition, the City has had
difficulty with rec~ving consistmt and professional s~'vice ~b~ioS a project.
leverage necessary to ensure project follow through.
Tim Cltf st Ckaak#ses "A OrO,M~ commmlty a, llh ct(an laka~, qualty scheelt, a cMmd~ doMOan, ~ Ixalmssm, aMdlng balls, md beaallkd pmtm. A g~ plato to ~ ~ ~ p~
FOR PROI~'-qSIONAL ~VICl~-q
THIS AOI~I:~VfRNT, made and executr, d this day of
City of Chanhassen, he~'dnafl~ refen'ed to as the ~ClTY~, and
the "CONSULTANT",
W1TNF_.~ SETH:
C1TY and CONSULTANT, for the considemlion hereinaft~ stated, agree as follows:
I.
CONSULTANT hereby covenants and agrees to provide professional sca'vices for gusto'al
municipal grlginc~ing upon the request of the CITY.
CITY agrees to pay and CONSULTANT agrees to receive and accept payment for
services as set forth in the CONSULTANT Standard Fee Schedule attached he.to, or in
accordance with a pwposal prepared by CONSULTANT and accepted by CITY.
IN. Paym~ts to CONSULTANT by CITY ahall be made as follows:
CONSULTANT shah submit itemized bills for sea'vices provided to CITY on a monthly
b~is. Bills submitted shall be tmid in the same mmm~ as otl~r claims m~ie to CITY.
CONSULTANT agrees to fully and satisfactory complete the work contemplated by
each proposal in ~ with the prcsc~bed schedule.
The term of this Agreement shall be for one year. This Agreement may be exten~
upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the ~ and conditions as herein st~t~L
This Agreement may be terminated by either party by seven day% wfit~ notice
delivexext to the othe~ party. Upon te~xfination unde~ thi~ provision, CONSULTANT
shall be paid for sawices rendered and reimbursable expenses tmtfl effective date of
CONSULTANT shall not enter into subcontr~ for any of the sa'vices pwvided for in
this Agreemeot without the express written consent of CITY.
During the perfommnce of this contn~ CONSULTANT shall not ~ agsinst
any employee or applicant for employment because of race, color, creed, ruIigion,
ag~. CONSULTANT shall post in places available to empl~ and applicants fo~
~mploym~t, notices setting forth the pwvisions of this non-disc~iminsfion clause 'and
stsfing that all qualified applic~mts will receive consid~mIion for _employment.
CONSULTANT shall indemnify and hold harmless CITY, its _employ~es and agents, for
all claims, damag~ losses, and expenses, including b~t not limited to, attomey~ fees,
which they may suffer or for which they may be held liable, as a result of and to the
extent of, the neglig~t or wrongful acts of the CONSULTANT, his employees, or
anyone else for whom he is legally ~.~q:~:msible in the ~ of the ~
During the performance of the Sea'vices under thi~ Agreement, CONSULTANT shall
maintain the following insumnco:
(1) Geoe~ Liability Insme, with a combined single limit of $1,000,000 for each
occurr~ and $1,000,000 in the aggre~.
(2) Automobile Liability l~m, with a combined single limit of $1,000,000 for each
person and $1,000,000 for each accident.
(3) Workers' Compensation Insurance in ~ with staIutOry requirements and
l~mployers' Liability Insurance, with a limit of $~)0,000 for each occummce.
(4) Professional Liability Insurance, with a limit of $1,000,000 annual aggregaIe.
CONSULTANT shall furnish ~ cea'dfica~ of insurance on Accord Form 25 which
shall include a provision that such insumce shall not be canceled without at least thirty
(30) days' w~illgll notice to crrY. crrv 8hall be namgd as all additional ingt]l~l on the
General Liability Insurance policy.
CONSULTANT shall exercise the same degree of care, skill, and dilig,~nce in the
perfommn~ of the Sea-vices as is ordinarily possessed and exezcised by a profe, saional
engineer under similar cLrc~nsIancea. No oth~ wm:r~nty, expmased or implied, is
included in this Agreement or in any drawing, specification, ~ or opinion lx~, _t~
pursuant to this Agra-meat.
Project specific en~neoring documents, drawings, and specifications prepared by the
CONSULTANT as part of the Services shall become the property of the CITY wben
CONSULTANT has been compe~s~ for all Service~ remdea~ provided, however, that
CONSULTANT shall have the ~cted right to their use. CONSULTANT shall,
however, retain its rights in its standard drawing details, specifications, d~t. bases,
property of the CITY.
2
By
And
CONSULTANT
By
President
And
Vice Pre. dent
3