1 Organizational Items.£
CITYOF
CHANHgSEN
~Box147
C~, MN 55317
Administration
Phone: 952.227.1100
Fax: 952~7.1110
Building Iflspefllons
~ 952.227.1180
Fax: 952.227.1190
Englneedng
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax:. 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Flecr~ion Center
2310 Cou~ Bou~'ard
Phone: 952227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952_227.1300
Fax: 952.227.1310
Senior Center
Pho~ 952.227.1125
Fax: 952.227.1110
Web Site
wv#;.cLchanl'~mus
TO:
Mayor and City Council
FROM: Todd Gerh~ City Manager
DATE: January 6, 2003
SUB J:
Organizational Items
Thc following items require Council acQon as a part of our first meeting
of 2003.
a.
bi
~ Newspaper: Attached please find letters from the Chanhassen
Villager and Lake Shore Weekly News requesting designation as thc
city's official newspaper. This office re~mme~cLs that the Chanhassen
Villager be appointed as the city's official newspaper because it is the
only newspaper that meets designation guidelines established by state
statute (see attached).'
Acting Mayor: The Council should select one of.its members to serve as
Acting Mayor. This person would nm Council meetings, stand in at
ceremonies, and execute official city documents in the absence of the
Mayor.
d.
F/re Ch/cf.- Thc Fire Department elected John Wolff to a two-year term
as Fire Chief in December of 2001. Therefore, he is beginning the
second year of his term. I recommend that the Council reaffirm Mr.
Wolff's appointment as Fire Chief.
Health O2~er: This office recommends thc reappointment of Dr.
David Mccollum as the City's Health Officer for 2003. Dr. McCollum
has served in this capacity for the past 15+ years. I will be meeting with
him in thc near future to discuss public health issues, c.g. West Nile
Virus, etc.
Schedule for Professional Service Bids: Attached please find a chart
indicating thc schedule we intend to use to bid out professional services.
Our contracts are awarded for a three-year period.
gl
Qfficid Depository: As permitted by Minnesota Statute 118A.02,
Subd. 1, thc Council should authorize thc Finance Director to designate
authorized depositories and make investments at insQtutions that meet
statutory requirements.
If you have any questions, please contact mc.
The City of Chanhaswen · A growing comrnunity with clean lakes, quality schools, a chan~ing downtown, thr/vfng businesses, winding trails, and beauUful parks. A gmat plato to live, work, and play.
December 19, 2002
c,,, , se,.' VILLAGER
CITY OF CiqAi~hASSEN
Mr. Todd Gerhardt
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Dear Mr. Gerhardt,
Please consider our request for appointment of the Chanhassen Villager as thc official newspaper for the City of
Chanhassen in 2003.
Legal notices published in the Chanhassen Villager during this time period will be billed at the rate of $10.63 per
column inch for the first insertion and $8.00 per column inch per subsequent insertions.
Thc city can take advantage of a lower rate if it submits legal notice copy electronically via c-mail. Publication copy
must be submitted in a generic text format and readable by our IBM compatible word processors. This system allows
for a substantial labor savings if the Chanhassen Villager staff does not have to retype the notices prior to them being
published in the newspaper. E-mailed legals should be sent to: legal@swpub.com. The rate for the materials submit-
ted in this manner would be $9.03 per column inch, reflecting a I5% cost savings to the City of Chanhassen.
Most standard legal notices (those without maps, graphics or special tabular information) submitted by the City
of Chanhassen will be posted on our newspaper website, www. chanvillager, com, free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date; during
holiday weeks the deadline may be advanced.
In accordance with Minnesota Statute 33 lA.02, the Chanhassen Villager has met certain qualifications in order to
become a legal newspaper to better serve the community. Some of the qualifications we must meet to become a legal
newspaper include: distribution of the paper at least once a week for 50 weeks out of the year; be circulated in the
local public corporation which it purports to serve, and either have at least 500 copies regularly delivered to paying
subscribers, or have at least 500 copies regularly distributed without charge to local residents; have its known office
of issue established either in the county in which is lies in whole or in part, the local public corporation which the
newspaper purports to serve, or in an adjoining county; file a copy of each issue immediately with the state historical
society; etc. These are just a few of the stringent guidelines a newspaper must fulfill in order to become a certified
legal newspaper. It is our goal to serve you as your legal newspaper for the coming year.
Thank you for the opportunity to be of service to you in the past.
~~Respec_ ~ully,
Mark Weber
Publisher
enclosure
80 West 78th Street · Suite 170 · Chanhassen, Minnesota 55317 · (952) 934-5045
INFORMATION FOR GOVERNM~NTAL BODIES AND
INDIVIDUALS USING ~ LEGAl, NOTIC~
SECTION OF ~ CHANHASSEN VII,LAGER
Notices to be published must be received in the office of the Chanhas~n Villager by 4 p.m., on Thursday,
preceding each publication date. This deadline must be observed to ensure accumle and timely publication of
important notices. We will not accept faxed notices as legal documents, as these copies are often unreadable.
All hard copy notices should be clean and typed. Legal notices can be e-mailed to the following:
legal@swpub.com. Questions should be directed to our legal department, 952-445-3333.
Affidavits
One sworn affidavit of publication will be provided, upon request, without charge for each legal notice. Addi-
tional affidavits are available at $3.50 each. Additional clippings are available for $1.00 each.
Late Fee
Urgent legal notices which do not arrive at the Chaahassen Villager office before the specified deadline may
be accepted, at the publisher's discretion, but will have a late fee or sumharge of 25 percent added for special
Publication Requirements
Most specifications for legal notice publication, including the numb~ of ~ a notice is to nm, are set forth by
st_~mte. Interpretation of the statutes is the responsibility of the custo~ and its legal'cotmsel, not the publisher.
Kill Fee
Publication of scheduled notices may be sto~ depending on how far the printing .process has advanced. If
a legal notice is killed before the initial publication date, the customer may still be liable for a special typesetting
fee.
Publisher assmnes no responsibility for elTOrS in typeselling or scheduling of legal notices. In all cases, publisher's
liability shall be limited to a"make good" of a defective notice if it can be demonstrated that the error was made
by the publisher and that as a result of the error the legal notice was rendered invalid. The newspaper must be
notified of any errors after the first week of publication. Adjustments will be limited to the first week of
publication only.
Rates
Effective January 1, 1985, the Minnesota State Legislature authorized legal newspapers to charge for legal
notices in the same manner in which they charge their best commercial display classified customers. That
means that legal notices are billed by the column inch, not by the "legal line." The law also restricts rote
increases exceeding 10 percent per annum.
CHANHASSEN VILLAGER RATE INFORMATION
Lowest classified rate paid by commercial users ............................................................................ $21.00
Legal advertising, first insertion ...................................................................................................... $10.63
Legal advertising, subsequent insertions ......................................................................................... $ 8.00
FROM : PHONE NO. : Jan. 07 20~ 02:06RM P~
January 7, 2002
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 65317
Dear City Council Members:
We at Lakeshore Weekly News look forward to the opportunity to serve as
your city's legal newspaper for 2003, First, let me briefly describe the
Lakeshore Weekly News newspaper. Each Tuesday, we publish one edition that
serves the entire Lake Mlnnetonka community. We distribute 25,000 papers to
19 communities surrounding the lake,
We strive to provide In-depth coverage of city and school district events. We
also endeavor to Inform residents about upcoming Issues of Interest. We
welcome press releases from cities that alert the community about upcoming
publlc heatings or commission vacancies, as well as events such as brush and
leaf drop-off programs. We will publish these press releases before the event,
and, in the case of Important issues coming before the council, we will try to
ensure that a staff writer writes an article explaining why the Issue is of
concern.
Our rates for publishing legal notices for 2003 are:
.96 per line for the first insertion
.60 per line for the second insertion
These rates are based on a one-column width. The deadline for submitting legal
notices Is noon Friday for the following Tuesday's newspaper. Notices can be
submitted via e-mail, fax or U,$. mall. Notices can be e-mailed to
sgkorua@weeklynews.com, or fa. xed to (952) 473-0895.
Invoices are sent on a monthly baals, and two notarized affidavits of each
notice of publication will accompany the Invoice.
'N~ appreciate your consideration of our bid for legal notices, and we look
forward to serving as your legal newspaper for 2003, If you have any
questions, do not hesitate to give me a call,
Sincerely, -- ~ ....
PtYD~her
Phone: (952) 843-4612
Minnesota Statutes 2002, 33 lA.04 Page 1 of 1
Minnesota statutes 2002, Table of Chapters
Table of contents for Chapter 331A
331A.04 D~mig~aticm of a ~~r for official
Subdivision 1. Priority. The governing body of any
local public corporation, when authorized or required by statute
or charter to designate a newspaper for publication of its
official proceedings and public notices, shall designate a
newspaper which is a qualified medium of official and legal
publication in the following priority.
Subd. 2. Known office in locality. If there are one
or more qualified newspapers, the known office of issue of which
are located within the local public corporation, one of them
shall be designated.
Subd. 3. 8ecoz~aryoffice in locality. When no
qualified newspaper has a known office of issue located in'the
local public corporation, but one or more qualified newspapers
maintain a secondary office there, one of them shall be
designated.
Subd. 4. ~neral circulati~ in lo~ality. When no
qualified newspaper has its known office of issue or a secondary
office located within the local public corporation, then a
qualified newspaper of general circulation there shall be
designated.
Subd. 5. Other Bitu&tionl. If a local public
corporation is without an official newspaper, or if the
publisher refuses to publish a particular public notice, matters
required to be published shall be published in a newspaper
designated as provided in subdivision 4. The governing body of
a local public corporation with territory in two or more
counties may, if deemed in the public interest, designate a
separate qualified newspaper for each county.
HIST: 1984 c 543 s 23
Copyright 2002 by the Office of Revisor of Statutes, State of Minnesota.
Minnesota Statutes Display Document 34 of 100 Page 1 of 2
Minn~ota Statutes 2002 Display Document 34 of 100
Chapter Title: QUALIFIED NEWSPAPERS
Section: 33 lA.01
Text: []
331A.01 Definitions.
Subdivision 1. Scope. As used in sections 331A.01 to
331A.11, the terms defined have the meanings given them except
as otherwise expressly provided or indicated by the context.
Subd. 2. Known office of issue. "Known office of
issue" means the principal office maintained by the publisher or
managing officer during a newspaper's regular business hours to
gather news and sell advertisements and subscriptions, whether
or not printing or any other operations of the newspaper are
conducted at or from the office, and devoted primarily to
business related to the newspaper. A newspaper may have only
one known office of issue.
Subd. 3. Local public corporation. "Local public
corporation" means a county, municipality, school district, or
any other local political subdivision or local or area district,
commission, board, or authority.
Subd. 4. Municipality. "Municipality" means a home
rule charter or statutory city or town.
Subd. 5. Newspaper. "Newspaper" means a publication
issued regularly by the same person or corporation, or a
successor, whether the name of the publication is the same or
different.
Subd. 6. Proceedings. "Proceedings" means the
substance of all official actions taken by the governing body of
a local public corporation at any regular or special meeting,
and at minimum includes the subject matter of a motion, the
persons making and seconding a motion, the roll call vote on a
motion, the character of resolutions or ordinances offered,
including a brief description of their subject matter, and
whether defeated or adopted.
...More
City of Chanhassen
Timeline for Bidding Professional Services'
Services
Attorney
Auditor
Banking
Services
Financial
Advisor
Agent of
Record
2002
X
X
2003
X
X
2OO4
X
2005
X
X
2OO6
X
X
2O07
X
2008
X
X
2009
X
X
2010
X
laatmry 2OO3
Minnesota Statutes Display Document 59 of 152 Page 1 of 1
Minnesota Statutes 2002 Display Document 59 of 152
Chapter Title: DEPOSIT AND INVESTMENT OF LOCAL PUBLIC FUNDS
Section: 118A.02
Text: []
118A.e2 Depositories[; investing: sates, proceeds, immunity.
Subdivision 1. Designation; detegatlon. (a) The
governing body of each government entity shat1 designate, as a
idepository[ of its funds, one or more financial institutions.
(b) The governing body may authorize the treasurer or chief
financial officer to:
(1) designate ldeposttortes[ of the funds;
(2) make investments of funds under sections 118A.el to
11SA.e6 or other applicable law; or
(3) both designate []depositories and make investments as
provided in this subdivision.
Subd. 2. Sale; proceeds; immunity, if loss. (a) The
treasurer or chief financial officer of a government entity may
at any time sell obligations purchased pursuant to this section
and the money received from such sate, and the interest and
profits or loss on such investment shall be credited or charged,
as the case may be, to the fund from which the investment was
made.
(b) Neither such offlclal nor government entity, nor any
other official responsible for the custody of such funds, shall
be personally liable for any loss sustained from the deposit or
investment of funds in accordance with the provisions of
sections 11SA.e4 and 11SA.eS.
HIST: 1996 c 399 art i s 3
e eg e