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7. Public Works Facility: Approve Bids CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952,227,1110 BuildingJnspections Phone: 952.227,1180 Fax: 952,227,1190 Engineering Phone: 952,227,1160 Fax: 952,227.1170 Finance Phone: 952,227,1140 Fax: 952,227.1110 Park & Recreation Phone: 952,227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227.1400 Fax: 952.227,1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227,1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952,227,1310 Senior Center Phone: 952.227.1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us ~I - MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Paul Oehme, Director of Public Works/City Engineer ~.c). DATE: March 23,2009 SUBJ: Public Works Facility: Approve Precast and Steel Bids; Review Other Bids and Quotes - Project No. 08-03 PROPOSED MOTION "The City Council approves bids for: . Category 3A and 4A - Building Concrete and Masonry to Dayco Concrete in the amount of $994,200. . Category 3B - Precast Structural Concrete Walls to Fabcon Inc. in the amount of $675,686. . Category 3C - Precast Plank to Molin Concrete Products Company in the amount of$116,337. . Category 5A - Structural Steel/Joists/Decking/Misc. Steel- Materials to Thumbeck Steel Fabrication Inc. in the amount of$400,863. City Council approval requires a simple majority vote of the City Council present. BACKGROUND On January 6, 2009, the Planning Commission approved the site plan. On January 26,2009, the City Council approved the site plan. On February 23, 2009, the City Council approved the plans and specifications and authorized the ad for bids. DISCUSSION This project used the construction management approach to obtain bids and quotes for the project. This approach allows each of the specialty trade contractors to bid separately on portions of the project. In all, 16 trade areas or bid packages were bid out. Staff also obtained quotes from contractors for Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Todd Gerhardt Public Works Facility March 23,2009 Page 2 smaller items in the project that meet quoting requirements. The only bid item left for the project is bituminous paving. This item will be bid out later this summer. On Tuesday, March 17, 2009, quotes were received for this project. On March 19, 2009, public bids were received for the 16 advertised public bid categories. The City's construction management service company, RJM Construction (RJM), worked with the City to receive the quotes and bids. For tonight's meeting, staff is requesting Council approve concrete and masonry, precast walls, precast plank and steel material bids. These items have a long lead time to fabricate. To meet the construction schedule, these contracts should be approved at this time. On April 13, 2009, the Council will be asked to approve the rest of the bids and quotes for the project along with alternates to the bids. However, for tonight's meeting, staff will be prepared to review the bids and quotes received. Attached is RJM recommendation for award of the concrete and masonry, precast walls, precast plank and steel material bids. A budget summary for the project will be sent out prior to the Monday night Council meeting. Attachments: 1. RJM Recommendation Letter 2. crp Pages c: Jeff Oertel, Oertel Architects Brian Recker, RJM Construction g:\eng\public'-2008 projects\08-03 chanhassen maintenance (pw) facility\032309 bkgd award bids steel conc.doc CONSTRUCTION CORPORATE OFFICE HWY.7 CORPORATE CENTER 7003 W. LAKE ST. SUITE 400 ST. LOUIS PARK, MN 55426 PHONE 952.837.8600 FAX 952.832.9600 SATELLITE OFFICES PLAZA VII' MINNEAPOLIS, MN NORTHLAND EXECUTIVE OFFICE CENTER BLOOMINGTON, MN NORMANDALE LAKE OFFICE PARK BLOOMINGTON, MN March 19,2009 Mr. Todd Gerhardt City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: City ofChanhassen Public Works Facility Recommendations for Award of Contracts - Partial Dear Mr. Gerhardt, On March 19,2009 public bids were received for the sixteen (16) advertised public bid categories. RJM Construction is in the process of reviewing and qualifying all bids received for accuracy and completeness. In the interest of maintaining the currently anticipated start date of April 27th RJM Construction has prioritized and completed its review of bid categories critical to the project schedule. These bid categories include 3A Building Concrete, 3B Precast Structural Concrete Walls, 3C Precast Plank and 5A Structural Steel/Joists/Decking Materials. Based on the results of these reviews we recommend to the City Council that they award these critical contracts as follows: Bid Category 3A Building Concrete and 4A Masonry - Combined Bid DayCo Concrete Company, Inc. 1850 Lake Drive West Chanhassen, MN 55317 Base Bid Amount: $ 994,200 Bid Category 3B - Precast Structural Concrete Walls Fabcon, Inc. 6111 West Highway 13 Savage, MN 55378 Base Bid Amount: $ 675,686 Bid Category 3C - Precast Plank Molin Concrete Products Company 415 Lilac Street Lino Lakes, MN 55014 Base Bid Amount: $ 116,337 Bid Category SA - Structural Steel/Joists/Decking/Misc. Steel - Materials Thumbeck Steel Fabrication, Inc. 23790 Goodview Circle, N. Forest Lake, MN 55025 Base Bid Amount: $ 400,863 ~ CONSTRUCTION CORPORATE OFFICE HWY.7 CORPORATE CENTER 7003 W. LAKE ST. SUITE 400 ST. LOUIS PARK, MN 55426 PHONE 952-837-8600 FAX 952-832-9600 SATELLITE OFFICES PLAZA VII MINNEAPOLIS, MN NORTHLAND EXECUTIVE OFFICE CENTER BLOOMINGTON, MN NORMANDALE LAKE OFFICE PARK BLOOMINGTON, MN Enclosed you will find a copy of the bid results for each of the Bid Categories listed above. The contract amounts above include accepted Alternate 7 and Alternates 10. RJM is continuing its review process of the remaining bid categories and will submit its recommendations for award for these reaming contracts at the City Council meeting. If you should have any questions, please feel free to contact me. Brian G. Recker Vice President Cc: Jeff Oertel, Oertel Architects Chanhassen Public Works Bid Summary by Trade March 19, 2009 Bid Category 3A - Building Concrete Company Base Bid Bid Addenda Total Contract Security 4 Kelson Concrete $667,186.00 y 4 $667,186.00 DavCo Concrete $687,400.00 y 4 $687,400.00 Hollenback Nelson $688,900.00 y 4 $688,900.00 Northland Concrete $698,700.00 y 4 $698,700.00 Axel Ohman $712,000.00 y 4 $712,000.00 Kasella $719,000.00 y 4 $719,000.00 Kelleher Concrete $734,831.00 y 4 $734,831.00 Steenbura-Watrud $740,000.00 y 4 $740,000.00 Stellar Concrete $809,800.00 y 4 $809,800.00 Maanev $821,300.00 y 4 $821,300.00 Construction Conceots $835,877.00 y 4 $835,877.00 Donald R. Frantz $847,000.00 y 4 $847,000.00 Serice $849,000.00 y 4 $849,000.00 Crosstown Masonry $945,000.00 y 4 $945,000.00 Combined Bid 3A Building Concrete and 4A Masonry Da co $994,200.00 y 4 $994,200.00 Donald Franz $1,232,000.00 y 4 $1,232,000.00 Serice $1,233,600.00 y 4 $1,233,600.00 Crosstown $1,295,000.00 y 4 $1,295,000.00 Chanhassen Public Works Bid Summary by Trade March 19,2009 Bid Category 4A . Masonry Company Base Bid Bid Addenda Total Contract Security 4 Nothland Concrete $327,750.00 y 4 $327,750.00 Davco $334,200.00 y 4 $334,200.00 William Bunn $342,369.00 y 4 $342,369.00 Steenburg $343,600.00 y 4 $343,600.00 Weiss $358,780.00 y 4 $358,780.00 Hollenback Nelson $362,800.00 y 4 $362,800.00 Axel Ohman $368,000.00 y 4 $368,000.00 Stellar $379,800.00 y 4 $379,800.00 Serice $384,600.00 y 4 $384,600.00 Donald Frantz $385,000.00 y 4 $385,000.00 Rovl Masonry $385,250.00 y 4 $385,250.00 TCR Enterprises $415,000.00 y 4 $415,000.00 Hines and Sons $418,700.00 y 4 $418,700.00 Crosstown $430,000.00 y 4 $430,000.00 Magney $430,700.00 y 4 $430,700.00 Combined Bid 3A Building Concrete and 4A Masonry Da co $994,200.00 y 4 $994,200.00 Donald Franz $1,232,000.00 y 4 $1,232,000.00 Serice $1,233,600.00 y 4 $1,233,600.00 Crosstown $1,295,000.00 y 4 $1,295,000.00 Chanhassen Public Works Bid Summary by Trade March 19,2009 Bid Category 3B - Precast Structural Concrete Walls Company Base Bid Bid Addenda Alt#7 Total Contract Security 4 Standard grey west elevation Fabcon $692,605.00 y 4 -$16,919.00 $675,686.00 Hanson $850,339.00 y 4 -$10,000.00 $840,339.00 IPC $983,000.00 y 4 -$20,000.00 $963,000.00 Combined Bid Categories 3B Precast Structural Concrete Walls and 3C Precast Plank Hanson $945,163.00 $ -$10,000.00 $935,163.00 Chanhassen Public Works Bid Summary by Trade March 19,2009 Bid Category 3C - Precast Plank Company Base Bid Bid Addenda Alt#7 Total Contract Security 4 Standard grey west elevation Molin $116,337.00 y 4 $116,337.00 Hanson $128,343.00 y 4 $128,343.00 County Materials $130,920.00 y 4 $130,920.00 Combined Bid Categories 3B Precast Structural Concrete Walls and 3C Precast Plank Hanson $945,163.00 $ -$10,000.00 $935,163.00 Chanhassen Public Works Bid Summary by Trade March 19,2009 Bid Category SA - Structural Steel/JoistslDecking/Misc. Steel Material Company Base Bid Bid Addenda Alt #10 Total Contract Security 4 12 Skylights Thurnbeck $396,641.00 y 4 $4,222.00 $400,863.00 American Structural $418,265.00 y 4 $3,160.00 $421,425.00 Daka Corporation $444,670.00 y 4 $4,007.00 $448,677.00 Linco Steel $470,000.00 y 4 $1,920.00 $471,920.00 Capital Improvement Program City of Chanhassen, MN Project # EQ-087 Project Name Public Works Facility Equipment Account # 1 Account #2 Account # 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Category Public Works Priority nla Total Project Cost $500,000 Description Provides the eqiupment for the Public Works facility. This equipment includes the vehicle lifts, computer system, fiber optic connection, security' , system, fuel system and office equipment. Justification ecessary for the operation of the Public Works facility. Expenditures Equipment 2009 500,000 Total 500,000 Funding Sources Capital Replacement Fund Total 2009 500,000 500,000 Operational Impact/Other 2010 2011 Total 500,000 500,000 2013 2012 2010 2011 2012 2013 Total 500,000 500,000 42 ,~ I Capital Improvement Program I City of Chanhassen, MN Project # MB-003 I ProJect Name Public Works Facility Improvements 2009 thru 2013 Contact Paui Oehme Department Municipal Buildings Type Improvement Useful Life Unassigned Category Street Equipment Priority n/a Account # 1 Account # 3 I Description I I The existing Public Works facility is over capacity and is in need of major repairs. The City is expected to grow an additional 30% before ultimate build out. The existing facility is located on a 5 acre site which is alrC!ldy cramped for storage and operation space. The City completed a facility needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work. It was decided to move the Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel. Account #2 Total Project Cost $8,300,000 I Justification I I The Operations and Maintenance Department needs additional space for repairs, meeting facilities, files, locker rooms, storage, supervisory offices and proper equipment storage. In addition, the current facility does not meet many City building codes. I I Expenditures Construction 2009 8,300,000 Total 8,300,000 2010 2011 2012 2013 Total 8,300,000 8,300,000 I I I ~ , Funding Sources GO Bonds Sewer Utility Fund Surface Water Utility Fund Water Utility Fund 2009 2010 2011 2012 2013 Total 7,000,000 700,000 400,000 200,000 8,300,000 7,000,000 700,000 400,000 200,000 8,300,000 Total ,'; , Operational Impact/Other , I : rTItis project may increase operational costs. However, the new facility is planned to be very utility efficient compared to the existing facility. ~, 11': ~;, ~; !f; ~., ~'lk.. ~; ~, ~:i.. 49