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5. Public Works Facility: Approve Bids and Quotes CITY OF CHANIlASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952,227,1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227,1160 Fax: 952.227.1170 Finance Phone: 952,227.1140 Fax: 952.227,1110 Park & Recreation Phone: 952.227.1120 Fax: 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227,1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952,227.1110 Public Works 1591 Park Road Phone: 952,227,1300 Fax: 952.227,1310 Senior Center Phone: 952.227.1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us ~ - - MEMORANDUM TO: Todd Gerhardt, City Manager Paul Oehme, Director of Public Works/City Engineer <(If), April 13, 2009 '00' Public Works Facility: Approve Bids and Quotes for Facility Project No. 08-03 FROM: DATE: SUBJ: PROPOSED MOTION "The City Council approves bids and quotes to the contractors in the amounts recommended in RJM Construction's letter of recommendation. City Council approval requires a simple majority vote ofthe City Council present. BACKGROUND On January 6, 2009, the Planning Commission approved the site plan. On January 26, 2009, the City Council approved the site plan. On February 23, 2009, the City Council approved the plans and specifications and authorized the ad for bids. On March 23,2009, the City Council approved bids for steel and concrete for the facility and reviewed other bids and quotes. DISCUSSION This project used the construction management approach to obtain bids and quotes for the project. This approach allows each of the specialty trade contractors to bid separately on portions of the project. In all, 16 trade areas or bid packages were bid out. Staff also obtained quotes from contractors for smaller items in the project that met quoting requirements. The only bid item left for the project is bituminous paving. This item will be bid out later this summer. On Tuesday, March 17,2009, quotes were received for this project. On March 19,2009, public bids were received for the 16 advertised public bid categories. The City's construction management service company, RJM Construction (RJM), worked with the City to receive the quotes and bids. For tonight's meeting, staff Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Todd Gerhardt Public Works Facility April 13, 2009 Page 2 is requesting Council approve the bids and quotes for the facility as recommended in RJM Construction's letter of recommendation. Attachments: 1. RJM Construction Letter of Recommendation. 2. Bid and Quote Summaries. 3. Oertel Architects letter dated March 23,2009. 4. RJM Construction Bid Category 5B letter dated March 25,2009. 5. CIP Pages. c: Jeff Oertel, Oertel Architects Brian Recker, RJM Construction g:\eng\public'-2008 projects\08-03 chanhassen maintenance (pw) facility\04I309 bkgd award bids and quotes.doc April 08, 2009 CONSTRUCTION Mr. Todd Gerhardt Cityof Chanhassen 7700 Market Boulevard Chanhassen,MN55317 CORPORATE OFFICE 7 CORPORATE CENTER 1'1. LAKE ST. ST. LOUIS P.~RK. MN 55426 PHONe 952-837-8600 FAX 952-832 .9600 SATELLITE OFFICES PLAZA VII MINNEAPOLIS. MN NORTHLAND exeCUTive OFFICE NORMANDALE' LAKE OfFICE MN Re: City ofChanhassen Public Works facility ReCommendations for Award of Contracts Dear Mr. Gerhardt, On March 19, 2009 public 1:Jids were received for the sixteen (16) advertised public bid categories. Subsequently on March 23 the City Council awarded the contracts for Bid Categories that included PreC8st Wall Panels, Precast Floor Plank, Structural Steel Materials, Building Concrete and Masomy. RJM Construction has now reviewed and qualified all remaining public bid categories. Based on the results of these reviews we recommend to the City Council that they award the following contracts. The values oftheseawards include Alternates 6 and 10. Bid Category 5B- Structural SteellJoistsIDecking/Misc. .steel- Erection Linco, Inc. Contract Amount: $ 132,500 12786 60th Street NE St. Michael, MN 55376 Bid Category 6A - CarpentrylFinish CarpentrylMiIlworkIDoorslFrameslHardware Frerichs Construction Company Contract Amount: $ 197,600 3600 Labore Road St. Paul, MN 55110 Bid Category 7 A - Roofing/Sheetmetal/Accessories Palmer West Construction Company, Inc. Contract Amount: 14595 James Road Rogers, MN 55374 $ 489,600 Bid Category 8A - Aluminum Entrances and Storefronts Brin Northwestern Contract Amount: 144 Glenwood Avenue North Minneapolis, MN 55405 $ 135,700 Bid Category 9A - Gypsum Board Systems RTL Construction Contract Amount: 4000 Valley Industrial Blvd. South Shakopee, MM 55379 $ 82,469 Bid Category 9B - Painting Steinbrecher Painting 1408 7th Street North Princeton, MN 55371 Contract Amount: $ 99,300 Bid Category 11 A - Vehicle Maintenance Equipment Pump and Meter Contract Amount: 11303 Excelsior Blvd Hopkins, MN 55343 $ 239,541 CONSTRUCTION CORPORATE OFFICE HWY,7 CORPORA iE CENTErl '1003 w, LAKE ST, SUITE 400 ST, LOUIS PARK, MN 55426 SATELLITE OFFICES M;; MN NORMANOALE LAKE orHer MN Bid CategoryllB... Fuel Island Griggs Construction 530 Shoreview Park Road Shoreview,MN 55126 Contract Amount; $ 137,000 Bid Category lSA-.PlUll1bingandPlping Systems Minnetonka Plumbing Contract Amount; 520 River Street South Delano, MN 55328 $ 696,000 Bid Category 15B -HVACand Control Systems General Sheetmetal Contract Amount: 2330 Louisiana Avenue North Minneapolis, MN 55427 $ 412,500 Bid Category 16A -Electrical DynamicElcctric 2800 151 AvenueNW FaribauIt, MN 55021 Contract Amount: $ 551,490 The lowest bid contractors for Bid Categories 5B and. IIA were not recommended for award. AME Steel Erectors submitted the lowest.bid forBid Category 5B Steel Erection; however they did not acknowledge receipt of Addenda 3 and 4. Their bid wassttpsequently rejected .as Addendum 3 presented. changes to the bid scope of work. Aero Materials. submitted the lowest. bid forBid Category IIA Vehicle Maintenance Equipment; however it was. determined that the bid submitted was for the incorrect scope of work. Aero Materials hassubsequentIy requested to have their bid rescinded. In addition to the public bids received RIM has also solicited several quoted scopes of work on behalf of the City of Chanhasscn. After a thorough scope review of all quotes received RIM recommends the following contracts. The values of these awards also includeAltemates 6 and 10. Building Earthwork Olson Construction Co., Inc. 6970 Inwood Road Cologne, MN 55322 Contract Amount: $ 82,640 Site Concrete Capital Concrete 17682 121s' Avenue Kimball, MM 55353 Contract Amount: $ 44,861 Precast Bin Storage DividingWalls Hanson Silo Company 11587 County Road 8 SE Lake Lillian, MN 56253 Contract Amount: $ 11,435 Interior Fences and Gates Century Fence Company PO Box 277 Forest Lake, MN 55025 Contract Amount: $ 2,000 Retaining Walls Structures Hardscapes PO Box 711 Wayzata, MN 55391 Contract Amount: $ 24,232 CONSTRUCTION CORPORATE OPFICE HV/Y.7 CORPORATE CENTER 7003 W. LAKE ST. SUITE 400 ST. LOUIS PARK, MN 55426 PHONE 95N33'?-8600 FAX 95N332-9600 SATEI.LITIt OFFICES PLAZA VII MINNE:APOuS, MN NORTHLANIl EXECUTiVE OFFICE CENTER BLOOMINGTON, MN NORMANOALE LI\KE OFFICE PARK BLOOMINGTON, MN Site Utilities St.Paul Utilities and Excavating 190 Ryan Lane Little Canada, MN 55117 Contract Amount: $ 88,800 Overhead Sectional Doors API Garage Door Store 2330900 West Division Street Waite Park, MN 56387 Contract Amount: $ 88,700 Overhead Coiling Doors Twin City Garage Door Company 5601 Boone A venue North New Hope, MN 55428 Contract Amount: $ 16,166 Acoustical Ceilings Twin City Acoustics, Inc. 2655 Cheshire Lane North Plymouth, MN 55447 Contract Amount: $ 7,805 Interior and Exterior Signage Leroy Signs 6325 Welcome Avenue, North Brooklyn Park, MN 55429 Contract Amount: $ 9,357 Overhead Crane Systems AeroMaterial Handling 103 Pleasant Street Anoka, MN 55303 Contract Amount: $ 51,740 Window Blinds Prairie Edge 1609 West County Road 42, Suite 146 Burnsville, MN55306 Contract Amount: $ 1,795 Fire Sprinkler Systems Service Fire Protection 211 Xenium Lane South Minnetonka, MN 55305 Contract Amount: $82,540 Presently RJM Construction is continuing to review the remaining quote categodes for flooring materials. The recommendations for the award of these quotes will be presented at the next City Council meeting. If you should have any questions, please feel free to contact me. ~~~ Brian G. Recker Vice President CONSTRUCTION Chanhassen Public Works Bid Summary AprilS.2009 DESCRIPTION Contractor pUbfle~rdedMareh 23. 2009 Category 3A- . Concrete and 4A Masonrv Combined CateoorV 3B - recast Structural Concrete Walls Cateoorv 3C - Precast Plank CateoOrv 5A - Structural SteellJoists/Deckino/Misc. Steel Material Davee Concrete Fabron Molin Thurnbeck Pubfle Bids Recommended fOf Award Category 58 - StructuralSteel/JoistslDecking/Misc, Steel Erection Linee Cateoorv 6A - Caro.lFinishCarpJMillwork/Doors Frame, Hrdwr/Misc. Spec Frerichs Construction Cateoorv 7A- Roofino/Sheetmetal/Accessories Palmer West Cateoorv SA . Aluminum Entrances/Storefronts Brin Northwestem Cateoorv 9A . Gvosum Board Systems RTL Construction CateooN 9B - Painting Steinbrecher Paint!n" Category 11A- VehiCle Maintenance EQuipment Pumo and Meter ~113'.FueIISland Grir:rr:rs Construction i ,ioa Systems Minnetonka Plumbino trolSystems General Sheetmetal Cateoorv 16A. Electrical Dynamic Electric Quotes Recommended for Award Earthwork Site Concrete Precast Bunker Divider Walls Fences & Gates Modular Retaining Walls Site Utilities Sectional Overhead Doors Overhead Collino Doors Acoustic Ceilings Signaae Overhead Crane Systems Window Treatment Fire Protection Olson Construction Capital Concrete Hanson Silo Comoanv CenturY Fence Structures Hardscapes SI. Paul Utilities and Excavatin~ API Garaae Door Store Twin City Garage Door Co. ITwin City Acoustics Lerov Si~ ns Aero Material Handline Prairie's Edoe, Inc. Service Fire Protection Quotes UnderReview Tile CaroeVResilient Resinous Coatinas Pendina Pending Pending Mise 8udaetslAiiowances Earthwork - Site Asohalt Pavine ITo Be Bid at Later Date) Salt Structure Landscaoe & Irrigation Appliances Commercial Vacuum System Proiect Allowance Proiect Allowance Proiect Allowance Proiect Allowance Proiect Allowance Proiect Allowance Alternates Recommended for Award Altemate 6 - TPO roofino at all areas - $54,490 Altemate 10 - Provide six (6) skvlights - $22,627 General Conditions Temo Heatino Eeuipment Survey General Liability Insurance Final Cleanino ST. LOUIS PARK. MN 55426 Blueorints RJM. Construction RJM Construction RJM Construction RJM Construction RJM. Construction RJM Construction SA'fELI.ITE Of"F'ICES PLAZA Vii MINNEAPOLIS. MN NOHTHLAND EXECUTIVE NOR MAND~.lE LAI<E OFFICE PARK 8LOOMINGTON. MN Subtotal Construction Cost Continaeney Construction Manaaement Fee Total Construction Budget Base Estimate $994,2()0 $692,605 $116 337 $400,863 $132500 $197,600 $489 600 $135.700 $82 469 $99 300 $239.541 $137.000 $696,000 $412,500 $551 490 $82 640 $44,861 $17435 $2,000 $24,232 $88 800 $88.700 $16,166 $7,805 $9 357 $51 740 $1,795 $82,540 $40,830 $5 670 $27,960 $75,000 $300 000 $110.000 $20,000 $12,000 $12,000 Included above Includeclabove $260 600 $25,000 $20,000 $68,583 $.18,500 $35,000 $6926 919 $346 346 $160,012 $7.433,277 CONSTRUCTION CORPORATE OFFICE HWY. 7 CORPORATE CENTER 7003 W, LAKE ST, SUITE 400 ST, LOUIS PARK, MN 55426 PHONE 952-837 -8600 fAX 952-832-9600 SATELl.IrEOF'F'ICES PLAZA VII MIN NEAPOLlS, MN BLOOMINGTON, MN NOHMAN!JALE l.AI,E OFFICE PARII BLOOMINGTON, MN Chanhassen Publio Works Bid Summary April 8. 20()9 ions Desl nFees Arch.. Mech.lElec.Desi n Fees Sul>total Total ProJ~ct Budget Alternates. NotRecommehded for Award Alternate 1 - VCT in lieu of Resinous Flooring Alternate 2 - Modular block retaining walls in lieu of "Recon" unit concrete Alternate 3 - Exclude painting precast concrete walls at Vehicle Storage Alternate 4 - Exclude painting of metal deck and joists at Vehicle Storage Alternate 5 - Provide motorized gate and chain link fence at site entrance Alternate 7 - Provide standard grey concrete finish at west elevation Alternate 8 - Provide 2" thick overhead doors in lieu of 3" thick doors Alternate 9 - Provide eighteen (18) smoke hatches ($20,614) ($9,537) ($8,692) ($26,935) $10.731 ($18.156) ($11.288) $72,258 $310,000 $25 000 $54,276 $32.000 $8.POO $60,000 $50 000 $539,276 $429,485 $429,485 $8.402,038 $8,800,000 $397,962 Chanhassen PubliC Works Bid Summary by Trade March 19, 2009 CONSTRUCTION Bid Category 5B - Structural SteellJoistslDeckinglMisc.Steel Erection Company Base Bid Bid Addenda Alt #10 Total Contract Security 4 6 Skylights AME Construction $108,800.00 y 2 $720.00 $109,520.00 Lineo $131,300.00 y 4 $1,200.00 $132,500.00 KMH Erectors $133,735.00 y 4 $600.00 $1 j4;335.00 HiQh Five Erectors $t54,500.00 y 4 $1,200.00 $155,700.00 Red Cedar $t59,000.00 y 4 $720.00 $159,720.00 Dan/lV's $198,189.00 y 4 $3.600.00 $201 789.00 Patriot Erection $239,597.00 y 4 $936.00 $240.533.00 Chanhassen Public Works Bid SultJmarybyTrade Marcb19, 2009 CONstRUCtiON Bid Category 6A- CarpJFinishCarpJMitlworklDool's, Frames, HrdwrlSpecla.ties Company Base Bid Bid Addenda Alt#10 Total. C.ontract Security 4 6 Skylights Freirichs $191,600.00 y 4 $197,600.00 KellinQton $204,500.00 y 4 $1,800.00 $206,300.00 Crossroads $212,900.00 y 4 $212,900.00 Georae F.Cook $215.300.00 y 4 $215,300.00 Tekton $223000.00 y 4 $223,000.00 Gladstone $230.094.00 y 4 $230,094.00 Maanev $249,500.00 y 4 $1 800.00 $251,300.00 Prestiae Builders $262,000.00 y 4 $4,800.00 $~66,800.00 J. Eiden Construction $265,437.00 y 4 $1,960.00 $267,397.00 $0.00 Combined. Bid - Bid Category 3AConcrete I 4A Masonry 16ACarpentry $1,479,800.00 $1,800.00 $1,481,600.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRUCTION Bid Category 7A - Roofin~Sheetmetal/Accessories Company Base .Bid Bid Addenda AIU6 Alt #10 Total Contract Security 4 TPO Roofihg all areas 6 skylights Palmer West $415.325.00 y 4 $54.490;00 $19.785.00 $489,600.00 Herzoa $428,750.00 y 4 $38,450.00 $23.400.00 $490,600.00 Gemini $423,707..00 y 4 $50.195.00 $20,653.00 $494,555.00 John A. Dalsin $433,752.00 y 4 $46,242.00 $17,429.00 $497.423.00 sao Roofina $476,042.00 y 4 $38,119.00 $4,767.00 $518,928.00 Lake Area $422,254.00 y 4 $81.838.00 $18,942.00 $523,034.00 Roof Tech $417525.00 y 4 $87,591.00 $18,615.00 $523,731.00 Central Roofinq $486,137.00 y 4 $22,012.00 $20,396.00 $528,545.00 Schweikert $448,725.00 y 4 $94,085.00 $16,550,00 $559, -, Peterson Bras $518,586.00 y 4 $27,364.00 $27,638.00 $573.588.00 BenardL Dalsin $512,000.00 y 4 $43,000.00 $21,000.00 $576000.00 Sentra Sota $455,700.00 y 4 $114,500.00 $16900.00 $587,100.00 Dalco Rooflna $469,850.00 y 4 $98,980.00 $29,500.00 $598,330.00 SPS Infrastructure $455,807.00 y 4 $59,346.00 $515,153.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRUCTION Bid Category SA- Aluminum Entrances/Storefronts C()mpany Base Bid Bid Addenda Total Contract Security 4 Brin Contract $135.700.00 y 4 $135.700.00 Capital Citv $ t36,51!:tOO y 4 $136,519.00 Northern Glass Glazina $139.599.00 y 4 $139.599.00 1M Metro Glass $158,514.00 y 4 $158,514.00 Emoire House $171 ,177.00 y 4 $171,177.00 ChanhassenPublic Works Bid Summary by Trade March 19,2009 CONSTRUCTION Bid Category 9A - Gypsum Board Systems Company Base Bid Bid Addenda Total Contract Security 4 RTL Construction $82,469.00 y 4 $82,469.00 M. Reinhart $90,000.00 y 4 $90,000.00 Custom Drvwall $96,600.00 y 4 $96,600.00 Mulcahv $96,975.00 y 4 . $96,975.00 Olympic $98.750.00 y 4 $98.750.00 Imperial Drvwall $99.600.00 y 4 $99,600.00 AE Conrad $99.700.00 y 4 $99.700.00 W. Zint! $107.250.00 y 4 $107.250.00 Minuti Oole $117.550.00 y 4 $117.550.00 Chanhassen Public Works Bid Sununary by Trade March 19,.2009 CONSTRUCTION Bid Cate~ory 9B- Painting Company Base Bid Bid Addenda Alt #10 Total Contract Security 4 6 Skylights Steinbrecher $99300.00 y 4 $99,300.00 Swanson Younadale 1$102,760.00 y 4 $102,760.00 Geo's Paint $103,487.00 y 4 $900.00 $104,387.00 Ftanzen $105,486.00 y 4 $1,800.00 $107,286.00 Rainbow $107,760.00 y 4 $107,760.00 Sunrise $115,400.00 y 4 $115,400.00 Dan Treb $124,7$0.00 y 4 $124,780.00 Decor Tec $127,750.00 Y 4 $127,750.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRUCTION BidCl!ltegory 11 A - Vehicle. Maintenance. Equipment Company Base Bid Bid Security Addenda 4 Total Contract Aero Materials $51,739.00 y 3 $51,739.00 Pum and Meter $239,541.00 y 4 $239541.00 Westside. E ui ment $241.500.00 y 4 $241.500.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRUCTION Bid Category 11B- Fuel Island Company Base Bid Bid Addenda Total Contract Security 4 Gricas Construction $137.000.00 y 4 $137,000.00 Pumo and Meter $138.036.00 y 4 $1.38,036.00 Mineesota Petroleum $146,742.00 y 4 $146,742.00 Zahl Petroleum $149436.00 y 4 $149,436.00 O'Oav Eauioment $189,500.00 y 4 $189.500.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRUCTION Bid Category 15A - Ph,unbing and Piping Systems Company Base Bid Bid Addenda Total Contract Security 4 Minnetonka Plumbina $696.000.00 y 4 $696.000.00 Horwitz $816.800.00 y 4 $816,800.00 Sun Mechanical $825.000,00 y 4 $825,000.00 Master Mechanical $838,000.00 y 4 $838,000.00 EI-Jay PlumbinQ $857,000.00 y 4 $857,000.00 MD Mechanical $865,000.00 y 4 $865,000.00 Wenzel $900,700.00 y 4 $900.700.00 Pearson $975,000.00 y 4 $975.000.00 US Mechanical $1,063,311.00 y 4 $1,063,311.00 McQuillan Brothers $1,092,000.00 y 3 $1,092,000.00 Combined Bid -.Bid Categories 15APlumbing and 15B HVAC Pearson $1,420,000.00 4 $1 420,000.00 Chanhassen Public Works Bid Summary by Trade Marcb 19,2009 CONSTRUCTION Bid Category 15B ..; HVAC and Control Systems Company Base Bid Bid Addenda Total Contract Security 4 General Sheet Metal $412,500.00 y 4 $412.500.00 Environ Con $413,300.00 v 4. $413,300.00 Master Mechanical $422.000.00 y 4 $422.000.00 Sentra Sota $436.100.00 y 4 $436.100.00 Northern Air $454,400.00 y 4 $454,400.00 Chappel Central $460.000.00 y 4 $460.000.00 Thelen Heatina $484.000.00 y 4 $484.000.00 Pearson $502.000.00 y 4 $502,000.00 Tek Mechanical $464.787.00 y 4 $464,787.00 Combined Bid - Bid Categories 15A Plumbing and 15B HVAC Pearson $1,466,000.00 4 $1,466,000.00 Chanhassen Public Works Bid Summary by Trade March 19, 2009 CONSTRlJCTlON Bid Category 16A - Electrical Company Base Bid Bid Addenda Total Contract Security 4 Dvnamic Electric $551 ,49CtOO y 4 $551,490.00 Manor Electric $556,480.00 y A $556,480.00 Electrical. Production $566,000.00 y 4 $566,000.00 C&S Electric $596,000.00 y 4 $596,000.00 OlvmpiaTech $629,375.00 y 4 $629,375.00 Phasor Electric $647,000.00 y 4 $647 000.00 Medina Electric $647,076.00 y 4 $647,076.00 Ace Electric $649,436.00 y 4 $649,436.00 81oominQton Electric $652,000.00 y 4 $652,000.00 Kilmer Electric $659,060.00 y 4 $659,060.00 Eaan Companies $759 930.00 y 4 $759.930.00 Electrical Resource $854,301.00 y 4 $854,301.00 Chanhassen..Public Works Bid Summary by Trade April 8, 2009 CONSTRUCTION Quote Category Earthwork Company Base Bid Addenda Total Contract 4 Olson Construction $82,640.00 3 $82,640.00 Minoer Construction $90400,00 3 $90,400,00 Nord Excavatina $109,525.00 3 $109,525.00 Kusske Construction $112,475.00 3 $112,475.00 PAC - Late bid 3-30-09 $113,400.00 4 $113,400.00 Northwest Asphalt $119,120.00 4 $119,120.00 Minnesota Dirt Works $119,498.00 3 $119,498.00 Dennis FehnExcavatina $128,800.00 2 $128,800.00 Imperial Developers $132,124.00 3 $132,124.00 Nven Excavatina $162,617.00 4 $162,617.00 Concrete Science $178,552.00 $178,552.00 Frattalone Companies $192,000.00 3 $192,000.00 Ramsev Excavatinq $194,642.00 3 $194,642.00 Julian Johnson Construction $233,150.00 4 $233,150.00 Chanhassen PUblic.Works Bid Summary by Trade April 8, 2009 CONSTRUCTION Quote Category Site Concrete Company Base Bid Addenda Total Contract 4 Ca ital Concrete $44,861.00 3 $44,861.00 MN State Curb & Gutter $46,000.00 2 $46,000.00 Curb Masters, Inc. $48,071.00 4 $48,071.00 C.R. Fischer $48,535.00 3 $48,535.00 North Count Concrete $51,787.00 3 $51,787.00 Chanhassen Public Works Bid Summary by Trade AprilS,2009 Quote Category Bunker Walls Company Base Bid Hanson Silo Com an $17,435.00 CONSTRUCTION Addenda Total Contract 4 $17435.00 Chanhassen Public Works Bid Summary by Trade AprilS, 2009 CONSTRUCTION Quote Category Fences and Gates Company Base Bid Addenda Total Contract 4 CenturvFence $2,000.00 2 $2,000.00 Anchor Fence $2 250.00 3 $2;250.00 Midwest Fence $2 396.00 $2,396.00 Town and Country $2,465.00 2 $2.465.00 Action Fence $3,985.00 $3,985.00 Keller Fence $4 200.00 4 $4,200.00 Chanbassen Public Works Bid Summary by Trade April 8, 2009 CO.N$TRUCTION Quote Category Modu.lar Retaining Walls Company Base Bid Addenda Total Contract 4 Structures Hardscaoas $24.232 3 $24,232 HardscapeConstruction $24,(545 $24,645 Advanced Wall $25,064 $25.064 WW Services $25 607 $25.607 Sunram Cons.truction $25.994 $25,994 TMB Construction $28.830 $28,830 Desianina Nature $31,815 $31.815 Chanhassen Public Works Bid Summary by Trade AprilS, 2009 CONSTRUCTION Quote Category Site Utilties Company Base Bid Addenda Total Contract 4 St. PaulUtilities & Excavatina $88,800.00 3 $88,800.00 OlsonCbnstruction $913,790.00 3 $93,790.00 Nova~Frost $93.800.00 3 $93 800.00 Kusske $95,545.00 3 $95,545.00 Julian Johnson $96,750.00 4 $96,750.00 Bia Cat Excavatina $100,527.50 $100,527.50 Parrott..Contractina $103,930.00 3 $103,930.00 Nven Excavatina $104,500.00 4 $104,500.00 United Water and Sewer $106,545.00 3 $106,545.00 Minaer Construction $108,275.00 3 $108,275.00 Frattalone Comoanies $115,000.00 $115,000.00 Vallev-Rich $125,470.00 3 $125,470.00 Cbanbassen Public Works Bid Summary by Trade AprilS, 2009 Quote Category Company API Gara e Door Overhead Sectional Doors CONSTRUCTION Base Bid Addenda Total Contract 4 $88.700,00 $98,515,00 4 4 $88.700,00 $98,515,00 Chanhassen Public Works Bid Summary by Trade April 8, 2009 CONSTRUCTION Quote Category Overhead Coiling Doors Company Base Bid Addenda Total Contract 4 Twin City Garaae Dbor $16.166.00 4 $16,166.00 API Garaae Door $18,500.00 4 $18,500.00 Hutcor MN, LLC $18,776.00 $18.776.00 Overhead Door Co. ot the Northland $19,999.00 2 $19.999.00 Industrial Door Comoanv $23,218.00 3 $23,218.00 Chanhassen Public Works Bid Summary by Trade April 8, 2009 CONSTRUCTION Quote Category Acoustic Ceilings Company Base Bid Addenda Total Contract 4 TeA $7,805.00 4 $7,805.00 Acoustics Associates $7,990.00 3 $7,990.00 Minnesota Acoustics $8,460.00 3 $8,460.00 Kirk $8,460.00 3 $8,460.00 Janninc's Acoustics $8,590.00 3 $8.590.00 Metro Acoustics $9.120.00 3 $9.120.00 Son us $11.320.00 3 $11320.00 Chanhassen Public Works Bid Summary by Trade April 8, 2009 CONSTRUCTION Quote Category Signage Company Base Bid Addenda Total Contract 4 Laro Si ns $9,357.00 3 $9,357.00 $9,400.00 3 $9,400.00 Si ncrafters $9,704.00 3 $9,704.00 Chanhassen Public Works Bid Summary by Trade April 8, 2009 Quote Category Company Aero Material Handlin Base Bid Overhead Crane Systems $51.740.00 $58.895.00 Su eriorCrane Cor oration $63.672.00 CONSTRUCTION Addenda Total Contract 4 3 $51,74b.OO $58,895.00 $63.672.00 2 2 ChanhassenPubUc Works Bid Summary by Trade April 8,2009 CONSTRUCTION Quote Category Window Treatment Company Base Bid Addenda Total Contract 4 Prairie Edae $1.795.00 3 $1 795.00 Midwest Blinds $1,915.00 3 $1,915.00 Officesource $1,~50.00 4 $1,950.00 Uniaue $2,327.00 $2.327.00 Custom Expressions $2,361.00 $2,361.00 HomeValu Interiors $4,565.00 $4,565.00 Multiple Conceot Interiors $13,950.00 4 $13,950.00 Chanhassen Public Works Bid Summary by Trade AprilS, 2009 CONSTRUCTION Quote Category Fire Protection Company Base Bid Addenda Total Contract 4 Service Fire Protection $82 540.00 4 $8:2,540.00 Ahern Fire Protection $86,250.00 3 $86,250.00 General Sorinkler $91,000.00 4 $g1,000.00 Summit Fire Protection $96,500.00 3 $96,500.00 Brothers Fire Protection $97,900.00 4 $97,900.00 Olsen Fire $98,760.00 $98,760.00 Vi kina Automatic Sorinkler $107.920.00 3 $107,920.00 Shield Fire Protection $130,000.00 $130,000.00 - OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 651/696-5186 FAX: 651/696-5188 March 23,2009 Mr. Paul Oehme, Public Works Director City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 RE: Public Works Department Project Dear Paul, Per your request, the following are my comments on the alternates that are being considered for the proj ect: Alternate #1, VCT flooring in lieu ofresinous flooring: Although the cost of$21,341.00 may seem like a lot of money, the longevity, quality, low-maintenance and general appearance of the this epoxy type material is far superior than the VCT flooring. I spent a fair amount of time on this item, partially due to your interest, and I would strongly recommend the City maintain the original base bid resinous floor in the office area. Alternate #2, modular block walls in lieu of Recon units: I do not have a strong feeling either way, and this was more in the civil related work. Alternate #3, exclude painting at the interior concrete walls: The cost/credit of$8,527.00 is a modest amount, and the painting (or lack thereof) will not greatly change the project. This would be a good item to add if the monies are available (mild recommendation). Alternate #4, painting the deck, joists and steel at the ceiling: This is one painting item that I believe will make a difference. In combination with the skylights, this work will noticeably improve the daylighting and general appearance. I have been in buildings, during construction, when the skylights are installed and the painting yet to be performed. There is quite a difference in light quality after the ceiling has been painted. Thus the recommendation to maintain base bid. Alternate #5, motorized gate and fence: This is pretty much your call, as it is mostly an operational issue. Alternate #6, TPO roofing in lieu of EPDM roofing: $55,667.00 is a considerable amount of money, but the upgrade may be worth it. The black (rubber) EPDM roof is ballasted and is essentially glued together, while the white TPO roof is essentially heat-welded. With the TPO product, one can always see the roof (making inspection and repairs easier) while accessing a ballasted roof is problematic. This alternate mostly involves method of construction, as opposed to the actual materials used or color (since only a portion of the building is air conditioned). On the other hand, the warranties differ, 20 years for the TPO roof and 10 years for the EPDM roof. As a side issue, it would also be a good thing to have all the membrane used on the building to be the same. Right now, with the base bid, different products are at different locations. If the cost difference were less, this would be an easier recommendation for upgrade to the work. Otherwise, this is a mild recommendation to accept the Alternate TPO roof at all locations. ~-~-> Alternate #7, grey concrete at the west elevation: As the architect, I believe that it is fundamentally wrong to have three side of the building attractive and unified, with one side essentially uninteresting, colorless and inconsistent with the rest of the building design and materials. I do not consider the $18,156.00 a lot of money for this, especially considering this is a permanent decision. Consequently, I would strongly recommend staying with the base bid. Alternate #8,2" thick versus 3" thick overhead doors: If the door openings were narrower and shorter, I might suggest taking the credit and obtaining the 2" doors. In the case of this project, with over-sized doors, I believe that staff will appreciate the better performance and structural integrity of the 3" doors. Therefore this is a recommendation to stay with the base bid 3" doors. Alternate #9, smoke hatches: This alternate is no longer applicable. Alternate #10, skylights (actually, alternates 10 and 11 are for skylights): I concur with the proposed direction of city staff and construction manager in selecting twelve skylights for the vehicle storage area. Please contact me with any other questions you may have. Sincerely, OE~ Jeffrey L. Oertel, AIA, CCS, President 2 1hi....:..............P...'..'....'....,..",..................................,.. ." .:.-c'. ", ." :,' . "'.'. . j . 'i;~' <, . ...., " ; . :\, CONSTRUCTION --I :r: IIIIIIIIIIIIIII ~ utZ QG) .r:21.t ::I: rrl'" ,(7) .~ :::c c n -I c :::c fT1 March 25, 2Q09 Mr. Scott Vickerman A.M.E. Construction Corp. P.O. Box 388 Wayzata, MN 55391 Re: Chanhassen Public Works Facility Submitted Bid - Bid Category 5B Dear Mr.Vickerman, On March 19, 2009 the City of Chanhassen received a sealed bid from A.M.E. Construction Corporation (AME) for the work of Bid Category 5B for the structural and miscellaneous steel erection. In review of the bid fonnsubmitted, and. publicly announced during the reading of the bids, AME noted acknowledgement of only two (2) of the four (4) bid.addenda.issued. Upon review.oftheacldenda not acknowledged it has been concluded that Addendum 3 provided for material cha11ges to the work scope of Bid Category 5B. Based on these circumstances,the bid provided by "AMB. has been rejected as incomplete ..Jandthe award will be made to the next lowest qualified bidder. This action has been reviewed and conferred with the City ofChanhassen and the City's attorney. On behalf of the City of Chanhassen we thank you for your bid. If you' should have any questions, please feel free to contact me at 952-837-8636. Sincerely, Brian Recker Vice President . RJM Construction CORPORATE OFFICE . HWY.7 CORPORATE CENTER 7003 W. LAKE ST. Cc: SUITE 400 sr. LOUIS PARK, MN 55426 P~ONE 952-837-8600 FAX 952-832-9600 SATELUTE OFFICES . PLAZA VII MINNEAPOLIS, MN NORTHLAND EXECUTIVE OFFICE CENTER'I BLOOMINGTON, MN ,,!ORMANDALE LAKE OFFICE PARK. BLOOMINGTON, MN Paul Oehme, City of Chanhassen Jeff Oertel, Oertel Architects I Capital Improvement Program I City of Chanhassen, MN Project # MBN003 I I I I I 2009 thru 2013 Contact Paut Oehme Department Municipal Buildings Account # 1 Account # 3 Type Useful Life Category Priority Improvement Unassigned Street Equipment nfa ProjectName Public Works Facility Improvements Account #2 Total Project Cost $8,300,000 Description . The existing Public Works facility is over capacity and is in need of major repairs. The City is expected to grow an additional 30% before ultitnate build out. The existing facility is located on a S acre site which is alrClldy cramped for storage and operation space. The City completed a facility needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work. It was decided to move the Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel. 1ustification The Operations and Maintenance Department needs additional space for repairs, meeting facilities, files. locker rooms, storage, supervisory offices and proper equipment storage. In addition, the current facility does not meet many City building codes. I I I I I ~ Expenditures Construction 2009 8.aoo,ooo 8,300,000 2010 2011 2012 2013 Total 8,300,000 8,300,000 Total Funding Sources GO Bonds Sewer UtUlty Fund Surface Water Utility Fund Water Utility Fund 2009 7,000,000 700,000 400,000 200,000 8,300,000 2010 2011 2012 2013 Total 7,000,000 700,000 400,000 200,000 8,300,000 Total , ~. . .~ Qperational Impacr(Other . s project may increase operational costs. However, the new facility is planned to be very utility efficient compared to the existing facility. 49 Capital Improvement Program City of Cbanhassen, MN Project # EQ-087 Project Name Public Works Facility Equipment Account # t Account #2 Account # 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Category Public Works Priority nla Total Project Cost $500,000 I>escrqpuon , Provides the eqiupment fur the Public Works facility. This equipment includes the vehicle Jjfts. computer system, fiber optic connection, security" .,) , system, fuel system and office equipment. : Justification ecessary for the operation of the Public Works facility. Expenditures Equipment 2009 ~OO,ooo Total 500,000 Funding Sources Capital Replacement Fund Total Operational Impact/Other 2009 500,000 500,000 2010 2011 2010 2011 42 2012 2013 Total 500,000 500,000 2012 2013 Total 500,000 500,000