1d. Public Works Facility Floor Finishes: Approve Bids and Quotes
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952,227,1170
Finance
Phone: 952.227,1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227,1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952,227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
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.-
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, Director of Public Works/City Engineer ((( c!),
t!J~.
FROM:
DATE:
April 27, 2009
SUBJ:
Public Works Facility Floor Finishes, Project No. 08-03: Approve Bids and
Quotes
PROPOSED MOTION
"The City Council approves bids and quotes for floor finishes to CD Tile and Stone for tile
in the amount of $30,370; Multiple Concept Interiors for CarpetlResilient in the amount of
$1,771; QC Companies for Resinous Coatings in the amount of $52,730.
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
On January 6, 2009, the Planning Commission approved the site plan.
On January 26,2009, the City Council approved the site plan.
On February 23,2009, the City Council approved the plans and specifications and authorized
the ad for bids.
On March 23, 2009, the City Council approved bids for steel and concrete for the facility and
reviewed other bids and quotes.
On April 13, 2009, the City Council approved bids and quotes for the majority of the bid and
quote packages for the project.
DISCUSSION
On Tuesday, March 17,2009, quotes were received for the floor finishes. However, staff has
since modified the finishes in some rooms to make the flooring easier to maintain and to have
a longer floor life. The changes included replacing carpeting in the meeting room and plan
room with an epoxy flooring and replacing the tile in the bathrooms with an epoxy flooring.
Revised quotes for these changes were received last week. Samples of the floor finishings
are available for review in the Engineering Department.
The City's construction management service company, RJM Construction (RJM), has
reviewed the quotes and recommends awarding the quotes as recommended in the attached
letter.
Attachments: 1. RJM Construction Letter of Recommendation.
2. Bid and Quote Summaries.
4. Floor finishing drawing.
c: Jeff Oertel, Oertel Architects
Brian Recker, RJM Construction
g:\eng\public~2008 projects\08-03 chanhassen maintenance (pw) facility\042709 bkgd award floor finishings.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
CONSTRUCTION
April 17,2009
Mr. Todd.Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen, MN55317
Re: City oiChanhassenPubIic Works Facility
Recommendations for A ward of Contracts
Dear Mr. Gerhardt,
On March 19, 2009 public bids were received for the sixteen (16) advertised public bid categories.
Subsequently on March 23 and April 13 the City Council awarded the contractsfor all of the Bid
Categories.
In addition to the public bids received RJM has also solicited several quoted scopes of work on
behalf of the City of Chanhassen. Subsequently on April 13 the City Council awarded the
contracts for all the quoted scopes of work except flooring. Revised flooring quotes were received
on April 16, 2009. After a thorough scope review of the flooring tradesRJM recommends the
following contracts.
Tile
CD Tile and Stone
3103 103Td Lane NE, Suite 160
Blaine, MN 55449
Contract Amount:
$ 30,370
Carpet/Resilient
Multiple Concept Interiors
7145 Boone Ave. North, Suite 180
Brooklyn Park, MN 55428
Contract Amount:
$ 1,771
Resinous Coatings
QC Companies
14043 Lincoln St. NE
Ham Lake, MN 55304
Contract Amount:
$ 52,730
The lowest bid contractor for Resinous Coatings was not recommended for award. The low
bidder for this scope of work, Concrete Specialties, is not an approved applicator of the specified
resinous product and therefore not a qualified bidder.
If you should have any questions, please feel free to contact me.
CORPORATE OffICE
HWY.l COf<PORATE CENTER Sincerely,
'7003 W. LAKE ST.
SUITE 400
ST. LOUIS PARK, MN 55426
PHONE 952.83'Nl600
fAX 952-832-9600
SATEI.I.!TE OFl'rCES
PLAZA VII
MINNEAPOLIS, MN
NORTHLAND EXECUTIVE
MN
NORMANDALE LAKE
orrlCE pARK
BLOOMINGTON. MN
ChanhassenPublic Works
Bid Summary by Trad~
April 17 , 2009
Quote Category
Tile
COOlpany
Base Bid
CD TUe & Stone
Blackhawk Tile & Stone
WTG Terrazzo & Tile
$30,370.00
$32,210.00
$36 935.00
CONSTRUCTION
Addenda Total Contract
4
3
3
4
$30,370.00
$32,210.00
$36,935.00
Chanhassen Public. Works
Bid Summary by Trade
April 17 , 2009
Quote Category
Carpet/Resilient
Company
Base Bid
$1.771.00
Sonus Interiors $2.110.00
Absolute Commercial Floorin$2,372.96
CONSTRUCTION
Addenda Total Contract
4
3 $1,771.00
3 $2.110.00
3 $2.372.96
Chanhassen Public Works
Bid Summary by Trade
April 17, 2009
Quote Category
Resinous Coatings
Company
Base Bid
Concrete S ecialtles
CC Com anias
$49,800.00
$52,730.00
CONSTRUCTION
Addenda Total Contract
4
3
2
$49,800.00
$52,130.00
I
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CONSTRUCTION
conpORATE OFFICE
IMY. 7 CORPORATE Cf:NTER
,003 W. l.AKE ST.
SUITE 400
ST. LOUIS PARK. MN 55426
PHONE 952'837-8600
FAX 952 '832.9600
SA ULliTE OFFICES
VII
MINNEM'OLl5, MN
MN
NORMANOALE'LAI,L
OFfiCE PARK
BLOOMINCTON, MN
Chanhassen Public Works
Bid Summary
April 11, 2009
Base
DESCRIPTION Contractor Estimate
PUblieBld~~
Cate 0 v 3A Masonrv Combined Davce Concrete $994200
Cate 0 3B . te Walls Fabcon $692,605
3C - Precast Plank Molin $11e,337
ate o 5A -Str kinafMisc. Steel Material Thurnbeck $400,853
Public Bids Awarded Aorl113 2009
Cateoorv 5B ~st$/DeCkinafMisc. Steel Erection Linco $132,500
~ooav6A. .. . .00" F<>m"H"-"'~$lf_C_" $197,600
Cateoorv 7A - RoofinolSheetmetalfAccessories er West $489,600
C..... 6A~,"",,'" ......,_ $135700
Cate 0 9A. s nstruction :lit
Cate 0 9B - Steinbrecher Painlinn
Cate 0 11A - anceEauipment Pumnand Meter
Cate 0 11 B - F GrlMS Construction $137,000
Cateaorv 15A - Plumbino and Pininn Systems Minnetonka Plumbina $MS,OOO
Cateoorv 15B . HVAC and Control Svstems General Sheetmetal $412,500
Cateoorv 1eA . Electrical Dvnamic Electric $551,490
=warded April 13, 2009 Olson Construction $82,640
Site Concrete Clloital Concrete $44 861
Precast Bunker Divider Walls ~ an,,' $17.435
Fences & Gates turv Fence $2.000
Modular Retainino Walls Structures Hardscaoes $24 232
Site Utilities St. Paul Utilities and Excavatinc $88.800
Sectional Overhead Doors ~e $88,700
Overhead Coilina Doors T rCo. $16,166
Acoustic Ceilings Twin City Acoustics $7,805
Sionage Lerov Sicms $9.357
Overhead Crane Svstems Aero Material Handlinn $51 740
Window Treatment Prairie's Edae. Inc. $1 795
Fire Protection Service Fire Protection $82.540
Quotes Recommended for Award
Tile CO Tile and Stone $30 370
Camet/Resilient Multinle Concent.lnteriors $1,771
Resinous Coatings QC Comnanies $52.730
Mise BudaetslAllowances
Earthwork - Site Proiect Allowance $75000
Asnhalt Pavina iTo Be Bid at Later Dale) Proiect Allowance $300.000
Salt Structure PrOlect Allowance $110.000
Landscaoe & Irrioation Proiect Allowance $20 000
Aooliances Proiect Allowance $12,000
Commercial Vacuum Svslem proiect Allowance $12.000
Alternates Recommended for Award
Alternate 6 . TPO roofino at all areas. $54 490 Incl~
Alternate 10 - Provide skylights. $22,627 Inclu e
General Conditions RJM Construction $260 600
Temp Heating EQuipment RJM Construction $25.000
Survey RJM Construction . $20,000
General L1abilitv Insurence RJM Construction $68.687
Final Cleanino RJM Construction $18500
Blueprints RJM Construction $35 000
Subtotal Construction Cost $6 937 434
Contin~ency $346,872
Construction Manaoement Fee $160 255
Total Construction Budget $7,444,561
~
.,/
CONSTRUCTION
CORPORATE OI'I'ICE
HWY. 7 CORPORATE CENTER
7003 W. L.AKE ST.
SUITE
ST. LOUIS MN 55426
PHONE 952-83'/ -8600
FAX 952'832'9600
SATELLITE (>I'I'ICES
PLAZA VII
MINNEAPOLIS, MN
NORTHLAND EXECUTIVE
OFFICE CENTER
BLOOMINGTON, MN
NORMANDALF LAI\E
OFFICE
MN
Chanhassen Public Works
Bid Summary
April 17, 2(1(19
Owner Costs ..
SOil Correction $310,000
Te.stina& Soeciallnsoections $25,000
Buildina Permit $$4,276
SAC .16 Units $32000
BUilders Risk Insurance $8 000
Furniture $60,000
Fiber Oatic $~O,OOO
Subtotal $539,276
Des/an Fees
Arch., Mech.lElec, Desion Fees $429,485
Subtotal $429,485
Total Project.Budget $8,413,322
Ori inal ProjectBudet
Total Project Budget Savings
$~,800,OOO
$386,678
.
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