1b. Purchase of 2009 CIP Equipment
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227,1180
Fax: 952,227,1190
Engineering
Phone: 952,227,1160
Fax: 952,227,1170
Finance
Phone: 952,227,1140
Fax: 952,227.1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227,1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952,227,1310
Senior Center
Phone: 952,227,1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
<? 0-
Paul Oehme, Public Works Director/City Engineer '( ~
FROM:
Charlie Siegle, Equipment Superintendent o.f..A A .
ftt'\'1'
DATE:
April 27, 2009
SUBJECT:
Purchase of 2009 CIP Equipment - PWO 16000 '.
PROPOSED MOTION
"The City Council approves purchase of vehicles and equipment."
City Council approval requires a simple majority vote of the City Council
present.
DISCUSSION
Annually, the City considers replacement of vehicles and equipment that have
reached their life expectancy and are showing signs of needing major
maintenance. It has been the City's practice to replace these vehicles and
equipment before major repairs are required. The vehicle and equipment needing
to be replaced are used extensively and have to be reliable to maintain appropriate
City services.
JUSTIFICATION
STREET DEPARTMENT - BLACKTOP TRAILER
The 1994 Stepp blacktop equipment trailer to be replaced is 15 years old. This
trailer is used to haul the bobcat and packer to job sites. The trailer has recently
been underrated for the load it is hauling and has issues with the frame cracking.
The trailer is not anticipated to pass DOT inspections this year for safety reasons.
STREET DEPARTMENT - BOBCAT TRAILER
The 1997 Felling bobcat trailer to be replaced is 12 years old. This trailer is very
rusty and it has holes through the fenders and light mounts. The trailer would not
pass the DOT inspection this year and is estimated to cost $3,000 to meet DOT
standards.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Purchase of 2009 eIP Equipment
April 27, 2009
Page 2
STREET DEPARTMENT - HOT BOX PATCHER
The asphalt hot box patcher proposed to buy would be used to keep the blacktop hot while
patching reducing waste of cold blacktop. The hot box can hold 4 cubic yards of bituminous and
is able to be used year round. The patcher would also be good for heating up cold mix for
potholes in the winter andrepair of water main breaks.
UTILITY DEPARTMENT - SUV
The 1999 Dodge pickup #319 to be replaced has 80,000 miles and has severe rust. With 10 years
of use the vehicle will need expensive repairs due to rusted brake and fuel lines and other
underbody rusted parts. The estimated value of this pickup is $2000 to $3000. The new vehicle
is proposed to be a smaller more efficient vehicle that would be used for utility locates. Funding
for this vehicle is programmed from the Sewer Utility Fund.
PARK DEPARTMENT - MOWER
The 1996 580D Mower #451 to be replaced has 5,800 hours and is due for major repairs. This
mower cuts grass seven hours/day, five days/week for the entire summer and is capable of the
same amount of work as 2Y2 workers with the smaller 72" mowers. This mower would be traded
on the replacement mower.
PRICING
Pricing for the vehicle and equipment is taken from the State of Minnesota bid pricing which is
the most competitive pricing available to the City.
STREET DEPARTMENT - BLACKTOP TRAILER
2009 Felling FT-20 Dropdeck
Water tank and tool box
Plus tax and license
CIP (EQ-089) Budget Amount
$10,035.00
$11,500.00
STREET DEPARTMENT - BOBCAT TRAILER
2009 Felling FT-12E Dropdeck
Plus tax and license
CIP (EQ-089) Budget Amount
$ 4,145.00
$ 5,500.00
STREET DEPARTMENT - HOT PATCHER
2009 Stepp SSPH4.0 Asphalt Hot Patcher
CIP (EQ-090) Budget Amount
$30,424.92
$31,000.00
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Paul Oehme
Purchase of 2009 CIP Equipment
April 27, 2009
Page 3
UTILITY DEPARTMENT - SUV
2009 Ford Escape with accessories
Plus tax and license
CIP (EQ-062) Budget Amount
$21,247.69
$34,000.00
PARK DEPARTMENT - MOWER
2009 Toro Groundsmaster GM5900D 16 ft. Rotary Mower
#451 Trade in
CIP (EQ-028) Budget Amount
$78,579.03
-$ 6,000.00
$87,000.00
SUMMARY
The City's equipment continues to go past the normal replacement age of ten years. It is
important to replace equipment at this time that is over 10 years old.
Attachments
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Capital Improvement Program 2009 thru 2013 Contact Paul Oehme
City of Chanhassen, MN Department Major Equipment I
Project # EQ-089 Type Equipment
Useful Life I
Project Name Asphalt Equipment Trailer Category Street Equipment
Account # 1 Account # 3 Priority n/a
Account #2 Total Project Cost $17,000 I
Description ' I
This trailer is used to haul asphalt equipment such as bobcat, paver and rollers to the job site. The last inspection identified a structural crack in the I
trailer's frame. The crack was fixed, but the trailer should be replaced.
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Justification 1
This trailer has structural deficiencies and should be replaced. I
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Expenditures 2009 2010 2011 2012 2013 Total I
Equipment 17,000 17,000
Total 17,000 17,000
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Funding SOilrces 2009 2010 2011 2012 2013 Total
Capital Replacement Fund 17,000 17,000 I i
Total. 17,000 17,000
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Operational Impact/Other 1 I
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44 I
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Capital Improvement Program 2009 thru 2013 Contact Paul Oehme
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City of Chanhassen, MN Department Major Equipment
Project # EQ-090 Type Equipment
I Useful Life
Project Name Asphalt Hot Box
Category Street Equipment
Account # 1 400-0000-4705 Account # 3 Priority n/a
I Account #2
Total Project Cost $31,000
Description I
I This piece of equipment is used for pothole patching and small overlay work. The Hot Box keeps the asphalt warm so the material keeps longer
and is easier to work with. The box is also used extensively in the spring to keep cold mix workable, when hot mix is not available.
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Justification I
I For better production during pothole patching and so asphalt material is easier to work with.
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I Expenditures 2009 2010 2011 2012 2013 Total
Equipment 31,000 31 ,000
Total 31,000 31,000
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Funding Sources 2009 2010 2011 2012 2013 Total
I Capital Replacement Fund 31,000 31,000
Total 31,000 31,000
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I Operational Impact/Other I
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Capital Improvement Program 2009 thru 2013 Contact Paul Oehme
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City of Chanhassen, MN Department Major Equipment
EQ-062 Type Vehicles
I Project # Useful Life Unassigned
Project Name Light Duty Trucks: Utilities Category Utilities
Accouut # 1 701-0000-4704 Account # 3 Priority n/a
I Account #2 Total Project Cost $187,000
Description I
I This allows for replacement of existing vehicles in the Water and Sewer department.
2009 - #319 1999 Dodge 3/4 ton 4x4
2011 - #302 1999 Ford F-450 3/4 ton pickup
I 2012 - #317 1997 Chevrolet 3/4 ton pickup
2013 - #320 2003 Chevrolet 3/4 ton pickup
Justification I
I . This replaces pickups in accordance with the vehicle replacement plan.
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I Expenditures 2009 2010 2011 2012 2013 Total
Vehicles 34,000 70,000 55,000 28,000 187,000
Total 34,000 70,000 55,000 28,000 187,000
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Funding SOiIrces 2009 2010 2011 2012 2013 Total
I Sewer Utility Fund 34,000 70,000 55,000 28,000 187,000
Total 34,000 70,000 55,000 28,000 187,000
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I Operational Impact/Other I
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Capital Improvement Program
City of Chanhassen, MN
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Project #
EQ-028
Project Name Groundsmaster 580 Mower Replacement
Account # 3
Account # 1 400-0000-4705
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Account #2
2009 thru 2013
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Description I
Provides for the replacement of an existing ToTO 580,15 foot, high volume grounds mower.
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Coutact Todd Hoffman
Department Major Equipment
Type Equipment
Useful Life Unassigned
Category Park
Priority nfa
Total Project Cost $87,000
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Justification I
The City currently has 3 high-production grounds mowers that cut a 15' pass. Each machine is used daily during the growing season and takes the
place of 2 1/2 smaller machines used by the City. Due to additional park development, an additional high-capacity machine is needed.
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Expenditures
Equipment
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Total
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. Funding Sources
Capital Replacement Fund
Total
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2009
87,000
87,000
2010
2011
2012
2013
Total
87,000
87,000
Total
87,000
87,000
I Operational Impact/Other I
This purchase will include a limited warranty and reduce maintenance and repair expenses as compared to the unit replaced. Also, each of these
I machines takes the place of2 1/2 smaller machines and makes the mowing operation 150% more efficient.
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2009
87,000
87,000 .
2010
2011
25
2012
2013