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1b. 2009 Sealcoat Project 09-05: Approve Quote CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us 1b ~< MEMORANDUM Paul Oehme, Director of Public Works/City EugineerY:: ~~ - Gordy Stauff, Engineering Technician IV/Construction Manager TO: FROM: DATE: May 26, 2009 SUBJ: 2009 Sealcoat Project No. 09-05: Approve Quote PROPOSED MOTION "The City Council approves a quote from Allied Blacktop for the 2009 Sealcoat Project in the amount of $80,031.97." City Council approval requires a simple majority vote of the City Council present. BACKGROUND Annually, the City has completed a sealcoat project to extend the life of the streets. Streets recommended for sealcoating were identified with the Pavement Management Program and are shown on the attached map. This year, however, the project was cut back due to budget consideration. Staff has visited each street and visually reviewed the streets' condition. DISCUSSION A sealcoat program is a cost-effective tool to protect the capital asset of a street and extend the life of the street system. Sealcoating is the application of asphalt emulsion followed immediately with an aggregate cover. Sealcoating of streets is beneficial because it can: · Delays or eliminates further aging of pavement due to water and sun. · Seals to provide a moisture barrier. · Fills in raveled pavement areas. · Enriching under-asphalt pavement. · Seals cracks temporary or permanently. · Performs minor leveling. · Restores surface friction. · Economically prolongs the life of existing pavements. Sealcoating remains to be one of the most cost-effective maintenance tools toward pavement management. It is estimated that a sealcoat application extends the life of Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Paul Oehme May 26, 2009 Page 2 pavement from three to six years at a fraction of the cost of street rehabilitation or bituminous overlay projects. It is therefore more cost effective to sealcoat roadways when pavement distresses are fewer verses letting the pavement deteriorate until major, costly rehabilitation or reconstruction projects are required. QUOTES On January 29,2009, quotes were received for the 2009 Sealcoat Project. Quotes for the project are shown below: Allied Blackto Pearson Brothers, Inc. Allied Blacktop has completed previous sealcoating projects in the city of Chanhassen. Their past work has been acceptable. The contractor will tentatively start cracksealed in June and sealcoating will begin in early August with a completion date of August 14,2009. Notifications to residents will be sent out ahead of work start to all affected property owners. This project was budgeted for 2009 in the CIP Pavement Management (ST -018). In addition, approximately $50,000 of this budget is used by the public works Street Department for purchase of bituminous patching materials for potholes and other pavement distresses along with pavement striping paint. Attachment: 1. CIP Page 2. Project Map c: Mike Wegler, Street Superintendent Allied Blacktop Co. g:\eng\sealcoat\2009\approve quote. doc Capital Improvement Program' City of Chanhassen, MN Project Name Pavement Management Account # 1 420-0000-4751 Account # 3 2009 thru 2013 Contact Paul Oehme Department Street hnprovements Type Maintenance Useful Life 7-10 years Category Streets/Highways Priority nfa Total Project Cost $1,825,000 Project # ST-018 Account #2 Description This project will provide maintenance such as crack sealing, seal-coating, pothole patching for city streets.' The projects will be determined annually based on the pavement condition index as generated by the pavement management program. Justification This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures. Expenditures Maintenance 2009 365,000 Total 365,000 2010 365,000 365,000 2011 365,000 365,000 2012 365,000 365,000 2013 365,000 365,000 Total 1,825,000 1,825,000 ~ ~ ~ i . " i , I Operational Impact/Other I These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed. I ! ~ I I I ~ ~. ~ ~ 'I' i. ~: ~! I ~. i~ ~. ~ I Funding Sources MSA Tax Levy 2009 100,000 265,000 365,000 2010 100,000 265,000 365,000 2011 100,000 265,000 365,000 2012 100,000 265,000 365,000 2013 100,000 265,000 365,000 Total 500,000 1,325,000 Total 1,825,000 105 I~ ~~ ~ ( . > ~ 0 I 0 N r.I'J ~ rc ~ n 0 ~ n fJJ ~ N fJJ 1-01 · CtQ = N o o \-C 'JJ rD ~ I I n o ~ ..... a:: ~ ~ ~ Qj ~ ~ VJ " N o o 1.0 ::;; "+, m /~ ~ /I ~'-'---_~/ ~:l(-.il!OJO j. ~1,i~i~~~! <~f~~ ,,; / bl/l , . cg I/t'- J':) , " ,c" .......~_... ..........--..----- .....0,1 ~/~ ~ ....,..';./ ; ~ '..,!~ ,;/ ~ i-if L ,----(!) , \~ ~ ,- '- I' I~I ;-==r- I, I CD! '- .:" ___ (j) ...~ (f).: \ ~ 'F:J~" .,:...,.- . r-"~-"-;I. ~:.~ '.J, 1 U I 1 ~~""'~01! 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