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Public Works Facility: Approve Bids and Quotes CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952,227,1100 Fax: 952,227,1110 Building Inspections Phone: 952,227,1180 Fax: 952,227,1190 Engineering Phone: 952,227,1160 Fax: 952,227,1170 Finance Phone: 952,227,1140 Fax: 952,227,1110 Park & Recreation Phone: 952,227.1120 Fax: 952,227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227,1400 Fax: 952.227,1404 Planning & Natural Resources Phone: 952,227.1130 Fax: 952,227,1110 Public Works 1591 Park Road Phone: 952,227,1300 Fax: 952,227,1310 Senior Center Phone: 952.227.1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us ~~ -- ~-~,,~ MEMORANDUM TO: Todd Gerhardt, City Manager 0" Paul Oehme, Director of Public Works/City Engineer \{, FROM: DATE: 6~' May 26, 2009 SUBJ: Public Works Facility: Approve Bids and Quotes Project No. 08-03 PROPOSED MOTION "The City Council approves quote to Greystone Construction Company in the amount of$32,303.72 for storage roof, change in contract amount of $2,400 to Olson Construction for Earthwork and Dayco Concrete in the amount of $71,753.00 for structural concrete walls. City Council approval requires a simple majority vote ofthe City Council present. BACKGROUND On January 6, 2009, the Planning Commission approved the site plan. On January 26,2009, the City Council approved the site plan. On February 23,2009, the City Council approved the plans and specifications and authorized the ad for bids. On March 23,2009, the City Council approved bids for steel and concrete for the facility and reviewed other bids and quotes. On April 13, 2009, the City Council approved approve bids and quotes for the facility. DISCUSSION In conjunction with the public works facility construction project budget, a funding allowance was set aside for construction of a new salt storage facility. Originally in the feasibility stage of this project, staffhad envisioned moving the existing salt storage facility to the new site. However, after further review of the existing salt storage facility, it became apparent moving the facility would be more costly and problematic. The salt facility roof fabric is more worn than originally thought and would most likely be damaged and ripped when taken Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow Todd Gerhardt Public Works Facility May 26, 2009 Page 2 down and reinstalled. The steel bar trusses are rusting along with the connection and would have to be repainted or portions replaced before moving to the new site. If the existing facility were to move to the new facility, it would have to be placed inside the new north walls with the soil around the concrete walls as is the case today. This soil is used as a structural component to keep the walls from moving. An estimated cost for painting the bar trusses, moving the existing facility to the new site and purchasing a new roof is $50,000. The proposed new salt storage facility is 10' wider and 7' taller than the existing facility. This change is proposed to plan the anticipated ultimate needs of the City and potential joint use facility by the County or MnDot. Quotes were received for a new roof system. Since these types of roofs are more of a specialty unit, two companies were able to bid on the facility. Greystone Construction Company submitted the lowest quote of$32,303.72. Greystone has furnished and installed most the salt storage facilities in the metro area. Wall construction and excavation for footings was quoted out to the contractors currently under contract. These costs were reviewed by the City's construction manager. Based on quotes submitted RJM feels the costs are acceptable based on their review. Dayco Concrete is a local contractor in Chanhassen and is proposed to construct the walls. The total cost of the salt storage facility is $106,456.72. The budget amount for the facility was $110,000. Attachments: 1. Rendering 2. Bid Summary 3. RJM Letters or recommendation. 4. Building Information 5. Site Plan Sheet CI c: Jeff Oertel, Oertel Architects Gerhardt Gliege, RJM Construction g:\eng\public\)008 projects\08-03 chanhassen maintenance (pw) facility\052609 bkgd award quotes salt storage.doc 1.9 Z 0:: UJ o z UJ 0:: UJ 1.9 <t: 0:: o l- V) I- -J <t: V) o UJ V) o CL o 0:: CL ~.m~j~ ~ ~ , \ \ " \ \ ~ . , '\ ,\ ~ ~ .~ ,~~ . . {~ , 1 I ... 'ii l. ~. ~ \ " ; ., II> '" CONSTRUCTION COflPORATE OFFICE hWV. CORPOfl!\TE CENTER 7003 W. LAhE 5T. SUHE 400 ST. LOUIS pj'RK. MN 55426 PHONE 952'83N%OO FAX 952'832-9600 SATELLITE OFI'ICII:5 PLAZA VIl MINNU,POLlS, MN NorHHlAND EXECUTIVe OFFICE BLOOMINGTON, MN LM\E BLOOMINGTON, MN Chanhassen Public Works Bid Summary May 20,2009 Base ~ Contractor Estimate March 23 2009 Cateao Concrete and 4A Masonrv Combined Davco Concrete $994.200 Cateao 3B- Precast Structural Concrete Walls Fabcon $692.605 Cateoorv3C - Precast Plank Molin $116,337 Cateoorv 5A -Structural SteellJoists/DeckinafMisc. Steel Material Thurnbeck $400,863 ~ . Care . $132,500 Cateao v 6A -earp.fFinish Caro.fMillworkfDoors, Frame. Hrdwr/Misc. $oe Frerichs Construction $197,600 Cateoo 'V 7A - Roofing/Sheetmelal/Accessories Palmer West $489,600 Catena 8A - Aluminum Entrances/Storefronts Brin Northwestern $135,700 Cateao v 9A - Gyosum Board Systems RTL Construction $82,469 Cateno 9B- Paintino j'Ste~:recher .Paintina $99,300 _ntenanceEouiDment U Cateao 15A Minnetonka Plumbina Cateoorv 158 - HVAC and Control Systems General Sheetmetal eateaorl/16A - Electrical Dynamic Electric $551,490 Quotes Awarded Anril 13. 2009 Earthwork Olson Construction $82.640 Site Concrete Caoital Concrete $44,861 Precast Bunker Divider Walls Hanson Silo Comoany $17,435 Fences & Gates Century Fence $2,000 Modular Retainina Walls Structures Hardscaoes I $24,232 Site Utilities St. Paul Utilities and Excavatin $88,800 Sectional Overhead Doors API Garaae Door$tora $88,700 Overhead Coiling Doors Twin City GaraaeDoor Co. $16,166 Acoustic Ceilings TWin Citv Acoustics $7.,805 Sianaae LeroV Sians $9,357 OVerhead Crane Systems Aero Material Handlina $51,740 WindOW Treatment Prairie's Edoe. Inc. $1,7.95 Fire Protection ServiCe Fire Protection $82,540 Quotes Awarded April 27. 2009 Tile CD Tile and Stone $30 37.0 Camet/Resilient Multiole Conceot Interiors $1.771 ResinousCoatinas QC Comoanies $52,730 Recommended for Award Salt Structure Grevstone/Davco/Olson $106,456.7.2 Misc BudaetslAllowances Earthwork - Site Proiect Allowance $75,000 Asohalt Paving (To Be Bid at Later Date) ProiectAllowance $300,000 Landscane & IrriQation Proiect Allowance $20,000 Aopliances $12,000 Commercial Vacuum Svstem ProiectAllowance $12,000 AltematesRecommended for Award Alternate 6 - TPO roofing at all areas - $54,490 I Included above Alternate 10 - Provide skyliahts - $22.627 Included above General Conditions RJM ConstructIon $260,600 TemoHeatina Eauioment RJMConstruction $25,000 Survey RJM Construction $20,000 General Liabilitv Insurance RJM Construction $68.652 Final Cleanina RJM Construction $18.500 Blueorillts RJM Construction $35,000 Subtotal Construction Cost $6,933,856 Continoencv $345,872 Construction Management Fee $160,255 Total Construction Budget $7,440,983 ~ CONSTROCT CORPORATE OFFICE CENTEH LAI(E sr. WITE 400 sr. LOUIS PARK, MN 55426 SATEl.LlTE OFFICES PLAZA VII MINNEAPOliS, MN NORTHLAND EXECUTIVe OfFICE MN OfFice BLOO:"IlNGTON, MN Chanhassen Public Works Bid Summary May 20, 2009 OWn~rCQ$ts Soil.CQrrection $310,000 Testina&SDeciallnsoections $25,000 l3uilclinaPermit $54,276 SAC-16. Units $32,000 Builders Risk Insurance $8,000 Furniture $60,000 Fiber ODtic $50,000 Subtotal $539,276 (:JeSltlfl Fees Arch" MeCh.lElec. Deslon Fees $429,485 Subtotal $429,485 Total Project Budget $8,409,744 Original Project Budget Total Project Budget Savings $8,800,000 $$90,256 CONstRUCTION CQRPORATE OFFIC.. HWY.7 CORPORATC CCNTCH 7003 W. LAf<X ST. SUITE 400 ST. LOUIS PARK, Mf{ 5S426 PHONE 952-837-8600 'AX 952-$32'9600 SATELUTlt OFFICES PLAZA Vii MINNEAPOliS, MN EXCCUTIVE NOR MANDALC LAKE MN May 19,2009 Mr. .Todd.Gerhardt City ofChanhassen 7700 Market . Boulevard Chanhassen. :MN 55317 Re: City of Chanhassen Public Works Facility Recommendations for A ward of Contracts - Salt Structure Dear Mr..Gerhardt. On March 19,2009 public bids were received for the sixteen (16) advertised public bid categories. Subsequently on March 23 and April I3 the City Council awarded the contracts for all of the Bid Categories. In addition to the public bids received RJM has also solicited several quoted scopes of work on behalf of the City of Chanhassen. Subsequently on April 13 a.nd April 27 the City Council awarded the contracts for all the quoted. scopes except the salt structure. After a thorough scope review of the salt structure .bids RJM recommends the following contract. Salt Structure Greystone Construction Company 500 S. Marschall Road, Suite 300 Shakopee, MN 55379 Contract Amount: $ 32,303.72 If you should have any questions, please feel free to contact me. Sincerely. ~.t?i Gerhardt Gliege Project Manager Cc: Jeff Oertel, Oertel Architects Chanhassen Public Works Bid Summary by Trade May 15,2009 CONSTRUCTION Quote Category Pre-Engineered Salt Storage Roof Company Base Bid Total Contract Gre stone Construction $32,202,72 $62,515.53 $32,202.72 $62,515.53 Accu-Steel CONSTRUCTION CORPORATE OffiCE HWY. 7 CO!lPORATE CENTER 7003 ST. SUITE ST. LOUIS PARK. MN 55426 PHONE 952-133'1-8600 FAX 952'832'9600 SA TELUTE OFfiCES PLAZA VII MINNEAPOLIS. MN MN NORMANDi\LE LAKE PtdlK MN May 19,2009 Mr. Todd Gerhardt City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: City ofChanhassen Public Works Facility Recommendation for Project Change Order 1 Chanhassen City Council Meeting Dear Mr. Gerhardt, At the next City Council meeting RJM Construction recommends that the City Council approve Project Change Order 01. The total amount of this Change Order will be for a cost to the project of$74,153. Attached is the change request that comprises this proposed change order. The change request has been reviewed for approval by RJM Construction and Oertel Architects for accuracy in market pricing for the requested work. The proposed cost for this work plus the recommendation for award of the Salt Structure is approximately $4,000 less than the amount set aside in the original city council approved budget. If you should have any questions, please feel free to contact me. Thank you for your assistance with this approval. Sincerely, ~C4~ Gerhardt Gliege Project Manager Cc: Jeff Oertel, Oertel Architects 1 I- I RJM Construction LLC 7003 West Lake Street St. Louis Park, MN 55426 Ph : 952-637.8600 C-ON;ST~-V.:<<'TION mnm.lHC ~lO:t Tklt' nfttle11.lA~ Change ReqUest' -To: Paul Oehme City of Chanhassen 7700 Market Blvd PO Box 147 Chanhasseo, MN 55317 Ph: 952.227.1169 Fax: 952-227-1110 Number: 4A Date: 5/14109 Job: 2009.04.0159 Chanhassen Public Works Phone: DescrlJjtion: PR 2 - Salt Storage Building - Option A We are pleased to offer the following specifications and pricing to make the following changes: Per Work Changes Proposal Request 2 dated 4/27/09: 1. Raise the elevation of the 21'-3" north portion of the east retaining wall to 945'-0. and extend wall 42'-Q". 2. Option A - Provide 80'-0"'ong 15'.0" tall (el. 945'.0") cast-in-place wall at (he west side ofthe proposed salt storage building. Option B is excluded. DayCo Concrete - Concrete Olson Construc1lon - Earthwol1t $71,753.00 $2,400.00 $74,153.00 $74,163.00 $74,153.00 Subtotal: Subtotal: Total: The schedule Is not affected by this change. If you have any questions, please contact me at (952)893-8248. Submitted by: Gerhardt Gliege RJM Construction lLC Approved by; Date: Co: L)~~el<<1 '...........-.-----~......~.-,~."...,.....,~..... .,....,.......-~.-..-................. ..,~......._..,....,._,...._..~__n..__...."...,,_....._......_......-........'h.._...........,.~.^'..........~~~..r.~....'.....__.._..________~_......_._......_..____...................... ................. 'j I .I i r I I 'I I; I ! I; I' 1 I ! I I ) AI;{4j} . ;.-; ...":';:. :~';. .... (' "~:c'" urn'; :'e' c.n:, ":t' ~.:~'G.:'70'91M.. 2001 ". ," .~. '; ;"; - :{ .LJ\J.: .' .",. '~"...' ',': ~ . . han.ges PrdpQsa/Request .. :~"'. . 7~:':, :;~,: :r.: ~i.~.:.:} .:~.;.; : ;'i;~; t~ffi ";;.., OWNER 0 ARCHITECT [J . CON CONSULTANT 0 CONTRACTOR 0 ARCHITECT'S PROJECT NUMBER: FIELD. 0 . .' 08-23 OTHER 0 ~" ~;i;~~ . ...~"'.. 1~;1 ~~~t~NMNt~?,\,:'. ~. : ~:>t:.;:~/;'~~~W;':: '. ~~\t!~~.~~? " . a lCWrbposed tjalt storage, building. The scope ofwork Is to include: rtiOl1 of the east retaining wall to 94S''()'' sfruclu$. tlre-rated faMe COV~, and prefinished exhaustlouven; as indicated " ., .~. = rJ45<-o") cast-jn-place wall at the westside of the pI'QpO$ed salt storage "g suppllerto provlde.4'..()" taU concrete piers and galvanized steel column and ad $SIt stomge bulJdfng. See attaohed for clariflcatlons. or. ~~~ ~.~.cooore~.bu!1kef walls. .11u1t support description) . ngs; PR2.'AJ3.C.D,E.F Sfieet S12 13105 - ~nQlnee.red ~It ~\. ~t~' 1,1 to .. JeffOertef.oe (Printed name and title) :.... '-, ,-.......... ..... I I I I 1_.____..___.___._ I i i I I '1 .l CHANHASSEN PUBLIC WORKS FACILITY 412212009 SECnON 13105 - PRE-ENGINEERED S.I\LT ~ORAGE ROOF PART 1- GENERAL DESCRIPTION OF WORK: I I I ! i I I Section includes pre-engineered, design-build, inwrior-colwnn-fi'ee, supported fabric roofand related components including aU necessary fimctions as shown on the drawings for a complete installation including. but not limited to the following: Fabric membrane at roof and rear waD. .Structural frame. Girts and basic ftamiDg members. Bolts and patterns for base plates. Manufacturer~s standard louvers at rear waIl. Connectors. plates. welding accessories. Engineering and certification.oraD components. Installation of system. Items that may be movided by othern under separate contract are: Concrete work and Jersey barriers Bituminous paving for the inu:rior pad . Electrical work: outlets. conduit and lighting i I I ' I I I '1 I ! i I I I The drawings illustrate the general desi2n intent. The manufu.cturer shan use this as a ~ide but must orovide the e:eneral desigt! intent as detennined Qvthe Architect jfmanufilcturer's details vary ManWhcturer's standard components may be used, providiog . components. accessories and components confonn to the general design intent as shown on the drawings. The manufitcturer shall provide a domed/arched structure. WARRANTY: Contractor shall nrovide standard ten year warrantv against any defects or design flaws within the building system that relate to weather tightness ofwaDs and roofin& and wmant against leaks in the panels as caused by normal wear and tear, and normal atmospheric conditions. ~UBMITTALS: 1. ShOD Drawines: Submit complete certified, erectiondxawings showing anchor bolts settings. sidewall, end walt. and roofftam- ing. transverse cross sectionsl covering and trim details, and ac<:essoty installation deIBils 10 clearly indicate proper assembly of . building components. 2. Certification: Submit written Certification prepared and signed by a Professional Engineer. registered to practice in the State of MinneSota. verifYing that building de$ign meets indicated loading requirements and all applicable building codes. Reinforced concrete retaining wall and footing drawings shall be certified by a registered engineer licensed to practice in me State ofMN. 3. Sanmles: Provide color samples of fabric and louver color for selection by 1he Archit~ OUALITY ASSURANCE: l. Dcsmn Criteria: PRE-ENGINEERED SALT STORAGE ROOF 13105 - 1 I I I I i I I "j I CHANHASSEN PUBLIC WORKS FACILITY 412212.009 SlrUctural Framing: Design primary and secondary structural members and exterior covering materials for applicable loads and combinations of loads in' accordance with the live and dead load requirements as specified in the current International Building Code, .Minnesota Amendments 10 the UBC and other local considerations. I 1 Desilm Loads: Include live loads, wind loads and seismic loads (as applicable), in addition to the dead load, plus all dynamic live loads such as those generated by loaders and other materials-handling equipment. Dead load shall include lights, heat units, banners. piping and relatedirems as shown on the mechanical and electrical drawings. 2. Structural desitm sball be certified. based to exceed the fol1owine:: Roof snow load: 40 IbsJft. Dead load: 20 IbsJft:. Wind load: Exposure C, 90 nwh. Seismic zone; Not applicable. 3. Manufacturer's and Erector's Qualifications: Provide pre-engineered steel bw1diog produced and erected by a manufacturer with nOt less than S years successful experience in the fubrication of same structures. I I DELIVERY. STORAGE AND HANDLING: Deliver and store prefabricated components, sheets, panels, and other manufuctured items so they will not be damaged or deformed. Stack materials on platforms or pallets, ,covered with tarpaulins or other suitable weathertigbt ventilated covering. Do not store sbee(g.or panels in contact with other materials which might cause staining. . PART.2 - PRODUCTS MANUFACTURERS: Subject to pre-approval, overall design intent and specified requirements. systems shall be acceptable from the following manufiwturers: Accu-SteeJ Cover-All , MATERIALS: ,Provide materials that have a nroven track record. Contractor shall be 1'eSpOIISlbJe for all products, wmponents,'accessories and methods used in assembling tho structure. . Materials to be nrovided include. but are not necessanly limited to 1I1a following sheWftame components: . Space frame trusses. beams, end wall ftames and ba$eplates. Girts, PurIins and Struts. Base and eave angles. Connectofs and fasteners. Bolts. Cross bracing. Closure strips. Hardware. PRE-ENGINEERED SALT STORAGE ROOF 13105 - 2 ! i I l i I I I CBANHASSENPUBLlC WORKS FACILITY 4/2212.009 Stroctural Frame: ASTM ASoo, 50 KSI miD. galvanized tubular steel trusses and beams with clear protective top coat and welded areas to receive 55% zinc-rich paint Connectors: Bolted zinc-plated A325 bolts tightened. per manufacturer's recommendations. Materials to be nrovided include. but are not necessarily limited to the ibllowing membrane components: I I l I Specially formulated fire-retardant outer vinyl membrane. Welding materials and seams. Outer MembmQe: 15 ounce colored semi..uansparent vinyl material specially formulated with additives to prevent UV radiation, mold. mildew. discoloration, fire and related environmental impacts, tensioned per manufueturer.s recommendations. Product shall comply with NFPA 701. .Color shall be provided I selected by Architect; color shall be white. Louvers: Manumcturer's sbmdard metal louvers, In sizes as shown on the drawings. Provide all necessary closure strips and ba~ to ensure that the connection between fubric and lover does not leak. FABRICATION: General: Design prefabricated components with necessmy field connections as required for erection. Clearly and legibly mark each pieoe and part of1he assembly to correspond with previously prepared erection drawings, diagrams and instruction manuals. Structural Framing: Shop fabricate structunll framing componenlS to the indicated size and section complete with base plates. bearing plates. and other plates required for erection. welded in place. Provide all required holes for anchoring or connections either shop drilled or punched to template dimensions. Provide openinPll and strots for other .elements such as ligbting and louvers. Design the supports for the louver so that an additional 500 pound load for a future mechanical faD. unit can be added with no :fiillure of the system. AU ~nnectors. fasteners and accessories sbalI be corrosion resistant, galvanized or stainless steel. PART 3 - EXECUTION PREPARATION Work bv senarate contractors is scheduled at the site. wh~ch will take place at the same time as this project installation. lnvestie.ate the existin2 conditions. including concretewaUs aild bearing surfaces, working area and other conditions. Design the new structure accordingly, and be prepared to include additional materials and equipment to accommodate the site conditions. Coordinate the placement of concrete piers. fOOtings and baseplates ~Jated contractors. ERECI'ION: Take nrecantio~ to not disturb adjacent construction and site conditions. Layout ClOIIlpOnents of the structure to ensure that the materials supplied are complete and in accordance with the pre-engineered design/shop drawings. Erect structure in full comnliance with certified erection plans. Provide openings and clear spans as shown on the drawings and as spec:~ed. Framing: Erect structural framing true to line, level and plwnb. rigid and secure. Level base plates to a true even plane with full bearing to .Snpporting structures. set with double-nutted an(lhor bolts. PRE-ENGINEERED SALT STORAGE ROOF 13105 - 3 CHANHASSEN PUBI.JC WORKS FAClLITY 412212009 Provide Dllrlins. bracing. and other slructural components as required and shown. Fabric Membrane: InstaU fabric cover using the optimum tension to eliminate undesigned folds, creases and offsets. Maintain the undulations, panel seams, sizes and pattems as shdWn on the drawfu8s. When work is com'Oiete. remove all excess materials and debris so that the site and building are clean, tidy and ready for use. 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CITY OF I hereby certify that this plan, specification or report was prepared by me or under c... ~ PUBLIC WORKS FACILITY my direct supervision and that I om 0 duly (J) ~ Licensed Professional Engineer under the () a 7901 PARK PLACE lows of the state of Minnesota. ~ [Xl CIlANllASSEN 6 I ~ a CH "0 ~ PLAN JOSEPH SHAMLA o ~ SITE ENGINEERING DEPARTMENT DATE 04/27/09 UC. NO. 48'49