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2. Proposed Satellite Fire Station #3 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180- Fax: 952.227.1190, Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227,1310 Senior Center Phone: 952,227.1125 Fax: 952,227.1110 Web Site www.ci.chanhassen.mn.us :l ~"_'1!1 ~ MEMORANDUM TO: Todd Gerhardt, City Manager Laurie Hokkanen, Assistant City Manager ~ July 27, 2008 O~ FROM: DATE: SUBJ: Proposed Satellite Fire Station #3 BACKGROUND The City is planning for a third Fire Station to serve the southern developments within the City. The Fire Station was initially placed in the CIP for 2007 construction. Last August, the City Council reviewed the initial Justification Study for the third Station and requested additional information. Attached please find the memo and information from that discussion. How do Chanhassen FD response times compare to those of neighboring jurisdictions? The National Fire Protection Association (NFP A) standard for response time is 4 minutes. The Chanhassen FD response time is currently 5:10. Chaska: Excelsior: Hopkins: Victoria: Eden Prairie: 4:38 6:00 4:20 Unknown 6:10 (To reduce their average response time EPFD will be staffing a24/7 duty crew starting January 2010). 6:52 to all calls, 4:45 to structure fires Minnetonka: With the current Stations 1 and 2, the Chanhassen FD can respond to approximately 40% of the City within the 4-minute response time. The addition of the third station would allow the FD to respond to approximately 80% of the City within the 4-:minute standard. Response times, in general, are only a partial representation of service level. In Carver County, the response times only measure the time of the call and the first vehicle on the scene - which is often a Chief's vehicle, and not a full truck. What are the square footages/amenities/layouts of the current stations? Station 1 (Main Fire Station, 7610 Laredo Drive) is a one-story building with a basement, remodeled for use as the Fire Station in 1988. Station 1 is Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow Chanhassen Fire Station #3 July 27, 2009 Page 2 11,785 square feet. It has five bays (seven parking spots), hose tower, men's and women's locker rooms, workout facilities, office space, day room/lounge, communications office, and a training room. Station 1 is equipped with 2 engines, a ladder truck, a heavy rescue vehicle, a light rescue vehicle, 1 grass truck, 1 utility vehicle, 1 boat/trailer, and 1 staff vehicle. Currently 35 Firefighters are assigned to Station #1. Station #2 (6400 Minnewashta Parkway) is located off of Highway 7 and mainly serves the northwest portion of the City. Station consists 2,793 sq. ft. with three apparatus bays (four parking spots), a day room, men's and women's restrooms, and a communications room, and is equipped with 1 engine, a light rescue vehicle, a HazMat trailer, and the reserve engine. Nine firefighters are assigned to Station #2. Is the building adequate for the future? The building is projected to be about 10,000 square feet total. This would include two apparatus bays, equipment storage, and office space. The building is envisioned to have office space, kitchen facilities, a day room and male/female shower and bathrooms. The Carver County Sheriff's Office and the State Patrol have requested office space and outside vehicle parking be provided for them in the new station. The proposed design of the station incorporates office space that will meet this requirement and enable law enforcement to transition to an anticipated district patrol and response. The building will have two apparatus bays (four parking spots), each bay being 80 feet in length. Initially the new station will house one engine with a 1000 gallon water capacity and seating for an officer, an engineer, and 4 firefighters. In addition to the engine, there will be a light rescue truck suitably equipped to respond to medical emergency calls and vehicle accidents. The station will also house a 6-wheel ATV grass fire rig on a trailer that is currently being stored at Station 1. The dimensions of the two apparatus bays allow for the housing of the above described equipment and will still leave room for additional apparatus as dictated by anticipated future call volume increases. The Station will also be designed to house an aerial ladder truck, in the event that future commercial development in southerly Chanhassen would dictate a need for such equipment. Chanhassen Fire Station #3 July 27, 2009 Page 3 Station #3 will be adequate to serve the 2005 MUSA area. As development occurs in the old 212 corridor, an additional station may be warranted. No evaluation of that need has been undertaken. Operational Costs Staff estimates that 15 new firefighters will be required to staff Station #3. On average, firefighters respond to 40% of calls (25% is required). If 40% of the 15 firefighters assigned to Station #3 respond to each call, a 6-person crew will be able to be dispatched from Station #3 (a light rescue truck can roll with 2 people). Each firefighter earns approximately $4,000 in wages, for a total annual expense of $60,000. Each firefighter requires Personal Protection Equipment (PPE), which costs approximately $2,500 and has a lifespan of five years (give or take depending on activity of firefighter). Staff estimates that utilities for the building will cost approximately $15,000 per year. The plan would be to use the same approach as we did on the Public Works building, and incorporate energy efficient technologies to the extent that the payback periods warrant. Telephone and Cleaning & Waste Removal are estimated at $5,000 each. Additional expenses include increases in insurance, building and vehicle repairs, and motor fuel. How will the site work to access adjacent open space? To date, MNDOT has not engaged in discussions about the future of the adjacent parcel. Staff will make an inquiry with the State of Minnesota about the possibility of permitting trail access to the open space adjacent to the site. Effect on ISO Rating Staff inquired with Insurance Services Office, Inc. (ISO), the organization that assigns the fire protection ratings used in setting insurance rates. Maintaining or improving the City's ISO rating would result in a cost savings to commercial property owners. While the ISO is not able to comment on what the ISO Rating would be with the new Station, they did provide the attached letter, indicating that fire station location is an element in developing premiums. The location of the new Station would expand the area which is within 1.5 miles of a first-due engine company. Chanhassen Fire Station #3 July 27, 2009 Page 4 RECOMMENDA TION Currently, the funding for the Fire Station #3 is not available, pending the sale of the Public Works Building. Also at tonight's meeting, staff will discuss avenues to assist with that sale, and therefore, further this project. No action on this item is requested. CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952,227,1100 Fax: 952,227,1110 Building Inspections Phone: 952,227,1180 Fax: 952,227.1190, Engineering Phone: 952,227,1160 Fax: 952,227,1170 Finance Phone: 952,227.1140 Fax: 952,227.1110 Park & Recreation Phone: 952,227.1120 Fax: 952,227,1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227.1400 Fax: 952,227.1404 Planning & Natural Resources Phone: 952,227,1130 Fax: 952,227,1110 Public Works 1591 Park Road Phone: 952,227,1300 Fax: 952,227,1310 Senior Center Phone: 952,227,1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Laurie Hokkanen, Assistant City Manager DA TE: August 20,2008 SUBJ: Proposed Satellite Fire Station #3 BACKGROUND The City currently has two fire stations. Fire Station #1, located in downtown Chanhassen, is the main station that currently serves as the training center and responds to most calls. Fire Station #2 is located in the Lake Minnewashta area, and was built to improve response times to homes and businesses in the north and west portions of the City. With the increased development in the southern portion of the City, including the completion of Highway 212, the need for a 3rd station has been identified. The goals of the 3rd station are to: 1. Improve Response Times (see attached maps of current and expected response times.) a. Expand the 4-minute response time area. i. The National Fire Protection Association national standards call for an engine to be able to respond within 4 minutes. b. Reduce the average in-service time to on-scene time. c. Optimize utilization of Fire Department apparatus and personnel - get the people/equipment to the call in the minimum amount of time. 2. Expand the geographic area that meets the proximity requirements for firefighter candidates. a. Firefighters must be able to respond to the station within 8 minutes, limiting the pool of candidates. 3. Maintain or Lower the City's ISO rating. a. Affects commercial insurance rates. Current ratings are 5/9 (hydrant/non-h ydrant). b. In 2004, the ISO analysis of and classification report awarded Chanhassen 1.27 out of 4 points in the area of "Credit for Distribution". This is one of 17 criteria used by the ISO to assign the Public Protection Classification Ratings. Under this item, the ISO reviews the percent of the built-upon area which has an Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow adequately-equipped, responding first due engine company within 1.5 miles and an adequately equipped, responding ladder-service company within 2.5 miles. Staff has sent information to the ISO and is awaiting on response on the anticipated effect of a 3rd station on our rating. 4. Provide Satellite Location for Sheriff's Office and Minnesota State Patrol. a. Will assist the Sheriff's Office in transitioning to district approach to patrol and response in the future. b. Provide more convenient access to Highway 212 for State Patrol. 5. Provide Polling Location for Elections. a. State law requires that polling places are located in the precinct. When this requirement cannot be met, the City must find a location within one mile of the precinct boundary line. Although we currently have permission to use St. Hubert's, it would be preferable to have a location within the precinct and a public building. PROPOSED LOCATION Staff has identified the need for Station #3 to have good access to Highway 212. In 2007, the City Council approved the purchase of 2.4 acres of excess right-of-way from MnDOT for a total of $114,700.24. Sewer and water was also extended to the site. The site is located on Lyman Boulevard, between Powers Boulevard and Highway 101. This location will serve new developments in the southern portion of Chanhassen, including Chanhassen High School, the Preserve and Liberty on Bluff Creek neighborhoods, Crossroads of Chanhassen, etc. PROPOSED CAPITAL FUNDING The construction of the satellite fire station is included in the Capital Improvement Program for 2010 at a cost of $2 million, which includes land acquisition ($114,700.24) and building construction. Additionally, $1 million is budgeted for equipment ($500,000 in CIP, and $500,000 in the Capital Replacement Fund.) The funding is proposed to come from a combination of the sale of the Public Works building and the issuance of GO bonds. The building is projected to be about 10,000 square feet total. This would include two apparatus bays, equipment storage, and office space for the Sheriff's office and State Patrol. More detailed plans for space will need to be developed if the project moves forward. Station 3 is proposed to be equipped with one engine truck and one light rescue vehicle. For reference, Station 1 is equipped with 2 engines, a ladder truck, a heavy rescue vehicle, a light rescue vehicle, 1 grass truck, 1 utility vehicle, 1 boat/trailer, 1 staff vehicle, and 1 HAZMA T trailer. Station #2 is equipped with 1 engine, a light rescue vehicle, and the reserve engine. SCHEDULE Mr. Todd Gerhardt August 20, 2008 Page 2 If the project proceeds, we would be looking at issuing an RFP for Architectural & Engineering Services in July/August of 2009, with plans and specifications to be approved by the Council in OctoberlNovember 2009 for 2010 construction. III 111 NORTH CANAL STREET SUITE 950 CHICAGO, IL 60606-7270 TEL: (312) 930-0070 (800) 444-4554 FAX: (312) 930-0017 September 10, 2008 IitCf/~ED SE? 1 Crry Ii 2008 OF"CHA NHASStN Laurie Hokkanen, Assistant City Manager City of Chanhassen 7700 Market Blvd P. O. Box 147 Chanhassen, MN 55317 Dear Ms Hokkanen: Fire station locations are only one of a number of factors considered in the Fire Suppression Rating Schedule to determine the public protection classification of a community. Maximum credit is given for this factor when the major built-upon areas of the community are within 1 1/2 miles of a first-due engine company, and within 2 1/2 miles of a ladder-service company. As you may know, the public protection classification number is used by Insurance Services Office, Inc. as ()nly one of several elements in developing some individual property insurance premiums. ( ,. " ' . . _ ~ ~ . _ ~. . 'h' . Alth()righ~ili~'ljf(8Tisi()hs6ftl1~'Fire Suppression Rating Schedule may be of assistance to riiuiii~ipaf offtCials when used in conjunction with their analysis of local needs, capabilities and priorities, the Schedule is not intended to serve as a planning guide for local fire protection. The final decision onthe proposed improvements should be based on an analysis oflocal priorities and financial capabilities. The proposed fire station could be eligible for credit, up to five road miles from the station. The city classification applies to properties with a needed fire flow of3500 gpm or less. The private and public protection at properties with larger needed fire flows are individually evaluated and may vary from the city classification. Individual property loss costs are also dependent upon specific construction, occupancy, private protection and exposure from adjacent buildings." These comments refer only to the public protection classification of your ~and are not for property loss prevention or life' safety purposes. III VI ......; VI VI VI >- CT\ ......; Q) +' 3: a. Q) ~ Q) ~ a a. ..... c ~ Q) Q) Q) c a Q) ::l CD >- C >- ...... 0 Q) N 0 ::l E u 0 0 0 ..... I- ..... C l- '+- E >- u. a. I- a. ::l ,- U. s:::: ...... 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