1d. Public Works Facility: Award Asphalt Paving Bid
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227.1180
Fax: 952,227.1190
Engineering
Phone: 952,227.1160
Fax: 952,227,1170
Finance
Phone: 952,227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227,1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952,227.1110
Public Works
1591 Park Road
Phone: 952,227,1300
Fax: 952,227.1310
Senior Center
Phone: 952,227,1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
ici
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
r&/
FROM:
Paul Oehme, Director of Public Works/City Engineer
DATE:
August 10,2009
6W'
SUBJ:
Public Works Facility: Award Asphalt Paving Bid
Project No. 08-03
PROPOSED MOTION
"The City Council awards the asphalt paving bid to Bituminous Roadways in
the amount of$285,975.
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
On January 6, 2009, the Planning Commission approved the site plan.
On January 26,2009, the City Council approved the site plan.
On February 23,2009, the City Council approved the plans and specifications and
authorized the ad for bids.
DISCUSSION
This project used the construction management approach to obtain bids and
quotes for the project. This approach allows each of the specialty trade
contractors to bid separately on portions of the project. In all, 16 trade areas or
bid packages were bid out for the building. Staff also obtained quotes from
contractors for smaller items in the project that met quoting requirements.
Bituminous paving is the only bid item left for the project. This item was held
back from bidding at the time of the other bids because it was unknown at the
time how much excavated material from the site would need to be removed from
the site. The site has now mostly been graded and is ready for paving.
Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow
Todd Gerhardt
Public Works Facility
August 10, 2009
Page 2
On Thursday, July 30, 2009, bids were received and opened for this project. Three bids were
received.
Bituminous $276,475.00 $6,525 $9,500.00 $12,444 $285,975.00
Roadwa s
Midwest $299,992.50 $3,750 $9,900.00 $9,730 $309,892.50
As halt
Wm. Mueller $318,244.30 $5,200 $6,600.00 $9,780 $324,844.30
The City's construction management service company, RJM Construction (RJM), worked with
the City to receive the quotes and bids. In addition to paving the parking lot, staff has added an
alternate bid to pave the small 6-stall parking lot on the south side of the property with porous
pavement. The parking area is envisioned to be a test area for the City to evaluate the
performance of this new pavement system and water quality and quantity benefits. It is
recommended that Alternate #2 be awarded based on the anticipated longevity of concrete
pavement over bituminous. City staff is planning to prepare the parking area and place the base
aggregate for the parking area. The estimated cost for the work City staff is planning to
complete is $3,500.
Bituminous Roadways was the low bidder for the work and is recommended for award of the
project. This company has worked on development projects in the City but has not recently
worked directly for the City on City projects. Their work has been acceptable.
The budgeted amount for this work was $300,000.
c: Jeff Oertel, Oertel Architects
Brian Recker, RJM Construction
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