The URL can be used to link to this page

1991 11 19 Agenda . . . FILE AGENDA PARK AND RECREATION COMMISSION TUESDAY, NOVEMBER 19, 1991, 7:30 P.M. CHANHASSEN CITY HALL, 690 COULTER DRIVE Call to Order 1. Approval of October 22, 1991 Minutes. 2. Park and Recreation Commission Applicant Interviews. 3. Establish 1992 Park and Trail Dedication Fees. 4. Update 5-Year Capital Improvement Program, Community Parks. 5. Park and Trail Fee Revenue Report. 6. Commission Member Presentations. 7. Administrative Presentations 1. Halloween Party Report 2. Storm News A. Lake Susan Park Construction B. Herman Field Park Surfacing C. Sunset Ridge Park Surfacing 8. Administrative Section ~ ~ CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING OCTOBER 22, 1991 I ~ . (The Commission completed a site visit to the recently finished Herman Field Park prior to the official meeting.) Vice Chairman Andrews called the meeting to order at 7:30 p.m.. MEMBERS PRESENT: Jan Lash, Dave Koubsky, Dawne Erhart, Curt Robinson and Jim Andrews MEMBERS ABSENT: Wendy Pemrick and Larry Schroers STAFF PRESENT: Todd Hoffman, Park and Recreation Coordinator and Sharmin Al-Jaff, Planner I APPROVAL OF MINUTES: Erhart moved, Koubsky seconded to approve the Minutes of the Park and Recreation Commission meeting dated September 24, 1991 as presented. All voted in favor and the motion carried. SENIOR CITIZEN PRESENTATION: A. SENIOR CITIZEN COMMISSION. B. CHANHASSEN SENIOR CENTER. C. COORDINATION OF SENIOR ACTIVITIES. Hoffman: Come on up and sit up here. We'll do some brief introductions. Meet each other and hold our discussion. We'll let Sharmin give her presentation. . (The Park and Recreation Commission members and Senior Commission members introduced themselves to each other.) Hoffman: Sharmin, why don't you give us a brief introduction. Let's go ahead and follow, discu~s what the Senior Commission is all about... Al-Jaff: The purpose of our visit is to bring the Park and Rec Commission up to speed as to what Senior activities are in the City of Chanhassen right now. Just some background. This all started a couple of year ago. We started with a senior task force. We were asked to conduct a study. We didn't know what the outcome was going to be. It was an open ended study. We found out that we have between 800 and 1,000 seniors in this city. This number is suppose to double within the next decade. We don't have any types of activities in this city. The only group that does meet on a regular basis is the Chanhassen senior Club and their main activity is playing cards basically once a week on Thursdays. They meet for an hour. Other than that there isn't anything else going on. Most of our seniors in this city go to neighboring communities. Chanhassen does help subsidize a program in Excelsior, South Shore Senior Center. We work with the Senior Community Services that does most of the programming for South Shore. They are aware of what we are doing. We have an excellent working relationship with them. Most probably they will be helping Chanhassen in providing programs for seniors. One of the outcomes of this study was the need for senior center in Chanhassen. To accomplish that the Senior Commission was established. They were appointed by the Council and their task was basically to implement the results of the study. We found out that we . Park and Rec Commission Meeting October 22, 1991 - Page 2 don't have adequate transportation for seniors. There isn't programs. N.' activities. There isn't one source where they can gather information or anything basically they needed wasn't available to them. The senior commission started working on trying to find a place where they can meet. We looked at many different places. We always cam~ back to City Hall. There is a space behind the library. Actually it's behind the Councll chambers. It's used for storage right now and we thought that we could convert that into a space. An interim space that they could use for now and maybe in 3-4, maybe 5 years they would have their own free standing building. If that should take place, which we're sure we will. We already went to the Housing and Redevelopment Authority requesting funds to start the architectural plans and building. The structure and they gave it their blessings. Programming, we have already sent out bids to contract for 12 hours a week through Community Services. If that should take place, we're probably going to use the Park and Recreation's offices. They will be working closely with Todd. Also Todd's expertise will be needed. He has always been very wonderful in providing programs for different ages. I don't know if, he has shown interest in providing programming for them and I don't know if that's just... Hoffman: .. .We've taken a look at the Senior Community Services option with their contract for 12 hours is the best way to go in dealing with a specialty area which we do not have the professional experience... We'll be lending support in finding local contacts and... That person may very well office in our office for a portion of the time until space is available in the lower level... Senior Community Services works in how many communities? . AI-Jaff: About 12. Hoffman: 12 communities. AI-Jaff: They're very experienced. We can't go full time with a person right now that.would be dedicated to seniors basically because we don't have the funds for it. This project was thrown into our laps a couple of years ago but once we get into the programming aspect of it, it will become I think a Park and Recreation. Hoffman: We're simply acting as a coordination agency. The folks who... those will be the people telling us what to do... It's a new area for the city and these types of discussions, round table discussions are continuing on an ongoing basis to keep the open communication available. AI-Jaff: With this we'll turn it to Barbara Montgomery. She's the chair person. I believe she has a few words she'd like to say. Barbara Montgomery: One of the exciting things I think is how cooperative everybod,' has been and how much help we have had from everybody. It's just really been exciting. I think one of the things we have to contend with is the large age span. When you think of 55 to 95, you're talking about 40 years. Well if you subtract 40 years.from 55, you know, if you're programming for 15 year olds all the way up to 55 year olds, the same thing. You know it isn't going to work. And it's the same way with the. senior population. And so what we need is a lot of different things that Park and Rec Commission Meeting October 22, 1991 - Page 3 . are appropriate for certain age groups. And we don't know all the answers either. I think that comes when you do have the volunteers. You begin to have the core group and you begin to find out what they want. But I think with the experience that the Community Services has had, we're going to save ourselves a lot of mistakes and a lot of false hits. And they have been just great. So I'm really looking forward to having this person aboard. We're also going to have somebody who's going to helping in provide volunteer services from the community. If somebody needs something fixed in their house or somebody needs something done, that sort of thing so I think we've got a lot of good things. And I don't know, maybe you have some questions or maybe some of the rest of you have something you'd like to add. . Emma St. John: I'd just like to add something because I was involved when South Shore started and that was through Senior Community Services also and we were just, we're still just open 3 days a week but when we started it was very small and had day person setting up the program and everything and then as it moved and found out what programs that the people in the community wanted and now we are going real well and have also introduced the congregate dining program which has helped an awful lot to the increase in participation to our program over there. And this is something that would happen here too I'm sure. We have educational programs and entertaining programs and just all kinds of things. The other day we had, in fact yesterday we had a lady come and teach us how to make some Scharinschnitzel. Scissor cutting designs and all kinds. So it isn't always something just the people that come to the congregate dining are involved. Others have no interest in coming to eat. Others have no interest in coming and playing cards there which we do once a week also. They want to learn some of the other things or come to the other programs so it's a variety of programs for different ages. So I'm sure once this gets started, it will grow just as fast as that and we certainly appreciate the Chanhassen City has done for the South Shore over there. Hoffman: Where did the center start there? I know it's in Mt. Calvary Church. Emma St. John: In the old high school. We had two classrooms and that's where, and we started with the bare walls and it was a lot of work. Having to buy the equipment for it and put it in and different organizations helped. Hoffman: Then it went from there to Mt. Calvary? Emma St. John: No. We've been in Ht. Calvary only one year. This is about 7 years old now. We went out of there because the talk was they were going to tear down the school. They needed more room for the classrooms and Mt. Calvary offered their spot to us so we felt we'd better take that and not wait until we're really pushed out into the street. Andrews: How many people are being served in South Shore? . Emma St. John: As a whole I don't really know how many. The dining, that goes from 35 to 55-60 average in the 3 days. But then like I say, there are other seniors, other people that come fo: the programs too. .. .Burn Park and Rec Commission Meeting October 22, 1991 - Page 4 was the coordinator there and now it's JoAnn Pavelka and Ben Withhart. " They have been very supportive and since our center opened, they also hav opened one in Long Lake. So there are a lot of centers that they help an support and they know how to do it. Barbara Montgomery: Of course we won't be able to do any congregate dining over here because we don't have the space. Selda Heinlein: I think we could have some kind of educational or health or various programs like that. Where I came from...we had at least every other month we had some kind of a film shown or they would just talk to us about watching our step when we were out and Chicago in areas, as everybody knows. Now when I read so much about Minneapolis and that I think well golly, I moved from one State into another one and I hear the same story. But I mean they were really good and then we would have, and we met in part of the church also. It was not a public place. We had facilities. They did have a kitchen but they would have different stores which we do not have here to my knowledge. Comparing it like with Rainbow or Cub with... and they would come and buy a lunch and we could ask whatever fee and then they would have groceries. Packages of groceries that they would draw names for. Constant little things like this that kept the unit going. We had a 100 members. That was our limitation and I was one of the first ones in it. My husband and I were one of the charter members. I know now it has dwindled because of the age of the various members that have been in it since the start. Quite a few of them have passed on and are in ill health but they're still going. Fighting to keep going and doing things that they've been doing in the past. That sort of thing is what I think it . should be. Sort of on the agenda once in a while to sort of steer away from constant card playing. I'm not an avid card player. I play just for the fun of it. I don't miss very many meetings but those are the things that I would sort of like to see. Hoffman: I think we're in a.. .position here... They've been battling for .our business. Robinson: How many active members do you have right now? Emma St. John: We have no members. Oh you mean in Chan? Robinson: Yeah, in Chan. Selda Heinlein: We have 40 registered on our roster. Barbara Montgomery: That's the card club. And that's not the senior center. They will be able to take part no doubt but that's a separate sort of thing. Selda Heinlein: That's what we would start with I assume along with more. Robinson: That started out as a card club? Selda Heinlein: Well, there's some doubt about that. ...~hey were a senior center when they started according to the papers far, far back. . Then somehow or anothei they lost that name and it's become a card club Park and Rec Commission Meeting October 22, 1991 - Page 5 . because they stopped doing the things that they were doing. As I understand it they used to do crafts and things like that and I don't know, lunches and things like that. Well I know since I've been in there we've had several pot luck lunches and things like that but. Emma St. John: It is not just that you can do things for entertainment. There are other programs that you have to have to be eligible for some of the things that are available for help. You have to have certain number of health programs. You have to have other programs that are educational. You cannot have just an entertainment or come and eat. And as a center it is not a club. There are no dues to pay. Barbara Montgomery: I think originally the card club was started by Carver County. Hoffman: Don't they still lay some claim to that? The County? Barbara Montgomery: No. Hoffman: No money? Barbara Montgomery: No money. Robinson: And the age is 55 and over? Barbara Montgomery: I think that's what the study said. . Selda Heinlein: That's normally what they consider senior age now I think. But our oldest member is 95 and she is there every week to play cards. Emma St. John: That's what keeps her going. Somebody else has something else. Barbara Montgomery: Jane, what about you? Jane Kubitz: I think it's been covered. I think there are a lot of programs that we will have... Andrews: It seems like having sort of a central clearinghouse of knowledge or some place to call to find out where do we get a group for this or where do we get a group for this, that would be an important part of it too. To have one place you can call and say I'm putting together, I!m interested in gardening. I want to start a gardening group. Interested in the Twins games or something like that. That would be important too to have that coordination spot. Barbara Montgomery: Right. I think it's very frustrating when somebody decides that they want to help or they want to do something and then they can't find anybody to talk to. It's very difficult. Or you get passed along from one phone to another. Robinson: A meeting place is. also, go to the same place all the time. . Park and Rec Commission Meeting October 22, 1991 - Page 6 Barbara Montgomery: That kept coming up. That's what we finally decided~ We had to d6 something about that. We weren't going to get anywhere unti~ we had a central. Selda Heinlein: We meet in the school and this is, we use the gym now for our meetings. Card playing. And there's times when they want to use the gym for programs and that. We only meet once a week so you know, this makes it a little bit difficult. And when the weather gets cold, it gets kind of cold when the door opens and we're constantly going back and forth closing the door. Lash: I used to work at Chan Elementary when you guys would be up there and they'd walk by with all the kids and it's pretty disruptive for people trying to sit. They're there to play cards and then to have 700 kids in the halls. Jane Kubitz: That's why we need a room where people can just drop in to talk to somebody when they don't want to talk to their 4 walls, as well as find something to do. Selda Heinlein: Well the new princpal, and she was there the first day. She came over and spoke to one sitting at my table there and she said are you here every Thursday and we answered yes. And she said well now, she said I know the children can be noisy but if they get too noisy, be sure you let me know. Well we've discovered that she has the teachers, they go in front of the children when they go from class to class. You don't hear much of a sound at all until it's time to go home. Which is natural but ~ really has. They don't have the older children anymore but last year it . was really something. Last 2 years but now they say, they have them pretty well. under control. Barbara Montgomery: Love to play tennis. I know several seniors who still love to go skiing. You know all that sort of thing too... Jane Kubitz: Ideas and interest and desires as you have seniors I think. Selda Heinlein: Well we have a tour guide that will set up trips from time to time. He has an agency in, where is it? Is it Hopkins? Somewhere in that area. And he sets up various trips for the seniors. But being as that so many are just interested in playing cards, it's hard to get a group sufficient. Now we went on a trip 2 weeks ago and it was alright. It wasn't totally to my liking. But normally I am satisfied with what he put on or he tries to get a group together to go to the Dinner Theatre. Prices aren't that high but a lot of them will not even go there. These trips, I've had some very good ones. Right after I joined we went up to Bessemer, Michigan and spent 3 days and 2 nights and saw a whole lot. Stayed in a chalet. Price was reasonable and things like that he has come up with. But since it's harder to get the group to do those things. Barbara Montgomery: You were menti~ningadvertising and that sort of thing. Hoffman: We can do that. Sharmin, could you just take a few minutes and~ highlight the new center and... ~ Park and Rec Commission Meeting October 22, 1991 - Page 7 . AI-Jaff: Sure. We have two basic proposals that, sorry this is not large enough so everybody can see it. Two concepts that were put together by Jack Anderson. He worked on the design of City Hall. It's consistent with the overall plan for City Hall. The long term plan. The difference between those two concepts is this one has a vestibule on the outside and it would look exactly like this entrance only it would be on the other side of City Hall. This is what will cost a lot of money. The other concept eliminates the vestibule and instead you would have a partition on the inside. Both concepts have a kitchenette. This will be the area where the activities would take place. Small office for whoever's going to be doing the programming. Koubsky: The square feet was what? AI-Jaff: only for 2,000. now. It's really small. We're trying to accommodate 50 people Hoffman: 2,800 square feet. AI-Jaff: 2,~00? In the future either the library is going to have it's own space or, most probably the library will have it's own space. One thing that we run into is what happens when the City offices need to expand. . Hoffman: We can point out on here, there's other options to expanding. The library falls underneath this portion. The front portion will be the now de~leloped senior center. But then when the expansion is done to the back of City Hall, this will open up a larger area as well on the lower level to expand the senior center and if the library moves out before "the senior center finds a free standing center, they can use this space as well. So there are upcoming two opportunities for expansion. Robinson: It sounds like the current organization has a reputation as a... Selda Heinlein: Yes. And that's detrimental. Robinson: Almost I would think people that aren't necessarily interested in playing ~ards would probably say... (There was a tape change at this point in the discussion.) Lash: .. .organized place too because I think, I went through a period with my mother-in-law where we wanted to keep her at home but couldn't find services to do that and I know how frustrating that can be for people. I think it'd be neat to have a place where we have the Honor Society students who are always wanting to do community services and Scout troops. I know the neighbors were just figuring out how to organize to volunteer seniors.. .in their homes. AI-Jaff: The Senior Commission has established a sub-committee that would deal with volunteers. We have also contracted with a program called H.O.M.E. and they basically help keep seniors at home instead of moving to senior nursing homes. That will depend on the income of the senior. They will do an assessment of the income they have and based upon that, they . Park and Rec Commission Meeting October 22, 1991 - Page 8 would either charge or provide volunteer services. The Mayor has been ve. helpful as far as the volunteers are concerned. He's the one who has bee pushing for that. We have a lot of people that have contacted.. .services to seniors that would need. Pemrick: . ..much interest is there of the seniors to volunteer? Barbara Montgomery: I think there will be. I really think so. We were just appalled really when we did this study at the end of the year time how much need there was. Really appalling and it was hard to know where to start so we just sort of started everywhere at once and decided we'd see what came along. It's really been going well. Emma St. John: At South Shore the volunteers are the receptionist and the dining program there but they also have people who try to get programs. They are volunteers. They have volunteer bus driver, van driver. They have shopping trips every week. These are to the grocery store or to like Knollwood. Some are paid but also some volunteers. There are even amongst the seniors there are volunteers that like to do that. Lash: I've talked to the Mayor.. .because I work at the kindergarten center out at Jonathan and we're trying to get volunteer parents to come in and help us with things. It's so hard these days because -almost all the children's parents work. So we thought, well wouldn't it nice to try and get seniors involved. Get them working with kindergartners... Emma St. John: I volunteered at our church school the other day helping ~ serve lunch. One of the cooks got sick so I volunteered over there. Barbara Montgomery: I think there are a lot of volunteers, if they know specifically what you want of them and they have a definite job. Lash: That's ~hy.. .at one time he was trying to get that going and if you told people specifically what we're looking for. There are a lot of retired school teachers around here... Andrews: We'll have a place to call if you do want to volunteer. It's like you have a place to call if you need service but also a place to call if you volunteer service. Barbara Montgomery: Right. We need to get that going. AI-Jaff: One of the things we're working on right now is basically establishing a director for the senior citizens in Chanhassen. One of our problems is part of our city is located in Hennepin and the other part in Carver County. Carver County concentrates on rural communities and Chanhassen isn't completely rural. Hennepin County on the other side has wonderful services that they could provide for seniors but not all of their agencies can provide services for Chanhassen mainly because of our location. So we're trying to gather all that information. Just trying to figure out what is available to Chanhassen and what isn't. Barbara Montgomery: Maybe you can help us with that, it'd be great. We ~ need all the help we can get. ~ Park and Rec Commission Meeting October 22, 1991 - Page 9 ~ Koubsky: This building, the expansion is to do in 4 years? AI-Jeff: No. Actually we sent.. .out. They're due November 1st. Back here. Senior Commission's goal is to have the center open by May 1st because May is Older American's Month. It would be a time to have their grand opening. Any activities that we can have during that time would just work out wonderful. The idea of will we be able to accomplish that deadline, I don't know. Originally we had thought that this process would take a year or two but the Council and the HRA said do it now. It was something that we weren't expecting. This really pushed us to work harder. It's working out wonderful. Koubsky: So they're looking at that organization will have something to springboard on. You're looking for a central clearinghouse or a center spot to organize and kind of digest and dispatch information? Hoffman: Well, it will be the person that of Senior Community Services. They msy start before that right? They'll start, did they give a time line? AI-Jaff: On November 8th. Hoffman: This year? AI-Jaff: Of this year. . Barbara Montgomery: I thought it was December 1st. AI-Jaff: November 8th we will be interviewing the person. Hoffman: They will be officing with us until this is complete and they had.. .for 12 hour weeks. Koubsky: So this is really coming along? Hoffman: It's coming together. AI-Jaff: Faster than we expected. Koubsky: .. .education and information. That would be the next step to get everybody informed. Communication. Hoffman: Any other input from the commission? Andrews: I'm wondering if your commission could handle our trail and bike path problems. You seem to get this one handled pretty quickly. Barbara Montgomery: We tend to follow our noses. Andrews: Well thank you for coming. Jane Kubitz: Talking about your trail and bike path. ..travel by the swing sets and so forth... . Park and Rec Commission Meeting October 22, 1991 - Page 10 ESTABLISH 1992 PARK AND TRAIL DEDICATION FEES. . Hoffman: Item 2, establish 1992 park and trail dedication fees. In gathering information for this, making a phone survey I ran across a mailed survey.. .and in waiting for the results of that I w6uld ask th~t this be tabled. We do review this on an annual basis for the City Code. We are on the upper end of park fees in the metropolitan area but we're no means the highest. We're constantly knocking our heads for more money and in conversations with Council members today, they say why don't we raise them so we'll see how we do depending on.. .cost of development. ..and fees associated with that. Lash: I make a motion that we table this item until November 19th. Andrews: I'll second. Lash moved, Andrews seconded to table the 1992 Park and Trail Dedication fees until the November'19, 1991 Park and Recreation Commission meeting. All voted in favor and the motion carried. SITE PLAN REVIEW. MAIL SOURCE. Hoffman: Item 3 is a site plan review for Mail Source. Mail Source is a business very similiar to United Mailing, the Instant Webb companies. They're located on an interim basis in the industrial park at the present time. Essentially this item was a done deal. The Commission has rev.iewe~ this lot on a previous basis. It's in the industrial park where there's ~ really no purpose or need in taking park property. There's not a sidewalk system in place in the industrial park so it does not make sense to take one qf the segments of sidewalks along with fees. Therefore it is recommended that the commission approve the acceptance of park fees and trail fees in full for the R.J. Ryan Construction proposal for Mail Source. Koubsky: Todd, do these guys represent competition to Instant Webb and United Mailing? Hoffman: Sure. Competition as well. There's a small recording studio that could be in the industrial district which I presume would be competition for Prince's studio. Andrews: Any discussion? More discussion? Robinson: I make the motion that the City accept full park and trail fees from the developers for Mail Source. Lash: I second that. Robinson moved, Lash seconded that the Park and Recreation Commission recommend to accept full park and trail fees in lieu of parkland and trail construction from the developers for Mail Source, Inc.. All voted in favor and the motion carried. . Park and Rec Commission Meeting October 22, 1991 - Page 11 .~ UPDATE 5-YEAR CAPITAL IMPROVEMENT PROGRAM. NEIGHBORHOOD PARKS. Hoffman: At the last meeting we presented the discussion on the 5 year capital improvement program. It was the Commission's wish to break that down into segments so it would be neighborhood parks, community parks and then trails. Tonight I've assembled a package. Unfortunately it's quite a lengthy package for the neighborhood parks. What it entails is a cover sheet showing the 16 parks which we identify as neighborhood parks. They're showing face to face in the worksheet from the years 1992 to 1996. As well as the past 5 Years CIP from '88 to '92.. .park inventory to give you an idea. Admittedly it's very difficult to do that on a piece of paper so.. .draw upon personal experience of commissioners. We can take whatever direction the Commission may wish tonight. Lash: I have a question right off the bat. I always kind of tend to get a little confused when I look at the past few years because when there's money budgeted, does that mean that we absolutely did that or is that a copy of the old budget and how are we supposed to know if it actually. Hoffman: If it actually happened? I would cross reference over to the facility and see if it ended up there. As we go through there, take for instance Bandimere Heights. Off street parking in asphalt. $3,500.00 was not expended in 1988. The work was done in this year and $500.00 was expended on the asphalt... ~ Lash: Those are the kinds of things to that should have a follow-up. They need to be looked at pretty seriously because it was budgeted a couple of years ago and we just never had money to do it or had an emergency and had to pull it. It shouldn't just be forgotten. Obviously there were thoughts back then that there was a need for it. You know maybe it's been filled already by doing it with the gravel... If that's the case we need to know that or maybe we need to go back and spend the money to pave it. That was "the original intent. Hoffman: I'm not sure whether it was noticeable but I purposely left them in for let's say accuracy sake because it was discussed at that time. If you want to x it out of there at this point... Andrews: Where is there a hockey rink anywhere near that part of town? Is there any down there at all? Hoffman: The closest hockey rink is down... Andrews: Is that flooded at all? Is that flat enou~h to be flooded and used as play skating? Hoffman: Bandimere Heights? Andrews: Yeah. Hoffman: Could be. The neighborhood which surrounds it is very small. ~ Andrews: You've got the lake right there too. Anybody have any suggestions for further improvement to Bandimere Heights Park? Park and Rec Commission Meeting October 22, 1991 - Page 12 Pemrick: Have there been any requests for anything? . Hoffman: Not that I've heard of. In fact they're down there. They brought in fill material associated with TH 101 extension right across Market Blvd. here. Once Bandimere Community Park is in, Bandimere Heights Park is going to be open playfield with a play area and that's essentially it. Andrews: I don't see wise expenditure money to improve a park that's going to be not used when Bandimere, the regular Bandimere Park gets developed. Lash: I agree with that. Would it make sense then to eliminate that $2,500.00 basketball? For 1992. Hoffman: This CIP was done in 1990. Erhart: Before the community park was actually purchased? Hoffman: Yeah. So it was kind of a targeted deal in 1992. Plus that $2,500.00 is more than enough to cover a 50 x 50 asphalt area for basketball. Lash: But is there any point in putting it in? Hoffman: Not really. Most of those type of things. ..neighborhood requests. Andrews: I guess I don't see any 5 year improvement there necessary at this point. Let's move on. Carver Beach. . Hoffman: If we look back at 1991, the landscaping. $1,000.00 was not expended in additional landscaping. Totlotupgrade of $5,000.00 was expended for additional totlot equipment. $5,000.00 which we put in where we split it out up above in 1992... It's an old park. Not an old park but an established park. That playground equipment is... Andrews: That $5,000.00? Oh, that's totlot. I see. Okay we have another phase for 1992 then yet to do? Hoffman: That's up here. That's what we've budgeted. What we've put in our CIP for 1992. Lash: And there's a skating rink? Hoffman: Yes. Andrews: That's a lot less than $5,000.00. Hoffman: Yeah. Again the figures on the bottom were developed in 1990 in a similiar meeting to this. They just said we're going to need some totlot expansion for 1992+ for $5,000.00. What did we end up with? Andrews: to 3. We're under 3. Why don't we just for accuracy sake change that. Park and Rec Commission Meeting October 22, 1991 - Page 13 . Hoffman: Down here? Andrews: Yeah. Hoffman: Yeah, this bottom one is just a worksheet. This"is just for the information. This one will disappear and this will be the new sheet up top. Andrews: We have the racks for canoes or sailboats. Is that in existence there? Hoffman: Carver Beach Park? Carver Beach playground. Carver Beach playground is up top and this is Carver Beach Park. Carver Beach Playground. Andrews: Never mind. Lash: Anybody have any suggestions for anything else that needs to be in here? . Koubsky: Just one thing I might"add. Just kind of paging through. Chanhassen's got four, I think four skating rinks not including the hockey skating rinks up here so I guess 5 skating rinks and the two hockey rinks. We only have one warming house and I guess the 5 year plan, one thing Chanhassen is lacking, to me Roseville has a fabulous hockey system. I'm not a hockey fan but it's a winter activity that doesn't exist here really. I think over the next 5 years we should think about at least putting a couple of warming houses up so if people want to skate, they have someplace to sit. Dad can go up and read a book while the kids skate. We don't have that. Hockey rinks I know are expensive. Warming houses are expensive and then you have lights also but I don't know if the Commission's ever set a direction or thinks abovt winter activities. You know every place gets a ballfield and soccer fields. Ice skating is a winter activity. Hoffman: It's been talked about and there are alternatives. Not many but I know some cities have used the satellite, the portable building. Many companies have them and just move them on site for seasonal use... Lash: How would you do that? Just rent them? Andrews: Like a mobile home. Hoffman: Yeah, small mobile home. Bring it on site... Have to take a look at it. They're not cheap... Pemrick: I think that would be a real good idea to try and come up with a few of those around the city strategically located. Andrews: I'd like to see the north. We've got the city center covered but I think we need something north and we need something south and probably something west. . Koubsky: I guess I'd be willing to look into, well you folks probably know the park system a little better than I do. Anyway, where should we target? Park and Rec Commission Meeting October 22, 1991 - Page 14 Ob\.liously the Bandimere may not be a good place. It's a dead end road. .' Only has a few people. What are some population centers here that could utilize it? Pemrick: Does North Lotus have? Andrews: Ice but no. Lash: No, I know you have ice because that would be a nice spot. 'Hoffman: North Lotus, Sunset Ridge and City Center for now would be the most appropriate locations. Lash: Well I agree that would be wonderful. My kids like skating but there's only one place...there's anyplace you can ever go to warm up just for a few minutes or even to sit down and put your skates on. Andrews: My concern about those portable units is would they take the wear and tesr of young kids with skates because the warming houses I've seen have been really beat on. Hoffmsn: That's what they rent them for. Andrews: They do? Specifically for that? Hoffman: Specifically, Andrew:::: Well let's look into that. I think it'd be a real neat thing t. try, But that doesn't affect Carver Beach however. Hoffman: No. Carver Beach is small. I'm not sure if they'd go for it. The other thing is, if we look to a warming house, you almost have to... lighting other~ise what's... If you're going to get your money out of renting the building, you have to provide after school skating. Andrews: Which means you have to provide power to the site. Koubsky: And you need warming house people. Hoffman: It's an investment and then you have neighborhood response to looking at lights... Andrews: North Lotus will work good because it's secluded from the houses. Lash: And maybe Lake Susan Park would be, community park would be better than Sunset Ridge. Sunset Ridge is set back. Hoffman: Without the road access, Sunset Ridge... We don't have the spot designated at Lake Susan... Lash: Where do you do it at North Lotus? Hoffman: There's an area specifically graded. . Park and Rec Commission Meeting October 22, 1991 - Page 15 . Andrews: That one's really set up very well for a warming house. a pretty natural. It's got Lash: How about Chanhassen Hills? That's... Hoffman: That would be. ..but it is surrounded by back yards. parking lot... It has a Erhart: What's wrong with Sunset Ridge? We didn't have access to it? Hoffman: Road access. Andrews: We've got to move here. Carver Beach. Lash: I don't want to harp but I always feel there's a need for bleachers and bike racks. Robinson: 1 think we need something. We've got to be considering beyond 1992 in some of those. Lash: Those are pretty minor. Andrews: These are small ones that are difficult to develop. Not a lot of space. Now, Carver Beach Park. . Lash: That one was slated for 1991 right? Hoffman: Fishing dock was done. Landscaping, some of that. Seating, $l,QOO.OO was put in there... Lash: .. .volleyball? Was there space for that? Andrews: 1 don't see the note here about racks. There are racks down there aren't there? Hoffman: Canoe racks? Not on our list. Wasn't developed... Andrews: They're there though right? Hoffman: Yep. One canoe rack. Andrews: I look at one charcoal grill as probably being inadequate. I would like to see us do more there. Tables? How many picnic tables do we have there? Many? Robinson: Chan Estates are we on? Lash: No, Carver Beach. Hoffman: No picnic tables at either site because they had difficulty with them dragging into the lake. . Lash: I tell you the chain solution at Greenwood Shores is working. Park and Rec Commission Meeting October 22, 1991 - Page 16 Andrews: You've got to stake them down then? . Hoffman: Yeah. Put a pad down and stake them down. Andrews: I'd like to see that too. If we've got charcoal grills we've got to have picnic tables. Probably need them made out of pre-stressed concrete so they don't destroy them or something. Hoffman: In fact that become very evident...had their picnic there and we sat on the ground. Andrews: I guess I'd like to see 3 grills and 3 or 4 picnic tables in that area. That's a pretty area. I think that area will attract more useage as time goes by here. I think a lot of people don't even know it's there. Koubsky: Yeah, it's a nice little area. . ..refurbish that play equipment? Hoffman: That will be in 1992, for that little play piece down there? Koubsky: Yes. Hoffman: That was one of the first pieces put in the city and that site, the beach on that side, on the south end is the place that... The north side is very sensitive and if we just drop in a picnic table and charcoal grill, the neighbors. ..certainly have something to say about that. 4It Andrews: I have a problem with that. I mean I feel like we have a duty to serve equally and even handed to all. And for somebody to say I don't want any facilities in my end. Why don't you put them down on the other end, I think that's wrong. Yeah they may complain but I think we have an obligation to serve our .citizens evenly. Erhart: . ..you have to hear both sides. Lash: If no one's requested anything...that's one thing but I sort of feel like when they were trying to... And if they don't want it, then I don't think... How about a fishing pier? Isn't there a fishing pier? Hoffman: Fishing dock went in on the north end. In fact we just pulled that out of the water and put it on park property and received two calls from that. Lash: So that's the one dock you have to...? Hoffman: Yeah. Pemrick: So there's nothing in there? Hoffman: The north side? Basically the two portions of Carver Beach which are the... The mini beach and canoe racks and fishing dock. Lash: But at the other areas? 4It Hoffman: . ..picnic and play area. Park and Rec Commission Meeting October 22, 1991 - Page 17 . Lash: Maybe that's where we should kind of concentrate. Andrews: Any other? Robinson: Does that really get used very much? This Chan Estates. That park down there. Hoffman: The mini park? Nobody ever knew it was there. We put a sign up. It's back in the corner. The only access from the neighborhood is via kind of a pedestrian little path... Andrews: Is that the one that's surrounded by trees like arborvitae? Hoffman: Yes. Andrews: Would this be something where we maybe want to clear some of that so it's visible? It's so secluded you can't see it. Koubsky: But if the neighborhood knows it's there. Hoffman: The mini park is right across from McDonalds. Lash: You're thinking of the big one? . Robinson: Yeah, Rice Marsh Lake or whatever. Hoffman: This one's got a swingset in it and a sandbox which is going to be pulled out of there. All there are is cats. But yeah, the park sign could go up and that would be an appropriate spot to take a few to put a park sign in and get some identification. Lash: Do you think if we threw a couple of picnic tables over there it would, maybe people who work in that area would walk over and eat lunch. Hoffman: In fact there was a grill there for that intent. At some point... Andrews: I think we have to have it visible both from a parents standpoint so they can see their kids if they are playing in that area as well as from a vandalism situation. If it's so secluded that you can pull the grill out without being seen, it surely will happen. I don't like to kill trees but maybe they can be moved. I don't know. They're not, huge are they? Koubsky: They're tall... At one of the Planning Commission meetings there was a couple of outspoken citizens when Lake Drive was going in and they were very concerned. They wanted. ..there were some trees. The road was disturbing some of it which gave them a beautiful view of DataServ. I think it might have been an offset to this. The offset was a row of arborvitaes instead. ..so we might have to tread lightly. . Andrews: You have to leave the east side of trees up to block the view of DataServ.. Lash: And also, if they... Park and Rec Commission Meeting October 22, 1991 - Page 18 . Andrews: That's something we'd probably have to have a hearing on before we start pulling stuff to make sure. Hoffman: I wouldn't want to do any mass clearing. If you look on the map right along there, there's trees and then the next house would be back in Cheyenne... The people, their back yards go right up to Lake Drive. Andrews: I guess I agree that the lunch traffic would be something we'd want to encourage there. That's probably one of the better uses for that spot. Hoffman: .. .open field. Obviously the piece of property... Robinson: I think that is a good idea. Picnic tables. Andrews: Would there be room for a sandlot court in there? Hoffman: For volleyball? Andrews: Yeah without taking up much area. Hoffman: There might need some grading... Andrews: That might be something popular maybe even a small piece of asphalt and a something that's real popular there too. at DataServ don't they? with horseshoes or something or basketball hoop. That might be. Do they, they've already got th Robinson: That might be a good idea to at least put in your out a few years. Hoffman: There would be some resistence between DataServ use and neighborhood use...public hearing to get some input on that... Andrews: I think a basketball court would be even better than a court. It would get more use, both from neighbors. I think you neighborhood use out of, kids will come over and shoot baskets. need one guy to do it. Volleyball you pretty much need 4, 5, or going plus the nets have a tendency to walk. volleyball get more You only 6 to get Pemrick: I like your idea of a basketball court. Koubsky: As we go here, if there's any resident input. If you've had any requests for the parks. Andrews: Any more for that one? Let's move on. Chanhassen Hills. Which one is that? Hoffman: Chanhassen Hills is here. Everybody with us on Chan Hills. This is it's year to get money. I've got it...so in 1993-94 potentially we'll probably look to some of the types of... It's got a master plan there on. the top sheet. What will be done is a softball field, play area all in tH first phase and then there will be volleyball. Park and Rec Commission Meeting October 22, 1991 - Page 19 . Lash: Is basketball not slated to go in there? Hoffman: Basketball, tennis. So we've got the sign, construction of ballfield in 1992 and installation of trees. That $800.00 in trees was for trees around the play area. We've also received a request, in fact people ...get together, is trees along that berm. There's a berm right along here with 212. Andrews: Probably a good idea. Put those arborviataes over there. Hoffman: We talked a little bit about tennis courts and we've... They're expensive to put in but there are a lot of parks that chose to put them in. . . Lash: what's the price of a basketball court versus a tennis court? Hoffman: Basketball, we can put that in ourselves. It's the cost of the asphalt, fill underneath it, two hoops if it's a full court. $1,000.00- $2,000.00-$2,500.00. Andrews: And about $25,000.00 for a tennis court? Hoffman: A double tennis court like that is $30,000.00. . Erhart: Why is that? Because of the fencing around it. Hoffman: The tennis court cost? Yeah, it starts with the sub base. You need 3 feet of.. .underneath the tennis court before you can even start... labor in putting down material and the different courses that go on... Andrews: Maintenance. "Lot higher maintenance too. Erhart: Have they ever said anything at all about a picnic area...? Hoffman: I don't believe so, no. It's kind of like what we're hearing from North Lotus... Lash: How about skating? Would that be a place to put a skating rink? Koubsky: That's an isolated community... Andrews: Yeah, we don't have any tennis or skating down in that south park chain. It's pretty undeveloped. Partly because that's our newest area but Bandimere Community Park isn't going to happen anytime soon and we keep holding off here because it's all going to be there but it's not going to be there for. Erhart: It's interesting. ..and I don't hear a lot of people expressing an interest in anything down there and I don't know why that is. Is it because their lots, a lot of them are 2 1/2 acres. They feel that they have their space. . Andrews: There's not a tennis court within 2 miles of there. Park and Rec Commission Meeting October 22, 1991 - Page 20 . Pemrick: like tennis courts when the new community park goes in. Hoffman: They are slated. Erhart: This is one that's been there. This has been here before Lake Susan and before.. .and some of those others... Andrews: Yeah, I'd like to see a push here on this one. I think tennis courts, from what I've seen at North Lotus, boy the use has just gone crazy. I mean you just can't get on the thing. I think you know another $20,000.00 or $30,000.00 but you can get a tennis court and a basketball court at the same time essentially. Erhart: A lot of homes going in that area. Hoffman: There's a way to look at it as well. You can go a double tennis court or a tennis court and a full court basketball next to it... Andrews: One thing you could also do is to extend the flat grade out enough so you could potentially look at a... You've got to have the same kind of level ground. I'm sure the rough grade to the necessary amount of levelness would be inexpensive at that point. Hoffman: For the skating down here we would probably use the field. . Andrews: Okay, that would be fine. Ooes that come with grass? Hoffman: Yeah. It's grass... Lash: I think the tree thing that they brought up is important too... Koubsky: One thing with tennis courts is they will be connecting the outlot up to Lake Susan that's got two courts. Are those used all the time? I guess I've never noticed a lot of heavy use on the two courts... Hoffman: Yeah, I've seen them used. I don't know how much. Koubsky: The connected trail you know, that gives them access to two other courts. Erhart: That's pretty far isn't it? Koubsky: Well you'd have to bike... Andrews: See in 1992 we're trying to push the City Center project right? Wasn't that kind of emphasize for 19921 Hoffman: '92? Lake Ann. Andrews: Lake Ann, that's right. We're looking at probably 1993 or later than for tennis courts here. My personal preference is I'd like to see ae push on that for some south park here. Erhart: I would too. What kind of cost are we looking at for a double?.. Park and Rec Commission Meeting October 22, 1991 - Page 21 . Hoffman: Tennis Court? Erhart: Yeah. For a double. Hoffman: $30,000.00. Erhart: For a double one? I would like to see that if at all possible because there are so many more homes are going in down there and not everybody has big lots. I think it's just a matter of time before... Lash: .. .Lake Susan Hills and they're not getting a tennis court there for a while... Andrews: Well the tree part, we need to allocate something more for 1992 there to get us some more trees? Hoffman: If we want to for 1992. Andrews: Oh, we've already set our budget for that? Hoffman: Yeah, but we did put a contingency in our budget this year. As well we have $30,000.00 floating around for the... . Andrews: I guess I'd like to look at those trees when I have an opportunity basis. I'm almost sure that sometime in 1992 we're going to find that opportunity to sneak some trees in there. If it means we pull them out of the mini park or if we pull them out of the nursery or something. Hoffman: It'd be a fairly intensive. It's a long distance and we're probably talking 50 trees and they could... Erhart: I'd have a problem.. .if you want to think about this. Next spring we have about 100 evergreens that are ready for, they're going to have to be moved. They're just too close. Right now they're 5 and 6 feet. And you're looking at thousands... Probably cheaper than we... Andrews: The distance would be a lot less too. Hoffman: Commission is selling the City trees. Erhart: Yeah, it doesn't sound good does it. Maybe I'll have to donate them. I tell you what, I'll donate the trees is the City wants to pay for the labor to dig them out and move them over there. Hoffman: Did you get that? Lash: Give them a receipt for a tax write off. Andrews: We'll name it the Dawne Erhart Memorial Tree Arboretum OJ .. something. Robinson: That's an ideal height. Park and Rec Commission Meeting October 22, 1991 - Page 22 . Erhart: Right and they have to be moved. We did get rid of a few... but we didn't even make a dent.' They're'so close that... Andrews: We'll find a way to help. Hoffman: We've got a tree spade. Erhart: Well yeah. That's what I'm saying. Lash: Maybe you want to start taking some out this fall. It's almost better to do it in the fall isn't it? Erhart: Fall or spring, yeah. Lash: But you know you can never get those in too soon. You've got 212 is gOlng in there... Erhart: No, I think if we wanted to move some this fall we could. Andrews: Let's do that if we can. Hoffman: Talk to Tim. I'll give you a call. Andrews: Otherwise, do we want to put tennis courts in 1993? what I hear? Okay. Is that . Lash: Put in $30,000.00? Andrews: $30,000.00 in 1993. I guess based on our fair play doctrine, that's kind of it for them for a while. Lash: Tennis/basketball. Hoffman: When I bring this back cleaned up then I'll verify those figures. Andrews: It's an estimate. Depending on the grade work can really change it. Curry Farms. Hoffman: They got their shot in the arm in 1991. Lash: What else are they? Hoffman: They've got a master plan... Lash: We can't plug another one in there in 1993? Hoffman: No. Then we've also we've discussed the... Andrews: Let's delete it. If it's a headache and isn't going to happen. like down there? It was pretty little the la~ Lash: What's the play area time I saw it. Hoffman: There was an expansion this year. Park and Rec Commission Meeting October 22, 1991 - Page 23 . Lash: More on line? Hoffman: Yeah... Lash: And the ballfield? Hoffman: The ballfield is in. The asphalt is ready to put in on the trail and the volleyball's in there. Lash: How about skating in there? Andrews: Yeah, I was going to say the tennis had something too. Lash: Would they go for skating? Hoffman: Let's see where do we have skating? At Carver Beach. We need to carefully think about where we place our skating rinks because they're labor intensive. They cost a lot of money to put down. Koubsky: That almost determines a study in itself. How you want to put them in and where.. .I've been afraid to calculate the... (The discussion wasn't being picked up on the tape recording at this point.) 4It Andrews: I'd like to see us in 1993 at least do a soil study. Because if it's not suitable for being developed as a tennis court, we ought to then delete that off our budget. Delete it off the plan, correct. We have nothing on tap for 1992 so why don't we figure 1993 a soil study and I think the beginning of some tree installation there would be good too for .1993. We don't have any money in there for it. Oh, the Erhart Grant? She's going to come home and her whole yard's going to be empty. Lash: There are some things on here that are there. I mean there's a swimming beach. There's shore fishing. There's a dock. There's a trail. Andrews: What's that $50,000.00? Lash: I think there's some type of idea about trying to acquire some more property somewhere... Andrews: I think that'd be politically very u~popular. Robinson: Was that back behind Lake Ann and Lake Susan? Andrews: Oh, the penninsula? Lash: I don't know. I think that was kind of a... Robinson: Scratch it. 4It Lash: $50,000.00 wouldn't buy much.. .but I did this summer have a request from the neighborhood.. .volleyball... Park and Rec Commission Meeting October 22, 1991 - Page 24 . Andrews: Let's delete the 50 though. Let's get that out of there. lash: Do you think the volleyball court, does that cost a lot? Hoffman: It's very inexpensive to put in. Andrews: Is thel-e a sand beach there appropriate to put volleyball right in the water? Lash: Well... Andrews: The bad thing would be if it's not permanently attached, it will be gone. Hoffman: We have had problems with our nets. Erhart: Larry came up with... Lash: Or ma~be. Andrews: Electrify them? Lash: No, I was thinking that there could be checked that would be hassle. Well anyway that was something out but I supposed I was asked about. ~ Hoffman: Put it in 1993? Robinson: Sure. Andrews: Herman Field. What's left to do there? Hoffman: .. .get this $20,000.00 here and they should be set for the near life out there. Koubsky: They have an open field now don't they? Hoffman: Yeah. This was...taken last spring. Lash: Actually now next year it will be an empty ballfield. Hoffman: Open ballfield. No backstop. So we'll put the trails in with the maintenance crews. Put the play area with the maintenance crew. It's the only play structure we're buying...and then picnic tables and get some grass growing. Robinson: Is that seeded or will it be seeded this fall? Hoffman: Yeah, dormant seed. Erhart: It's seeded right now? Hoffman: They did seed it but then we didn't accept it so... ~ Park and Rec Commission Meeting October 22, 1991 - Page 25 . Lash: .. .Okay and then how far down the line, tennis courts are on there. How far down the line do we want to look at that? The west doesn't have much out there. Koubsky: In soil studies Todd, do we do soil studies before we determine? Hoffman: Not on every court, no. If you have a reasonably stable site... But at Curry Farms.. .It's a peat site with a lot of black dirt on toP. Very unstable. Andrews: Just from a tennis court standpoint, I think we ought to put that fairly far out on Herman. If it just became fully developed. 1995? Hoffman: And then if it becomes... Andrews: Yeah, I think you pacify the neighbor and then move on and I think we've done that. Robinson: But it's important that we get it in here at sometime. Andrews: Yeah. lot of stuff on Keep it in front of us. Meadow Green. Okay, that's got a it. Bike racks. Do we have plenty of those there? Lash: One. . Andrews: racKs? That's got to be a very high traffic park. Do we need more bike. Lash: We need more bleachers. Erhart: Yeah, they pla~ a lot of games there. Lash: I have to sit on the ground every time I'm there. There's one set of bleachers. Well maybe there's two of them... Hoffman: They did have one on each side and the wind picked the set up and blew it across the field. Lash: Or even more park benches. If that's cheaper or easier. Andrews: Put that for 1993. This park I know gets tremendous use. This really is our kind of city center park now. It draws a lot of people. Koubsky: I guess I was thinking, if we ever were going to start putting in hockey rinks, this would probably be an ideal one. There's a lot of people around there. It's a big park. The electricity wouldn't be a problem. Hoffman: It would take out one of the ballfields to put it in. . Lash: I think we have to be really careful and maybe even we should be looking at all of these as we're going.. .because the City Center thing starts, we're going to be minus all those fields for one season. So we're going to be looking at what our options are going to be for that year. Park and Rec Commission Meeting October 22, 1991 - Page 26 . Andrews: One of the comments I overheard was, what's there now? Well it's. only a ballfield. It's only this. It's only that. Well I realize that the scarcity of ballfields we're already dealing with. It's what, a 3 year project to get a ballfield on line and running. Erhart: But I can understand where that comment is coming if they're not associating with ballfields. If your children aren't... Andrews: Yeah, you bet. Lash: How's the play equipment holding up over there? Hoffman: It's an older piece. We've had some problems with splintering... Did a safety check on it and... Lash: What's the life expectancy of that stuff? .. .replacing it? Hoffman: '96 potentially. Lash: That gets a lot of use. Andrews: Let's put so~ething in '96 I guess to kind of, $20,000.00? I guess by '96 you're looking at getting more than that... (There was a tape change at this point in the discussion.) . Andr ews: . . . It may not be adequate to play hoc key but to safety skate. That would probably be quite well received I think. There are a lot of kids that use that rink. La~h: What if we were to try putting in a rink and one of those portable warming houses. for a year and kind of try it and see what kind of useage it gets and if people say, well this is dumb. It's always dark and we can't see. . . Andrews: Now those warming houses Todd, are those, do they require electrical to be run into them or are they something that you can kind of.. . Hoffman: You have to run electric. Have a panel. Andrews: There's no electrical on North Lotus now is there? And that's big bucks. Big bucks. Lash: How much? Hoffman: That depends on if we go with single line...and how long the line is. Anywhere from... Lake Ann is a major run and it's got two trains coming in at $18,000.00. This would be more of a residential type use. Lash: How do you think people up there would feel about lights? . Andrews: I don't think there'd be much objection. You're a long ways from any houses. Park and Rec Commission Meeting October 22, 1991 - Page 27 . Lash: That'd be a nice area to do that in. It's pretty far from City Center. Andrews: . That would address the issue of the more grown kid activity. I guess one of my questions would be, if we're going to run electrical in there for a hockey rink, would we want to run electrical in there for lights on that field. Use that as a ballfield one night. Lit ballfield. You're looking at big bucks but if you're going to do it, let's do it once instead of twice. Hoffman: Yeah. If we run electrical into the warming house.. .right up the road... Andrews: Yeah it'd be a long run to the rink but a short to the lights. Do you run 220 for the lights? Hoffman: The one at ~ake Ann is. Andrews: Just a thought. Hoffman: It's never been the intention to put lights on any neighborhood ballfield. But you live there. . Andrews: It's used as more than a neighborhood ballfield. Teams are coming in to use that field. I mean you've got softball, soccer teams that are coming from allover the place. I will make one comment, the parking down the,"e is grossly inadequate. People are parking on the grass and on the street which really isn't wide enough to handle it. It'd be tough to expand that parking. There's not really anyplace to put it. If you were going to add parking, probably the thing to do would be look at widening Fox Hollow there along the edge of the park wide enough for pull off parking. People are parking there anyway and so far there are no houses built right adjacent to the park so nobody's there to complain about the parking. Oftentimes 3 soccer teams practicing at once. Two on the main field and one on each end and one up on the hockey rink area. So you're looking at 50-60 cars trying to get into a spot there. There's just no way. Lash: Those are things we need to try to... Andrews: It's becoming more than a neighborhood park. Lash: Maybe that needs to go in first. Andrews: between day and they're On the flip side of that I as a resident, if I had a choice parking or lights for a hockey rink, boy I'll take the lights any I'll suffer with the parking. They're not parking on my grass and not parking in front of my house but I can .use the hockey rink. . Erhart: Right. Parking would be just providing for outsiders that are coming in to your neighborhood park. That might even encourage it more. Andrews: As far as the warming house situation, I don't know if we could investigate. I think we've got to at least figure out the cost of running Park and Rec Commission Meeting October 22, 1991 - Page 28 . the electrical in because that is a good spot. It's well graded. It sits away from. I think it would be, if we're going to try it as a trial, try one spot and see how it works. If it doesn't work, we haven't put a lot into it and walk away. And like I said, I don't .think we have to necessarily have to light it bright enough for hockey. If you're going to have hockey you have to boards up and you're going to have to put bright lights up and I don't think that's what the neighborhood is looking for. For just enough lighting to safety skate and that doesn't take much. Lash: Do you have any idea how much... Hoffman: I looked through their brochure and... Andrews: We can maybe mount the lights right on the portable unit. Just put them on a couple of poles or something and when you're done you take them down for the summer. They're gone. There's really no need for them there in the summer. Just a thought. Robinson: That's the only thing they're used for. They're not used for something in the summer. Hoffman: It's like the portable construction site buildings that they lease out. Same type of deal. These they just, they grade. ..for warming houses, they have the rubber pad in there and they're built to last and That's it. They're a warming house. ~ Robinson: So for 2 1/2 months use, I would think they'd have to be kind of expensive just for somebody to make a buck. Andrews: Well let's fiDd out. -Lash: would Yeah. If it's something we thought we could squeeze into trying, we even be able to try it this year? Hoffman: What we probably fall under is not a capital improvement but an annual expenditure of.. .rentals of equipment. Lash: If we could try it, even without lights this winter just to see what kind of reception we get... Andrews: My personal feeling is.. .80% of the money you spend on your warming house is going to be wasted because it's pitch dark by 5:00 and I don't see many people who lace up their skates at 5:00 on a cold night. If the lights are there, it just creates a totally different atmosphere. You feel warmer because you can see. You'll get the families out. Otherwise you're just going to get 1 or -2 diehard players that just want to skate for a couple minutes. Erhart: And then just weekends. Andrews: Yeah, it's going to cost to run electric. I don't know, you ~ can't really run temporary electrical in because that's not going to do ~ anything for you... Park and Rec CommissioD Meeting October 22, 1991 - Page 29 . Lash: So we can't even try this? Robinson: You've got to run the electrical. Lash: And we would probably couldn't. ..but we 'could try it for 1992. Robinson: Well I think that's the way to start. Try it without lights and see. Maybe it won't be... Erhart: Well first we need to find out what the cost is. Then we can make a decision. Hoffman: The shape that this warming house is in... Robinson: We were going to be out of here by 9:00. Andrews: Yeah, why don't we put $5,000.00 in for. Hoffman: Electrical? Lash: For what year? Andrews: 1993. Best we can do. Lash: .. .we sure can't do it in 1992. We're putting tennis courts in. . Andrews: Pheasant Hills. Lash: .. .talk about trees. Boulevard trees. Hoffman: Going to have... 'Andrews: Yeah, we're going to have them all. Lash: Completely? So you never. ..in the future? Andrews: There's the road and narrow strip path in here. There's a ditch and then a field. There's really no, in my opinion there's really not a spot to put trees along the road. Lash: So that should be taken out then? Andrews: Otherwise you'd have to put them right next to the road and I think from a traffic standpoint, I think Public Safety would say noway because they'd be within 10 feet of the edge of the road. Koubsky: Interfere with parking. Andrews: Interfere with parking and I think it would be, if you put them on the other side of the trail they're going to be in the way of fields for soccer. I guess it's just a matter of the trail was put in kind of goofy spot so I think it would be unnecessary. Sacrifice that for hockey. Pheasant Hill Park. . Park and Rec Commission Meeting October 22, 1991 - Page 30 Hoffman: This is going to take another hit just to get it fully graded a.- seeded and those types of things. Lash: After 1992? Hoffman: Yeah 1992. Lash: So what do you think about...trees? Andrews: Are you thinking more general? General preparation necessary or is 1992 going to make it ready for final development? Hoffman: It will be an intensive effort to get it done in 1992. We're talking a crew of 2 people working on it. If they worked out there for a month, that'd be a month of their time shot. They're certainly not going to work out there for a month. They need to clear trees...general maintenance to do this stuff...but if we can get this thing ready to be seeded.. .Sunset Ridge or Herman Field... Lash: So this is seeded too? This $20,000.00 is seed? Andrews: So we're probably thinking 1992 will be the first time we'll really get in there and do much? Hoffman: Yeah, I would think 1993's got to be a wrap up on site development. ..and maybe get some grass growing and that type of thing... We've put play equipment on dirt before and it just doesn't work well. It. unfortunate that they've pushed and worked hard to this point. We've spe $150,000.00 to buy a piece of land. Andrews: I sympathize with people that cry but you know we have got such a diversity in all of our city. I feel like we've got to be fair. Lash: What could we, if we're going 20 and just getting the property was a big chunk of money, $20,000.00 next year. 1993 is going to be kind of an off year... What would be a reasonable thing to put in for 1994 that would make it just get the ball rolling a little bit? Hoffman: Play area. Erhart: Since that's a relatively young neighborhood anyway, by that time they'll still have small children. Lash: I don't know. At the last meeting they said their children were getting older now. Robinson: They were young when they started complaining. Lash: But now they're saying hey, we want a ballfield and tennis courts and stuff like that becuase the kids are getting older now. Erhart: Basketball courts or something? Lash: Put in a ballfield. . Park and Rec Commission Meeting October 22, 1991 - Page 31 . Hoffman: Yeah, they want an open play field. Robinson: Well a play area would be open. Hoffman: The open play field and then the play structure would be the fist thing. Parking lot again, if we want to look at a parking lot, that would be 1993 would be the last time we'd come in and put in the blacktop. Andrews: Why don't we figure blacktop '93 and jump on development in '94? Robinson: Yeah. Lash: If we did a ballfield and play equipment and maybe basketball court? Andrews: I think these people are going to be looking for an instant play area like, not phase 1, phase 2 but phase 1 and 2. Robinson: Everybody is but. Hoffman: $2S,OOO.OO-$30,OOO.OO in 1994 is. Andrews: Big hit. Lash: So what are you putting down for them? Koubsky: All you need to start out is picnic tables. . Hoffman: Sand volleyball court will go in as part of the grading. Andrews: That's good. How about some picnic tables in too? We need something. Hoffman: Picnic tables in 1993. Andrews: In 1994 I think we ought to look at Phase 1. No, when would a ballfield go in? 1993? Hoffman: They didn't ask for a ballfield. We have that as an open play field. Lash: In 1994 we have open play field. Andrews: 1996 phase 2? Lash: No, the play field. Andrews: No, phase 1 of totlot. Lash: Oh, play equipment. Andrews: Yeah. 1994 phase 1, 1996 phase 2? .. Lash: Could we get basketball in there? Park and Rec Commission Meeting October 22, 1991 - Page 32 Hoffman: . . . in 1994? . Lash: ' 94. Andrews: That's pretty rapid development. Hoffman: Yeah. The blacktop is going to cost some big bucks in 1993. Andrews: I think we're going to hear a lot of neighborhood input on that. It's going to we want... Hoffman: But it does serve a pretty large area. Lash: And that's building up too especially with that. ..but really all that would be left to do in there would be the trail and the... Hoffman: The trail would bituminous work along with the parking lot in 1993. Andrews: Any grills we want in there or not? Hoffman: The list that you see is the list which came about as a result of the meetings... Andrews: Very good. Moving on. Are we going to be able to do anything In 1992 here or do we have to wait? Koubsky: This isn't graded yet. . Hoffman: It's being graded right now. Koubsky: Yeah, it's in the process of being graded. They'll probably start houses next summer. Hoffman: 1993 should have some site development. Some ~rass seed. Final grading. Andrews: Tennis courts... Where is this one located? Will you help me get oriented here. Hoffman: It's got a plan. It's basically a big open place. A big elongated park with a lot of natural area. The sliding hili. Parking lot. Play area. Andrews: We were talking about tennis courts at this one over here too. I think to me that's within a reasonable service area. Hoffman: Tennis courts at Lake Susan and tennis courts at Sunset Ridge. Andrews: city. Lash: But this one basically when it goes in, we're getting the parking. lot and once the final grade and seed is in, the play field is there right. I think we're over allocating tennis courts in that part of the Park and Rec Commission Meeting October 22, 1991 - Page 33 ~ Hoffman: Yeah, open play field. Lash: So there's nothing to do there. So it would be play equipment? Andrews: 1995. I think we're really hitting '94. Hit them with a phase 1 in 1995 because we're looking at probably a grade out in 1993. Phase 1 in 1995? Maybe we want to hit it with a full job in 1995. Robinson: . ..totlot in 1994 and get it going and something more major... Andrews: Yeah, let's do that. Phase 1 totlot? I think that maybe would be a good candidate for a Phase 2. Wam bam this year next hit it again. Erhart: In '95 you're saying? Andrews: Yeah. There will be a real bunch of houses down there. Lash: Did you put park, where was the parking going to go...? Hoffman: '93? Andrews: We were looking at that as a fairly undeveloped property. Hoffman: It's got a site plan for a play area and open field. . Andrews: How much building activity is in that area at the moment? Hoffman: It's complete here...but there's more to come. Andrews: That's been just zoned out right? Hoffman: Yeah. They'll have access, trail access to Lake Susan. Not that a totlot's not an important piece. That would'be pushed up in 1995-96... as this gets developed down to the south. Lash: .. .all the grading and seeding. Is there going to be seeding or is that natural? Hoffman: Yeah, right now it's maintained in it's natural state...keep it in a mowed fashion. Lash: So we won't have... Hoffman: '94-'95 potentially look to some site preparation. Andrews: Look at site prep '94. Yeah, '95 take a look at that. I'm not even sure we're talking about going it but we'll know that when we do the site plan in 1994. Or the grade out. Hoffman: Okay. . Andrews: Would this park be one where it'd be appropriate to let the prairie grass just go? Park and Rec Commission Meeting October 22, 1991 - Page 34 Hoffman: Yeah. In fact we'll only maintain certain portions. . Andrews: I guess I would like to see, how much acreage do you think we're talking about up here? You're looking at probably 1 1/2~2 acres there? Hoffman: Yeah. Even about 1 1/2. Andrews: Does this directly abut other residential properties? Hoffman: On this side yes. There would be some houses down here. Andrews: I guess I'd like to see something go completely wild if possible. I think it has a beauty of it's own. Lash: And all these. ..that are going in too... Hoffman: These trees are going in as part of the. ..this fall. developer's bringing the trail stuff in and planting the trees. The Okay? Andrews: Okay, Rice Marsh. Hoffman: Another fully developed park. Andrews: Now we've just done some totlot work there haven't we? Hoffman: A swingset. . Robinson: Does that get that much use? Lash: Yeah. Robinson: It does huh?" Lash: Well that when they have baIlout there. Rag ball. Little League every night of the week. Hoffman: It's the neighborhood I get the most calls about play equipment. Lash: When you go there to watch, you've got another kid who's... Andrews: Are we at a Phase 1 status or Phase 2 status on totlot there or 0 status? Hoffman: Phase 1. Expansion would be... Andrews: Volleyball court has no sand. It's just dirt or asphalt? Hoffman: Two volleyball poles on grass. Robinson: We didn't put the bleachers in there did we? Hoffman: Bleachers, yes. . Park and Rec Commission Meeting October 22, 1991 - Page 35 . Andrews: We need to hit this one with some more totlot I think based upon what Todd's saYlng. Lash: Well we've got $6,000.00 in for next ye~r. Hoffman: I would say in '94 potentially or '95... The reason we took the heavy.. .on equipment is because we took out some old equipment and put in basketball. Andrews: What's the parking like? Hoffman: The parking lot is terrible during a CAA game. Lash: It's terrible. Hoffman: They park way out... Lash: .. .that whole circle is full of cars. Hoffman: The neighbors are just accommodating as heck. Lash: Is there anyway we could expand that? Hoffman: The parking lot? You'd have to park on the ballfield or tear the basketball court down. . Andrews: for this? You're looking at a Phase 2 then. Let's look at Phase 2 in '95. Would '95 be unreasonable then Lash: Any other requests from them for anything else? Andrews: Would there be any reason why we should change that volleyball to 'sand? Is there any safety concern in your mind? Or just leave it as is. I don't have any big stands. Okay, let's leave it alone. Lash: No other requests? Hoffman: No, that's it. It's interesting to note that it's what, ,a 30 acre park and then you see this little square is the park. Robinson: I was going to say, 30 acres? Hoffman: That's it. The rest of this is marsh. Robinson: 90% wetland. Andrews: What developer gave us that piece of? Hoffman: Gem? Andrews: Yeah. . Hoffman: The park was... Park and Rec Commission Meeting October 22, 1991 - Page 36 Pemrick: Todd, how did we get one spot... . Hoffman: Back when. Robinson: Chan Estates was developed I suppose. Hoffman: What 20 years? Robinson: Oh at least. That'd be in the late 60's. Pemrick: There probably wasn't as much of a push for recreation or parks. Andrews: Sunset. Where is that one? Which one is that? Hoffman: That's Dave's park right there. Andrews: That's Dave's park. Dave wants hockey and tennis courts. Koubsky: I don't care about tennis courts. Erhart: How many hockey rinks Dave? Koubsky: Well there's one on the master and I wasn't around. Lash: So what actually is going in this? Koubsky: This year it's graded and it's got volleyball in. The softball.. .or ballfield is in. . Hof~man: You want to make some changes on here? The tennis"is not there anymore. The tennis is going to be here by the parking lot. And then volleyball was moved down below ~here the play area is noted and the play area is right up on this knoll. Switched around. Tennis, play area, volleyball. That was to accommodate the grading and... Andrews: So '91 is rough in? Koubsky: This is not. ..neighborhood. Probably the average age is 4. Hoffman: There's a big piece of play equipment which is purchased and it's sitting out at the barn...already working 3 1/2 weeks on the school project so it will probably be put in this spring. Lash: Is that equipment going in... Hoffman: The equipment is purchased. We have it in storage both for this site and for South Lotus Lake Park... Lash: So it's not in but we've bought it? Hoffman: Yep. Andrews: I guess I'd like to see this park, since it does show a rink on. it, to maybe be looked at at the same time as North Lotus is, if we decide Park and Rec Commission Meeting October 22, 1991 - Page 37 . to proceed, as one with electrical in and put the lights in and put the shack up and do it. That covers a south spot, a north spot and we've got the middle spot already covered with the City Center. Lash: What kind of a recession... Andrews: Is it too close to houses? Lash: It's pretty close. It's real close. Andrews: Like 50 feet from a house? Koubsky: The one thing, the fault I find in this plan is you have a hockey rink and there's no open skating. Usually you have a little open skating area for little kids and you have a hockey rink. It's hard to go skate with like 4 or 5 year olds and have pucks flying everywhere. Andrews: You can't, yeah. Hoffman: We could potentially accommodate that. We'll take a look at some measurements. If we could move hockey up in front of the parking... Koubsky: Lights are a problem. You might want to start planting trees around that. Evergreen trees would be a natural block. . Erhart: Where does the wetland start? Koubsky: Right about in here. Just down in that corner. One of the things with lights in that area is they overlook a warehouse area. I think Prince's lights shines right at the guy across the street from me. And Prince won't turn the light down. You, know it just beams right in his bedroom. Andrews: Is the parking area in yet? Koubsky: So they're used to lights. Lash: So could tennis and basketball go in this area and then hockey and skating down in this area? Put hockey down there so the more intense lights would be the farthest... Andrews: What if we had the parking over here? Lash: Well except for the access. Andrews: I agree with Dave. If there's not a family skating area there, we're really losing the value of the lighting and the warming house. Hoffman: I'm not so sure that's the appropriate spot for hockey.' . Koubsky: You might want to just consider open skating with a warming house. Open skating with a warming house and a low condenscent bulb or something. Park and Rec Commission Meeting October 22, 1991 - Page 38 Hoffman: We have to decide on if we can service it with this path with te water truck or if we want to wait until the future Lake Drive extension comes through. Lash: What if it wasn't such a great family skati~g area? Would.. .so you could have it in this area and that wouldn't be so hard to access... Hoffman: But we have to get the parking lot on the road... This is all ag field. Lash: Well we were talking about putting it in, when is the road going to go in? Hoffman: We haven't developed... Koubsky: field. I think the park's in pretty good shape. You've got a softball Hoffman: There's a backstop for that. I think looking to keep at this park because of the neighborhood... Lash: The only things missing will be the tennis, basketball and skating and those would... Andrews: The totlot is in. Hoffman: Basketball, that would be one that could go in here.. .and get ~ some use. Andrews: Let's do it then. Hoffma n : '93? Koubsky: I would think basketball with maybe variable heights because there are young kids. I know my kids would go over and shoot but they can't make a basket. I think that's something you should consider for all, or we should consider for all parks. Andrews: 8 foot hoops. K9ubsky: Maybe they're not adjustable but yeah, 8 foot. Andrews: If they're adjustable they're breakable. Lash: If they're adjustable you have to have one of those things to adjust it. But is this that combination tennis/basketball? Hoffman: It's not shown as such and I believe we only had room for a single court with basketball on the side. Lash: Before we did that we have to be real sure that's the layout we want to keep. ~ Park and Rec Commission Meeting October 22, 1991 - Page 39 . Andrews: walls for That reminds me. soccer. We had a request for those, what those kicking Hoffman: We can incorporate that in. My only comment on the short news... (There was a tape change at this point in the discussion.) COMMISSION PRESENTATIONS: None. ADMINSTRATIVE PRESENTATIONS: Hoffman: Oktoberfest evaluation from Jerry. 7(b) is the November meeting is a week early because of the holiday and December we'll plan a social after hopefully a short meeting at that one. Andrews: A question. We have to get this park review all done by December correct? Hoffman: No. Andrews: Okay, good. I didn't want to short ourselves here. Can you glve us a cash flow projection for our next meeting? What we're talking about. Hoffman: It all depends on when Market Square comes on. If Market Square comes in. ~ Andrews: We'll be sitting pretty. Hoffman: Yep... Lash: I realized from reading the Minutes of that PUD...I don't know if you were conscience of that and that just sort of. Andrews: Boiled your blood? Lash: right. Well it just made me feel even more strongly that we were in the They're supposed to be going above and beyond. Hoffman: Their contention is that the Planning Department did force them to do a PUD. Lash: But that's the way it is. That:s not. # Hoffman: Not our problem. Lash: Right. asking that. PUD's they should be going above and beyond. We're asking basically... We're not Hoffman: .. .Lake Ann picnic/recreation shelter. That's the bad news one. Andrews: Further comments on that? Is anything going to happen there? ~ Hoffman: We're going to ask the City Council to repropriate probably another $40,000.00... Basically it's come back that anything... Council Park and Rec Commission Meeting October 22, 1991 - Page 40 approved additional funds... The question everybody had on their mind.... the type of building that we've looked at... Andrews: That horse trail thing. Where are we at? What did we end up doing? Just kind of at a hold. Hoffman: Yep. We're not going to be able to accomplish it for the money that we put in... Andrews: I'm not sure we want to so we have to really discuss that... specifically do we want to do it. From what Eden Prairie says, it sounds like it's just a, it's a great idea but it just doesn't work. Koubsky: The horse trail? Andrews: Yeah. Much to the disappointment of the people who have horses but you just can't have a multi-use horse trail. Hoffman: .. .Herman Field we toured and Lake Susan the boat access is in. They're putting the bridge in and unbelieveable park. Lash: .. .Really nice. Hoffman: ...1 hired Tony Biese for a gate attendant 5 years ago. He worked as a gate attendant for 2 years. Worked for Dale for a year and he's in school to be a priest and he gave back... now Lash: Did he have anything in mind that he wanted us to use it for? . Hoffman: No. There is an article in there in the South Shore Sailor on the section of trail that's been discussed... Erhart moved, Lash seconded to adjourn the meeting. All voted in favor and the motion carried. The meeting was adjourned at 9:45 p.m.. Submitted by Todd Hoffman Park and Recreation Coordinator Prepared by Nann Opheim . c::l . CITY OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM FROM: Park and Recreation Commission ~~ Todd Hoffman, Park and Recreation coordinator;";1' TO: DATE: November 14, 1991 SUBJ: Park and Recreation Commission Applicant Interviews . As Commission members may be aware, Dawne Erhart's and Curt Robinson's terms expire December 31, 1991. Both Dawne and Curt have expressed their desire not to be considered for reappointment to the Commission. As such, the City Council is in the position of appointing two new members to the Park and Recreation Commission. Under the circumstances of moving the November Commission meeting ahead one week, information regardinq applicants for the Commission vacancies will be presented for your review at next week's meeting. I will schedule the first interview after 8:00 p.m. to allow for Commissioners to review each application. A news article (see attached) advertising the vacancies on the Commission ran for three weeks in 'theChanhassen villager. The article resulted in some inquiries with one application being received to date. Recognizing the low level of response, the attached letter was sent to persons who applied during the previous two application periods, but were not appointed. The six criteria for selection. of new Commissioners and the interview questions asked of each applicant are enclosed. It will be necessary for the Commission to reco1Dl:'l\end>two persons to the Ci ty Council for appointment to the Park and Recreation Commission . The City Council will interview all applicants on December 9, 1991 prior to making their appointments. . a~ T. ~ PRINTED ON RECYCLED PAPER . . . Park & Rec members sought The City of ntanhaSStD is seek- ing applications for two vacancies on the Park and Recreation Commission. These vacancies are effective Janu- ary 1, 1992, and each is a three-year term. The Park and Recreation Com- mission acts as an advisory board to the City Council, reviewing all rec- reation, leisure and park-rc1ated items. The commission meets the fourth Tuesday of each month at 7:30 p.m. in the City Hall Council Chambers. Anyone interested in scmng on the board may contac:t City Hall for an application before Nov. 15. For more information, call Todd Hoffman at 937-1900. . . . . C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 November 12, 1991 James E. Sloss 9360 Kiowa Trail Chanhassen, MN 55317 Dear Mr. Sloss: The City of Chanhassen is currently seeking applicants for two vacancies on the Park and Recreation Commission effective January 1, 1992. These vacancies are the result of two of the commission members choosing not to reapply for appointment. Each position open carries a three year term. As you are aware, the Park and Recreation Commission acts as an advisory board to the City Council, reviewing all recreation, leisure and park related items. These include park dedication, recreational projects, park plans and development. The Commission meets the fourth Tuesday of each month at 7:30 p.m. in the City Hall Council Chambers. If you are. interested in reapplying for the Commission, please contact me by Monday, November 18, 1991 and resubmit the enclosed application by Tuesday, November 19, 1991. I have enclosed a copy of your previous application to assist you if you choose to do so. Thank you for your interest in the Chanhassen Park and Recreation Commission. Sincerely, /iLl?" ~~ Todd Hoffman Park and Recreation Coordinator TH:ns ft '- ~ PRINTED ON RECYCLED PAPER . CRITERIA FOR COMMISSION SELECTION 1. Membership should represent all areas of the City to the extent possible. 2. Membership should be representative of all areas in propor- tion to the total population. 3. Membership shou~d consider re-appointment of current outstanding members wishing to be re-appointed 4. Membership should be composed of a variety of careers and interest groups throughout the community, i.e. business com- munity, CAA, school representatives, lawyers, architects, maintenance workers, etc. 5. Membership should, to the extent possible, include a variety ~ of age groups. 6. Candidate selection should be based on the interview. ~ . . . . INTERVIEW QUESTIONS 1. Do you feel you have the time to make a commitment? 2. What is your impression of the current park and recreation system and what do you feel you can add (expertise? knowledge?). 3. What do you feel is the role of the Park and Recreation Commission? 4. What are your feelings regarding conservation and environment, and passive parks versus active parks? 5. Please elaborate on why you wish to serve on the Park and Recreation Commission. , . . . 3 C ITV OF CHANHASSEN 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission FROM: Todd Hoffman, Park and Recreation Coordinator DATE: November 15, 1991 SUBJ: Establish 1992 Park and Trail Dedication Fees City code requires that park and trail dedication requirements be established by resolution of the City Council on an annual basis. The importance of maintaining a Park Acquisition and Development Fund is detailed in Article III,Neighborhood Park Acquisition and Improvement, section 14-31 (copy attached) . Highlighting this section is the understanding that it is the intention of the City Council to develop and implement a park open space acquisition and development policy to protect the public interest and welfare of the community relative to parks, open space and recreation. The land acquired or cash paid in lieu of land dedication is indisposable in ensuring that this and other goals towards preserving the quality of life in Charthassen are realized. Park and parkland dedication rates and formulas used to arrive at these rates vary among communities in Minnesota. However, all revolve around the basic premise that 10% of the land being developed or the cash equivalent of that 10% of property be dedicated or paid in fees. The City of Chanhassen, as many.... other communi ties, has established a benchmark of maintaining one acre of active park space (active specifies land which is appropriate for play or activity), for each 75 residents in neiqhborhood~reas. Together, these two pieces of information: 1) 10% of land or cash equivalent, and, 2) one acre of active park per 75 residents in neighborhood areas; allow residential, single family,.. residential mUlti-family, commercial, industrial and trail fees to be established. It should be noted that city code allows that upon consideration of a particular development, the city may require larger or lesser parcels of land or sums of money to be dedicated at its discretion. The following formulas are used in calculating the fees from which the recommendation for establishment of the 1992 fee schedule is based. n t.., PRINTED ON RECYCLED PAPER Park and Recreation Commission November 15, 1991 Page 2 . Establishment of Unimproved Land Costs A survey of land costs in residential, industrial and commercial areas of Chanhassen and Chaska, showed that the average land costs for unimproved property have not decreased or increased significantly, and remain on average: Commercial/Industrial Residential $25,000/acre $12,000/acre * Commercial/Industrial: $25,000 x 0.1 = $2~500/acre Example: Developer of a 50-acre site, must dedicate 10% of land or 5 acres worth $125,000; or pay fees of $2, 500/acre x 50 acres or $125,000. * Residential: Example: Develop a 100 home site, which . generates 292 persons, applying one acre per 75 persons requirement results in a dedication of 3.89 acres of active parkland. 3.89 acres x 12,000/acre = $46,680 (land value) + 100 homes = $467 per home. Conversely, applying the 10% formula: 100 homes + 2.5 homes per acre = 40 acres of land being developed x $12,000/acre = $480,000 x .1 = $48,000 + 100 homes = $480 per home. * MUlti-Family: MUlti-family developments result in more households per acre (on average 12 units per acre), but fewer persons per household. Land values; however, are correSpondingly higher than areas zoned single family (on average $16,000/acre). Example: A one acre si te accommodates 12 units x 2 persons/unit = 24 persons + 75 people/acre = .32 acres of created need x $16,OOO/acre = $5,120 + 12 units = $427 per unit. . . . . Park and Recreation Commission November 15, 1991 Page 3 with land values and population data rema1n1ng essentially constant, it is recommended that the Park and Recreation Commission recommend that the City Council establish the 1992 park and trail fees by resolution at the 1991 rates of: Residential single Family/Duplex units MUlti-Family units Commercial/Industrial Trail Dedication Fees $500.00/unit $440.00/unit $2, 500. OO/unit ~ of park dedication fees ATTACHMENTS 1. Section 14-31 of City Code 2. Survey of Fees 3. Population and Housing Characteristics: 1990 T (IF ANY) . CASH PARK FEES PLUS TRAIL FEES SINGLE FAMILY I. $860.00 Plymouth 2. $800.00 Eden prairie 3. $800.00 Apple Valley 4. $700.00 Eagan 5. $667.00 Chanhassen 6. $638.00 Maple Grove 7. $600.00 Cottage Grove 8. $600.00 Woodbury 9. $500.00 Roseville 10. $459.00 Maplewood 1I. $450.00 Golden Valley . 12. $400.00 Shakopee 13. $400.00 Inver Grove Heights 14. $400.00 Andover 15. $395.00 Blaine 16. $389.00 Coon Rapids . . CASH PARK FEES PLUS TRAIL FEES (IF ANY) KULTI-FAMILY 1. $860.00 Plymouth 2. $553.00 to $621. 00 Eagan 3. $586.00 Chanhassen 4. $237.00 to $729.00 Maplewood 5. $400.00 Woodbury 6. $350.00 to $400.00 Roseville 7. $320.00 Cottage Grove 8. $238.00 to $326.00 Coon Rapids . . CASH PARK FEES PLUS TRAIL FEES (IF ANY), PER ACRE . COMMERCIAL/INDUSTRIAL 1. $3,500.00 Plymouth 2. $3,333.00 Chanhassen 3. $3,064.00 Maple Grove 4. $2,825.00 Eden Prairie 5. $2,395.00 Eagan 6. $2,000.00 to $3,000.00 Dependent on Land Value: Golden Valley Andover Champlin Maplewood Mounds View 7. $1,800.00 Woodbury . 8. $1,500.00 Shakopee 9. $1,000 to $2,000: Apple Valley Blaine Brooklyn Park Burnsville . ) Table 1. Selected Population and Housing Characteristics: 1990 Chanhassen city, Minnesota ------------------------------------------------------------------------------------------(' The population counts set forth herein are subject to possible correction for undercount or overcount. The United States Department of Commerce is considering whether to correct these counts and will publish corrected counts, if any, not later than July 15, 1991. The user should note that there are limitations to many of these data. Please refer to the technical documentation provided with Summary Tape File lA for a further explanation on the limitations of the data. . ---------------------------------------------------------~-------------------------------- Total population SEX Male Female AGE Under 5 years 5 to 17 years 18 to 20 years 21 to 24 years 25 to 44 years 45 to 54 years 55 to 59 years 60 to 64 years 65 to 74 years 75 to 84 years 85 years and over Median age Under 18 years Percent of total population 65 years and over Percent of total, population HOUSEHOLDS BY TYPE . Total households Family households (families) Married-couple families Percent of total households Other family, male householder .Other family, female householder Nonfamily households Percent of total households Householder living alone Householder 65 years and over Persons living in households Persons per household GROUP QUARTERS Persons living in group quarters Institutionalized persons Other persons in group quarters RACE AND HISPANIC ORIGIN White Black Percent of total population American Indian, Eskimo, or Aleut Percent of total population Asian or Pacific Islander Percent of total population Other race Hispanic origin (of any race) Percent of total population . 11.732 6.019 5.713 1.343 2.325 322 445 5.061 1.157 364 263 307 110 35 30.5 3.668 31.3 452 3.9 4.016 3.273 2,982 74.3 88 203 743 18.5 527 94 11.716 2.92 11 . 448 28 0.2 39 0.3 195 1.7 22 78 0.7 Total housing units OCCUPANCY AND TENURE Occupied housing units Owner occupied Percent owner occupied Renter occupied Vacant housing units For seasonal. recreational, or occasional use Homeowner vacancy rate (percent) Rental vacancy rate (percent) Persons per owner-occupied unit Persons per renter-occupied unit Units with over 1 person per room UNITS IN STRUCTURE I-unit. detached I-unit. attached 2 to 4 units 5 to 9 units 10 or more units Mobile home. trailer, other VALUE Specified owner-occupied units Less than $50,000 $50,000 to $99.999 $100,000 to $149.999 $150.000 to $199.999 $200.000 to $299,999 $300.000 or more Median (dollars) 16 16 CONTRACT RENT Specified renter-occupied units paying cash rent Less than $250 $250 to $499 $500 to $749 $750 to $999 $1,000 or more Median (dollars) 4,249 4,016 3,428 85.4 588 233 28 1.8 14.4 3.05 2.12 49 3.316 345 77 60 429 ( 22 3,193 16 804 1,429 505 293 146 124,400 551 8 343 166 24 10 446 RACE AND HISPANIC ORIGIN OF HOUSEHOLDER Occupied housing units 4,016 White 3,952 Black 11 Percent of occupied units 0.3 American Indian. Eskimo. or Aleut 11 Percent of occupied units' 0.3 Asian or Pacific I~lande~DrCE'VEn 34 Percent of occupled unl~ U 0.8 \. Other race 8 ' Hispani c origin (o! any 001' 2 8 1991 26 Percent of occupled unlts 0.6 C'TY Ot ~tl"''4nl''\~~C.h . . . C ITV OF CHANHASSEN 4 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission Todd Hoffman, Park and Recreation Coordinator ~~- FROM: DATE: November 12, 1991 SUBJ: Update Five Year Capital Improvement Program, Community Parks To continue work on updating the Park Acquisition and Development Five Year Capital Improvement Program, the following information has been prepared for the city's seven community parks. As was prepared for the neighborhood parks, documentation of existing facilities and funds recently invested in these parks has been arranged side-by-side with the worksheet for each community park. since community parks are typically larger and fulfill needs not met by neighborhood parks, a different approach to their development has typically been utilized by the city. The obvious difference between developing neighborhood versus community parks is the amount of the investment necessary to complete each. As such, the city has in the past made use of grant programs available at the state and federal level. Numerous grants for land acquisition and development have been utilized for Lake Ann Park, Lake Susan Park, and the South Lotus Lake Boat Access. This office is currently preparing to submit a preliminary application to the Minnesota Department of Trade and.. Economic Development for financial assistance for the development of Bandimere Community Park in the year 1993. I would anticipate the discussion on this item will parallel the discussion on neighborhood parks with the exception of being less defined in terms of available funding. ~n.. _." PRINTED ON RECYCLED PAPER . WORKBOOK Five-Year capital Improvement proqram community Parks Bandimere community Park Bluff Creek Park Chanhassen Pond Park City Center Park Lake ADn Park Lake Susan Park South Lotus Lake Park . . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Bandimere Community Park . Address: 9405 Great Plains Blvd (TH 101) 30 Acres: Class: Community ImDrovements .l.2n .ull .lll.i ~ ~ .00 . Notes: Concept Master Park Plan prepared in 1989. Five Year Caolta' Imorovement Prooram Park: Bandimere Youth Parkland Location: South Highway 101 Acreage: 35 Park Type: Community Park Imorovements ~ .1E .1iiQ .1iil ~ Master Park Plan 1,500 Rough Grading 10,000 General Improvements 300,000 Total ~- 1,500 ~. 310,000 . PARK INVENTORY DATE: ADril 3. 1991 PARK NAME Bandlmere Communttv Park . . ADDRESS 9405 Great Plains Blvd. CTH 101\ ACRES 30 CLASS Communttv FACIUTIES AND FEATURES AT PRESENT _ Ballfield(s) _ Charcoal GrUis _ Pier-Iic Shelter _ Player Benches. Wood: _ Metal _ Soccer Field(s) _ Soccer Goals (sets) _ Reservation Picnic SIte(s) _ Swimming Beach _ Open Field _ Boat Access _ Basketball Court(s) _ FIshing Pier _ Tennis Court(s) _ Shore Fishing _ Sand Volleyball Court(s) _ Dock(s) _ Horseshoe PIt(s) _ Archery Range _ Play Area(s) _ Trans. Bituminous; _ Turf _ Sliding Hill _ Wetlands _ Wooded Area _ Park Sign _ Bleacher(s) _ Bike Rack _ Skating Rink, Family . _ Hockey Rink(s) _ Warming House _ Picnic Area(s) _ Picnic Tables. Wood; _ Metal Park Benches _ Portable Restroom(s) _ Swing Unit Parking: _ On-Street _ Off.Street _ No. of Spaces _ Not Present BANDIMERE COMMUNITY PARK Notes and Observations: 1991 . Disconnect utilities to site and seal well. clear farm buildino site. . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Bluff Creek Park Address: Hesse Farm Road , . Acres: 21 Class: Open Space ImDrovements .un llll 1.ni 1U2 1.2li .00 . Notes: To be incorporated into the Bluff Creek Preservation zone. Five Year CaDlta' ImDrovement Prooram Parle Location: Acreage: Park Type: Bluff Creek Park South of Bluff Creek Golf Course 21 Community Park ImDrovements .JeB Jiai JiaO Jii1 ~ Trail Improvements , 5,000 Access Road , 0,000 Land Acquisition 50,000 Total .0- .0- .0- .0- 75,000 . PARK INVENTORY DATE: Aorll 3. 1991 . PARK NAME ADDRESS ACRES CLASS Bluff Creek Park Hesse Farm Road 21 Ooen Soace . _ Ballfield(s) _ Player Benches. Wood; _ Metal _ Soccer Field(s) _ Soccer Goals (sets) _ Open Field _ Basketball Court(s) _ Tennis Court(s) _ Sand Volleyball Court(s) _ Horseshoe Pit(s) _ Play Area(s) _ Sliding Hill _ Skating Rink, Family _ Hockey Rink(s) FACIUTIES AND FEATURES AT PRESENT _ Charcoal GrUis Picnic Shelter _ Reservation Picnic Slte(s) _ SwImming Beach Boat Access _ FIshing Pier _ Shore Fishing _ Warming House _ Picnic Area(s) _ Picnic Tables. Wood; _ Metal Park Benches Parking: _ On-Street _ Off-Street _ No. d Spaces _ Dock(s) _ Archery Range _ TraDs. Bituminous; _ Turf Wetlands Wooded Area _ Park Sign _ B1eacher(s) _ Bike Rack _ Portable Restroom(s) _ Swing Unit Not Present BLUFF CREEK PARK Notes and Observations: . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Chanhassen Pond Park Address: 7500 Laredo Drive Acres: 16 . Class: Open Space Imtlrovements .uu .an .llli. 1112 12li Wood park IO siqn Wheel chair access- able picnic table Picnic table 250.00 500.00 450.00 . Notes: 1991 Improvements Correction of erosion areas 3,000.00 Five Year Caoltallmorovement Procram Park: Location: Acreage: Park Type: Chanhassen Pond Park Kerber Boulevard 16 Neighborhood Park, Open Space Imcrovements ~ ~ J.ml Jia1 ~ Wood Duck Houses 400 Off.Street Parking 1,000 Benches 600 Correction of Erosion Problems ~. 3,000 2,000 Grade Trail 3,000 Total ~- 2,000 3,000 3,000 2,000 . PARK INVENTORY DATE: Aoril 4. 1991 PARK NAME Chanhassen Pond Park . ADDRESS 7500 Laredo Drive ACRES 16 CLASS ODen Soace FAClUTIES AND FEATURES AT PRESENT _ Ballfield(s) _ Charcoal GrUis _ Picnic Shelter _ Player Benches. Wood; _ Metal _ Soccer Field(s) _ Soccer Goals (sets) _ Open Field _ Basketball Court(s) _ Reservation Picnic Slte(s) _ SwImming Beach _ Boat Access _ Fishing Pier _ Tennis Court(s) _ Shore rlShing _ Sand Volleyball Court(s) _ Oock(s) _ Horseshoe PIt(s) _ Play Area(s) _ Sliding HOI _ Skating Rink, Family _ Archery Range _ TraDs, Bituminous; -L. Turf _ Wetlands . _ Hockey Rink(s) _ Wooded Area -L Park Sign _ Bleacher(s) _ Bike Rack _ Portable Restroom(s) _ SwIng Unit _ Warming House _ Picnic Area(s) _ Picnic Tables, Wood; _ Metal _ Park Benches Parking: ..L On-Street _ Off-Street _ No. of Spaces _ Not Present CHANHASSEN POND PARK Facility and Equipment Specifications: Bridge at Outlet: Bridge at Inlet: _x_ _x_ Notes and Observations: 1991 Erosion Control . FIVE YEAR CAPITAL IMPROVEMENT PROGRAM '" Park Name: City Center Park 710 Coulter Drive . Address: Acres: 10 Class: Community ImDrovements ll.ll llll ll.ll ~ llll Play equipment 10,000.00 expansion (50% share) New basketball poles and standards 1,200.00 . Notes: Configuration of park is subject to change dependent on the outcome of Central Park Master plans. 1991 Improvements Play area expansions Tennis Court Refurbishment Master Plan Development Warming House 70,000.00 25,000.00 2,000.00 1,000.00 Five Year CaDltallmDrovement Proaram Park: Location: Acreage: Park Type: City Center Park Coulter Drive 10 Community Park Imorovements .mB Jml .1iiQ .1W ~ Warming House 2,500 1,000 1.000 Tennis Windscreen 500 Play Surface 1.500 1.500 Totlot 40.000 40,000 40.000 40,:It Master Park Plan 2.000 2.000 Park Reconfiguration 25.000 25,000 30, f . Total 500 44.000 89,500 68,000 30,000 ,. 1 , . . '. PARK INVENTORY DATE: Aoril 3. 1991 PARK NAME CItv Center Park 71 0 Coulter Drive ADDRESS ACRES CLASS 10 Communltv FAClUTIES AND FEATURES AT PRESENT -L Ballfield(s) _Charcoal GrUis Picnic Shelter .JL Player Benches, Wood; _ Metal -L Soccer Field(s) _ Reservation Picnic Slte(s) --L Soccer Goals (sets) _ Open Field _ Swimming Beach Boat Access _ Basketball Court(s) _ Fishing Pier i. Tennis Court(s) _ Sand Volleyball Court(s) . ~ Shore Fishing _ Dock(s) _ Horseshoe PIt(s) _ Archery Range -2L TraUs, Bituminous; _ Turf -L Play Area(s) _ Sliding Hill Wetlands --L Skating Rink, Family -L Hockey Rlnk(s) _ Wooded Area --L Park Sign --L Warming House i. Bleacher(s) _ Picnic Area(s) Bike Rack -L Picnic Tables, Wood; -2.... Metal -2.... Portable Restroom(s) ...l... Park Benches _ Swing Unit Parking: _ On-Street _ Off-Street _ No. of Spaces Not Present CITY CENTER PARK Facility and Equipment Specifications: Hockey Rink #1: Hockey Rink #2: Family Skating Rink: Warming House: ~ x 180' ~ x 180' 140' x 180' ~x~ Ballfield #1: Ballfield #2: Ballfield #3: Foul Une_ Base Une~ Pitcher's Plate ~ Foul Une_ Base Une~ Pitcher's Plate~ Foul Une_ Base Une~ Pitcher's Plate~ Bleacher, Field #1: Quantity --L -L Row x....2.Q.. Material: Wood on oalnted steel Bleacher, Field #2: Quantity -2.... -L Row x~ Material: Aluminum Bleacher, Field #3: Quantity --L -L Row x....2.Q.. Material: Wood on oalntedsteel Railing: _ Yes -2L No Manufacturer: Donated bv Leaion Railing: _ Yes -2L No Manufacturer: A1um-A-Stand Louisville KY Railing.: _ Yes ....2L No Manufacturer: Donated bv Lealon Tennis Court: _ x_ .' Other Facilities: Portions of Vita Course System Park Name: Address: Acres: Class: ImDrovements FIVE YEAR CAPITAL IMPROVEMENT PROGRAM '. Lake Ann Park 1456 Arboretum Blvd (Hwy 5) 98 . Community Ull llll 1.2ll ~ llll Shelter - First aid supplies 400.00 Lifeguard Room Equipment Rescue board Cash register Freezer Refrigerator Microwave Menu boards Building supplies & Equipment 3,000.00 Row boat 650.00 Canoes (2) 1,000.00 Paddle boats (2) 1,650.00 Life jackets (20) 500.00 Canoe paddles (10) 200.00 Play-aks (6) 1,800.00 Play-ak paddles (8) 200.00 Outboard motor 750.00 Shelter landscaping Boundary Buoys General - 1500.00 500.00 750.00 400.00 500.00 300.00 300.00 1,500.00 1,300.00 . Drainage improve- ments, field'6 1,000.00 Supplies for con- version of field '2 to Little Leag. 500.00 Bituminous trail loop Fencing 10,500.00 2,200.00 Notes: Lake Ann Park is entering a stage of final transformation to a "full service" community park. The installation of services, i.e. phone, electric, sewer, water will allow the future construction of a group reservation picnic shelter at the parkview area, the construction of a serviceable shelter at the ballfields, and other improvements. . 1991 Improvements Swimming raft Player benches 10,000.00 2,500.00 . . · Referendum Funds: These costs were not calculated into the totals. .. Capital Improvement Project Transfer Out Bold figures Indicate project. which hive been completed or .re In progr.... Standard figures Indicate original budgeted amounts or projected budgeted amounts. The reallocation of funds not expended in a given year Is necessary prior to transferring such funds to the following year's budget. , . J LAKE ANN PARK Facility and Equipment Specifications: Ballfield #1: L F. Une~ Center Fleld~ R. F. Une...m:.. Basellne~ Pitcher's Plate~ . Ballfield #2: L F. Une....22a:.. Center Field....22a:.. R. F. Une...lZQ:.. Baseline ~ Pitcher's Plate ~ Ballfield #3: L F. Une_ CenterField ~ R. F. Une ~ Baseline ~ Pitcher's Plate ~ Ballfield #4: L F. Une_ Center Field _ R. F. Une _ Baseline _ Pitcher's Plate ~ Ballfield #5: L F. Une_ Center Field _ R. F. Une _ Baseline _ Pitcher's Plate ~ Ballfield #6: L F. Une_ Center Field_ R. F. Une_ Baseline_ Pitcher's Plate~ Fence Ht. Fence Ht. Out of Play (Outfield) .QugQW Ballfield #1: ~ --L. Ballfield #2: ~ --L Ballfield #3: ~ -L. Ballfield #4: ~ --L Ballfield #5: ~ --L Ballfield #6: ~ --L Soccer Field: 65 vets. x 110 vets. Backstop Back Panel Backstop Wino Panel 10'x 20' 10'x 20' 10'x 20' 10'x 10' 10'x 10' 10'x 10' Tennis Court: ~ x 120' Gate House: ~ x--..aL Maintenance Bui/ding, Metal: ~ x~ Maintenance Bui/ding, Wood: ~ x~ Play Area, Ballfield: ~x~ ~x~ Play Area, Beach: Lake Side Picnic Area: ~ x 120' . Parkview Picnic Area: _x_ Beach Area: _x_ Fishing Pier: ~x 104' T-Section:~x~ Trail to Greenwood Shores: Width: ~ Softball Field Concession BuUding: --K- x-H- Dock #1: ~ x--1L Type: Roll In. straloht (Beach) Material: Aluminum Dock #2: ~ x~ Type: Rollin. 20' T -sectIon (Beach) Material: Painted Steel Manufacturer: Porta dock Manufacturer. Hewitt RoIl-a-Dock LAKE ANN PARK, CONTINUED Dock #3: ~ x~ Type: Rollin. 12' L-section (Fishing) Material: Painted Steel Manufacturer: Porta Dock. Cassel. MN Cock #4: ~ x~ Type: Roll In. Straloht . (Fishing) Material: Painted Steel Manufacturer. Hewitt. Nicollet. MN Notes and Observations: Grills - ~O ~Ch. 20 oarkvlew. 3 lakeside. 6 at turnaround. 1992/93: New baCkstQDS on Fields #1. #2;~ #3' ~er1av tennis court . , J FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Park Name: Lake Susan Park Address: < . 903 Lake Drive East Acres: 27 Class: Community ImDrovements llll llll llll 1.2.22 ~ Trail line to Chan. Hills Archery range targets Aeration system installation Track ride 21,000.00 300.00 4,000.00 800.00 . Notes: 1991 Improvements - Completion of Lake Susan Park expansion project and play area. Five Vear Caolta! Imorovement Proaram Park;Lake Susan Park Location; Intersection of Lake Drive & CR 17 Acreage: 27 Park Type: Community Park Imorovements Jm JE Jjig .1ii1 LAWCON Grant Project. 221,000 Totlot 10,000 Totlot Expansion 10.000 Bleacher 2.500 Total .(). 110.500** 10.000 12.500 J..S2Z.;t 10,000 10,000 · Entrance road, boat access, ballfield, archery. traD. fishing pier. tennis, basketball, Itc. ** As this is a matching grant. only one-half of the project cost is added to the tota)s. . PARK INVENTORY DATE: Aorll 3. 1991 PARK NAME Lake Susan Park ) . ADDRESS ACRES CLASS 903 Lake Drive East 27 Communltv ....L Ballfield(s) FACIUTlES AND FEATURES AT PRESENT ...L Charcoal GrUis -L Player Benches, Wood;...L Metal ....L Picnic Shelter _Soccer Field(s) _ Soccer Goals (sets) _ Open Field ....L Basketball Court(s) -L. Tennis Court(s) ....L Sand Volleyball Court(s) ....L Reservation Picnic Slte(s) _ SwImming Beach ....L Boat Access (1991) ....L FIshing Pier (1991) _ Shore Fishing _ Horseshoe PIt(s) _ Dock(s) ....L Archery Range (1991) ....L Play Area(s) ...L TraBs, Bituminous; _ Turf. _ Sliding Hili _ Wetlands _ Wooded Area ....L Park Sign (1991) -L. Bleacher(s) (1991) _ Bike Rack -2.... Portable Restroom(s) _ SwIng Unit _ Skating Rink, Family . _ Hockey Rink(s) _ Warming House ....L Picnic Area(s) _ Picnic Tables, Wood; _ Metal _ Park Benches Parking: _ On-Street ...L Off-street _ No. ~ Spaces _ Not. Present Facility and Equipment Specifications: Baseball Field: Left Field Une 320' Right Field Une 320' Center Field 350' Base Une 90' Pitcher's Plate 60'S' Backstop: Helght---1L- Back Panel ~ SlcIe Panel ~ Outfield -.B:- Baseline---L.. Fence Height: Dug Out: Tennis Courts: x_ Basketball Court: . 49'6" x 82'6" (NCAA SO' x 94') ~x~ ~x~ Picnic Shelter: Play Area: Notes and Observations: Plaver benches - 14'Iono FIVE YEAR C~PITAL IMPROVEMENT PROGRAM Park Name: < . South Lotus Lake Park Address: 7610 South Shore Acres: 7 Class: Community ImDrovements llll .00 llll .llli ~ ~ . Notes: 1991 Improvements - Grading, drainage and landscaping improvement project completed, play area to be installed. Five Year Cacltal Imcrovement Proaram Park: Location: Acreage: Park Type: South Lotus Lake Park South Shore Drive 5 Neighborhood Park t ImCfovements ~ ~ .1iaO .w1 ~ i , Fishing Dock 1,500 I Ballfield 15,000 15,000 15,000 General Improvements (Trees & Bench) 10,000 1,000 10,000 Totlot 10,000 10,000 10,000 10,000 Tennis Courts 25,000 25,000 Total 1,500 60,000 25,000 11,000 50,4 \ PARK INVENTORY PARK NAME South Lotus Lake Park 7610 South Shore Drive . . ADDRESS ACRES 7 CLASS Communltv FAClUTIES AND FEATURES AT PRESENT _ Ballfield(s) _ Player Benches, Wood; _ Metal _ Soccer Fleld(s) _ Soccer Goals (sets) ...lL Open Field _ Basketball Court(s) _ Tennis Court(s) _ Sand Volleyball Court(s) _ Horseshoe PIt(s) -L Play Area(s) (1991) _ Sliding Hill _ Skating Rink, Family . _ Hockey Rink(s) _ Warming House _ Picnic Area(s) _ Picnic Tables, Wood; -L Metal _ Park Benches DATE: Amll 3. 1991 _ Charcoal GrUis _ Picnic Shelter _ Reservation Picnic Slte(s) _ SwImming Beach -L Boat Access _ fishing Pier _ Shore Fishing -L Dock(s) _ Archery Range _ Trals, Bituminous; _ Turf _ WeUands _ Wooded Area -L Park Sign (1991) _ B1eacher(s) _ Bike Rack -L Portable Restroom(s) _ SwIng Unit Parking: _ On-Street ~ Off-Street _ No. ci Spaces _ Not Present SOUTH LOTUS LAKE PARK Facility and Equipment Specifications: Dock-L x~ -.B:.- L-Section Type Rollin Material: Aluminum Manufacturer: 'Shore Master Gate House: 6' x-.B:.- Notes and Observations: . Parkina: 10 car traDer soaces 10 car soaces 2 handicaooed car /trailer soaces . . . 5 C ITV OF CHANHASSEN 690 COULTER DRIVE . P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission ~~~ Todd Hoffman, Park and Recreation Coordinator ~/fI FROM: DATE: November 14, 1991 SUBJ: Park and Trail Fee Revenue Report As of October 31, 1991 (83.33 percent of the year expired), $73,824.00 in park fees and $26,192.00 in trail fees have been collected. These figures represent 67.11 percent and 52.38 percent of budgeted expenditures respectively, indicating revenues continue to lag behind expectations. other revenue in this fund includes $27,212.24 in interest, $2,000.00 in donations, and $11,333.00 in insurance recoveries. The insurance ~ecovery collected paid for the replacement of the Lake Ann ballfield light standard destroyed through vandalism. subtract a refund for park fees incorrectly charged of $667.00, and revenue totals $:1.39,894.24, 61.36 percent of the $228,000.00 budgeted. Budgeted expenditures for 1991, being on the conservative side of anticipated revenue, totaled$199,250~OO. To date, $202,262.73 has been expended, a reimbursement of $19,500.00 from Hennepin county for the purchase of the handicapped aCcessibleplay.structure will bring this figure to $182,762.73. Expenditures incurred in the months of November and December will bring expenditures. close to the budgeted amount. In the event of a budget shortfall in the 410 Fund (the most likely scenario), the general ledger will carry the deficit into 1992. n ~J PRINTED ON RECYCLED PAPER Park and Recreation Commission November 14, 1991 Page 2 A brief overview of the figures presented in this report follows: Budgeted Revenue $228,000.00 Budgeted Expenditures $199,250.00 Collected to Date $139,894.00 - includes $11,333.00 insurance recovery Expended to Date $202,262.75 includes $11,333.00 insurance payment includes $19,500.00 playground expense Revenue $128,561.00 ADJUSTED FIGURES Expense $171,429.73 Difference As Of October 31, 1991 ($42,868.73) . . . . CITY OF CHAHHASSEN '70) 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 MEMORANDUM FROM: Todd Hoffman, Park and Recreation Coordinator Jerry Ruegemer, Recreation Supervisor ~/~ November 14, 1991 TO: DATE: SUBJ: Halloween Evaluation . The Annual Halloween Party, which included trick-or-treating and a hay ride, went over very well, considering the snow storm. with a total of 285 children and parents that had pre-registered, 40 did not show up Halloween night. The no-shows can certainly be linked to the snow storm that kept area residents home. The Halloween Party had twenty-five local businesses and organizations contribute. The contributions were used to help offset the cost involved with this special event. The majority of the contributions were money; however, Subway of Chanhassen donated twenty-five regular 6-inch sandwiches for prize drawings, and the Chanhassen Dinner Theatre contributed a pair of complimentary tickets for the parent's prize drawing. The support for the Halloween Party from the local businesses and organizations has been overwhelming. This event would not be possible without their support. The party itself, went pretty well. There seemed to be a little confusion about what hallway.. to go down. The kids are supposed to pick one of the two hallways, not both. On this particular party, the kids were going down both hallwaysj<Which .wasnot a problem because of the kids that didn't show up. Next year the kids can go down both hallways without making a choice, I will purchase enough candy to allow them to do this. The registration procedure will change next year. Registration will close only one day before, .instead of two. This will allow for all the last minute registrations. Many residents had to be turned away after the registration closed. Pre-registration will be stressed again next year; however to accommodate the people who did not think to register ahead of time, registrations will also be taken at the door the night of the party. . n t.., PRINTED ON RECYCLED PAPER Todd Hoffman November 14, 1991 Page 2 . People were reluctant to go on the hayride because of the weather. The people that did hop on the hay wagon seemed to the peacefulness of a quiet ride through City Center Park. the hayride, cookies and hot chocolate were available. snowy enjoy After The senior citizens added a nice touch to the Halloween Party this year. Members from the Senior Commission and senior citizens from Chanhassen dressed up in costumes and handed out candy in the Friendly Hallway. They did a great job. The rest of the volunteers added a new look with different costumes from last year. New costumed characters were placed in the Evil witches Hallway, which added to the excitement. This year the Park and Recreation Department is going to start a costume library. The library will give our department the opportunity to have a wide variety of costumes on hand, making it easier to find volunteers to help who could not find a costume. Every year, two or three new costumes will be added to eventually have a complete library. It would be a good idea to have more volunteers to help set up next year. The set up of the party needs to be completed in a very short amount of time. Having more volunteers would help reduce the . stress involved with completing everything by 6:00 p.m., when the party starts. The Annual Hal~oween Party, for the most part, went very well. We can expect to have better attendance next year because it is highly unlikely another record snow storm will pass through Chanhassen. The volunteers were very cooperative and fun to work with. without their help the Halloween Party would cease to exist. . CITY OF CHAHHASSEN 7 (~) 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900 . FAX (612) 937-5739 MEMORANDUM TO: Park and Recreation Commission //" FROM: Todd Hoffman, Park and Recreation Coordinator DATE: November 12, 1991 SUBJ: storm News The Halloween storm of 1991 was a surprise to all of us, and came at a time typically reserved for fall clean-up prior to the onset of winter. Unfortunately, the storm left many construction projects unfinished, with the city's park projects among them. A. Lake Susan Park Construction: The boat access approach and access road were successfully completed this fall, along with the installation of the bridge footing and bridge. The electrical circuit for the future aeration system was also installed. Left incomplete is the pedestrian trail, tree planting and final restoration. . B. Herman Field Park Surfacinq: An initial walk-through of the Herman Field Park project was held with representatives of VanDoren Hazard Stallings, Inc., on Wednesday, October 23, 1991. A punch list of unfinished and unacceptable contract work items was identified during this site visit (see attachment). Unfortunately, the contractor did not complete this work prior to the storm. These issues will now be carried over to the spring, with the corresponding amount of payment being withheld from the contractor. The pressing concerns relate to the reseeding, restoration work, and installation of sod. C. Sunset Ridqe Park Surfacinq: The cliche' "so close, but yet so far away" never was so applicable. Park crews had completed rough grading, installation of the ballfield, infield and sand volleyball court, and finish grading when the wet weather and eventual snow arrived. Park Foreman Dale Gregory, anticipating the seeding of the park would occur the first week of November, had the park grass seed picked up (a dump truck full of bags), and was ready for its application. . n ~.1 PRINTED ON RECYCLED PAPER Park and Recreation Commission November 12, 1991 Page 2 The seed will now be stored, awaiting application in the spring. Erosion control was in place prior to the snow falling; however, some restoration of the work completed this fall will be necessary in spring. . . /' r'?<i'l VanDoren l ~ Hazard . A"ch".c'.' ~::~~i"~~:,~~~~~ October 29, 1991 Mr. Randy Marsh Matt Bullock Construction Co., Inc. 14239 42nd Street NE St. Michael, MN 55376 Re: Herman Field Park VHS Job NO. 91-302 RECEIVEn OCT 3 0 1991 CITY Of (.;hl"\l~ll"_~,. Dear Randy: On Wednesday October 23, 1991 a review of the work at Herman Field was conducted by: Todd Hoffman - City of Chanhassen Scott Harri - VanDoren-Hazard-Sta11ings Bob Sellers - Van Doren-Hazard-Stallings In addition to the seeding, the following list of items need to be completed or corrected: l. . 2. 3. 4. 5. 6. 7. 8. 9. 10. ll. 12. . , Remove silt fence, do finish grading and seeding and replace silt fence without burring toe. Remove ridge and shape top of cut slope at southwest corner. Remove all trees, stumps, rocks, etc., from graded area. Finish fill slope along south and east side of graded area (3:1 or flatter). Square up area for play structure, should be 50' x 50' minimum. grade level for future construction. Clean up area at culvert outlet outside of silt fence. Clean culvert. Roll sod. Remove C1.5 along edge of road to provide a minimum of 4" of topsoil under sod. Remove all downed trees, stumps, and large rocks along the access road resulting from project construction. Remove ridge and shape top of cut slopes along access road. Clean up fill placed outside of R/W along access road. 3030 Harbor Lane North. Bldg. II, Suite 104, Minneapolis Minnesota 55447-2175 (612) 553-1950 Mr. Randy Marsh October 29, 1991 Page 2 A final inspection of the project will be conducted after the seeding and the items on this list have been completed. Sincerely, VAN DOREN-HAZARD-STALLINGS, INC. R~L'5~ Robert L. Sellers cc: Todd Hoffman MARSHL.S1S J . . . . ADMINISTRATIVE SECTION Letter from Katie Trent, dated October 31, 1991. Letter from James L. Jones, dated November 1, 1991. Memo from Greg Shank, community Education, dated September 30, 1991. Letter from David Wright, MN Dept. of Natural Resources, dated October 25, 1991. Article on Adopt-A-Park. ---- CITY OF CHANHASSEN . 690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 October 31, 1991 Ms. Katie Trent, Coordinator Girl Scout Community Service Project Meadow Green Park 7204 Kiowa Circle Chanhassen, MN 55317 Dear Ms. Trent: On behalf of the City of Chanhassen, I would like to thank the Girl Scouts and their parents for the Clean-up of Meadow Green Park. Your effort in coordinating this community service project is greatly appreciated. Unfortunately, accumulation of litter and other trash within the city's parks does occur; through the . gracious work of the Girl Scouts, the City is better able to perform its role as guardian of public lands. In appreciation of the Girl Scouts' efforts, I would like to invite a representative from each troop to the November 18, 1991, City Council meeting to allow for public recognition of the Girl Scouts. The meeting begins at 7:30 p.m., with public announcements following shortly thereafter. Mayor Don Chmiel will formally recognize the Girl Scouts for their community service project during this time. The parents of the Scouts attending and you also are welcome at this meeting. Please contact me with your feelings in this regard. Again, thank you for providing a valuable community service to the City of Chanhassen. . Sincerely, ~;#- Todd Hoffman Park and Recreation Coordinator TH:nd . o PRINTED ON RECYCLED PAPER . A':, J) 1/ t! /' INNETONKA COMMUNITY SERVICES 261 School Avenue Excelsior, Minnesota 55331 (612) 470-3450 FAX (612) 470-3432 November I, 1991 Don Ashworth City of Chanhassen 690 Coulter Drive Chanhassen, MN 5531 7 The recap of the costs to the City of Chanhassen for our cooperative summer recreation program is as follows: ITEM INCOME EXPENSES NET BEACH LESSONS SUPERVISOR LIFEGUARDS INSTRUCTORS OlHER EXP. $5672.00 $0.00 $0.00 $0.00 $0.00 $1268.01 $19054.06 $3647.12 $5672.00 ($1268.01) ($19054.06) ($3647.12) . TOTAL $18,297.19 Explanation of Services -Beach supervisor's salary is based on man-hours per beach, includes FICA & PERA. -Swim Lesson income is actual amount collected for the city. . -Lifeguard expense is based on man-hours per beach, includes FICA -Instructors expense is based on man-hours per beach, included FICA -Other expenses incurred for operating the beaches based on man-hours per beach. The total cost to the City of Chanhassen s $18,297.19 check payable to Minnetonka Communi Services. Please make the ./ Thank you for your cooperation. If you wish a more detailed program report, please let me know. '!" ~;'O /~ ~'1 It! /1./' Sincerely. Rf.J~F'V~/r . Nrl\i : '/l1"'1Q c. I, . :1..... r-' i'~ . ;' ..- , . \. ---- "- Conllllunity Education - Independent School District 112 110600 Village Road Chaska. MN 55318 612-368-3688 September 30, 1991 To: Todd Hoffman, Chanhassen Park and Recreation Tom Redman, Chaska Parks, Recreation and Art From: Greg Shank 4~ Re: New District 112 Facilities Use yolicy The District 112 School Board adopted a lle~ f~cillties use policy at it's SGptember 12, 1991 regular meeting. 'l'he new policy and accompanying procedures will hopefully pr0vid~ rno~e consist~ncy nnci fair and equal access to all wishin; to cae school district fac:ilit'tes. Three major goals al'e addresse'.i by til".! TH':~'; ~iC"ii-,,~y: ~ctter buildin'~ :.:;~cut"i ty; accountabi 1 i ty re l;: t:ed t:o l;~.;'; .;:Jd verifIcHtion 0f ll&bility coverage. 'I'll€' n8y' pelicy may in:puct some of y<.,."n- act.i.v it ],83, espr.::-:: i;:, J.ly those that rurl after normal building hours, during vacat':"~:l periods and on weekends. I would like to rne~t with you as soon as possible to review the new policy and its potential impa~t. Woe also need to address any questions or COIl!;"f.?rns you may have r~lated to the policy. . It is also becoming clear there are a numI)t.!r L'f organizations using district facilities that assume Sf,(;n,-:;,jrship t;y one or the other of your ci tics. It is important i.n tel'~T'S of 1 iahiJ i ty coverage and related issues that you !,rovid~ th2 Commullity Ectucation office with a list of all organizations that you are officially ~f:c.'!is('.L-i:;'~ and therefore w1Jl hn covel:ed by your liability insurance. I am fully aware that an}" change in pa:::t pral:tice is always difficult, but as District 112 grows, it beCOffie5 more important to have some practical guir~elines and procednres related to facilities use. I am also aware thct it ~lll take so~e time to fully implement these new policies and procedures._ I look fon-,Iard tc. wurklng with YOll i.n iruplementing them. I l-emain open to your input and any conce=c~ that may a~is~ out of these new poli=ies and ~rocedures. I aI:l i::1cludin; a "pelie,}' hiShllght.ti" sttet?:t ~l,:-m~ \>,'i th tn::: p::-ll:':Y and accc.'mf!an~1ing p!'ocedures and s~n1pl~ f:;uns. I wll:i. ;J~ contactir.g you in the next fc\.: clo.yS t'J set a JT1~eting dai..e ~;q'~_;~~. review the policy. lr' T L", ' :~ l~c . , '. ' ~ . ~ STATE OF [R!] [Rn rn ~ @ 11 ~ DEPARTMENT OF NATURAL RESOURCES 500 LAFAYETTE ROAD · ST. PAUL, MINNESOTA · 55155-40 DNR INFORMATION (612) 296~lS7 October 25, 1991 Todd Hoffman, Coordinator Park and Recreation Dept. City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Dear Mr. Hoffman: The Minnesota Department of Natural Resources, Ecological Services Section, is initiating a two-year study of lake aeration and Susan Lake has been selected to be included in that study. The goal of the study is to evaluate how aeration impacts a lake's water quality, sediment characteristics, and plant community so that the role of aeration in fish and wildlife management can be better evaluated. I will be coordinating this project for Ecological Services and would be glad to answer any questions or concerns you might have. . Ten lakes have been selected for study: five that are aerated and five "control" lakes that are not. My plan is to visit each lake about eighteen times between October 1991 and October 1992. Water samples will be collected approximately monthly during the winter of 1991- 1992 and twice a month next summer to characterize each lake's water quality. I anticipate that a canoe will be used for water quality sampling. Two or three additional trips will be required to 'collect short cores of each lake's sediment. The initial sediment cores will be collected this fall from a small boat. I will also be making additional trips next summer to assess each lake's aquatic plant community. ~ The formal writeup of project results is due in June, 1993. I certainly will be glad to discuss the project before then or write short articles for Lake Association Newsletters, but a detailed interpretation will not be possible until at least spring 1993. Please call or refer questions to me. Sincerely, . ~,\ W58 David Wright Ecological Services Section Division of Fish and Wildlife 297-4886 RECErVEti< OCT 2 9 1991 CITY Or L;hKI\jnA~::;EN. AN EQUAL OPPORTUNITY EMPLOYER Chaska opts to Adopt-A-Park If the Adopt-A-Highway program is a gangbusters success Slatewide, couldn't an Adopt-A-Park program have the same appeal in Chaska?Tbe Olaska City Council is betting the answer is "yes" and last week it gave parle and recreation personnel the go-ahead to implement such a program. Under the proposed program, the city would seek commitments &om groups who would do such things as: provide annual cleanup of shelters and shelter kitchens; paint picnic ,tables, other equipment and shelters; establish and maintain flower beds in paries and elsewhere visible to the public; and clean up litter in the paries and along the trail system. The idea is not new, according to Becky Hanson, staff member who ~~ . presented the proposal to the Coun- cil. She told the Council other com- munities using' the concept include Willmar and its Adopt-Jm-Atea and Mound's Adopt-A-Green Space. l'hllnh3!:sen, sbe added; is consider- ing such a program. Staff provided a number of reasons for implementing sueb a cleanup program. The first was that it would, provide a way to involve people in a sense of ownership of and pride in city spaces. That idea held greal appeal for Council Dale Diedrick. "I think it '5 probably the best thing that' 5 ever come across this desk in rellards to getting people involved, .. lard Diedrick. ' Other IelSoas provided for intro- ducing the program were using it as a ADOPT-A-PARK to page 7 Adopt-A- . Park from'~geo~' -':' ," '-I . . ~ p. furtbermeaos ofbeautifying the city, belping residents "build a stronger respect" for the city's natural re- sources, assisting the public worb department maintenance staff and_ twget. and providing workable proj- ects for local groups and civic or- pni72rioos. , III agreeing to tbeprogram, the CouDCil authorized staff to prepare a pampblet formaiJing to civic organi- zatioDS and other groups in the com- mllDity. The timetat>>le caDs for a meeting next January It wbich inter- ested groups can Jeam more about the program. !-;.'. ...:...- .