1e. Cheyenne Ave and Pleasant View Rd Drainage Imp: Approve Quote
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
1~
-
MEMORANDUM
().
Paul Oehme, Public Works Director/City Engineer <[
TO:
FROM:
Terrance Jeffery, Water R.esources coormnator7f
Nov~mber 9, 2009 6 ~ .
Cheyenne Avenue & Pleasant View Road Drainage Improvements
Project SWMP19-2009-01: Approve Quote
DATE:
SUBJ:
PROPOSED MOTION
"The City Council approves a construction contract in the amount of
$76,676.60 with Parrott Contracting, Inc. for work to be performed on the
Cheyenne Avenue and Pleasant View Road Drainage Improvement Project."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
This project is for the repair of two areas with historic drainage issues: Pleasant
View Road and Cheyenne Avenue.
Pleasant View Road involves two outfalls which discharge over a steep bank and
discharge to Lotus Lake. Both of these outfalls are experiencing significant head
cutting at the outfalls and if left unchecked may pose a risk to the road section in
the area. The storm sewer pipe under Pleasant View Road is an old, corrugated,
metal pipe which is in poor condition and should be replaced.
The work will involve the installation of drop structures to dissipate the energy
from the runoff and pipe installation to carry the water to an appropriate outfall
location. This work will require a temporary closure of Pleasant View Road
during the middle of the day. Staff has coordinated the work schedule with the
school bus company and will only be closing Pleasant View Road during the off
peak traffic hours.
Weare currently working with the property owners at 489 Pleasant View Road to
procure a drainage and utility easement and access. If an agreement cannot be
worked out with the property owner this part of the project will not be made.
The drainage issues associated with Cheyenne Avenue are the result of
insufficient inlet capacity at the cat?h basin, the catch basin having a tendency to
clog with debris during large rain events and a poor emergency overflow between
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Cheyenne Avenue & Pleasant View Road
Drainage Improvement Project
November 9,2009
Page 2
two homes. In 2005, water crested high on the driveway and flooded the yard at
8011 Cheyenne Avenue. According to the property owners, the same thing
occurred sometime around 1989.
The work will involve replacing the catch basin and adding a high capacity catch
basin and upsizing the pipe in Chanhassen Estates Park from 21 inches to 30
inches. Three ash trees will need to be removed in the park along with some
under story. The Parks Department has been notified of the need to replace the
pipe and the surrounding neighbors will be notified of the work. In the spring,
new tress will be planted in the park. The work should provide adequate capacity
to accommodate a 100-year storm event.
BIDS
Requests for quotes were submitted to three grading contractors on October 27,
2009. The quotes received are as follows:
$96,493.50
$89,137.17
Parrott Construction $76,676.60
The engineer's opinion of total project cost was $90,109.00.
Parrott Construction has worked on many City projects in the past. Their work
has been acceptable.
Funding for the project is proposed to come out of the Surface Water Management
Enterprise Fund - Fees for Services.
Attachment: 1. Project Area Maps
2. Budget Sheet
g:\eng\swmp projects\swmp19-2009-01 pleasant view and cheyenne drainage imp\award construction_l10909.doc
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DATE REVISIONS BY CITY OF CHANHASSEN . I hereby certify that this plan. specification
Ul 0.. ~ CITY OF or report was prepored by me or under
...Jo. ~ , "tI~ PLEASANTVIEW ROAD my direct supervision ond that I om 0 duly
Ul~ licensed Professional Engineer under the
~ "tI . DRAINAGE PROJECT laws of the stote of Minnesoto.
~ X ~ CBANBASSEN
x. OVERALL PLAN
I ' o..~ JOSEPH SHAMLA
W X "tI >
X Ul I ENGINEERING DEPARTMENT DATE 10/26/09 LIe. NO. 4B?49
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DAlE REVISIONS BY CITY OF CHANHASSEN I hereby certify that this pion. specification
00 <- ~ . CITY OF or report WQS prepared by me or under
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008 Licensed Professional Engineer under the
~ "U ~ DRAINAGE PROJECT lows of the stote of Minnesoto.
~ X ~ CllANBASSEN
X" PLAN AND PROFILE
I ~ <- 0 JOSEPH SHAMLA
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ENGINEERING DEPARTMENT DATE 10/2S/09 Lie. NO. 4F>?4Q
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CITY OF CHANHA55EN
2009 BUDGET
ENTERPRISE FUNDS
Surface Water Management Fund
2008 to
2007 2008 2009 2009
ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET % INC/(DEC)
4010 Salaries & Wages-Reg 109,962 128,500 126,000 (1.9%)
4020 Salaries & Wages-Temp 5,000 10,000 100.0%
4030 Contributions-Retirement 14,604 18,200 18,200 0.0%
4040 Contributions-Insurance 16,342 16,100 19,000 18.0%
4050 Workers Compensation 729 800 900 12.5%
* TOTAL PERSONAL SERVICES 141,637 168,600 174,100 3.3%
4120 Supplies-Equipment 141 500 5,000 900.0%
4130 Supplies-Program 10,239 1,500 7,500 400.0%
4150 Maintenance Materials 97 20,000 25,000 25.0%
4210 Books and Periodicals 100 200 200 0.0%
4240 Uniforms & Clothing 300 100 (66.7%)
* TOTAL MATERIALS & SUPPLIES 10,577 22,500 37,800 68.0%
4300 Fees, Services 316,912 350,000 175,00~ (50.0%)
4301 Fees, Financial/Audit 8,000 8,000 8,000 0.0%
4310 Telephone and Communications 279 325 100.0%
4340 Printing & Publishing 194 10,000 2,500 (75.0%)
4360 Subscriptions & Memberships 280 3,500 2,000 (42.9%)
4370 Travel & Training 1,808 4,500 4,500 0.0%
4380 Mileage 348 500 400 (20.0%)
4410 Rental-Equipment 5,000 5,000 0.0%
4483 Insurance-General Liability 1,500 1,500 100.0%
* TOTAL CONTRACTUAL SERVICES 329,321 381,500 199,225 (47.8%)
** TOTAL EXPENDITURES 481,536 572,600 411,125
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