6a. Chanhassen Transit Station: Public Hearing-Order Project
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227,1110
Building Inspections
Phone: 952,227,1180
Fax: 952,227.1190
Engineering
Phone: 952,227.1160
Fax: 952.227,1170
Finance
Phone: 952.227,1140
Fax: 952.227.1110
Park & Recreation
Phone: 952,227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227,1300
Fax: 952,227,1310
Senior Center
Phone: 952,227,1125
Fax: 952,227.1110
Web Site
www.ci.chanhassen.mn.us
(p~
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
/).
Paul Oehme, Director of Public Works/City Engineer 1.
FROM:
DATE:
November 23,2009
D~~
SUBJ:
Chanhassen Transit Station, Project 08-11: Hold Public Hearing; Order
the Project and Authorize Preparation of Plans and Specifications
PROPOSED MOTION
"The City Council orders the project and authorizes preparation of plans and
specifications for the Chanhassen Transit Station Park & Ride, Project 08-11".
City Council approval requires a super majority vote of the City Council present.
BACKGROUND
On November 9,2009, the City Council called for the public hearing.
On March 23,2009, the Council received a feasibility study for this project. Changes to
the feasibility study were necessary as a result of continued coordination with SouthWest
Transit and Bloomberg Companies. Attached Amendment #1 to the feasibility study has
been prepared to detail the project changes.
On October 12,2009, staff updated the Council on the Chanhassen Transit Station Park
& Ride Project at t~e Worksession.
DISCUSSION
In 2006, SouthWest Transit secured $7 million in federal funds to be used for the
construction of a new Park & Ride facility in downtown Chanhassen. The new multi-
level ramp could accommodate up to 420 vehicles. Currently, SouthWest Transit
operates a one-acre Park & Ride facility (up to 120 vehicles) behind theChanhassen
Dinner Theater.
For this project to move ahead, the City will need to take the lead in providing access to
the new facility. For the past year, representatives from South West Transit, Bloomberg
Companies, and City staff have been discussing alternative locations for the new Park &
Ride facility. The criterion used to produce the preliminary design was as follows:
. Provide for bus and rider access from the east and west of the proposed ramp.
Maximize future development opportunities surrounding the Dinner Theater.
. Maximize the number of parking stalls on a minimal amount of land.
. Preserve the current location of the Chanhassen Depot.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
Chanhassen Transit Station
November 23, 2009
Page 2
OVERVIEW OF THE PROJECT
For this project to occur, the City will need to lead the effort to build a new road to access the facility.
The following steps need to be completed for the road to be built:
. Acquire land/easements for the road right-of-way.
. Acquire the Dinner Theater scene shop building. Relocate the scene shop to a new location.
. Acquire the Chanhassen Depot land.
. Upgrade and relocate sanitary sewer and water utilities.
. Construct the road including storm sewer, sidewalk, and street lighting facilities.
SUMMARY OF FEASIBILITY REPORT AND AMENDMENT #1
The project includes the construction of public roadway and utility improvements to support the
proposed construction of up to a 420-car parking ramp/transit station for SouthWest Transit; this is down
from the original 500 stalls that were previously proposed. By reducing the number of stalls, South West
Transit was able to re-allocate dollars saved to the increased costs in the road construction. However,
SouthWest Transit must show those 100 stalls that were reduced somewhere else in the community and
staff is recommending the South Parking Lot at Lake Ann.
The public improvements are proposed to be constructed in two phases. Phase 1 will include the
demolition of the existing scene shop building for the Dinner Theater and a bus stop enclosure, site
clearing and grading, sanitary sewer relocation, and watermain improvements to prepare for the
construction of the parking ramp/transit station. Phase 2 will include street and storm drainage
improvements that will be constructed in conjunction with the transit station project.
The estimated costs for the proposed improvements are detailed below. These costs include a 10 percent
(10%) construction cost contingency and a 30 percent (30%) allowance for indirect costs.
Proposed Improvements Estimated Cost
Phase lA Improvements
. Building Demolition $ 51,500
. Site Preparation Work $ 218,200
Subtotal $ 269,700
Phase 1 B Improvements
. Sanitary Sewer Relocation $ 52,800
. Watermain Relocation $ 77.500
Subtotal $ 130,300
Total - Phase 1 Improvements $ 400,000
Phase 2 Improvements
. Street Improvements $ 486,100
. Storm Sewer Improvements $ 88.100
Total - Phase 2 Improvements $ 574,200
Land Acquisition Costs
. Depot Station Site $ 140,540
. Street Right-of- W ay $ 286,008
. Acquisition of Scene Shop $ 300,000
. Scene Shop Relocation $ 100.000
Subtotal $ 826,548
Total Project Cost $ 1,800,748
Todd Gerhardt
Chanhassen Transit Station
November 23,2009
Page 3
The improvements are proposed to be financed through a combination of assessments to benefiting
property owners and City funds. The following is a summary of the proposed financing plan for the
project:
Financin2 Source
Assessments
Bloomberg Companies
SouthWest Transit
Total Assessments
City of Chanhassen Costs
Total
Amount
$ 729,253
$ 700,655
$ 1,429,908
$ 370,840
$ 1,800,748
The proposed financing plan is based on the following criteria:
. Bloomberg Companies is assessed 51 % of the street right-of-way and scene shop acquisition,
building demolition, street, and storm sewer costs.
. SouthWest Transit is assessed 49% of the street right-of-way and scene shop acquisition, building
demolition, street, and storm sewer costs.
. City ofChanhassen pays 100% of the costs for depot station site acquisition, the scene shop
relocation, and the sanitary sewer and watermain improvements.
. All land acquisition costs assume a land value of $8.20/square foot.
Funding for the City share of the project would come from several sources:
Sanitary Sewer Utility Fund
Water Utility Fund
Revolving Assessment Fund
Total
$ 52,800
$ 77,500
$ 240,540
$ 370,840
Note: The Revolving Assessment Fund estimate is over the budgeted amount in the 2009 CIP. This
increase in cost is due to the increase in costs of the project and additional negotiations with the
benefiting property owners.
HOW DOES THIS REDEVELOPMENT WORK?
Both SouthWest Transit and Bloomberg Companies have agreed to be assessed for all of the roadway
costs including all of the land acquisitions (with the exception of the Chanhassen Depot parcel, which
would be the responsibility of the City of Chanhassen). The only exceptions are that the City would
pick-up the relocation costs for the scene shop and the outstanding assessments for Bloomberg if they
bring in new developments that enhance the current tax base for parcels owned by Bloomberg
Companies. The remaining property around the Park & Ride facility could potentially accommodate an
apartment, retail/offices, and/or a hotel. For this to occur, the City and Bloomberg Companies would
have to enter into a Master Redevelopment Agreement assuring Bloomberg Companies that the City
would create a tax increment financing (TIF) district. To the degree that new taxes are generated from
the TIF district, they would be used to write-down the special assessments for the new roadway. Staff is
proposing to limit the amount ofTIF to ten years. If Bloomberg Companies do not enhance the tax base
with new developments, they will be responsible for 100% of the assessments. Staff would bring back a
Master Redevelopment Agreement to the City Council for City Council/EDA consideration.
Todd Gerhardt
Chanhassen Transit Station
November 23, 2009
Page 4
SCHEDULE
The following is a preliminary schedule for the implementation of the project:
City Council Received Feasibility Report
Site Plan and Preliminary Plat Submitted to City Staff
City Council Received Feasibility Report Amendment; Called Public Hearing
Planning Commission Reviewed Site Plan and Preliminary Plat
Public Hearing; Authorize Preparation of Plans and Specifications
City Council Approve SouthWest Transit and Bloomberg Agreements
Site Plan, Preliminary Plat, and Final Plat to City Council
Phase 1 Improvements
City Council Approve Final Plans and Specifications; Authorize Ad for Bids
Bid Opening
City Council Awards Contract
Start Construction
Complete Construction
Phase 2 Improvements (in coni unction with parking ramp construction)
City Council Approve Final Plans and Specifications; Authorize SouthWest
Transit to Bid Project
Bid Opening
SouthWest Transit Awards Contract/City Concurs
Start Construction
Complete Construction
March 23,2009
Oct. 16, 2009
Nov. 9, 2009
Nov. 17,2009
Nov. 23, 2009
Nov. 23, 2009
Dec. 14, 2009
Jan. 11,2010
Feb. 12,2010
Feb. 22,2010
April 5,2010
June 25, 2010
Jan. 11,2010
February 2010
March 2010
July 5, 2010
August 2011
The final schedule for the public improvements will be coordinated with the construction of the parking
ramp/transit station and may change from the dates listed above.
RECOMMENDATION
Based upon the analysis completed as a part of the amended feasibility report, the proposed Downtown
Transit Station Site Improvements, City Project 08-11 are feasible, necessary, and cost effective, and will
benefit the City of Chanhassen.
Attachments: 1. Project Location Maps
2. Amendment #1 to Feasibility Study and Report
3. Resolution
4. CIP Page
c: Jon Horn, Kimley-Horn & Associates, Inc.
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CITY OF
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DOWNTOWN TRANSIT STATION
SITE IMPROVEMENTS
CITY PROJECT NO. 08-11
PROJECT LOCATION
EXHIBIT 1
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Kimley-Horn
and Associates, Inc.
Memorandum
To: Honorable Mayor and Members of the City Council
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Attn: Paul Oehme, P.E.
Director of Public Works/City Engineer
From: Jon Horn, P.E.
Date: October 30, 2009
Re: Amendment #1 to Feasibility Study and Report
Downtown Transit Station Site Improvements
City Project 08-11
This memo amends the feasibility study and report accepted by Council on
March 23, 2009 for the above-referenced project. The purpose of this
amendment is to:
1. Include the updated design of the proposed SouthWest Transit parking
ramp/transit station
2. Address changes in the proposed phasing plan for the construction of the
proposed improvements
3. Identify changes in the proposed land acquisition and the associated
acquisition costs
4. Update the estimated costs, financing plan, and estimated assessments
5. Update the proposed project schedule
These changes are the result of continued coordination of the project with
SouthWest Transit, Bloomberg Companies, and Mn/DOT.
This amendment includes the following attachments:
· Revised Exhibit 3 Proposed Sanitary Sewer and Watermain Relocation
· Revised Exhibit 5 Proposed Street Improvements
· Revised Exhibit 7 Proposed Property Ownership
.
TEL 651 645 4197
FAX 651 645 5116
.
Suite 345N
2550 University Avenue West
Sl. Paul, Minnesota
55114
PROPOSED PUBLIC IMPROVEMENTS
The proposed design for the parking ramp/transit station has changed since the
original feasibility study and report was received by the Council on March 23,
2009. The footprint for the ramp has been revised and a bus turnaround and
transit platform has been added east of the ramp. The updated design for the
parking ramp/transit station improvements is illustrated on attached Exhibits 3
and 5. The proposed parking ramp/transit station improvements are further
detailed in a Site Plan Review package that was submitted to the City by
SouthWest Transit on October 16,2009.
The original feasibility study and report identified that the City improvements
associated with the parking ramp/transit station would be constructed in two
phases. The scope of the proposed City improvements has not significantly
changed; however, the phasing for some of the improvements has been revised
based on coordination with SouthWest Transit. The following is an updated
summary of the improvements to be included in each phase:
Phase 1 Improvements
The Phase lA improvements include the following:
. Demolition of the existing scene shop
. Clearing and grubbing
· Earthwork/grading
. Retaining wall construction
The Phase I A improvements will be financed through assessments to South West
Transit and Bloomberg Companies.
The Phase 1B improvements include the following:
· Watermain relocation and service improvements
· Sanitary sewer relocation and service improvements
The Phase 1 B improvements will be financed through City funds.
The Phase lA and 1B improvements will be designed, bid, and constructed
together as a City public improvement project.
Phase 2 Improvements
The Phase 2 improvements include the following:
. Stonn drainage improvements
. Street construction
· Sidewalk construction
. Street lighting
. Restoration/landscaping
Paul Oehme, P,E.
October 30, 2009
Page 2 0/5
Paul Oehme, P.E.
October 30, 2009
Page 3 of5
These improvements will be financed through assessments to SouthWest Transit
and Bloomberg Companies.
The Phase 2 improvements will be designed by the City, but bid and constructed
as a part of the South West Transit parking ramp/transit station project. The City
improvements are being included as a part of the parking ramp/transit project for
coordination and funding purposes. A Cooperative Agreement will be executed
between SouthWest Transit and the City detailing the terms and conditions for
this alTangement.
Attached Exhibit 3 details the proposed sanitary sewer and watermain
improvements.
Attached Exhibit 5 details the proposed street improvements.
RIGHT -OF - WAY AND EASEMENT REQUIREMENTS
As a part of the project, the City and South West Transit will be acquiring
easements and property from Bloomberg Properties. A plat is being prepared to
create the necessary land acquisition parcels.
Attached Exhibit 7 details the proposed property ownership.
The table below further details the proposed property and easement acquisition
included as a part of the project.
Current Proposed Total Area Acquisition
Parcel Descri tion Ownershi Ownershi / Ac uisition Area (SF) Cost $8.20/SF)
Lot 1, Block 1 Bloomber SouthWest 62,468 N/A
Lot 2, Block 1 Bloomber Bloomber 195,110 N/A
Lot 3, Block 1 Bloomber Bloomber 62,869 N/A
Lot 1, Block 2 Bloomberg & City 17,228/17,139 $140,540
City
Outlot A Ci Ci 5,244 N/A
Outlot B Bloomberg & City 47,062/34,879 $286,008
Ci
Roadway, Drainage, Bloomberg Bloomberg 15,250 $0
& Utili Easement
SouthWest Transit is acquiring Lot 1, Block 1 from Bloomberg Companies
through a separate agreement. The proposed roadway, drainage, and utility
easement is outside of the boundaries of the plat and will be dedicated to the City
by Bloomberg at no cost through a separate agreement.
Additional land acquisition costs will be incurred to acquire and relocate the
scene shop as identified in the original feasibility study and report.
ESTIMATED COSTS
The following is an updated estimated cost summary for the project:
Proposed Improvements Estimated Cost
Phase 1A Improvements
. Building Demolition $ 51,500
. Site Preparation Work $ 218,200
Subtotal $ 269,700
Phase 1B Improvements
. Sanitary Sewer Relocation $ 52,800
. Watermain Relocation $ 77,500
Subtotal $ 130,300
Total- Phase 1 Improvements $ 400,000
Phase 2 Improvements
. Street Improvements $ 486,100
. Storm Sewer Improvements $ 88,100
Total- Phase 2 Improvements $ 574,200
Land Acquisition Costs
. Depot Station Site $ 140,540
. Street Right-of-Way $ 286,008
. Acquisition of Scene Shop $ 300,000
. Scene Shop Relocation $ 100,000
Subtotal $ 826,548
Total Project Cost $ 1,800,748
METHOD OF FINANCING AND ESTIMATED ASSESSMENTS
As identified in the original feasibility study and report, the improvements are
proposed to be financed through a combination of assessments to benefiting
property owners and City funds. The following is a summary of the proposed
financing plan for the project.
Financing Source
Assessments
Bloomberg Companies
SouthWest Transit
Total Assessments
City of Chanhassen Costs
Total
Amount
$ 729,253
$ 700,655
$ 1,429,908
$ 370,840
$ 1,800,748
The proposed financing plan is based on the following criteria:
Paul Oehme, P.E.
October 30, 2009
Page 4 of5
. Bloomberg Companies is assessed 51 % of the street right-of-way and scene
shop acquisition, building demolition, street, and storm sewer costs.
. SouthWest Transit is assessed 49% ofthe street right-of-way and scene shop
acquisition, building demolition, street, and storm sewer costs.
. City of Chanhassen pays 100% of the costs for depot station site acquisition,
the scene shop relocation, and the sanitary sewer and watermain
improvements.
. All land acquisition costs assume a land value of $8.20/square foot.
PROJECT SCHEDULE
The following is a preliminary schedule for the implementation ofthe project.
City Council Received Feasibility Report
Site Plan and Preliminary Plat Submitted to City Staff
City Council Receive Feasibility Report Amendment
and Call Public Hearing
Planning Commission Review Site Plan and Preliminary Plat
Public Hearing and Authorize Preparation of Plans
and Specifications
City Council Approve SW Transit and Bloomberg Agreements
Site Plan, Preliminary Plat, and Final Plat to City Council
Phase 1 Improvements
City Council Approve Final Plans and Specs and
Authorize Ad for Bids
Bid Opening
City Council Awards Contract
Start Construction
Complete Construction
March 23, 2009
Oct. 16, 2009
Nov. 9, 2009
Nov. 17,2009
Nov. 23, 2009
Nov. 23, 2009
Dec. 14, 2009
Jan. 11,2010
Feb. 12,2010
Feb. 22,2010
April 5, 2010
June 25, 2010
Phase 2 Improvements (in coni unction with parking ramp construction)
City Council Approve Final Plans and Specs and Jan. 11,2010
Authorizes SW Transit to Bid Project
Bid Opening
SouthWest Transit Awards Contract/City Concurs
Start Construction
Complete Construction
February 2010
March 2010
July 5, 2010
August 2011
The final schedule for the public improvements will be coordinated with the
construction of the parking ramp/transit station and may change from the dates
listed above.
cc: File 160511012.2/3.1
Paul Oehme, P.E.
October 30,2009
Page 5 of5
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
November 23. 2009
RESOLUTION NO:
2009-
MOTION BY:
SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING PREPARATION
OF PLANS AND SPECIFICATIONS FOR THE CHANHASSEN TRANSIT STATION
PROJECT NO. 08-11
WHEREAS, on March 23,2009, the City Council received the feasibility report for the
Chanhassen Transit Station Project 08-11, and
WHEREAS, on November 9, 2009, the City Council received Feasibility Report
Amendment #1 for the Chanhassen Transit Station Project 08-11 and called for a public hearing to
be held on November 23,2009 for the construction of site improvements for the proposed
SouthWest Transit parking ramp/transit station on property located south of West 78th Street, west
of Great Plains Boulevard, and north of the Twin Cities and Western Railroad.
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing
was given, and the hearing was held thereon on the 23rd day of November, 2009 which all persons
desiring to be heard were given an opportunity to be heard thereon,
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the revised feasibility report dated
October 30, 2009.
3. Kimley-Horn is hereby designated as the engineer for this project.
4. Approves the feasibility study and authorizes Kimley-Horn and Associates, as the engineer
for this project, to prepare plans and specifications for the Chanhassen Transit Station Project
08-11.
Passed and adopted by the Chanhassen City Council this 23rd day of November, 2009.
ATTEST:
Thomas A. Furlong, Mayor
Todd Gerhardt, City Manager
YES
NO
ABSENT
Account # 1
Account #2
Account # 3
2009 thru 2013 Cllntact Paul Oehme
Department Street Improvements
Type Improvement
Useful Life
Category StreetsIHighways
Priority nla
Total Project Cost $1,845,000
Capital Improvement Program
I City of Chanhassen, MN
i
Project #
ST -021
Project Name Downtown Transit Station Site Imp
Description I
This project is a partnership between the City. Southwest Transit and private property owners. The project will relocate sewer and water utilities in
the area and construct a public road for the preparation of a new 500 stall parking ramp. The street and right of way will be assessed back to the
. benefiting property owners and the City will need to relocate its' public utilities. The scene shop on the property will need to be demolished and
. relocated.
Justification I
These improvements are necessary to facilitate a. new 500 stall parking ramp proposed to be built south of the Chanhassen Dinner Theater.
Expenditures
Construction
2009
2010
2011
2012
2013
Total
1,845,000
1.845,000
1,845,000
Total 1,845,000
Funding Sources
AssessmenVRevoMng Assess
Developer Assessments
Sewer Ublity Fund
Water Utility Fund
2009
144,000
1,570,000
53,000
78,000
1,845,000
2010
2011
2012
2013
Total.
144,000
1,570,000
53,000
78,000
1,845,000
Total
Operational Impact/Other . I
106