7. Consider 2010 Police Contract
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227,1180
Fax: 952,227,1190 .
Engineering
Phone: 952,227,1160
Fax: 952,227.1170
Finance
Phone: 952,227,1140
Fax: 952,227.1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227.1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952,227.1310
Senior Center
Phone: 952,227.1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
7
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Laurie Hokkanen, Assistant City Manager._~
FROM:
DATE:
6~
December 10,2010
RE:
2010 Law Enforcement Contract
PROPOSED MOTION:
"The Chanhassen City Council approves the 2010 Law Enforcement Contract
with Carver County."
Approval of this item requires a majority vote of the City Council.
BACKGROUND
Attached to this report is the proposed 2010 Contract for Police Services with
the Carver County Sheriff's Office. The City of Chanhassen will be contracting
for full-time equivalents (FfEs). In 2008, the County restructured the contract
to charge FTE's and vehicles as separate line items. The proposed contract for
2010 will include 15 sworn officers and 9 vehicles divided into the following
structure:
PERSONNEL COSTS
10 FfE Patrol Deputy = $881,460
5 FTE Night Differential = $8,840
2 FTE Patrol Corporal = $178,932
2 FTE Night Differential = $3,536
1 FTE Liaison Lieutenant = $103,883
1 FTE Investigator = $85,202
1 FTE School Resource Deputy = $83,882
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
2010 Police Contract
December 14, 2009
Page 2
VEHICLE COSTS
1 Investigator Vehicle
1 Liaison Lieutenant Vehicle
1 School Resource Vehic1e
= $108,084
= $5,537
= $4,1 00
= $5,383
= $1,345,735
= $ 122,904
= $1,468,639
6 Patrol Vehicles
Total Personnel Costs
Total Vehic1e Cost
TOTAL COST
The night differential is required for any officers working a majority of their
shift after 3:00 p.m.
The contract does not provide overtime, which may be required to backfill
deputies during vacations or other leave periods or to provide staff for court
appearances. The Sheriff's Office is recommending that the City plan for an
additional $70,000 (same as 2009) in overtime. Overtime is charged to the City
based on actual use.
In addition to the contract amount, the City of Chanhassen has historically
participated in the Southwest Metro Drug Task Force (SWMDTF). For 2009,
the cost of participation is $2,100 (same rate since 2005). These costs are paid
directly to SWMDTF.
RECOMMENDA TION
Staff recommends that the Chanhassen City Council approve the attached
contract for police services with the Carver County Sheriff's Office in the
amount of $1,468,639 for 2010 policing services. This action requires a
majority vote of the City Council for approval.
ATTACHMENT
1. 2010 Contract for Police Services
2. 2010 Police Services Plan
2010 CONTRACT FOR POLICE SERVICES
City of Chanhassen
THIS AGREEMENT, made and entered into this \ Lith day of DeCovYlb-eir
2009, by and between the County of Carver, through its Sheriffs Office (hereinafter, "County"),
and the City/Township of Chanhassen, (hereinafter, "Municipality"), and, collectively known as
the "parties".
WHEREAS, the Municipality desires to enter into a contract with the County whereby the
County will provide police services within the boundaries of the Municipality; and
WHEREAS, the County agrees to render such services upon the terms and conditions hereinafter
set forth; and
WHEREAS, said contract is authorized by Minn. Stat. Sec. 471.59, 436.05, and Minn. Stat. Sec.
366 and 367;
NOW, THEREFORE, it is agreed between the parties as follows:
ARTICLE I
1. PURPOSE. The purpose of this agreement is to provide for the cooperative exercise of the
Parties' powers in securing police contract services for the City of Chanhassen. Minnesota
Statutes Section 471.59 authorizes two or more governmental units to jointly exercise any
power common to the contracting parties. Minnesota Statutes Section 436.05 allows
municipalities to contract with other municipalities for police services.
ARTICLE II
1. POLICE SERVICES. The County agrees to provide police service within the corporate limits
of the Municipality to the extent and in the manner set forth below:
1.1 Police services to be provided under this contract shall encompass those police duties and
functions which are the type statutorily deemed to be the responsibility of the local
communities;
1.2 With input from the Municipality, the County shall assign personnel as necessary;
1.3 All matters incident to the performance of such service or the control of personnel
employed to render such service shall be and remain in the control of the County;
1.4 In the event a dispute arises between the parties concerning the type of service to be
rendered, or the manner in which such service is provided, the County shall retain sole
discretion in determining a solution to said dispute; (i.e., re-assignment of personnel,
types of patrol, level of service available); and
1.5 The police services will be provided to the Municipality for the selected number of
contracted hours and/or full time equivalent (FTE) personnel. Such services shall not
include situations in which, in the opinion of the County, a police emergency occurs
which requires a different use of the personnel, patrol vehicle, equipment, or the
performance of special details relating to police services. It shall also not include the
enforcement of matters which are primarily administrc:ltive or regulatory in nature, (i.e.,
zoning, building code violations).
ARTICLE III
1. SPECIAL EVENT OR ADDITIONAL SERVICES. If the Municipality desires additional
police services over and above the hours and/or FTE's contracted for in this Agreement, the
municipality shall contact the Sheriff s Office contract manager or designee noted in this
agreement. The County will invoice the Municipality for these additional services pursuant to
Minn. Stat. Sec. 471.425.*
ARTICLE IV
1. COOPERATION AMONG PARTIES. It is hereby agreed that the parties and all of their
officials, personnel, agents and employees shall render full cooperation and assistance to each
other to facilitate the provision of the services selected herein.
ARTICLE V
1. PROVISION OF EQUIPMENT. It is agreed that the County shall provide all necessary
labor, supervision, vehicle, equipment, and supplies to maintain and provide the police services
selected herein.
2. OFFICE SPACE. If an FTE is requested, the Municipality shall provide office and work
space for the assigned personnel.
3. FINANCIAL LIABILITY. The Municipality does not assume liability for the direct payment
of any salaries, wages, or other compensation to personnel employed by the County to perform
the selected services. It is agreed that all personnel shall be employees of the County and the
County shall be responsible for providing worker's compensation insurance and all other benefits
to which such personnel shall become entitled by reason of their employment with the County.
4. MUTUAL INDEMNIFICATION. Each party shall be liable for its own acts to the extent
provided by law and hereby agrees to indemnify, hold harmless and defend the other, its
personnel and employees against any and all liability loss, costs, damages, expenses, claims or
actions, including attorney's fees which the other, its personnel and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason for any act or omission of the
party, its agents, servants or employees, in the execution, performance, or failure to adequately
perform its obligations pursuant to this Contract. Liability of the County or other Minnesota
political subdivisions shall be governed by the provisions of the Municipal Tort Claims Act,
Minn. Stat. Ch. 466, and other applicable laws.
Subd la. Liability. (a)To the full extent permitted by law, actions by parties pursuant to this
Agreement are intended to be and shall be construed as a "cooperative activity" and it is the
intent of the parties that they shall be deemed a "single governmental unit" for the purposes of
2
liability. all set forth in Minnesota Statutes, Section 471.59, subd. la (a): provided further that
for purposes of that statute, each party to this Agreement expressly declines responsibility for the
acts or omissions of the other party.
(b) For purposes of determining total liability damages, the participating governmental units and
the joint board, if one is established, are considered a single governmental unit and the total
liability for the participating governmental units and the joint board, if established, shall not
exceed the limits on governmental liability for a single governmental unit as specified in section
3.736 or 4.66.04, subdivision 1, or as waived or extended by the joint board or all participating
governmental units under section 3.736, subdivision 8: or 471.981.The Parties of this Agreement
are not liable for the acts or omissions of the other participants to this Agreement except to the
extent to which they have agreed in writing to be responsible for acts or omissions of the other
Parties.
5. INSURANCE. The County agrees that all insurance required to adequately cover vehicles,
personnel and equipment used by the County in the provision of the selected services will be
provided by the County.
ARTICLE VI
1. TERM. The term of this contract shall be January 1,2010 to December 31,2010.
2. RATE. The Sheriffs Office has presented the municipality with a recommended police plan
which includes the police contract rates.
3. NOTICE.
3.1 If the County does not desire to enter into a contract for police service for 2011, the
Municipality shall be so notified in writing six (6) months prior to the expiration of the
current contract.
3.2 On or before August 15 of the current contract year, the County shall notify the
Municipality of the police contract rates for the following year.
3.3 The Municipality shall notify the County of its intention to contract for police services for
the following year no later than October 15 of the current contract year.
3.4 In the event the Municipality shall fail to give notice as required above, the County shall
presume the Municipality does not desire to enter into an agreement with the County for
police services.
3.5 Notice under the above provisions shall be sent to:
Sheriff's Contract Manager:
Commander Jeff Enevold
Carver County Sheriffs Office
606 4th Street East
Chaska, MN 55318
952-361-1203
Municipality:
Todd Gerhardt, Manager
City Of Chanhassen
7700 Market Blvd
Chanhassen MN 55317
952 - 227-1109
jenevold@co.carver.mn.us
tgerhardt@ci.chanhassen.mn.us
3
ARTICLE VII
MENU OF POLICE SERVICES
1. POLICE STAFFING OPTIONS
1.1 HOURLY POLICE SERVICE OPTION
1.1.1 Deputy Sheriff @ $57.00 per hour for performing the services contemplated herein,
the Municipality agrees to contract for a total ofQ hours in 2010 for Deputy Sheriff
services at the hourly rate of $57.00 per hour in the amount of $0
1.2 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION
1.2.1 FTE personnel are full time employees dedicated to the contract community. The
FTE deputy's compensated time includes patrol, training, holidays, vacation, sick
leave and other benefited time. The FTE deputy position is not automatically
backfilled when the deputy is away from patrol for the above types of compensated
time. The FTE deputy cost includes: salary, benefits, supervision, administration,
training, clerical support, insurance, and county overhead. The FTE costs do not
include additional hours which are necessary for court or filling a shift for a
compensated day off. If the Municipality requests coverage for any compensated
days off noted above, it is recommended the Municipality set aside a contingency
for additional hours.
Additional hours for Deputies will be billed at $56.60. Liaison Sergeant additional
time will be billed at $70.00 per hour.
1.2.2 For Police Services the Municipality agrees to contract for the following Menu of
Police Service FTE's. (A night differential charge of 85 cents per hour will apply
for sworn FTE's working a majority of their shifts after 3:00 PM.)
1.3 COMMUNITY SERVICE OFFICER RESPONSE
1.3.1 For Community Service Officer (CSO) the Municipality agrees to contract for a
total of 0 hours in 2010 for CSO services at the hourly rate of $28.46 per hour
in the amount of $0
1.3.2 The fee for a Community Service Officer to respond to a call in a non-CSO
contracting community will be $85.38 which will be automatically invoiced
pursuantto Minn. Stat. Sec. 471.425. *
4
PERSONNEL COSTS
10 FTE Patrol Deputy
5 FTE Night Differential
January 1,2010
= $881,460
= $8,840
2 FTE Patrol Corporal
2 FTE Night Differential
January 1,2010
= $178,932
= $3,536
1 FTE Liaison Lieutenant
January 1, 2010
= $103,883
1 FTE Investigator
January 1, 2010
= $85,202
1 FTE School Resource Deputy
January 1, 2010
= $83,882
VEHICLE COSTS
6
1
1
1
Patrol Vehicles
Investigator Vehicle
Liaison Lieutenant Vehicle
School Resource Vehicle
= $108,084
= $5,337
= $4,100
= $5,383
Total Personnel Costs
= $ 1,345,735
Total Vehicle Cost
= $ 122,904
TOTAL COST
= $1,468,639
2. PAYMENT
2.1. The Sheriff shall invoice one-half of the total amount of the current year police
staffing option cost due hereunder, or $734.319.50 to be paid on or before June 30, of
the current contract year. The Sheriff shall invoice the remaining one-half, or
$734.319.50 to be paid on or before November 30, ofthe current contract year.
3. MINNESOTA STATE POLICE AID: The County upon receiving the Minnesota State Police
Aid shall reimburse the Municipality its share pursuant to Minn. Stat. Sec. 69.011.
. Minn. Stat. Sec. 471.425 Prompt payment oflocal government bills. Subd 2. (a) For municipalities who
have governing boards which have regularly scheduled meetings at least once a month, the standard
payment period is defined as within 35 days of the date of receipt.
5
IN WITNESS THEREOF, the Municipality has caused this agreement to be executed by its
Mayor and by the authority of its governing body on the day of , 2009.
MUNICIP ALITY:
By:
Mayor
Date:
By:
City Clerk
Date:
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed
by its Chair and attested by its Administrator pursuant to the authority of the Board of County
Commissioners on the
day of
,2009.
APPROVED AS TO FORM:
Carver County Attorney/Date
COUNTY OF CARVER:
By:
Chair
Carver County Board of Commissioners
Date:
By:
Byron 'Bud' Olson, Carver County Sheriff
Date:
ATTEST:
David Hemze, County Administrator
Date:
6
Attachment A
Carver County Sheriffs Office
City of Chanhassen 2010 Police Contract
The Sheriffs Office will:
. Provide 10 patrol deputies on January 1, 2010 - December 31,2010.
Cost =
$ 890,300
. Provide 2 Patrol Corporals on January 1, 2010 - December 31,2010.
Cost =
$182,468
. Provide 1 Investigator on January 1, 2010 - December 31,2010.
Cost =
$ 85,202
. Provide 1 Liaison Lieutenant on January 1, 2010 - December 31, 2010.
Cost =
$103,883
. Provide 1 School Resource Deputy on September 1, 2010 - December 31,2010.
Cost =
$ 83,882
. Provide 6 patrol vehicles on January 1, 2010 - December 31, 2010.
Cost =
$ 108,084
. Provide 1 investigator vehicle on January 1, 2010 - December 31, 2010.
Cost =
$ 5,337
. Provide 1 Liaison Lieutenant Vehicle January 1, 2010 - December 31,2010.
Cost =
$ 4,100
. Provide 1 School Resource Deputy Vehicle on September 1, 2010 - December
31,2010.
Cost =
$ 5.383
Total 2010 Police Service Contract
$ 1,468,639
jde/ccso
1
Note: FTE Deputies are Full Time Equivalent personnel dedicated to the contract
community. The FTE deputy's compensated time includes patrol, training,
holidays, vacation, sick leave and other benefited time. The FTE deputy position
is not automatically baclifilled when the deputy is away from patrol for the above
types of compensated time. The FTE deputy cost includes; salary, benefits,
supervision, administration, training, clerical support, insurance, supplies and
county overhead. The FTE costs do not include additional hours which are
necessary for court or filling a shift for a compensated day off. The City should
anticipate some additional hours and budget accordingly.
If the County is not able to hire and train the needed FTE deputies as indicated
above it will credit the community accordingly.
The community has also agreed to fund the South West Metro Drug Task Force at
a cost of$2,100.00. The City will be billed separately by the SWMDTF.
jde/ccso
2
I Patrol Deputy
$88,146
5
1/1/2010
$440,730 .
$88,146
$1,768
Patrol Corporal
Night Differential
$89,466
$1,768
~Liaison Lieutenant
$103,883
1
1/1/2010
$103,883
lCriminallJV Investigator
$85,202
1
.1/1/2010
$85,202 .1
lSChOOI Resource Deputy
$83,882
1
1/1/2010
$83,882 . 1
IpatrolNehicle
$18,014
6
$108,084
1 Investigator Vehicle
$5;337
1
. $5,337
I
ISChool HesourceVehicle
$5,383
1
$5,383
~Liaison LieutenantVehicle
$4,100
1
$4,100
Sheriff's Office Total Cost
: "i
SWM Drug Task Force
Overtime Contingency
CSO Veterinary Service
Police Service Total Cost
$1,468,639
$2,100 Billed by SWMDTF
$70,000 Set in the City Budget 20080.T.=$53,233
Set in the City Budget
$1,540,739
5/30/2009
JDE CCSO
Police Plan Summary
Carver County Sheriff's Office - MISSION & PHILOSOPHY
The Sheriffs Office remains committed to its primary philosophy of
customer service and providing the City of Chanhassen with the highest
quality law enforcement services possible.
The Sheriffs Office reviews the police service plan of each community on an
annual basis to assist the community in making changes to their plan that
will help them meet the current and future needs and demands of their
community .
The police service plan recommendations are based on many factors. It
offers the community choices on what level of service is right for them.
This plan incorporates the community philosophy and mission as the
impetus for service.
Our intent is to enhance Chanhassen's community for life - providing for todny
and planning for tomorrow while maintaining peace and safety by serving
everyone with respect and dignity through honor, integrity and pride.
The community's annual work plan identifies a proactive preventative style
utilizing business contacts, crime prevention methods, community events,
traffic education or enforcement, and addressing/educating juvenile
violators.
CCSO service policy continues to incorporate the community mission
statement with our own while providing excellent service delivery through
personal interaction and follow-up with our customers.
Sincerely,
Byron Bud Olson, Sheriff
Summary Contents
Mission & Philosophy 1
Benefits of Contract Policing 2
Community Role
Service Factors 3
Calls for Service
Crime Oassification 4
Proactive Patrol 5
Deputy/Investigative Follow-up
Traffic Stops 6
Traffic Accidents
Traffic Citations/Warnings
Animal Calls for Service 7
Personnel Contract Calculations
Reimbursements/Revenue 8yCriminal vs. Non-Criminal CFS
Recommendations
Cost Allocation Sheet 2009 9
Cost Allocation Sheet 2010 10
2007-2008 CFS Comparison OIart 11
Benefits of Contract Policing
Contracting with the Sheriff's Office is considerably less costly than establishing a local
police department Cost savings include staffing, training, vehicle fleets, maintenance,
etc:
Personnel Considerations
. Hiring/Firing Issues
. Workers Compensation
. Labor/Contract Negotiations
. Internal Mairs Issues
. Citizen Complaints
. Discipline Issues
. Performance Issues
. Family Medical Leave Act Incidents
. Risk Management Issues
. Fair Labor Standards Act Issues
. Scheduling
. Grievance Issues
. Liability, etc. (to name a few)
Vehide Considerations
. Purchase of Squads
. Maintenance of Squads
. Equipment Purchase & Maintenance
. Insurance/Repair/Fuel
Service Coordination
. Investigation
. Sheriff's Emergency Response Team
. South West Metro Drug Task Force
. Records
. County Attorney
. CourtslJail/Civil Process/Warrants
. Human Resources
~
Page 2
<~..... ~. J
~'"
4t~
y~i
Contracting police services
with the Sheriff's Office
offers an efficient, effective
and affordable model of
policing.
Contracting with the Carver County Sheriffs Office saves thousands of dollars for local communities in
personnel, equipment, vehicle and capital budget expenses.
I
What Role Does the Community Play?
In evaluating the service needs of the community, the elected officials need to consider both community and policing
factors. Community factors include city population, Comprehensive Plan, industrialj commercial property, number
of lakes, parks and trails, number of schools and the cost of providing services. Policing factors include the number
of calls for service, response times, visibility in the community, traffic enforcement, and familiarity with local issues.
Once a decision is made on the level of police services needed, the City has a voice in how much local control is
desired as well as whether they want local identity included in those services. Together a partnership is built
resulting in a model of policing that responds to local public safety needs, addresses local concerns and reflects the
character of the community. The final decision of what is right for the community is the community's decision.
We look forward to the continued partnership in serving the policing needs of the City of Chanhassen.
Se rvi ce Facto rs
According to the most recent data (2008) relating to Carver County's population, the Sheriffs Office serves an estimated
90,043 citizens, an increase of 2% over 2007. The following tables depict the various calls for service over the past three
years and the impact they have had upon your community. In Chanhassen, there was a 9% increase in population over
2007. The population generally plays an important role in the number of calls for service.
Population
24500
24000
23500
23000
22500
22000
21500
21000
20500
~
t/~
Population
2006
2007
2008
Calls for Service
The chart below reflects calls for service dependant upon a deputy's response. The excluded calls have either been listed in a separate
table or are calls directed to our Records staff. The excluded calls are: Animal calls (shown in a separate chart) because these calls are
often responded to by our Community Service Officers; Traffic Stops because these calls are self-initiated calls for service; and calls such
as employee background checks, licensing/permitting and other similar calls because these types of calls are normally handled by
CCSO Records staff. The calls reflected below are calls for service requiring a deputy's response.
The chart (right) reflects a 12% decrease
in deputy related calls for service in
2008 over 2007.
9,500
Generally when a community sees an
increase in population, there will also
be a correlating increase in calls for
service.
9,000
8,500
(See: 2007-2008 detailed comparison
attached).
8,000
7,500
2006
2007
Exclusion CFS
--7
I
2008
vr.'
r
Crime Classification
@
Page 4
The next few pages represent various calls for service responded to by Carver County Sheriffs Office deputies. In order to
represent the various calls for service in readable form, the calls have been categorized and grouped in a logical formal Each
group will be preceded by a brief description defining relevant information and clarifying the chart data.
Part I and Part II Crime
A universal crime classification system has been established for crime reporting purposes. There are two main categories of
crime classes, Part I and Part II. Part I offenses are by nature more serious and include: homicide, aggravated assault, burglary,
arson, rape, robbery, theft and vehicle theft. Part II offenses are generally less serious in nature and include crimes such as
simple assault, liquor law violations, drug violations, property damage, forgery jfraud, suspicious activity, traffic offenses (to
name a few). Non-criminaI offenses are calls for service that don't rise to the level of a crime such as alarms, animal calls,
medical calls, etc.
/'
, ,/
.
, ,
500 - /
,/ 495
400 - "
,
1" /
300 1/
200 1,/
I
100 <.>c..
V "
0
-,
2006
(See detailed 2007-2008 comparison attached).
Part I Crime
;,,~
,,'
,/
//
//
,"
900 ./~, 874
800
,/
700 -(/
600 -' /'
V/
500 1//
400 I / ' , I
300 -" ,"
200 V/
100 V /
1/
0 ,. (
2006 2007 2008
427
391
2007
2008
/"
Non - Criminal
/
2006
2007
2008
13,000 -
,/
12,500 _/ //
12,000.J/ /
/
11,500 /
11,000 !~
10,500 -r
-~-
-D/"
Proactive Patrol
Page 5
Research demonstrates that police patrols can have a deterrent effect on crime by either
preventing or displacing it
4
3.95
3.9
3.85
3.8
3.75
3.7
3.65
J%
}%
1;/
1,
Response Time In Minutes
(
3.96
Response times are crucial when it comes to
emergencies and the lives of our citizens.
Therefore, the charts reflecting response times
are only factoring in response to life-threatening
(high priority CFS) incidents to include:
The Sheriffs Office is funded to respond to
emergencies and follow up on major crimes.
Investigative follow up on gross misdemeanors and
misdemeanor crimes are recognized to be the
responsibility of the local community. May 1, 2008,
Chanhassen provided the resources to maintain a
full-time investigator assigned to the City.
Contracting for services provides resources for the
Sheriffs office to provide a level of service not
otherwise affordable.
Deputy/Investigative Follow - UP
600 ~
V
500 Z 264
400
300 Z 86
./
200 ~/' /' 238
1/
100 .Y~
0 1/
r
-Medical calls
.Jt;
f:
.'
-Personal Injury Accidents
-Fatal Accidents
760
~
-?
High Priority Calls For Service
~- ~ ~ .
I 753 '
751
740
''\{;-
:l;
}~
~
720
;;);
;:~
700
680
660
640
2006
2007
2008
2006
~ Felony(Bottom}
2007 2008
g G-Misd (Middle) g Misd (Top)
During our annual meetings, we continue to
develop work plans listing goals and objectives of the policing function. Those plans are then integrated into the policing needs
of the community. This allows us to identify community concerns and priorities and provides work direction that will focUs on
areas necessary to meet the needs of our citizens and the goals of the elected officials in the communities served.
@
Page 6
/
5000 _/
4000 1/
3000 j/
2000 ~/
1000 1/
o j/
2006
2007
2008
Many of the activities of the Sheriff's Office include
education. As a case in point, traffic related calls for service
and traffic stops provide that opportunity. The safety of
oUr citizens is maintained in large part by the self-initiated
traffic stops (fraffic Stops) and miscellaneous traffic related
deputy responses (fraffic Mise; motorist assists, traffic
hazards, parking, etc.). Traffic safety plays an important
role in the sustainability of a healthy community.
'::l Traffic Stops C Traffic Mise
Traffic Accidents
800 --
600
400
200
0
2006 2007 2008
As illustrated in the following chart, many of the Traffic Stops result in education, rather than enforcement More than 9% of the
traffic stops resulted in an opportunity for deputies to educate the public on traffic safety without the necessity of issuing a traffic
citation (tracking of issued warnings began in 2008). In correlation, there was a 14% decrease in traffic accidents between 2008 and
2007 in conbast to the 3% decrease of accidents between 2006 and 2007. That in and of itself does not indicate a direct correlation to
public education and traffic accident reductions, but it certainly can be a factor.
,r
3000 /~-
- .
2500
, "
,
2000 _/
1500 /'
,
"
1000 _/
...!,.",' ,
500 I
0
2006
2007 2008
fJ Traffic Cites 0 Warnings
I . ." . . --- ~ ~ -. ,,_.. --
Animal Calls for Service
600
..._..' ._.., .... , --..". . - ...;:w
As noted previously, animal calls are often
handIed by our Community Service Officers
(CSOs) enabling our deputies to respond to
higher priority calls.
Page 7
500
400
487
As you can see by the chart Qeft), there was a
17% decrease in animal related calls for
service. These calls range from off-leash or
barking dogs to turtles in the roadway.
300
200
',."
~":~
There are numerous calls relating to animals.
The Community Service Officers meet a
crucial need in freeing up our deputies to be
ready for emergency response or general
patrol for the purpose of maintaining public
peace and safety.
o
100
2006
2007
2008
.'
1t~'~
Personnel Contract Calculations
BCA = 34 Deputies:
As found on page 104, table 28 in the most recent (2007) BCA Crime Statistics, 1.4 deputies per 1,000, or 34 deputies (based on
2008 population) is recommended.
IACP = 21 Deputies:
The l.A.c.P. (International Association of Chiefs of Police) developed a formula to estimate staffing levels based on the current
workload within a community. The formula is intended to calculate the number of patrol deputies needed to cover the
existing workload. The formula calculates the workload based on the number of Part I and Part II crimes, traffic accidents,
arrests, and all other incidents.
SCC = 20 Deputies:
In 2004, the sec agreed the communities
would fund .8 FfE and the County would be
responsible for funding.4 FfE per deputy.
Personnel Calculation Comparisons
//
40 -~
Average = 25
Average of the above formulas (BCA, IACP,
seq.
I /
o ,/
Actual = 15 Deputies:
Currently, 15 deputies serve the City of
Chanhassen.
SCA
IACP
SCC Average Actual
When using the LA.C.P. formula, the number of deputies required to cover the existing workload for Chanhassen
for 2009 is 21 deputies. Currently, Chanhassen is served by 15 deputies. The rural average according to national
statistics for cities with 10,000 to 25,000 residents is 2.2 officers per thousand citizens.
Reimbursements to the Community
2006 2007 2008
Citations $151,865 $132,731 $178,786
Alarms $1,700 $2,175 $1,250
State Aid $61,424 $85,970 $86,685
Refund $10,575 $18,603 $8,471
--
Criminal
1,400 - /
1,200 -
,/
1,000 -1/ /
800 J/ /
600 J/"
1,,/
400 r /
20~ j::~
1,342
1,257
1,090
J
2006
2007
~//2008
Down
2008 13%
The charts reflect criminal calls for service as compared to non
-criminal calls for service for the respective years. Non-
criminal calls for service are calls that do not rise to the level
of a crime; such as animals, medical, alarms, driving
complaints, traffic, etc.
Recommendations:
2010 Continue with current coverage
Reimbursements to the communities come from various sources
to include: a portion of the citation fees sent to the state, revenue
from alarm response, and local government aid. Any
overpayment to the Sheriffs Office is likewise refunded to the
community.
Non - Criminal
13,000 -
12,500
12,753
~..._- -..... - .....-
12,516
,,'
12,000 -"
11,500 _/
/
11,000 J/
10,500 I
2008
Down
9%
2006
2007
2008
2011 Re-evaluate 2010 coverage based upon police services demand
2012 Replace 2 patrol corporals with 2 patrol sergeants
Service Requested
Chanhassen 2009
Cost of
Service
Number
Re uested
Start Date
Total
IPatrol Deputy
$83,187
5
1/1/2009
$415,935
$83,187
$1,747
6
6
1/1/2009
$499,122
$10,482
CS,G<S~ryices,," , , . $25 . . . ~. - 1/1/2009 $0
56 hours/week
IPatrol Vehicle $23,594 6 $141,562
Ilnvestigator Vehicle $4,474 $4,474
ISchool Resource Vehicle $6,978 $6,978
ILiaison Lieutenant Vehicle $5,575 $5,575
Sheriff's Office Total Cost
Service Re uested
SWM Dru Task Force
Overtime Cantin enc
CSO Veterinar Service
$1 467,777
Cost of Service
$2,100
$70,000
Billed by SWMDTF
Set in the City Budget 20070.T.=$69,139
Set in the City Budget
Police Service Total Cost
$1 539 877
jde 2008
~ Page 10
Service Re uested Cost of Number Start Date Total
Chanhassen 2010 Service Re uested
IPatrol Deputy $88,146 5 1/1/2010 $440,730
$88,146 5 1/1/2010 $440,730
$1,768 5 $8,840
$89,466 2 1/1/2010 $178,932
$1,768 2 $3,536
ILiaison Lieutenant $103,883 1 1/1/2010 $103,883
ICriminal/JV Investigator $85,202 1/1/2010 $85,202
ISChOOI Resource Deputy $83,882 1/1/2010 $83,882
1',s..:"~:,,"":~N<J.~-::'.,~'~', ,.-
C"$~~~.r:..v..i~~s: )':':;'<,:
o hours/week
. "> ,.f ,#i.;,;~'
, . $28.~6.,,' ,,,. .
, $0';
IPatrol Vehicle
$18,014
6
$108,084
Ilnvestigator Vehicle
$5,337
1
$5,337
ISChOOI Resource Vehicle
$5,383
$5,383
Liaison Lieutenant Vehicle
$4,100
$4,100
Sheriff's Office Total Cost
Service Re uested
SWM Dru Task Force
Overtime Contingenc
CSO Veterinar Service
Police Service Total Cost
$1 468639
Cost of Service
$2,100 Billed by SWMDTF
$70,000 Set in the City Budget
Set in the City ~udget
$1 540 739
20080.T.=$53,233
5/30/2009
JOE CCSO
~
Page 11
I
Challhassen 2007-2008 Comparison
2007
5 0 -100%
4 3 -25%
58 35 -40%
0 0 NC
0 0 NC
5 5 0%
339 326 -4%
16 22 38%
427 391 -8%
Part II Crimes
AbuseJNealect 1 0 -1
Assault 53 59 11%
Court Order Violations 15 24 60%
Disturb Peace 1M 79 -24%
Drug VIOlations 46 41 -11%
GamblinQ 0 0 NC
Uquor Law Viol 45 27 -40%
Misc. Criminal 32 29 -9%
Property DamaQe 279 200 -28%
Runawav 26 17 -35%
Sex Crimes 11 4 -64%
Suspicious Activitv 1 0 -100%
Theft - Related 125 121 -3%
Traffic - Alcohol 79 81 3%
Traffic - other 13 12 -8%
Weapons [) 5 NC
Total Part II Crimes 830 699 -16%
I TOTAL CRIMINAL
I 1257 1 1090 1 -13%
2007 I 2008 I %ChanQe I
NON-CRIMINAl
AbusefNeCllect (NC) 40 43 8%
Alaml 1096 955 -13%
Animal 589 487 -17%
Assist other A!Jency 127 116 -9%
Auto Accd - Fatality 0 0 NC
Auto Accd - Injury 89 67 -25%
Auto Accd - MV vs Deer 523 452 -14%
Auto Accd - Prop Dam 51 50 -2%
Boat & Water 87 66 -24%
Child Care Asst - Unlic 3 0 -100%
Child Custody Dispute 21 25 19%
Civil Process 24 18 -25%
Disturb Peace (NC) 406 341 -16%
Domestic (NC) 68 61 -10%
Drivino Complaint 6M 526 -13%
Drua - Information onlv 16 22 38%
Fire Call 231 206 -11%
Gun Permit - ACQuire 90 130 44%
Gun Permit - Carry 56 115 105%
Gun Permit - Transfer 0 0 NC
ExplosivefFirearms Dlr 0 0 NC
House/Business Check 28 23 -18%
Ucense - Dav Care 38 25 -34%
License - Foster Care 15 6 -60%
License -liQuor 29 23 -21%
Medical 664 684 3%
Mental Health 65 49 -25%
Misc. Non. Criminal 805 627 -22%
Missing Person 32 42 31%
Open Door 75 54 -28%
Prowler (NC) 19 11 -42%
Snowmobile 25 8 -68%
Suspicious Act (NC) 1061 1029 -3%
Traffic - Misc 1503 1350 -10%
Traffic - Radar Display 0 0 NC
Traffic - Stops 4013 3952 -2%
Transport 1 0 -100%
Unlock VehlBJdo 131 76 -42%
Warrant Service 11Q 94 -21%
Total Non-Criminal 12744 11733 -8%
I TOTAL REPORTED , 14001 1128231 -8%