1g. Purchase of 2009 CIP Equipment
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227,1100
Fax: 952.227.1110
Building Inspections
Phone: 952,227,1180
Fax: 952.227,1190 .
Engineering
Phone: 952.227,1160
Fax: 952,227.1170
Finance
Phone: 952,227.1140
Fax: 952.227,1110
Park & Recreation
Phone: 952.227.1120
Fax: 952,227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227.1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227,1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952,227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO: Paul Oehme, Public Works Director/City Engineer 1. o.
FROM:
Charlie Siegle, Equipment Superintendent
DATE:
December 14,2009
o~.
SUBJECT:
Purchase of2009 CIP Equipment - PW016000
PROPOSED MOTION
"The City Council approves purchase of vehicles and equipment."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
On April 27, 2009, the Council authorized the purchase of several vehicles that
were in the 2009 CIP. The vehicles requested to be purchased at this time were
delayed due to budget considerations.
DISCUSSION
Annually, the City considers replacement of vehicles and equipment that have
reached their life expectancy and are showing signs of needing major
maintenance. It has been the City's practice to replace these vehicles and
equipment before major repairs are required. The vehicles and equipment needing
to be replaced are used extensively and have to be reliable to maintain appropriate
City services.
JUSTIFICATION
PLANNING DEPARTMENT - VAN
The 1996 Chevrolet Astro Van is severely rusted including brake lines, fuel lines
and body. The van is used by the Planning Department and other departments
which need to take large groups or haul cargo around town. This vehicle has
almost 14 years of use and has the potential for expensive repairs in the near
future. This van will be sold at auction with an estimated sale price of $2,000.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Purchase of 2009 eIP Equipment
December 14, 2009
Page 2
STREET DEPARTMENT - PICKUP TRUCK
The 1995 Chevrolet pickup truck to be replaced has severe rust. This truck is used for plowing
snow, towing trailers and day-to-day operations. This vehicle is 14 years old and is in need of
expensive repairs due to rusted brake and fuel lines and oil consumption. The estimated resale
value is $4,000.
PARK DEPARTMENT - PICKUP TRUCK
The 1996 Chevrolet pickup to be replaced is 13 years old, has 65,000 miles and is very rusted
including brake lines, fuel lines and body. This truck is used for towing trailers with mowers and
skid loaders and day-to-day operations. This truck has the potential for needing expensive
repairs in the near future. This pickup would be sold on auction with an estimated resale value of
$3,000.
PUBLIC SAFETY - CSO PICKUP
The 2003 Dodge Dakota to be replaced has 160,000 miles on it. This truck has a big potential
for engine and transmission problems due to the high miles. This truck is using excessive
amounts of oil. This vehicle would be sold on auction with an estimated resale value of $2,500.
This vehicle is used for patrolling, community service work and animal control.
PRICING
Pricing for the vehicle and equipment is taken from the Minnesota Service Cooperative
#09.02.01 bid pricing which is the most competitive pricing available to the City. Prices do not
include tax and license.
PLANNING DEPARTMENT - V AN
2010 Dodge Grand Caravan
CIP (EQ-O 15) Budget Amount
$20,994.19
$30,000.00
STREET DEPARTMENT - PICKUP TRUCK
2010 GMC Sierra 2500 HD
Western pro plus snow plow
Accessories and strobe lights
CIP (EQ-029) Budget Amount
$24,842.60
$ 5,420.13
$ 520.00
$30,782.73
$33,000.00
PARK DEPARTMENT - PICKUP TRUCK
2010 GMC Sierra 2500 HD
Accessories, strobe lights and tool storage
CIP (EQ-052) Budget Amount
$24,842.60
$ 1,546.50
$26,389.10
$33,000.00
g:\eng\paul\bkgd 121409 purchase cip vehicles (3) (2).doc
Paul Oehme
Purchase of 2009 CIP Equipment
December 14,2009
Page 3
PUBLIC SAFETY - CSO PICKUP TRUCK
2010 GMC Canyon Pickup
Accessories, topper, graphics, push bumper
Emergency lighting, computer mount
CIP (EQ-083) Budget Amount
$23,476.97
$ 3.000.00
$26,476.97
$30,000.00
TOTAL COST FOR VEHICLE PURCHASES
$104,642.99
SUMMARY
The City's equipment continues to go past the normal replacement age of ten years. It is
important to replace equipment at this time that is over 10 years old.
Attachments: CIP Sheets
g:\eng\paul\bkgd 121409 purchase cip vehicles (3) (2).doc
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Capital Improvement Program
I City of Chanhassen, MN
EQ-015
2009 thru 2013
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Project #
Project Name Community Dev.: Light Duty Trucks
Account # 1 400-4107-4704
Account # 3
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Account #2
Contact Kate Aanenson
Department Major Equipment
Type Vehicles
Useful Life Unassigned
Category Conununity Development
Priority nla
Total Project Cost $141,000
Description I
1- These purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to
accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative Purchasing Program.
2009 - #8011996 ChevroletAstro Van
1- 2010 - #609 1999 Ford Ranger Pic~p
2012 - #6032001 Ford Ranger Pickup
Justification I
I These vehicles are used to provide building inspection services throughout the community. The average replacement age is over 10 years.
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I Prior Expenditures 2009 2010 2011
I 54,000 I Vehicles 30,000 28,000
Total Total 30,000 28,000
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Prior Funding Sources 2009 2010 2011
1154,000 I Capital Replaciement Fund 30,000 28,000
Total Total 30,000 28,000
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2012
29,000
29,000
2012
29,000
29,000
2013
Total
87,000
87,000
2013
Total
87,000
. . 87,000
I. Operational Impact/Other I
These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced.
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Capital Improvement Program
City of Chanhassen, MN
Account # 3
2009 thru 2013 Contact Paul Oehme
Department Major Equipment
Type Vehicles
Useful Life Unassigned
Category Street Equipment
Priority nla
Total Project Cost $65,000
Project # EQ-029
Project Name Light Duty Trucks: Public Works
Account # 1 400-4120-4704
Account #2
Description
Provides for scheduled replacement of light duty trucks in the street and garage departments. Replacement units are generally purchased early in
the year in order to acconnnodate the time frames established by Hennepin County and the State ofMN Cooperative Purchasing Program.
2009 - #109 1995 Chevrolet 3/4 ton 4x4
2011 - #110 1996 Chevrolet 3/4 ton 4x4
Justification
These vehicles are used for a variety of services throughout the connnunity. The average replacement age is 1,3 years. These purchases are
consistent with the Vehicle Replacement Program.
Expenditures
Vehicles
Total
Funding, Sources
Capital Replacement Fund
Total
2009
33,000
33,000
2010
2011
32,000
32,000
2012
2013
Total
65,000
65,000
2009
33,000
33,000
2010
2011
32,000
32,000
2012
2013
Total
65,000
65,000
Operational Impact/Other
These purchases will inchide a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced.
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Capital Improvement Program 2009 thru 2013 Todd Hoffinan
I Contact
City of Chanhassen, MN Department Major Equipment
EQ-052 Type Vehicles
I Project # Useful Life Unassigned
Project Name Light Duty Trucks: Parks Category Park
Account # 1 400-0000-4704 Account # 3 Priority nla
I Account #2 Total Project Cost $196,000
Description I
I Provides for scheduled replacement of light duty trucks in the Park Maintenance Department.
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I Justification 1
These vehicles are used for multiple park maintenance operations including towing mowers, bobcat, snowplowing, sanding, etc. The average
replacement age ofthese vehicles is 13.5 yrs.
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I Prior Expenditures 2009 2010 2011 2012 2013 Total
_ I 98,000 I Vehicles 33,000 65,000 98,000
Total Total 33,000 65,000 98,000
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PIior Funding Sources 2009 2010 2011 2012 2013 Total
II 98,000 I Capital Replacement Fund 33,000 65,000 98,000
Total 33,000 65,000 98,000
- Total ,
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I Operational Impact/Other I
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Capital Improvement Program 2009 thru 2013 Contact Laurie Hokkanen
I City of Chanhassen, MN Department Major Equipment
I Proj~t# EQ-083 I Type Vehicles
I Useful Life
Project Name CSO Truck Category Administration
Account # 1 400-4129-4704 Account # 3 Priority nla
I Account #2 Total Project Cost $30,000
Description I
I This allows for replacement of an existing CSO truck.
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Justification I
I This replaces a vehicle in accordance with the vehicle replacement plan.
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I Expenditures 2009 2010 2011 2012 2013 Total
_ Vehicles 30,000 30,000
Total 30,000 30,000
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Funding Sources 2009 2010 2011 2012 2013 Total
I Capital Replacement Fund 30,000 30,000
Total 30,000 30,000
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I Operational Impact/Other I
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