1e. 2010 Street Reconstruction Project: Accept Feas. Study and Call PH
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
lfIWW.ci .chanhassen. m n. us
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MEMORANDUM
<'10.
TO: Paul Oehme, Director of Public Works/City Engineer \( /
Alyson Fauske, Assistant City Engineer Q'~l
December 14, 2009 D~'
SUBJECT: 2010 Street and Utility Reconstruction Project No. 10-01: Accept
Feasibility Reports and Call the Public Hearings
FROM:
DATE:
PROPOSED MOTION
"The City Council is recommended to adopt the feasibility report for the 2010
Street Reconstruction Proj ect 10-01 ( a) - Erie Avenue Neighborhood and Call
the Public Hearing for January 25,2010.
The City Council is also recommended to adopt the feasibility report for the
2010 Street Reconstruction Project 10-01 (b) - Red Cedar Point Neighborhood
and Call the Public Hearing for January 11,2010.
City Council approval requires a simple majority vote of the City Council
present."
BACKGROUND
City Council authorized the
preparation of the 2010 Street
Reconstruction Project at the
September 14, 2009 City Council
meeting. The Capital Improvement
Program had planned for
reconstructing the Erie Avenue
neighborhood (Chanhassen Estates,
south of Lake Drive East) and the
Red Cedar Point neighborhood next
year. The streets proposed for
reconstruction were chosen using the
City's Pavement Management
Program and were identified due to
utility problems in the area.
Red Cedar
Point area,
Proj ect 10-0 1 (b)
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Erie Avenue area,
Project 10-01 (a)
Staff proposes to split City Project 10-01 into two parts: 10-01 (a) - Erie Avenue
area, and City Project 10-01 (b) - Red Cedar Point area. The proposed definitions
will make it easier to separate project costs, assessment rolls, etc.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
City Project 10-0 I: Accept Feasibility Reports; Call Public Hearings
December 14, 2009
Page 2
SCOPE OF PROJECT
A copy of the feasibility reports are available in the Engineering department but a brief summary
of the projects are as follows:
CITY PROJECT 10-01 (a): ERIE AVENUE AREA (CHANHASSEN ESTATES)
It is proposed that 0.73 miles of streets in this area be
reconstructed. The streets in the Erie A venue
neighborhood are 38 years old and cannot be maintained
properly with minor maintenance or even a bituminous
overlay. The streets are in poor condition with an average
pavement condition index of 28; a road under 45 typically
indicates distress that would require a full depth
reconstruction.
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Dakota Lane and Erie Circle were overlaid by City crews
with a thin layer of bituminous pavement in 2001 due to
severe washouts and distressed pavement areas. The
average pavement condition index of these streets is
currently 52, which is higher than most of the other streets,
however, it is anticipated these streets will degrade more
quickly in the coming years. These streets should be
included when the Erie A venue area is reconstructed so a gap of old street section is not left.
The watermain in this area is cast iron pipe and has nine documented breaks. The sanitary sewer
has been televised and shows many areas of groundwater leaking into the pipe and settled pipes
that do not flow well anymore. The storm sewer system should be upgraded and draintile
installed. It is proposed to upgrade these streets to the City's standard pavement section with
concrete curb and gutter. The watermain should be replaced, sanitary sewer system spot
repaired, and storm sewer system upgraded and draintile installed.
A neighborhood open house for this project area was held on November 11,2009. Over 22
property owners representing 17 properties attended the open house. The following summarizes
the residents' questions/issues:
. Will we be able to access our property?
. Will this project affect mail delivery to our home?
. How will our hauler pick up our garbage?
. Weare glad that the streets will not be widened.
. Is now the time to reconstruct the streets based on the current economic situation?
. Will my sewer and water service be replaced?
. What type of curb will be installed?
Paul Oehme
City Project 10-0 I: Accept Feasibility Study; Call Public Hearings
December 14, 2009
Page 3
. What is the project schedule?
. I would like to widen my driveway. Who should I contact and when?
. We have a new concrete driveway and would like our own contractor to replace any
portion that is disturbed by this project.
All of the residents' questions were answered at the meeting or with a follow-up phone call.
Staffs email correspondences with residents regarding this project are attached.
Public hearing notices will be mailed to property owners by January 15, 2010 if this item is
approved.
CITY PROJECT 10-01 (b): RED CEDAR POINT AREA
It is proposed that 0.85 miles of streets in this area be reconstructed. Most of the utilities and
streets in the Red Cedar Point neighborhood are 38 years old. The streets are very narrow in
most areas and are a rural section. Most of the streets are in poor condition with an average
pavement condition index of 48. The streets have been patched several times because of
watermain breaks and
other utility problems.
These numerous street
patches are thought to
have raised the
pavement condition.
However, the streets
in generally are in
poor condition.
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to be directionally drilled to keep access to the properties.
The watermain in this
area is cast iron pipe;
there are twelve
documented breaks.
Due to the narrow
streets, some of the
watermain may need
The sanitary sewer has been televised and shows that groundwater is leaking into some of the
pipes and that some pipes have settled and do not flow well anymore. The area is known to have
a high groundwater table. There is little stormwater management in this area and no stormwater
collection system.
The streets in this area are proposed to be upgraded to a heavier pavement section but left as a
rural section. Depending upon storm water management practices to be implemented, curb and
gutter may be added to some road sections. There is potentially very little opportunity for
G:\ENG\PUBLIC'-20 1 0 Projects\IO-O 1 2010 Street lmprovements\12-14-09 accept feasibility call public hearing.docx
Paul Oehme
City Project 10-01: Accept Feasibility Study; Call Public Hearings
December 14,2009
Page 4
stormwater management due to the narrow streets and lack of City-owned property for ponding
or other water quality improvements. There may be opportunity to acquire some property for
stormwater management.
A neighborhood open house for this project area was held on November 18,2009. Over 19
property owners representing 13 properties attended the open house. The following summarizes
the residents' questions/issues:
. Weare glad that the roads will not be widened.
. Will the overhead utilities be buried with this project?
. Is now the time to reconstruct the streets based on the current economic situation?
. Can we get curb and gutter on south cedar drive?
. I do not think our streets look so bad that they need to be reconstructed.
. Weare glad that curb and gutter will not be installed everywhere.
. Can the intersection of South Cedar at Juniper Avenue and Red Cedar Point Road be
widened a couple of feet to improve site distance?
. Weare concerned that our underground sprinkler and power will be damaged with the
sewer and water replacement.
All of the residents' questions were answered at the meeting or with a follow-up phone call.
Staffs email correspondences with residents regarding this project are attached.
Public hearing notices will be mailed to property owners by December 31, 2009 if this item is
approved.
FUNDING
Forty percent (40%) of the street reconstruction cost is proposed to be assessed back to the
benefiting property owners; the remaining 60% of the street costs would be a City cost. The City
share of the street cost will be paid out of the revolving street assessment fund. The utility costs
are proposed to be paid 100% out of the respective utility fund. The estimated costs and funding
for the project is summarized as follows:
G:\ENG\PUBLIC\_2010 Projects\IO-OI 2010 Street Improvements\12-14-09 accept feasibility call public hearing.docx
Paul Oehme
City Project 10-01: Accept Feasibility Study; Call Public Hearings
December 14, 2009
Page 5
Revolving Sanitary Watermain Storm
Assessment Sewer Utility Water Totals
Fund Utility Fund Fund Utility Fund
Estimated Costs, City $1,008,300 $218,400 $293,900 $244,000 $1,764,600
Project 10-01 (a)
Estimated Costs, City $885,000 $230,000 $498,900 $133,600 $1,747,500
Project 10-01 (b)
$1,893,300 $448,400 $792,800 $377,600 $3,512,100
2009 CIP Budgets $1,900,000 $450,000 $800,000 $400,000 $3,350,000
The estimated assessments for the benefitting residential properties are as follows:
Proiect Area
Estimated Assessment
per Feasibility Report
$6,230 per unit
$5,447 per unit
$963 per unit
Erie Avenue area
Red Cedar Point, Single-Family Residential
Red Cedar Point, Medium-Density Residential
SCHEDULE
The anticipated project schedule is as follows:
Public Hearing; Order Plans & Specifications (Red Cedar Point area):
Public Hearing; Order Plans & Specifications (Erie Avenue area):
Approve Plans & Specifications; Order Ad for Bid:
Assessment Hearings:
Project Begins:
Substantial Completion:
January 11,2010
January 25,2010
February 8, 2010
April, 2010
May, 2010
August, 2010
Attachments: 1.
2.
3.
CIP Pages
Resolution
Staff s email correspondences with the residents
G:\ENG\PUBLIC,^-2010 Projects\10-01 2010 Street Improvements\12-14-09 accept feasibility call public hearing.docx
II
II
ST -012
2009 thru 2013 Contlict Paul Oehme
Department Street hnprovements
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority nla
Total Project Cost $7,400,000
Capital Improvement Program
City of Chanhassen, MN
.
Project #
Project Name Annual Street Improvement Program
Account # 3
Description
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
. Residential 2009 _ Chaparral, W 78th St, Quattro Dr, Dell Rd, Lakota Ln and V ogelsburg Tr
2010 - Erie Ave area, Red Cedar Pt and Audubon Rd (Lk Dr to Lyman)
2011 _ Carver Beach Rd, Timberwood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S ofW 78th)
2012 - Greenbriar, Fir Tree, Elm Tree, Dogwood and Shore Drive
2013 _ Frontier Tr (Highland to W 77th), Great Plains (W 78th to Santa Fe), W 77th, Erie Ave (N ofW 77th), Highland (E of
Laredo) and Greenwood Shores
MSA 2011- West 78th Street powers to Market
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated to
a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the merits
of the project and scope of work.
.
.
.
.
.
II
Account#l 601-0000-4751
Account #2
Expenditures
Construction
2009
1,300,000
Total 1,300,000
2010
1,900,000
1,900.000
2011
1,500,000
1,500,000
2012
1,500,000
1,500,000
2013
1,200,000
1.200,000
Total
7,400,000
7,400,000
Funding Sources .2009 2010 2011 2012 2013 Total
AssessmentlRevoMng Assess 1,300.000 1,900,000 1,20Q,OOO 1,500,000 1,200,000 7,100,000
MSA 300,000 300,000
Total 1,300,000 1,900,000 1,500,000 1,500,000 1,200,000 7,400,000
Operational Impact/Other
This project may decrease maintenance costs.
103 .
- .
Capital Improvement Program 2010 thru 2014 Department Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul Oehme
88-012 Type Improvement
Projed# Useful LIfe Unassigned
Project Name Inflow and Infiltration Abatement Category Utilities
Account #1 701-7024-4751 Account #3 Priority n/a
Account #2 Account #4
Description I Total Project Cost: $825,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry
of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report.
The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification 1
City staff has identified numerous older sewer lines that are in need of repair. The City ofChanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations. Also, MCES would place a surcharge on the annual charge if the
City was not actively trying to reduce the inflow and infiltration problem.
Prior Expenditures 2010 2011 2012 2013 2014 Total
I 200,000 I Maintenance 200,000 200,000 75,000 75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
Prior Funding Sources 2010 2011 2012 2013 2014 Total
I 200,000 I Sewer Utility Fund 200,000 200,000 75,000 75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
Budget Impact/Other I
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belieftbat as new customers come on line those connection fees should help fund future infiltration problems.
Capital Improvement Program
City of Chanhassen, MN
Project # 88-014
Project Name Sanitary Sewer Replacement
2009 thru 2013
Contact Paul Oehme
Department Sanitary Sewer Improvements
Account # 1 701-0000-4751
Account # 3
Type Improvement
Useful Life Unassigned
Category Utilities
Priority ufa
Account #2
Total Project Cost $550,000
Description
Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
1ustification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Expenditures 2009 2010 2011 2012 2013 Total II
Construction 250,000 300,000 550,000
Total 250,000 300,000 550,000
II
II
.Funding Sources 2009 2010 2011 2012 2013 Total
Sewer Utility Fund 250,000 300,000 550,000 II
Total 250,000 300,000 550,000
II
Operational Impact/Other II
'This project will decrease maintenance costs.
II
II
II
.
94 .
- .M"
Capital Improvement Program 2010 thru 2014 Department Water System Improvements
City of Chanhassen, MN Conta<:t Paul Oehme
Projed # W-024 Type Improvement
Usdul Life Unassigned
Projed Name Watermain Replacement Category Utilities
Aeeount #1 700-7025-4751 A<:eount #3 Priority nfa
A<:eount #2 Aeeount #4
Description I Total Projeet Cost: $2,200,000
Replacement of existing water main lines in coordination with the reconstruction of the City street.
Justification I
; The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
I Expenditures 2010 2011 2012 2013 2014 Total
Construction 800,000 700,000 700,000 2,200,000
Total 800,000 700,000 700,000 2,200,000
Funding Sources 2010 2011 2012 2013 2014 Total
Water Utility Fund 800,000 700,000 700,000 2,200,000
Total 800,000 700,000 700,000 2,200,000
Budget Impact/Other I
These projects will decrease maintenance costs.
2009 thru 2013
Capital Improvement Program
City of Chanhassen, MN
Project # SWMP-019
Project Name Street Improvement Proje'cts - Storm Water Mgmt
Account # 1 720-0000-4702
Account #2
Account # 3
Contact Paul Oehme
Department Surface Water Management
Type Improvement
Useful Life Unassigned
Category SWMP
Priority nla
Total Project Cost 5850,000
Description ' , I
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
Justification -I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Expenditures
Construction
2009
50,000
Total 50,000
2010
400,000
400,000
2011
2012
400,000
400,000
Funding Sources
, Surface Water Utility Fund
Total
2009
50,000
50,000
2012
400,000
400,000
2010
400,000
400,000
2011
Operational Impact/Other I
Inventory, inspection and maintenance of new infuistructure will be required. Citywide. No map
112
2013
Total
850,000
850,000
2013
Total
850,000
850,000
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
December 14.2009
RESOLUTION NO:
2009-
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING FEASIBILITY STUDIES AND CALL PUBLIC
HEARINGS FOR THE 2010 STREET IMPROVEMENT PROJECT NO. 10-01 (A) AND (B)
(ERIE AVENUE & RED CEDAR POINT NEIGHBORHOODS)
WHEREAS, pursuant to resolution of the Council adopted September 14, 2009, a report
has been prepared by WSB & Associates with reference to the above-referenced project, and this
report is being received by the Council on December 14,2009, and
WHEREAS, the reports provide information regarding whether the proposed projects area
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The Council will consider the improvement of such projects in accordance with the reports and
the assessment of abutting property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of$3,512,100.
2. A public hearing shall be held on such proposed improvements on the 25th day of January, 2010
for the 2010 Street Improvement Project 10-01 (a) - Erie Avenue Neighborhood and on the 11th day
of January, 2010 for the 2010 Street Improvement Project 10-01 (b) - Red Cedar Point
Neighborhood in the Council Chambers of City Hall at 7 :00 PM and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Passed and adopted by the Chanhassen City Council this 14th day of December, 2009.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
Fauske, Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Thursday, November 12, 2009 9:07 AM
'Joan Skaff
Skaff 11-12-09 response
Hi Joan,
Sorry that the neighborhood meeting didn't fit into your schedule. Please contact me if you have any questions about
the proposed project.
The 6% interest rate is based on the rate at which the City can borrow money. The 6% rate is the estimated rate at this
time. If the project proceeds the City Council will set the interest rate at the assessment hearing in April or May. No
interest is charged if the assessment is paid in full within 60 days of the City Council adoption of the assessment. This
information is included in the assessment hearing notice.
Regards,
Alyson
From: Joan Skaff [mailto:jskaff@vailplace.org]
Sent: Thursday, November 12, 2009 8:52 AM
To: Fauske, Alyson
Subject: 2010 Street Reconstruction Project No.l0-0l
Hi Alyson,
We apologize for not making it to the neighborhood meeting last night, but we work and have a little
baby so we couldn't make it.
Question:
Why would we owe interest (6%) on a city project? Also, could someone pay the lump sum and not
be charged interest?
Thank you,
Joan Skaff, M.S.
Housing Support Specialist
952-548-6348 Office Dow Towers
952-807-2051 Cell
952-979-0441 Fax Dow Towers
Vail Place- Transforming the lives of people with mental illness through community-based
services that help each person attain his or her greatest potential for self-sufficiency
and fulfillment. www.vailulace.Or2
Confidentiality Notice: The information contained in this message may be privileged and confidential
and protected from disclosure. If the reader of this message is not the intended recipient, or an
employee or agent responsible for delivering this message to the intended recipient, you are hereby
1
notified that any dissemination, distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please notify us immediately by replying to the
message and deleting it from your computer. Thank you.
2
Re: 2010 Street Reconstruction Project No. 10-01
Nov.ll,2009
From Nina Cottrell
8044 Cheyenne Ave.
Chanhassen, MN 55317
I did have one sewer problem about 2 years ago when the City was flushing the sewer or something. Water
erupted from the toilet on the main level of our house and continued until the procedure was halted. That
was a big problem for me. Fortunately, it hasn't happened since.
Our water system is old and we are lucky to not have any more problems than we have had.
Our streets are in a distressed state with patches upon patches that become potholes and craters over the
winters. Our street isn't as crumbly as Erie, but it has a lot of patches.
Replacement is needed and will only get more expensive with any delay. There will never be a "good" time
to add an assessment to our expenses, but to only have to pay 40% of the street improvement costs, and
none, zero of the utility cost is probably the best offer we will have.
Ifthe road materials require petroleum products, oil closed over $80 recently and when it goes over $100
anything made of it will jump up in cost accordingly.
~G~
Nina Cottrell
CITY OF CHANHASSEN
fRl~~~a'i#~[Q)
NOV 1 1 2009
ENGINEERING DEPT.
Fauske. Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Tuesday, November 10, 2009 10:58 AM
'Andrea Ryan'
Andrea Ryan 11-10-09 response
Hello Andrea,
The estimated cost to construct a five foot wide sidewalk from Lake Drive to the park access off Erie Circle is $80,000,
plus additional costs for grading. That equates to at least an additional $1,125 per house (ie the estimated total
assessment would be $7,355 vs the $6,230). Sidewalk construction will also likely require additional trees and
landscaping to be removed.
Thank you for taking the time to contact me regarding the project. Please let me know if you have any further
questions.
Regards,
Alyson Fauske
From: Andrea Ryan [mailto:andrearyanl@hotmail.com]
Sent: Friday, November 06,2009 12:24 PM
To: Fauske, Alyson
Subject: RE: 2010 Street Reconstruction No. 10-01 (Erie Ave)
Hi Alyson,
Thank you for your prompt response. Just one follow up question on the sidewalk - do you know from
past projects approximately what that would cost (divided by all homeowners in our area)? I'm not sure
how many neighbors would sign the petition unless they had some idea of the additional costs each
homeowner would have to pay...
Regards,
Andrea Ryan
From: AFauske@ci.chanhassen.mn.us
To: andrearyanl@hotmail.com
Date: Fri, 6 Nov 2009 10: 15:32 -0600
Subject: RE: 2010 Street Reconstruction No. 10-01 (Erie Ave)
Good morning Andrea and Ed,
Thank you for the email- I will forward a copy of your email and this response to the City Council. The final interest rate
will be determined by City Council at the assessment hearing. The assessment hearing is tentatively scheduled for April,
2010. A notice will be mailed to you before the meeting.
The cost to construct a sidewalk is assessed to the property owners; the City does not finance any portion of the
sidewalk construction. If a petition is submitted and the majority of the neighborhood supports the construction of a
sidewalk and would be willing to pay for its construction, we will forward a recommendation to Council to add the
sidewalk to the project.
1
To calculate the estimated assessments, 40% of the estimated street reconstructed cost was divided among the
properties within the project area (the city pays the remaining 60% of the street reconstruction cost). All properties
within the project area would pay the same assessment amount.
Please contact me if you have any further questions.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
_._-""~"'----~--'"
From: Andrea Ryan [mailto:andrearyanl@hotmail.com]
Sent: Friday, November 06, 2009 8:31 AM
To: Fauske, Alyson; andrearyanl@hotmail.com
Subject: 2010 Street Reconstruction No. 10-01 (Erie Ave)
Hi Alyson,
We received a letter on the proposed project above and would like to attend the meeting next Wednesday,
but are not sure if we will be able to make it. As such, could you please address the following
questions/concerns regarding the project:
1. The interest rate of 6% over ten years seems extremely high - given Chanhassen's high bond rating
(AAA), we should be able to issue debt at a much lower rate. Where is this percent coming from and
wouldn't it be possible to provide a better rate to our own citizens? Even if no new debt is issued, we
would expect the city to be able to finance this project at a better rate than 6% given the current interest
rate/credit environment.
2. Has there been any discussion (cost analysis) regarding adding a sidewalk to the area? Could this be
added to the agenda for feedback at the meeting?
3. Could you please provide more detail on how the assessment is being calculated? I assume that it is
based on valuation, but what year (2009, 2010?) and what percentage/rate is being applied for each
homeowner.
I appreciate your feedback on the above.
Regards,
Andrea & Ed Ryan
8008/8010 Erie Ave Property Owner
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2
Fauske. Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Friday, November 06,200910:16 AM
'Andrea Ryan'
8008 & 8010 Erie Ave response
Good morning Andrea and Ed,
Thank you for the email- I will forward a copy of your email and this response to the City Council. The final interest rate
will be determined by City Council at the assessment hearing. The assessment hearing is tentatively scheduled for April,
2010. A notice will be mailed to you before the meeting.
The cost to construct a sidewalk is assessed to the property owners; the City does not finance any portion of the
sidewalk construction. If a petition is submitted and the majority of the neighborhood supports the construction of a
sidewalk and would be willing to pay for its construction, we will forward a recommendation to Council to add the
sidewalk to the project. '
To calculate the estimated assessments, 40% of the estimated street reconstructed cost was divided among the
properties within the project area (the city pays the remaining 60% of the street reconstruction cost). All properties
within the project area would pay the same assessment amount.
Please contact me if you have any further questions.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: Andrea Ryan [mailto:andrearyanl@hotmail.com]
Sent: Friday, November 06,20098:31 AM
To: Fauske, Alyson; andrearyanl@hotmail.com
Subject: 2010 Street Reconstruction No. 10-01 (Erie Ave)
Hi Alyson,
We received a letter on the proposed project above and would like to attend the meeting next Wednesday,
but are not sure if we will be able to make it. As such, could you please address the following
questions/concerns regarding the project:
1. The interest rate of 6% over ten years seems extremely high - given Chanhassen's high bond rating
(AAA), we should be able to issue debt at a much lower rate. Where is this percent coming from and
wouldn't it be possible to provide a better rate to our own citizens? Even if no new debt is issued, we
would expect the city to be able to finance this project at a better rate than 6% given the current interest
rate/ cred it envi ron ment.
2. Has there been any discussion (cost analysis) regarding adding a sidewalk to the area? Could this be
added to the agenda for feedback at the meeting?
1
3. Could you please provide more detail on how the assessment is being calculated? I assume that it is
based on valuation, but what year (2009, 2010?) and what percentage/rate is being applied for each
homeowner.
I appreciate your feedback on the above.
Regards,
Andrea & Ed Ryan
8008/8010 Erie Ave Property Owner
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2
Fauske, Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Wednesday, September 30,20091 :48 PM
'csix4him@aol.com'
Cherico response 9-30-09
Hello John,
Thank you for the email regarding this project- we appreciate all feedback from the neighborhood. After the
neighborhood meeting in November, the feasibility study will be presented to City Council. Residents' emails supporting
or opposing the project will be included in the staff report.
If you have any questions regarding the project please contact me. I look forward to discussing the project with you at
the neighborhood meeting.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: csix4him@aol.com [mailto:csix4him@aol.com]
Sent: Wednesday, September 30,2009 1:25 PM
To: Fauske, Alyson
Subject: Street and Utility Reconstruction Project No. 10-01
Good Afternoon.
My name is John Cherico and I reside at 8054 Erie Spur in Chanhassen. I recently received a
note attached to my door from Mr. Wayne Lytle, who is rallying the neighborhood to oppose this
project. I have lived at this address for only 3 years. However, I understand this project was
proposed once before but was postponed because a few people objected. Now we are faced with
this undertaking once again, only this time the price tag is greater due to the passing of
time prompted by the self-serving opposition of a few. I recognize that these are hard financial
times for many. Nevertheless, another postponement would allow the road condition to worsen,
while the cost continues to increase. Therefore, without knowing all the particulars I would be
in favor of this project. Personally I am ashamed of the way the road looks, and the safety
hazard it creates. I don't believe the vocal miniorty should not have their way again. So for
what's it worth, I plan on attending the November to present my view on this subject. Thank
you for your time and attention.
Respectfully Submitted
John Cherico
612.280.5433
1
Fauske. Alyson
From:
Sent:
To:
Cc:
Subject:
Tom Furlong [tfurlong@apexfsLcom]
Friday, September 25,20094:05 PM
wayne lytle
Fauske, Alyson
Lytle response 9-25-09
Dear Mr. Lytle,
Thank you for your email. I appreciate your situation and concerns. At this point, the city's engineering department is
gathering information necessary to prepare a feasibility report on the proposed street and utility reconstruction project in
your neighborhood. The preparation of this feasibility report was authorized by the council in order that city staff,
residents and the council would have accurate and complete information regarding the project's needs, scope and costs.
Upon completion of the feasibility report, a neighborhood meeting will be held so that the results can be shared with all
concerned. You will be sent a notice of the meeting, and I would encourage you to attend. I would also encourage you
to contact Alyson Fauske, Chanhassen's Assistant City Engineer, at 952-227-1164 if you have questions about the
feasibility report, the project's status.
While it is too early to decide whether or not to go forward with the project, I will keep your recommendations in mind
when the Council receives the feasibility report, and considers whether or not to move this project forward.
Best regards,
Tom Furlong, Mayor
City of Chanhassen
(952) 238-1315 phone
(952) 474-8891 home
(612) 209-1152 cell
tfurlona@ci.chanhassen.mn.us
From: wayne lytle [mailto:wlytlel@gmail.com]
Sent: Friday, September 25,20093:12 PM
To: tfurlong@ci.chanhassen.mn.us
Subject: Street reconstruction project 10-01
Dear councilmember Tom Furlong,
I received notice today of a pending street reconstruction project ( 10-01) from A. Fauske which would
financially affect my property (8021 Erie Avenue) and property taxes. I am aware that a similar street and
water project was completed several years ago for an adjacent area but that the residents of my neighborhood
were not in favor ofthis project and consequently it was not initiated. Due to severe economic forces
affecting many of us (myself included having lost my job and have been unable to find another one), I am
asking for your support to cancel or delay this pending project. I am aware that this project may be desirable,
but I do not think it is essential at this time. I would ask for your support to not initiate this street improvement
project at this time.
Best Regards,
Wayne Lytle
8021 Erie Ave
Chanhassen, MN 55317
952-934-8476
1
wlytle 1 (cV,gmai1.com
2
Fauske, Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Wednesday, November 18, 2009 11 :53 AM
'Susan Proshek'
RE: Red Cedar pt. 2010 road project
Hello Susan and Lumir,
Thank you for the email- I am sorry for the delay in responding.
email and this response will be forwarded to the City Council. I
email to our engineering cpnsultant so that they are aware of the
utilities on your lot.
A copy of your
forwarded your
private
We have not yet determined if the utility replacement along the private drive
will be done by open trenches (the conventional construction method) or a
trenchless technology (where a pit is dug at each end of the utility, minimizing
the disturbance on the surface). The estimated assessments were calculated based
on all of the pavement repair/replacement costs within the project area, meaning
residents along your private drive would not pay more than residents along a
public street
The smoke testing has been postponed due to the amount of rain that fell in
October. The smoke tests require the soils to be relatively dry. If you'd like
more information on the smoke tests please go to
http://www.ci.chanhassen.mn.us/smoketesting.html.
If you have any other questions please contact me.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
-----Original Message-----
From: Susan Proshek [mailto:sipnchew@mac.com]
Sent: Friday, November 13, 2009 3:46 PM
To: Fauske, Alyson
Subject: Red Cedar Pt. 2010 road project
Dear Ms. Fauske,
We reside at 3613 Red Cedar Pt. We are going to be in FL for the next
six months so are unable to attend the Street project meetings. Our
neighbors will keep us informed,
Regarding our lot, on the street side, we do have an underground
sprinkling system and we have attempted to paint/mark approximately
where that line lies and also, an electrical PVC pipe is installed for
1
future elec. use and underlies near the mailbox over to the shed side,
by the telephone pole.
We have just this past summer redone our private road, at considerable
expense, because it was in very bad shape. I guess our neighbors, who
did not want to take part in the private road improvement, will get
the benefit if this private road is to be torn up and we will be
penalized paying for their share of this private road again.
Perhaps there will be some consideration allowed.
We are unaware of any problems with the sewer. If and when they do
the "smoke" test, we will not be there.
If it is extremely important that someone be in the house at that
time, we can probably arrange that.
Thank you for your considerations.
Sincerely,
Susan and Lumir Proshek
cell phone no. 612.209.2173
2
Fauske, Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Wednesday, November 18, 2009 12:30 PM
'Don Knight'
RE: Street reconstruction project no. 10-01 Red Cedar Point Rd 3605
Hello Don,
Thank you for the email. Sorry that you won't be able to attend the neighborhood meeting. Your email and a copy of
this response will be forwarded to the City Council.
Minimal curb and gutter is proposed with this project since there is limited space to construct stormwater management
facilities. We do not propose to change the elevation of the street.
The watermain in the project area is made of ductile iron which is prone to breaks. We have record of 13 watermain
breaks in the project area. The sanitary sewer will be repaired or replaced according to the data shown on the televising
tapes.
We appreciate if property owners notify us individual's underground utilities, such as irrigation lines and invisible pet
fences. Private utilities such as gas, electric, cable and telephone were contacted to mark the location of their utilities so
that the locations could be surveyed.
The 6% interest rate was estimated based upon the interest rate at which the City can borrow. If the project proceeds
the final interest rate will be established at the assessment hearing.
Please contact me if you have any further questions.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: Don Knight [mailto:dknight@redcedarpoint.com]
Sent: Wednesday, November 18, 2009 11:59 AM
To: Fauske, Alyson
Subject: Fwd: Street reconstruction project no. 10-01 Red Cedar Point Rd 3605
Unfortunately I will not be able to attend the meeting tonight. We have given a large research grant to the Un of
Minn and a meeting has been scheduled that requires me to be there.
Hope your meeting goes well.
Don Knight
Begin forwarded message:
1
From: Don Knight <dkniahtail.redcedarooint.com>
Date: November 17, 2009 11:55:28 AM CST
To: afauskeail.cLchanhassen.mn.us
Cc: Jessica Lyman <iesslvman@lvmanandsteichen.com>, Jamie Anderson <iamie.anderson1@mchsLcom>, Susan Proshek <sionchew@mac.com>
Subject: Street reconstruction project no. 10-01 Red Cedar Point Rd 3605
Dear Alyson,
This is in regard to your letter of November 10,2009 concerning a considered street improvement project in the
Red Cedar Point area. I have several observations.
_ the sewer and water system under our private road is not causing any problems, so we have no need to replace
it.
_ underneath the private road there are a number of lines for phone, electricity and sprinkler systems at at least
3 or 4 locations.
_ I consider an interest rate of 6% to be too high compared to currently available interest rates.
_ The letter indicates that the streets are proposed to be reconstructed to the existing width. So, a minimum
amount of curb and gutter will be installed to assist with drainage. You will be assessing 40% of the street
improvement cost to the benefiting property owners. However, I have learned that the project on our private
properties would be limited to digging trenches required for the new sewer and water. Therefore, the 40%
should be limited to the cost of digging those trenches and should be considerably lower than the current
estimated assessment. It would be different if you would decide to reconstruct the road as mentioned in your
November 10 letter, but I believe that is not currently planned.
_ Even if the road would be reconstructed, that sti11leaves a black top are in front of my garage and in between
house numbers 3603 and 3605 which as a result of the reconstruction of the road would have a surface that
would be lower than the road itself.
All in all, I would object against the project unless the cost mentioned in your letter would include
reconstructing the entire black top area and the interest rate would be brought in line with current interest rates.
Kind regards,
M.P. (Nelleke) Knight
2
Fauske, Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Wednesday, November 18, 200912:14 PM
'Scot Lacek'
RE: 2010 Street Reconstruction Project No. 10-01
Hello Scot,
Thank you for the email. A copy of your email and this response will be forwarded to the City Council.
The proposed project has been budgeted for several years. There are no credits or stimulus money available for this
project at this time.
The estimated street replacement cost is $955,700,40% of which is proposed to be assessed to the property owners.
The sanitary sewer and watermain costs are paid by the City. Due to the estimated cost of improvements, the project
will be competitively bid should the Council vote to proceed with the project.
The proposed assessments are per unit, meaning each property would pay the same amount regardless of the property
size.
Please contact me if you have any further questions.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: Scot Lacek [mailto:scotlacek@hotmail.com]
Sent: Tuesday, November 17, 20098:52 PM
To: Fauske, Alyson
Subject: 2010 Street Reconstruction Project No. 10-01
Alyson:
I won't be able to attend the meeting this Wednesday due to previous commitments, but I would like to
ask the following questions on the reconstruction project. Please call or email me to address the following
questions.
1. Why do this now, with this economy and effect on households? Why not wait a couple years, patching
holes as they occur? Road is very driveable. Is it stimulus money or credits to the city that are driving
this improvement now?
2. What is total cost? I assume competitive bids for work?
3. How is assessment per property? It would seem reasonable that those with the least property would be
1
assessed less.
Thanks,
Scot Lacek
Bing brings you maps, menus, and reviews organized in one place. Try it now.
2
Fauske. Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Tuesday, November 24, 2009 10:24 AM
'GregorLesR@aol.com'
RE: Red Cedar Point Area street improvement project
Hello Leslie and Greg,
Thank you for the email, and I apologize for taking so long to reply. Your email and a copy of this response will be
forwarded to the City Council.
There is little opportunity for storm water management (eg. ponds) in the area, which is why we are not proposing curb
and gutter throughout the project. Curb and gutter is only proposed in a few areas.
We would like to know about events such as graduations, large parties, etc before the project begins so that the
contractor can schedule to accommodate these events. We typically hold another neighborhood meeting after the bids
are opened and before the project is awarded to answer these types of questions.
Please contact me if you have any other questions or concerns.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: GregorLesR@aol.com [mailto:GregorLesR@aol.com]
Sent: Wednesday, November 18, 2009 4:44 PM
To: Fauske, Alyson
Cc: roberrtsonl@chapel-hill.org
Subject: Red Cedar Point Area street improvement project
Alyson,
Thank you for keeping us informed of the Red Cedar Point Area project.
In the event that I am unable to attend the meeting tonight I wanted to let you know of a few of our concerns.
Our first concern is curbs. We would be concerned if adding curbs were part of the street improvement. This
neighborhood is very much like a lake cabin neighborhood. There is frequent entertaining of guests invited to the lake.
We therefore rely on excess street parking often. Curbs would prevent easy street parking. The curbs would also
interfere with being able to trailer boats and other recreation vehicles. We often need to turn around and maneuver cars
with trailers. The space limitations are challenging enough without having curbs on the streets.
Storm Sewer. As you know, Lake Minnewashta is rated very high in water quality. We are concerned that storm sewer
not drain directly into the lake. Currently the water can filter through the grassy areas instead of being directed into the
lake. We do not want this project to lead to an expensive lake clean up project that some of the other area lakes are
facing.
1
The timing of the project is also a concern. Summer is obviously the peak season for the street use for this
neighborhood. There are several large gathering open houses (graduation !family unions! anniversaries) scheduled
already in this neighborhood for summer 2010. Red Cedar Point is the only entrance and exit for approx. 50 homes.
Thanks again for working with the neighborhood.
Leslie and Greg Robertson
3701 S. Cedar Dr.
952-934-7380
2
Fauske, Alyson
From:
Sent:
To:
Subject:
Pat Gorman [pgorman@vitalsignsmw.com]
Wednesday, November 25, 2009 9:23 AM
Fauske, Alyson
RED CEDAR POINT STREET PROJECT
Hi Alyson -
I recently received the letter sent out to residents regarding the Red Cedar Point Area Street Project, I was unable to
attend last weeks meeting discussing the project etc.
The letter explained that the estimated assessment to my property will be approx $5447.00 - My question is how that
number is calculated? The letter explained that the city assess 40% of the project to the property owners then pays
the remaining. Is each property affected assessed the same flat rate or is the amount calculated by property frontage,
dwelling size etc?
I appreciate your time and help
Thanks
Pat Gorman
612.716.5491
3737 Hickory RD
Excelsior, MN 55331
N DY. 'L5 f }.DOq --- G'ILUp6Y1 did Vi '0\._ P JJ~.
eur--~oL
1
Fauske, Alyson
To:
Subject:
Pamela
RE: Re:2010 street reconstruction project no 10-01
Hello Pamela,
Thank you for the email. A copy of your email and this response will be
forwarded to the City Council.
The sanitary sewer has been televised to identify sections that should be
repaired or replaced.
Curb and gutter is only proposed in a few locations to help with drainage. The
majority of the streets are proposed to remain a rural (no curb and gutter)
section.
Please contact me if you have any further questions or comments.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
-----Original Message-----
From: Pamela [mailto:phoenixfiresmith@mchsi.com]
Sent: Friday, December 04, 2009 10:47 PM
To: Fauske, Alyson
Subject: Re:2010 street reconstruction project no 10-01
Red cedar point area
I live at 3720 red cedar point drive. I am satisfied with the present
sewer system. And see no need for curbs and gutters.
Thank you
Pamela Smith
952-474-8052
Sent from my iPhone
1