D. 2010 Organizational Items
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
BUilding Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952:227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.ci.chanhassen.mn.us
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MEMORANDUM
TO: Mayor and City Council
FROM:
Todd Gerhardt, City Managero~'
January 11,2010
DATE:
SUBJ:
Organizational Items
PROPOSED MOTION:
The Chanhassen City Council designates the Chanhassen Villager as its official
newspaper, designates as the Acting Mayor, and
confirms the appointment of Roger Smallbeck as Fire Chief."
Approval requires a simple majority vote of the Council.
.
BACKGROUND
The following items require Council action as a part of our first meeting
of 2010:
a.
Official Newspaper: Each year the City Council must designate an official
newspaper that meets the qualifications of state statute (attached). The
Chanhassen Villager is delivered to all residents in the city by voluntary
subscription while the Lakeshore Weekly News is a free paper that must be
picked up at various locations in Chanhassen. Additionally, the Chanhassen
Villager's rates are lower than the Lakeshore Weekly News. This office
recommends that the Chanhassen Villager be appointed as the city's official
newspaper.
b.
Acting Mayor: The Council should select one of its members to serve as
Acting Mayor. This person will run Council meetings, stand in at
ceremonies, and execute official city documents in the absence of the
Mayor.
c.
Confirm Appointment of Fire Chief: In December, the Fire Department
elected Roger Smallbeck as their Fire Chief for a two-year term. Staff
recommends that the Council confirm his appointment as Fire Chief.
If you have any questions, please contact me.
g:\user\karen\org mtg 201O.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
MINNESOTA STATE STATUTE
331A.04 DESIGNATION OF A NEWSPAPER FOR OFFICIAL PUBLICATIONS.
Subdivision 1. Priority. The governing body of a political subdivision, when authorized
or required by statute or charter to designate a newspaper for publication of its public notices,
shall designate a qualified newspaper in the following priority.
Subd. 2. Known office in locality. If there are one or more qualified newspapers, the
known office of issue of which are located within the political subdivision, one of them shall
be designated.
Subd. 3. Secondary office in locality. When no qualified newspaper has a known office
of issue located in the political subdivision, but one or more qualified newspapers maintain a
secondary office there, one of them shall be designated.
Subd. 4. General circulation in locality. When no qualified newspaper has its known office
of issue or a secondary office located within the political subdivision, then a qualified
newspaper
of general circulation there shall be designated.
Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if
the publisher refuses to publish a particular public notice, matters required to be published
shall
be published in a newspaper designated as provided in subdivision 4. The governing body of a
political subdivision with territory in two or more counties may, if deemed in the public interest,
designate a separate qualified newspaper for each county.
Subd. 6. Exception to designation priority. (a) Notwithstanding subdivisions 1 to 3, the
governing body of a political subdivision may designate any newspaper for publication of its
official proceedings and public notices, if the following conditions are met:
(1) the newspaper is a qualified medium of official and legal publication;
(2) the publisher of the newspaper furnishes a sworn statement, verified by a recognized
independent circulation auditing agency, covering a period of at least one year ending no
earlier
than 60 days before designation of the newspaper, stating that the newspaper's circulation
reaches
not fewer than 75 percent of the households within the political subdivision;
(3) the newspaper has provided regular coverage of the proceedings of the governing body of
the political subdivision and will continue to do so; and
(4) the governing body votes unanimously to designate the newspaper.
(b) If the circulation of a newspaper designated under this subdivision falls below 75 percent
of the households within the political subdivision at any time within the term of its designation
as official newspaper, its qualification to publish public notices for the political subdivision
terminates.
December 14, 2009
RECE~VED
DEe 1 6 2009
CITY OF CHANHASSEN
Mr. Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen, Minnesota 55317
Dear Mr. Gerhardt,
Please consider our request for appointment of the Chanhassen Villager as the offi9ial newspaper
for the City of Chanhassen in 2010. . .
We recognize that financial challenges are being faced by most government bodies, and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local resi-
dents who wish to stay informed about the decisions being made by your elected body. Conse-
quently, a per-inch rate of $6.99 is submitted for the coming year. The Chanhassen Villager wants
to do its part during these tough economic times, so the rate proposed actually represents a 1 %
decrease from whatwas charged in 2009.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling will
be billed at the rate of $12 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
Notices submitted by the City of Chanhassen will continue to be posted on our newspaper website,
www.chanvillager.com. free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be
. continued in the coming year.
C?~(~
General Manager
80 West 78th Street- Suite 170 - Chanhassen, Minnesota 55317 - (952) 934-5045
~..~~~klY News
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CoVering The Greater Lake Minnetonka Area
1001 Twelve Oaks Center Dr. Suite 1017 · Wayzata, MN 55391
Phone: (952) 473-0890 · Fax (952) 473-0895
www.weeklynews.com
December 28, 2009
City of Chanhassen
7700 Market Blvd
PO Box 147
Chanhassen MN 55317
We at LakE~shore Weekly News look forward to the opportunity to serve as your city's legal news-
paper for 2010. First, let me briefly describe the Lakeshore Weekly News newspaper. Each
Tuesday, we publish one edition that serves the entire Lake Minnetonka community. We distribute
16,100 papers to 19 communities surrounding the lake.
We strive to provide in-depth coverage of city and school district events. We also endeavor to
inform residents about upcoming issues of interest. We welcome press releases from cities that
alert the community about upcoming public hearings or commission vacancies, as well as events
such as brush and leaf drop-off programs. We will publish these press releases before the event,
and in the case of important issues coming before the council, we will try to ensure that a staff
writer writes an article explaining why the issue is of concern.
Our rates for publishing legal notices for 2010 have been lowered to:
$ 1.10 per line for the first insertion
$ .80 per line for the second insertion
Each line has approximately 21 characters and 9 lines per inch.
These rate are based on a one-column width. The deadline for submitting legal notices is noon
Thursday for the following Tuesday newspaper. Notices can be submitted via e-mail, fax or U.S
mail. Notices can be e-mailed to legals@weeklynews.com or faced to (952) 473-0895.
Invoices are sent on a monthly basis, and two notarized affidavits of each notice of publication will
accompany the invoice.
We appreciate your consideration of our bid for legal notices, and we look forward to serving as
your legal newspaper. If you have any questions, do not hesitate to give me a call.
Sincerely,
Lorna Lynch
Office Manager
952-473-0890
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