4. 2010 Street Reconstruction: PH and Auth Prep of Plans
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.111 0
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
L-/-
--
TO:
Paul Oehme, Director of Public Works/City Engineer
~ tb,
FROM:
Alyson Fauske, Assistant City Engineer
DATE:
January 25,2010
Ctt
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SUBJECT: 2010 Street and Utility Reconstruction Project No, 10-0 1 (a):
Public Hearing and Authorize Preparation of Plans and
Specifications for Erie Avenue Neighborhood
PROPOSED MOTION
"The City Council is recommended to order the preparation of plans and
specifications for the 2010 Street Reconstruction Project 10-01 (a) - Erie
Avenue Neighborhood.
City Council approval requires a simple majority vote of the City Council
present. "
BACKGROUND
On July 13,2009, staff discussed the proposed 2010 street improvement projects
with Council at the work session.
City Council authorized the preparation of the 2010
Street Reconstruction Project at the September 14,
2009 City Council meeting.
The Capital Improvement Program had planned for
reconstructing the Erie Avenue neighborhood
(Chanhassen Estates, south of Lake Drive East) and
the Red Cedar Point neighborhood next year. The
streets proposed for reconstruction were chosen
using the City's Pavement Management Program and
were identified due to utility problems in the area.
Staff held a neighborhood meeting for this project on
November 11,2009.
Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow
City Project 10-01 (a) Public Hearing
January 25, 2010
Page 2
SCOPE OF PROJECT. ERIE AVENUE AREA
Streets
It is proposed that 0.73 miles of streets in this area be
reconstructed. The streets in the Erie Avenue
neighborhood are 38 years old and cannot be maintained
properly with minor maintenance or even a bituminous
overlay. The streets are in poor condition with an average
pavement condition index of 28; a road under 45 typically
indicates distress that would require a full depth
reconstruction.
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Dakota Lane and Erie Circle were overlaid by City crews
with a thin layer of bituminous pavement in 2001 due to
severe washouts and distressed pavement areas. The
average pavement condition index of these streets is
currently 52, which is higher than most of the other streets,
however, it is anticipated these streets will degrade more
quickly in the coming years. These streets should be
included when the Erie Avenue area is reconstructed so a gap of old street section is not left.
Soil borings were obtained for this project area. All borings showed less than 12 inches of
aggregate base, which is the minimum amount recommended by the soils engineer. A
bituminous overlay would not correct the poor sub grade that exists in the project area.
Sidewalks and street lights are not proposed to be included.
Sanitary Sewer
The sanitary sewer in the project area is 8-inch vitrified clay pipe and was installed in 1971. The
sanitary sewer has been televised and shows many areas of groundwater leaking into the pipe
and settled pipes that do not flow well anymore. Some of the sanitary sewer services show root
intrusion into the pipe. Due to the condition of the pipe, all of the sanitary sewer laterals and
services within the right of way are proposed to be replaced.
Watermain
The watermain in this area is eight inches in diameter cast iron pipe and has nine documented
breaks. Due to the condition and material, all of the watermain and water service pipes in the
right-of-way are proposed to be replaced.
Storm Sewer
Storm sewer is currently at the intersection of Dakota Lane and Cheyenne Avenue and
discharges to a drainage swale to the wetland to the south. The swale is eroding, therefore
additional storm sewer is proposed to be installed to capture the runoff and discharge to a
stormwater pond. -
g:\eng\public'-2010 projects\IO-OI 2010 street improvements\01-25-10 public hearing 10-0Ia.doc
City Project 10-01(a) Public Hearing
January 25,2010
Page 3
The proposed storm sewer in Erie Circle will capture runoff from the remainder of the streets.
The existing bituminous-lined swale from the cul-de-sac to the park area will be replaced with a
filtration area. The existing two, 18-inch culverts will be replaced with a 21-inch culvert.
Permits and Approvals
Reconstruction ofthe roadways will disturb over one acre and will require a National Pollution
Discharge Elimination Systems (NPDES) General Storm Water Permit (MNR 100001) that must
be obtained by the City of Chanhassen from the Minnesota Pollution Control Agency (MPCA).
Replacement of the sanitary sewer and watermain will require permits from the Minnesota
Pollution Control Agency (MPCA) and the Minnesota Department of Health (MDH),
respectively.
Private Utilities
Existing private utilities consisting of gas, electric, telephone, and cable are underground within
the right of way. Coordination with the private utility companies will need to be made to
maintain service to the property owners.
FUNDING
F arty percent (40%) of the street reconstruction costs is proposed to be assessed back to the
benefiting property owners; the remaining 60% of the street costs would be a City cost. The
City's share of the street costs will be paid out ofthe Revolving Street Assessment Fund. The
utility costs are proposed to be paid 100% out of the respective utility fund. The estimated costs
and funding for the project is summarized as follows:
Revolving
Assessment
Fund
Sanitary
Sewer
Utility Fund
Watermain
Utility
Fund
Storm
Water
Utility Fund
Totals
Estimated Costs
City Project 10-01 (a)
2009 CIP Budget* $1,900,000 $450,000
Note: CIP Budget also includes the Red Cedar Point Street Reconstruction Project.
$1,011,400
$396,900
$293,900
$800,000
$244,000
$400,000
$1,946,200
$3,350,000
These costs include a 10 percent (10%) construction cost contingency and a 15 percent (15%)
allowance for indirect costs.
The estimated assessments for the benefitting residential properties are as follows:
Total Estimated Street Costs $1,011,400
40% Assessed $404,560
Number of Assessable Units 71
Estimated Unit Assessment $5,698.03
g:\eng\publicVOlO projects\lO-Ol 2010 street improvements\01-25-1O public hearing 10-01a.doc
City Project 10-01(a) Public Hearing
January 25, 2010
Page 4
Staff feels this project will receive many very competitive bids due to the shortage of work
available for contractors to bid on.
Public hearing notices have been mailed to property owners.
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing: April, 2010
Project Begins: May, 2010
Substantial Completion: End of August, 2010
RECOMMENDATION
Based upon the analysis completed as a part of this report, the proposed Erie Avenue
Improvements, City Project 10-01 (a) are feasible, necessary, cost effective, and will benefit the
residents of this area and the City of Chanhassen.
Attachments: 1.
2.
3.
4.
CIP Pages
Resolution
Project Area Maps
Resident Correspondence
g:\eng\publicL2010 projects\IO-01 2010 street improvements\OI-25-10 public hearing IO-Ola.doc
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Capital Improvement Program
City of Chanhassen, MN
2010 thru 2014
Department Street hnprovements
Contact Paul Oehme
I
Account #1 601-xxxx-4751
Account #3
Type Improvement
Useful Life Unassigned
Category StreetslHighways
Priority nfa
Project #
ST -012
I
Project Name Annual Street Improvement Pmgram
I
Account #2
Account #4
I
Description
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
. Residential 2010 - Erie Ave area and Red Cedar Pt (Reconstruction)
201 I - TimbeIWood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S ofW 78th)
2012 - Greenbriar; Fir Tree, Elm Tree, Dogwood, Shore Drive and Maplewood Circle (Reconstruction)
2013 - Greenwood Shores
2014 - Dartmouth Drive and Cypress Drive
Total Project Cost: $8,300,000
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MSA 2011 - West 78th Street owers to Market
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
to a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
merits of the project and scope of work.
Prior
I 1,300,000 I
Total
Expenditures
Construction
2010
1,900,000
1,900,000
2011
1,500,000
1,500,000
2012
1,700,000
1,700,000
2013
800,000
800,000
2014
1,100,000
1,100,000
Total
7,000,000
Total
7,000,000
Prior Funding Sources 2010 2011 2012 2013 2014 Total
I 1,300,000 I Assessment/Revolving Assess 1,900,000 1,200,000 1,700,000 800,000 1,100,000 6,700,000
Total MSA 300,000 300,000
Total 1,900,000 1,500,000 1,700,000 800,000 1,100,000 7,000,000
Budget Impact/Other
This project may decrease maintenance costs.
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Capital Improvement Program 2010 thru 2014 Department Sanitary Sewer Improvements
I City of Chanhassen, MN Contact Paul Oehme
Project # 88-012 Type Improvement
I Useful Life Unassigned
Project Name Inflow and Inf'dtration Abatement Category Utilities
Account #1 701-7024-4751 Account #3 Priority n/a
I Account #2 Account #4
Description I Total Project Cost: $825,000
I This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry
of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report.
The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
I
Justification I
I City staff has identified numerous older sewer lines that are in need of repair. The City ofChanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
I the City for sewage disposal and. increasing the load on the City's lift stations. Also, MCES would place a surcharge on the annual charge if the
City was not actively trying to reduce the inflow and infiltration problem.
I Prior Expenditures 2010 2011 2012 2013 2014 Total
I 200,000 I Maintenance 200,000 200,000 75,000 75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
I
I Prior
Funding Sources 2010 2011 2012 2013 2014 Total
I I 200,000 I Sewer Utility Fund 200,000 200,000 75,000 75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
I !
I Budget Impact/Other I
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
I for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
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Funding Sources
Sewer Utility Fund
2010
250,000
Total 250,000
2011
2012
300,000
300,000
2013
2014
300,000
300,000
Total
850,000
850,000
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Capital Improvement Program
City of Chanhassen, MN
Project # SS-014
Project Name Sanitary Sewer Replacement
2010 thru 2014
Department Sanitary Sewer hnprovements
Contact Paul Oehme
Account #2
Account #3
Account #4
Type Improvement
Useful Life Unassigned
Category Utilities
Priority n1a
Account #1 701-7025-4751
Description
Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Total Project Cost: $850,000
Justification
The City considers the condition ofthe existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Expenditures
Construction
2010
250,000
Total 250,000
2011
2012
300,000
300,000
2013
2014
300,000
300,000
Total
850,000
850,000
Budget Impact/Other
This project will decrease maintenance costs.
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Capital Improvement Program
City of Chanhassen, MN
Project # W-024
Project Name Watermain Replacement
Account #1 700-7025-4751
2010 thru 2014
Department Water System hnprovements
Contact Paul Oehme
Account #3
Type Improvement
Useful Life Unassigned
Category Utilities
Priority n/a
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Account #2
Account #4
Description I
Replacement of existing water main lines in coordination with the reconstruction of the City street.
Total Project Cost: $2,200,000
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Justification
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The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
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Expenditures
Construction
2010
800,000
800,000
2011
2012
700,000
700,000
2013
2014
700,000
700,000
Total
2,200,000
2,200,000
Total
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Funding Sources
Water Utility Fund
2010
800,000
800,000
2011
2012
700,000
700,000
2013
2014
700,000
700,000
Total
2,200,000
2,200,000
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Total
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Budget Impact/Other
I
These projects will decrease maintenance costs.
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127
:
Capital Improvement Program 2010 thru 2014 I
Department Surface Water Management
City of Chanhassen, MN Contact Paul Oehme I I
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SWMP-019 Type Improvement
Project #
Useful Life Unassigned I
Project Name Street Improvement Projects - Storm Water Mgmt Category SWMP
Account #1 720-7025-4751 Account #3 Priority nta
Account #2 Account #4 I
Description I Total Project Cost: $1,250,000
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments. I
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Justification I
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with I
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
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Prior Expenditures 2010 2011 2012 2013 2014 Total
I 50,000 I Construction 400,000 400,000 400,000 1,200,000 I
Total Total 400,000 400,000 400,000 1,200,000
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Prior Funding Sourc~s 2010 2011 2012 2013 2014 Total I
I 50,000 I Surface Water Utility Fund 400,000 400,000 400,000 1,200,000 I
Total Total 400,000 400,000 . 400,000 1,200,000
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Budget Impact/Other I I
Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
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..... 110 I
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
January 25. 2010
RESOLUTION NO:
2010-
MOTION BY:
SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2010 STREET IMPROVEMENT (ERIE AVENUE NEIGHBORHOOD)
PROJECT NO. 10-01 (A)
WHEREAS, on December 14, 2009, the City Council received the feasibility report for the
2010 Street Improvement Project and called for a public hearing to beheld on February 8, 2010 for
the 2010 Street Improvement Project (Erie Avenue Neighborhood), and
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing
was given, and the hearing was held thereon on the 8th day of February, 2010 which all persons
desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
January 25,2010.
3. Approves the feasibility study and authorizes WSB & Associates, Inc. as the engineer for
this project, to prepare plans and specifications for the 2010 Street Improvement (Erie Avenue
Neighborhood) Project No. 10-01 (a).
Passed and adopted by the Chanhassen City Council this 25th day of January, 2010.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
Pl
4" TOPSOil, SEED
& MULCH OR SOD.
DRAINTllE
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WSB
-..
701 Xenia Avenue South, SlJite 300
Minneapolis, MN 55416
www.wsbeng.com
& Associates. Inc.
.. 71l3-5414800-Fax763-541-1700
INFRASTRUCTURE p ENGINEERING 'PLANNING', CONSTRUCTION
Cl
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VARIES
13.67' F TO F
VARIES
13.67' F TO F
B618 CONCRETE
CURB AND GUTTER
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1.5: 1
DRAINTllE
1 1/2" 2350 TYPE LV 3 WEARING COURSE (LVWE35030B)
2357 BITUMINOUS TACK COAT
2" 2350 TYPE LV 3 NON WEARING COURSE (LVNW35030B)
6" CLASS 5 AGGREGATE BASE
18" SELECT GRANULAR MATERIAL
GEOTEXTlLE FABRIC
EXISTING SUBGRADE
WSB Project No.01694-20 December 14, 2009
City Project No. 10-01
2010 STREET
RECONSTRUCTION PROJECT
ERIE AVENUE AREA
TYPICAL SECTION
Figure Number
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Fauske, Alyson
From:
Sent:
To:
Cc:
Subject:
wayne lytle [wlytle1@gmail.com]
Thursday, January 14, 2010 11 :07 AM
Fauske, Alyson
btjornhome@cLchanhassen.mn.us; Ernst, Vicki; Litsey, Bryan; Furlong, Tom; McDonald, Jerry
Lytle 01-14-10
Dear Ms. Fauske,
Reference: Street Improvement Project 10-01 (a) Public Hearing Notice dated January 12,2010
I am aware that a similar street and water project was completed about 8 or so years ago for an adjacent area
but that the residents of my neighborhood were not in favor of this project and consequently it was not
initiated. Due to continuing severe economic forces which seem to be getting worse affecting many of us (
myself included having lost my job and have been unable to find another one), I am not in favor of this
project. I am trying to keep my property taxes and other essential services paid, but another property tax
increase to fund this project would be a severe burden. Personally I have tried to cut unnecessary expenses ( I
have dropped the Star - Tribune newspaper service, my personal vehicle has 249,000 miles and I am using the
computer at the Chaska Workforce Center where I search for jobs to write this letter). I am aware that this
street improvement project may be desirable, but I do not think it is absolutely essential at this time.
Consequently, please pass this message along for the public hearing and to other appropriate individuals for the
January 25,2010 meeting. I ask that this project be delayed.
Best Regards,
Wayne Lytle
8021 Erie Ave
Chanhassen, MN 55317
952-934-8476
wlytle I {lV,gmai1.com
1
Fauske. Alyson
From:
Sent:
To:
Subject:
Fauske, Alyson
Friday, November 13, 2009 8:36 AM
'Connie Deafenbaugh'
Deafenbaugh 11-13-09
Hello Connie,
Assessments can be deferred (meaning you pay the assessment, plus accrued interest when the property is sold) for
persons aged 65 years that fall below the very low income limit identified by the US Department of Housing and Urban
Development. Please let me know if you'd like more information about deferred assessments.
Regards,
Alyson
From: Connie Deafenbaugh [mailto:dahliababy@msn.com]
Sent: Wednesday, November 11, 2009 8:25 AM
To: Fauske, Alyson
Subject: RE: street assessments on Erie Circle
A Fauske;
I definitely will have to sell my home; I can not afford this at all. Is there any help for financial aid from
Chanhassen? This is outrageous.Connie Deafenbaugh
From: AFauske@ci.chanhassen.mn.us
To: dahliababy@msn.com
Date: Tue, 10 Nov 2009 11:52:48 -0600
Subject: RE: street assessments on Erie Circle
Hello Connie,
Thank you for the email. The interest is based on the outstanding principal of the assessment, so each year the payment
will be less than the year before. Based on the estimated $6,230 assessment (at 6% over 10 years) and assuming the
assessment is adopted April 26, 2010, the payments would be as follows:
Principal Interest P+I Ending balance
2010 623.00 628.80 1,251.80 5,607.00
2011 623.00 336.42 959.42 4,984.00
2012 623.00 299.04 922.04 4,361.00
2013 623.00 261.66 884.66 3,738.00
2014 623.00 224.28 847.28 3,115.00
2015 623.00 186.90 809.90 2,492.00
2016 623.00 149.52 772.52 1,869.00
2017 623.00 112.14 735.14 1,246.00
2018 623.00 74.76 697.76 623.00
2019 623.00 37.38 660.38 -
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So the amount shown in the "P+I" column (principal + interest) is what you would pay for the corresponding year. The
interest paid in 2011 is higher because it includes the interest owed from 2010.
Please contact me if you have any further questions.
Regards,
Alyson Fauske
Assistant City Engineer
City of Chanhassen
ph: 952-227-1164
From: Connie Deafenbaugh (mailto:dahliababy@msn.com]
Sent: Sunday, November 08,200912:52 PM
To: Fauske, Alyson
Subject: street assessments on Erie Circle
Hello;
I would like to find out exactly how much this is going to cost me;estimate is $6230.00 with 6% interest
over 10 years. Please tell me how much per year, because I can hardly afford my taxes at this point. I
would have to sell my home.
Connie Deafenbaugh
8118 Erie Circle
952-934-6648
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2
Fauske. Alyson
From:
Sent:
To:
Cc:
Subject:
Oehme, Paul
Monday, October 12, 2009 8:08 AM
'VickLErnst'; 'KENT BORGERSON'
Fauske, Alyson
Borgerson response 10-12-09
Hi Kent,
The neighborhood meeting for the proposed street project has not been scheduled yet. We plan to have it in November
but we are still working on the feasibility report. You will be receiving a notice in the mail when the neighborhood
meeting will take place.
Let me know if you have any additional questions.
Sincerely,
Paul Oehme, P.E.
Director of Public Works jCity Engineer
City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Ph. # 952-227-1169
email: poehme@)ci.chanhassen.mn.us
From: Vicki. Ernst [mailto :Vicki. Ernst@target.com]
Sent: Monday, October 12, 2009 7:40 AM
To: KENT BORGERSON
Cc: Oehme, Paul
Subject: RE: Project # 10-01
Hi Kent, thank you for expressing your concern over this project.
Paul, did you have a neighborhood meeting on this project yet? If not, can you let Kent know when the
meeting is, so he can express his concerns, as well as others in the neighborhood?
Thank you!
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From: KENT BORGERSON [mailto:ksborgerson@yahoo.com]
Sent: Thursday, October 08, 2009 4:48 PM
To: vemst@ci.chanhassen.mn.us
Subject: Project # 10-01
1
Vicki,
Having lost my job recently and considering the recent recession, I do not support the road project #10-01
Thanks for your consideration,
Kent Borgerson
8037 Dakot Lane
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