B. Assessment Practice and 2010 Projects
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227,1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227.1180
Fax: 952,227,1190
Engineering
Phone: 952,227.1160
Fax: 952,227,1170
Finance
Phone: 952,227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227.1400
Fax: 952,227,1404
Planning &
Natural Resources
Phone: 952,227,1130
Fax: 952,227,1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952,227,1310
Senior Center
Phone: 952,227,1125
Fax: 952,227,1110
Web Site
www.ci.chanhassen.mn.us
B
~
MEMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, Director of Public Works/City Engineer <!119
FROM:
DATE:
February 22,2010
I
""'~A'
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SUBJ:
Assessment Practice and 2010 Projects Statuses Updates
BACKGROUND
On February 8, 2010, staff discussed the current assessment practice with the
Council and effect of differing road construction projects.
Road Assessment Practices
The updated assessment practice sheet reflects the changes that were discussed at
the Work Session. The two major changes to the document are giving Council
more flexibility to set the percentage of the project costs for assessments and
pegging the interest rate for the assessments to 2% over the prime rate.
2010 PROJECT STATUS
Erie Avenue Reconstruction
This project is on schedule and staff is currently reviewing the preliminary plans.
No major issues have been identified since the public hearing in January.
The schedule for the project is:
Approve Plans and Specifications
Bid Opening
Neighborhood Meeting
Assessment Hearing/Award Contract
Project Begins
Substantial Completion
March 8, 2010
April 8, 2010
May 5, 2010
May 10,2010
End of May, 2010
End of August, 2010
Red Cedar Neighborhood Reconstruction
Staff has reviewed several options for storm water improvements in the area since
the public hearing. Residents voiced the most concern about the storm water
improvements at the public hearing. WSB and staff are proposing to eliminate the
storm waterpond which was proposed at the time of the feasibility study.
Essentially, the storm water runoff will be as it is today but improve the street
Chanhassen is a Community for Life. Providing for Today and Planning for Tomorrow
Todd Gerhardt
Assessment Practices & Road Projects
February 22,2010
Page 2
drainage. The street drainage improvements include adding concrete curb or valley gutter in
some areas to help the streets drain better. Some minor storm water treatments are proposed at
the west end of Hickory Drive and Red Cedar Point. Staff is planning to meet with the property
owners on March 9, 2010. Staffhas spoken with several residents already and has received
positive feedback on the latest design. Due to the time it took to meet with the property owners
and complete the design revisions, staff is considering bidding the project out in late summer,
having the utility work completed this fall and completing the street improvements in 2011.
Staff feels we will receive as competitive bids in the fall as we would this spring.
The revised schedule is as follows:
Approve Plans and Specifications
Bid Opening
Assessment Hearing/Award Contract
Utility Work Complete:
Street Work Start
Substantial Completion:
July, 2010
August, 2010
September, 2010
November, 2010
May, 2011
July, 2011
Audubon Road Reconstruction
Staff is currently working on final plans and specifications for this project. No major changes
have been identified at this time since the public hearing. Staff is working with SRF Consulting
on an exhibit for a roundabout option at the Lake Drive West intersection. This drawing with
costs and potential right-of-way impacts should be available for Monday night's meeting.
Approve Plans & Specifications; Auth. Ad for Bids
Bid Opening
Neighborhood Meeting
Assessment Hearing! A ward Contract
Start Construction
Substantial Construction Complete
Final Wear Course Complete
March 8, 2010
April, 2010
April, 2010
May, 2010
May, 2010
August 27,2010
June, 2011
Attachments: 1. Assessment Practice Information Sheet
2. Pavement Management Powerpoint
3. Red Cedar Point Plan Sheet
g:\eng\forms\assessments\bkgd ws 022210 special assessments. doc
CITY OF CHANHASSEN
ASSESSMENT PRACTICE
Updated February, 2010
This Assessment Practice is intended to provide direction to City Staff in preparation of assessment rolls to
ensure fair and consistent treatment of all properties within the City of Chanhassen. All benefiting
properties that have driveway access to the street proposed to be Reconstructed or Rehabilitated will be
included in the assessment roll. Assessments must be equitable to all properties being assessed.
REHABILITATION: 40% assessed to all benefittin~ properties
Assessable Costs Include:
· Edge or full-depth mill and overlay, cracksealing and full-depth repair of problem areas within the
street rehabilitation project area, installation or repair of curb and gutter.
· Storm sewer repair or installation associated with a street rehabilitation project, including draintile.
These improvements are proposed to be paid for out of the storm water enterprise fund.
Notes:
· If a residential property benefits from a collector or commercial street rehabilitation project, the
assessment amount for the residential property shall be based on a 31-foot wide street.
L...,The City Council at their discretion may reduce/increase the assessment percentage based on'
various factors in determining the benefit level of the p-rop-osed imp-rovementsr
TERMS OF ASSESSMENTS
· Term for Rehabilitation Projects shall be 8 years.
· Term for Reconstruction Projects shall be 10 years.
L-,The interest rate of the assessment projects shall be pegged to the Prime Rate plus 2.0 percent. The!'
~ercentage added to the Qrime rate is necessaey to cover the cost of the CitY. selling bonds'
REGULAR MAINTENANCE: Properties are not assessed
. Projects Include: Pothole filling, Patching, Cracksealing, Sealcoating
g:\eng\forms\assessments\assessment practice 02221O.docx
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