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1b. Award of Bid for Portable Restroom Contract CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952,227,1100 Fax: 952,227.1110 Building Inspections Phone: 952,227,1180 Fax: 952,227,1190 . Engineering Phone: 952,227,1160 Fax: 952,227,1170 Finance Phone: 952,227,1140 Fax: 952,227,1110 Park & Recreation Phone: 952,227.1120 Fax: 952,227,1110 Recreation Center 2310 Coulter Boulevard Phone: 952,227,1400 Fax: 952,227.1404 Planning & Natural Resources Phone: 952,227.1130 Fax: 952227,1110 Public Works 1591 Park Road Phone: 952,227,1300 Fax: 952,227,1310 Senior Center Phone: 952,227,1125 Fax: 952,227,1110 Web Site www.ci.chanhassen.mn.us 1-h MEMORANDUM TO: Todd Gerhardt, City Manager FROM: 7i! Todd Hoffman, Park and Recreation Director DATE: D~' ./ Award of Bid: Portable Restroom Contract to Imperial Porta Palace March 22, 2010 SUBJ: PROPOSED MOTION The City Council awards a two-year contract for portable restroom services to Imperial Porta Palace in the amount of $31,263.08 per year. Approval requires a simple majority of the city council. BACKGROUND Annually the city provides portable restroom services in 24 parks, three winter skating rink sites, and our sledding hill. Restrooms are delivered to the parks by April 9th and remain in place until October 22nd. Units in locations with high visitor counts are serviced two times per week and the remaining units are serviced weekly. Two competitive bids were solicited for these services. Imperial Porta Palace was $4,276.06 less expensive per year than Biff's and offers the only bid within our 2010 budgeted expenses for this service. The city has received professional, timely and courteous service from Imperial Porta Palace for the past eight years. RECOMMENDA TION It is recommended that the CityCouncil award a two-year contract to Imperial Porta Palace for the provision of portable restrooms for the city's park and recreation areas in the amount of $31,263.08 per year, which includes sales tax. ATTACHMENTS. 1. Memo from Dale Gregory, Park Superintendent dated March 2, 2010 2. Bid from Imperial Porta Palance 3. Bid from Biff's g:\park\th\imperial porta palace award of bid.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227,1110 Building Inspections Phone: 952.227.1180 Fax: 952.227,1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952,227.1140 . Fax: 952.227.1110 Park & Recreation Phone: 952,227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227,1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227,1130 Fax: 952,227,1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227,1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Hoffman, Park & Recreation Director FROM: Dale Gregory, Park Superintendent ~ DATE: March 2, 2010 SUBJ: Portable Rest Room Quotes The city received two quotes for portable rest room services for 24 parks for the summer, 3 skating rink areas in the winter, and the sledding hill. The city would be doing a two year contract to guarantee that pricing wouldn't change to help with the budgeting process. The figures are for a one year time period and does not include tax. Bidders Price Quote Imperial Porta Palace Tax Total $ 29,252.00 2,011.00 $ 31,263.08 Biff's Tax Total $ 33,253.00 2,286.14 $ 35,539.14 The city budget for this year is $31,500.00. We have used Imperial Porta Palace for 8 years and have received very good service from them with no problems. 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