1e. Purchase of 2010 CIP Equipment
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952,227.1100
Fax: 952,227,1110
Building Inspections
Phone: 952,227,1180
Fax: 952,227.1190
Engineering
Phone: 952,227,1160
Fax: 952,227,1170
Finance
Phone: 952,227.1140
Fax: 952,227.1110
Park & Recreation
Phone: 952,227,1120
Fax: 952,227,1110
Recreation Center
2310 Coulter Boulevard
Phone: 952,227.1400
Fax: 952,227.1404
Planning &
Natural Resources
Phone: 952,227.1130
Fax: 952,227.1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952,227,1310
Senior Center
Phone: 952:227.1125
Fax: 952,227.1110
Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO:
Paul Oehme, Public Works Director/City Engineer "f) () ,
\ .
Charles Siegle, Equipment Superintendent cA.
FROM:
DATE:
March 22,2010
~~.
SUBJECT: Purchase of2010 CIP Equipment - PW016PPP
PROPOSED MOTION
"The City Council approves purchase of vehicles and equipment."
City Council approval requires a simple majority vote of the City
Council present.
DISCUSSION
Annually, the City considers replacement of vehicles and equipment that have
reached their life expectancy and are showing signs of needing major
maintenance. It has been the City's practice to replace these vehicles and
equipment before major repairs are required. The vehicles and equipment needing
to be replaced are used extensively and have to be reliable to maintain appropriate
City services.
JUSTIFICATION
FIRE DEPARTMENT - FIRE MARSHAL VEHICLE
The 1997 Ford Expedition #706 to be replaced has 103,000 miles and is using
excessive amounts of oil. With 13 years of use, this vehicle will need expensive
repairs due to rusted brake lines and other under body parts.
ADMINISTRATION VEHICLES
The 1993 Ford Taurus #2 to be replaced has 62,000 miles on it and is severely
rusted including brake lines and under body parts. With 17 years of use, there is a
good possibility for expensive repairs on the engine and/or transmission.
ENGINEERING DEPARTMENT VEHICLE
The 1995 Chevrolet Astrovan to be replaced has 45,000 miles on it and is in need
of new brake lines and has a severely rusted underbody.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Purchase 2010 elP Vehicles
March 22, 2010
Page 2
STREET DEPARTMENT - BOBCAT TRAILER
The 1993 Felling Bobcat Trailer to be replaced is 17 years old. This trailer is very rusty and has
holes through the fenders and light mounts. The trailer will not pass the DOT inspection this
year without expensive repairs.
STREET DEPARTMENT - SKID LOADER
Originally, staff had envisioned replacing a Utility Truck this year. However, after re-evaluating
the equipment in this department it is recommended to replace a skid loader at this time. The
1999 Skid Loader #139 recommended to be replaced is 11 years old. This machine is in need of
drive chains and bushing replacement. With 2200 hours of use on it, there is a good possibility
of engine or hydraulic system problems. The pickup scheduled for this year is proposed to be
postponed for several years.
PRICING
Pricing for these vehicles and equipment is taken from the State of Minnesota state bid pricing
which is the most competitive pricing available to the City.
FIRE DEPARTMENT - FIRE MARSHAL VEHICLE
2010 Chevrolet Impala
Accessories, graphics, and lighting
$17,402.00
$ 2,791.67
$20,193.67
Plus tax and license
CIP (EQ-054) Budget Amount
$28,000.00
ADMINISTRATION VEHICLE
2010 Chevrolet Impala
Plus tax and license
CIP (EQ-063) Budget Amount
$17,402.00
$25,000.00
ENGINEERING VEHICLE
2010 Chevrolet Silverado Pickup
Accessories and equipment
$24,890.75
$ 3,385.00
$28,275.75
Plus tax and license
CIP (EQ-065) Budget Amount
$35,000.00
STREET DEPARTMENT - BOBCAT TRAILER
Plus tax and license
CIP (EQ-l 02) Budget Amount
$ 4,739.94
$ 6,000.00
g:\eng\public\pwO 16\bkgd 2010 vehicle purchases. doc
Paul Oehme
Purchase 2010 elP Vehicles
March 22, 2010
Page 2
UTILITY DEPARTMENT - SKID LOADER
#139 Trade Amount
Sales Tax
Total
CIP (EQ I 05) Budget Amount
$30,799.56
-$10,250.00
$ 1,412.78
$21,962.34
$30,000.00
Total Vehicle Purchases for 2010
elP Total Budget Amount
$92,573.70
$124,000.00
SUMMARY
The City's equipment continues to go past the normal replacement age often years. It is
important to replace equipment at this time that is over 10 years old.
Attachments
g:\eng\public\pwO 16\bkgd 2010 vehicle purchases. doc
I
Capital Improvement Program
City of Chanhassen, MN
EQ-054
I
Project #
I
Project Name Fire Vehicles
Account #1 400-4135-4704
Account #2
I
2010 thru 2014
Account #3
Account #4
Department Major Equipment
Contact Richard Rice
Type Vehicles
Useful Life 10-15 years
Categ~ry Fire
Priority n/a
Description I Total Project Cost: $403,000
This item allows for the replacement of existing equipment. Vehicles are purchased off either the Hennepin County or State of Minnesota
cooperative bid. Orders are typically required to be placed up to one (I) year in advance of delivery.
I
I
Justification
I
As vehicles age they become less reliable and require more costly maintenance. Vehicles proposed for replacement in this budget are:
I
2010 - 1997 Ford Expedition (706)
2011 - 1995 Chevrolet Astro Van (207)
2013 - 2004 Dodge Durangos (201 & 202)
2013 - Third Chiefs vehicle (203)
I
I
Prior
I 165,000 I
Total
Total
Expenditures
Vehicles
I
I
Prior
I 165,000 I
Total
Funding Sources
Capital Replacement Fund
,
Total
I
I
2010
28,000
28,000
2011
40,000
40,000
2012
2013
170,000
170,000
2010
28,000
28,000
2011
40,000
40,000
2012
2013
170,000
170,000
Budget Impact/Other I
These purchases will include a limited warranty and will reduce the annual maintenance and repair costs.
I
I
I
I
,
31
2014
Total
238,000
238,000
2014
Total
238,000
238,000
I Capital Improvement PFogram 2010 thru 2014 Major Equipment
Department
I City of Chanhassen, MN Contact Laurie Hokkanen
EQ-063 Type Vehicles
Project #
-,.... Useful Life Unassigned
I Project Name Administration Vehicle Administration
Category
Account #1 400-0000-4704 Account #3 Priority n/a
Account #2 Account #4
I Description I Total Project Cost: $25,000
This allows for replacement of an existing vehicle for City Hall.
I 2010 - #2 1993 Ford Taurus
I Justification I
I This replaces a vehicle in accordance with the vehicle replacement plan.
I
Expenditures 2010 2011 2012 2013 2014 Total
I Vehicles 25,000 25,000
Total 25,000 25,000
I
I Funding Sources 2010 2011 2012 2013 2014 Total
Capital Replacement Fund 25,000 25,000
I Total 25,000 25,000
I
I Budget Impact/Other I
I
I
I
I
35
I
Capital Improvement Program
City of Chanhassen, MN
Project # EQ-065
Project Name Engineering Vehicles
Account #1 400-0000-4704
Account #2
Account #3
Account #4
2010 thru 2014 Department Major Equipment
Contact Paul Oehme
Type Vehicles
Useful Life Unassigned
Category Street Equipment
Priority nfa
Description
2010 - The engineering van was purchased in 1995 and is used for engineering fieldwork and job site inspections.
Total Project Cost: $60,000
2012 - The Crown Victoria was purchased in 1993 and is used for general transportation for City Hall employees and site inspections.
Justification
These replacements are in accordance with the vehicle replacement plan.
Expenditures
Vehicles
Total
Funding Sources
Capital Replacement Fund
Total
Budget Impact/Other
2010
35,000
35,000
2011
2010
35,000
35,000
2011
36
2012
25,000
25,000
2013
2014
Total
60,000
60,000
2012
25,000
25,000
2013
2014
Total
60,000
60,000
..._~"
I
Jj
I Capital Improvement Program 2010 thru 2014 Major Equipment
Department
I City of Chanhassen, MN Contact Paul Oehme
Project # EQ-I02 Type Equipment
Useful Life
I Project Name Trailer - Street Department Category StreetslHighways
Account #1 400-0000-4705 Account #3 Priority nfa
Account #2 Account #4
I Description I Total Project Cost: $6,000
1993 12,000 pound trailer
I
I Justification I
This trailer has reached its expected life and should be replaced. The trailer is used for bringing equipment out to job sites and for street patching.
I
I
Expenditures 2010 2011 2012 2013 2014 Total
I Equipment 6,000 6,000
Total 6,000 6,000
I
I Funding Sources 2010 2011 2012 2013 2014 Total
Capital Replacement Fund 6,000 6,000
I Total 6,000 6,000
I
I Budget Impact/Other I
I
I
I
I
51
I
Capital Improvement Program
City of Chanhassen, MN
2010 thru 2014
Department Major Equipment
Contact Paul Oehme
Type Vehicles
Useful Life Unassigned
Category Utilities
Priority nla
Total Project Cost: $283,000
Project # EQ-062
Project Name Light Duty Trucks: Utilities
Account #1 700-7025-4704
Account#2 701-7025-4704
Account #3
Account #4
Description
This allows for replacement of existing vehicles in the Water and Sewer department.
2010 - #315 1996 Chevrolet 3/4 ton pickup
2011 - #302 1999 Ford F-450 3/4 ton pickup
2012 - #317 1997 Chevrolet 3/4 ton pickup
2013 - #320 2003 Chevrolet 3/4, ton pickup
2013 - #316 1997 Chevrolet 3/4 ton pickup
2014 - #301 2002 Chevrolet 3/4 ton icku
Justification
This replaces pickups in accordance with the vehicle replacement plan.
P.-ior
34,000 I
Total
Expenditures
Vehicles
2010
30,000
30,000
2011
72,000
72,000
2012
55,000
55,000
2013 .
58,000
58,000
2014
34,000
34,000
Total
249,000
249,000
Total
Prior Funding Sources 2010 2011 2012 2013 2014 Total
34,000 I Sewer Utility Fund 15,000 36,000 27,500 29,000 17,000 124,500
Total Water Utility Fund 15,000 36,000 27,500 29,000 17,000 124,500
Total 30,000 72,000 55,000 58,000 34,000 249,000
Budget Impact/Other
34