4. Erie Avenue Street and Utility Recon: Accept Bids and Award Contract and Assess Hearing0
CITY OF
CHANNASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227,1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952,227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
wwadchanhassen.mn.us
4
MEMORANDUM
TO: Paul Oehme, Director of Public Works /City Engineer
40,
FROM: Alyson Fauske, Assistant City Engineer& &
DATE: May 10, 2010
SUBJ: Erie Avenue Street and Utility Reconstruction; City Project
10 -01 a: Accept Bids, Hold Special Assessment Hearing and
Award Contract
PROPOSED MOTION
"The City Council accepts the bids and awards the contract for City Project
10 -01 a, Erie Avenue Street and Utility Reconstruction, to Kuechle
Underground, Inc. in the amount of $1,514,284.63.
The City Council adopts the assessment roll for City Project 10 -01 a, Eric
Avenue Street and Utility Reconstruction."
City Council approval requires a super majority vote of the City Council
present.
POLICY DECISION /ACTION TO BE CONSIDERED
Prior to the completion of the assessment hearing, any property owner wishing
to object to their assessment must file a signed written objection or they waive
their right to appeal. The Council may accept or modify the assessment amount
as presented.
PROJECT SUMMARY
Streets
It is proposed that 0.73 miles of streets in this area
be reconstructed. The streets in the Erie Avenue
neighborhood are 38 years old and cannot be
maintained properly with minor maintenance or
even a bituminous overlay. The streets are in poor
condition with an average pavement condition
index of 28; a road under 45 typically indicates
distress that would require a full depth
reconstruction.
Dakota Lane and Erie Circle were overlaid by City
crews with a thin layer of bituminous pavement in
2001 due to severe washouts and distressed
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Erie Avenue Improvement Project Assessment Hearing
May 10, 2010
Page 2
2001 due to severe washouts and distressed pavement areas. The average pavement condition
index of these streets is currently 52, which is higher than most of the other streets, however, it is
anticipated these streets will degrade more quickly in the coming years. These streets should be
included when the Erie Avenue area is reconstructed so a gap of old street section is not left.
Soil borings were obtained for this project area. All borings showed less than
12 inches of aggregate base, which is the minimum amount recommended by the soils engineer.
A bituminous overlay would not correct the poor subgrade that exists in the project area.
Sidewalks and street lights are not proposed to be included.
Sanitary Sewer
The sanitary sewer in the project area is 8 -inch vitrified clay pipe and was installed in 1971. The
sanitary sewer has been televised and shows many areas of groundwater leaking into the pipe and
settled pipes that do not flow well anymore. Some of the sanitary sewer services show root
intrusion into the pipe. Due to the condition of the pipe, all of the sanitary sewer laterals and
services within the right -of -way are proposed to be replaced.
Watermain
The watermain in this area is eight inches in diameter cast iron pipe and has nine documented
breaks. Due to the condition and material, all of the watermain and water service pipes in the
right -of -way are proposed to be replaced.
Storm Sewer
Storm sewer is currently at the intersection of Dakota Lane and Cheyenne Avenue and discharges
to a drainage swale and then a wetland to the south. The swale is eroding; therefore additional
storm sewer is proposed to be installed to capture the runoff and discharge to a stormwater pond.
The proposed storm sewer in Erie Circle will capture runoff from the remainder of the streets.
The existing bituminous -lined Swale from the cul -de -sac to Rice Marsh Lake Park will be
replaced with a filtration area.
ASSESSMENT HEARING PROCEDURE
Staff will provide a brief explanation of the work along with the proposed assessment amount.
Any issues that the City Council wishes to discuss regarding the project financing is appropriate
during the public hearing portion of the project. Public testimony should be received for the
project. The property owners should be reminded that if they wish, they must file a written
objection with the city either prior to or during the actual project hearings. Objections after the
public hearing are invalid.
The assessment objection is a request by the property owner for the council to review the
assessment amount. Staff may have an immediate response to individual comments, or in some
circumstances, the objection should be received and referred to staff for investigation. The
remaining assessment roll should be adopted. If the City Council feels the objections cannot be
addressed immediately, a report will be presented to council regarding all objections on that
Erie Avenue Improvement Project Assessment Hearing
May 10, 2010
Page 3
particular project at the next City Council meeting. Council should adopt the remaining
assessment roll at that time in order for the process to stay on schedule. If there are no objections
filed, or if council feels confident staff's investigation will not result in any changes being made
to the assessment roll, a motion by the City Council adopting the assessment roll as prepared is
needed for the project.
ASSESSMENT OBJECTIONS
Objections may be filed up to and at the public hearing. At the time of this submittal, no written
objections have been received. If any written objections are received in the interim prior to the
council meeting, they will be provided to the council at the public hearing. Staff comments and
recommendations will also be provided at the public hearing. The City Council may choose to
adopt staff's recommendation or revise the assessment roll. If additional objections are filed
either prior to or at the hearing, they should be received and if necessary referred to staff for
investigation and resolution.
PROJECT SUMMARY: ASSESSABLE COSTS
Improvements within the project include reconstruction of the street, the replacement of sanitary
sewer and watermain, and storm sewer improvements. Forty percent (40 %) of the street
improvement costs are proposed to be assessed against the benefitting properties.
PROJECT COSTS AND ASSESSMENTS
Per the city assessment practice, forty percent (40 %) of the street costs are proposed to be
assessed to the benefiting property owners; the City will be responsible for the remaining 60 %.
One hundred percent (100 %) of the utility costs will be paid for by the respective enterprise
funds.
The total project cost has been calculated to be $1,699,387.17 which includes indirect costs such
as surveys, soils reports, attorney fees, engineering costs, etc.
Bid Amount
Street Improvements
$817,706.72
Watermain Improvements
$263,180.65
Sanitary Sewer Improvements
$237,129.93
Storm Sewer Improvements
$196,267.33
$1,514,284.63
The total project cost has been calculated to be $1,699,387.17 which includes indirect costs such
as surveys, soils reports, attorney fees, engineering costs, etc.
Erie Avenue Improvement Project Assessment Hearing
May 10, 2010
Page 4
The assessments were calculated as follows:
Total street reconstruction cost
40% assessed
Engineering costs
Indirect costs
$817,706.72
$327,082.69
$30,169.33
$9,812.48
Total amount assessed $367,064.50
$367,064.50 - 71 assessable units = $5,169.92 /unit
The estimated unit assessment identified in the feasibility report was $5,698.03. The final unit
assessment amount is $528.11 lower than the engineer's estimate.
Staff held an open house on April 29, 2010 to discuss the final project design and assessment
amounts with the residents. Six people representing four properties attended. All were generally
satisfied with the proposed project and assessments.
BID OPENING /AWARD OF CONTRACT
Bids were received and opened and readout loud on Friday, April 9, 2010 at 2:00 p.m. Fourteen
bids were received. The lowest bidder is Kuechle Undergound, Inc. at $1,514.284.63 for the base
bid and bid alternate #1 (for water service replacement). The bids have been tabulated and are
summarized below. The lowest responsible bidder is Kuechle Underground, Inc. for
$1,514,284.63.
Bidder
Total Bid
1. Kuechle Underground, Inc.
$1,514,284.63
2. Ryan Contracting, Inc.
$1,538,690.75
3. LaTour Construction, Inc.
$1,540,495.75
4. Nodland Construction Co., Inc.
$1,553,915.30
5. Chard Tiling & Excavating, Inc.
$1,566,610.04
6. Northwest Asphalt, Inc.
$1,596,211.03
7. Minger Construction, Inc.
$1,655,584.32
8. Friedges Contracting Co., Inc.
$1,659,984.97
9. Northdale Construction Co., Inc.
$1,667,477.74
10. S.M. Hentges & Sons, Inc.
$1,674,525.72
11. R.L. Larson Excavating, Inc.
$1,729,638.26
12. S.R. Weidema, Inc.
$1,745,449.06
13. Burschville Construction, Inc.
$1,767,486.95
14. Geislinger and Sons, Inc.
$1,886,809.00
Erie Avenue Improvement Project Assessment Hearing
May 10, 2010
Page 5
Kuechle Underground, Inc. has not worked in the City of Chanhassen on a city project. WSB &
Associates, Inc. has, however, worked with Kuechle Underground, Inc. in the past and has
checked references. Kuechle Underground, Inc. has successfully completed many street
reconstruction projects similar to the Erie reconstruction project. Their work, ability to manage a
project like this, and customer service delivery has been acceptable.
FUNDING SUMMARY
Funding for this project was budgted in the 2010 CIP. The following is a breakdown of the proposed
funding.
Amount Engineer's Total Bid Amount
Funding Source (includes contingencies &
Budgeted Estimate indirect costs)
Levied Assessments $367,064.50
- - -- --------------------------------------------------------------------------------------------
Street Improvements Revolving A ssessments $550,596.74
$1,900,0 $1,011,400 $917,661.
Watermain Water Enterprise Fund $800,000
$323,900
$295,351.22
Sanitary Sewer Sanitary Sewer Enterprise $450,000
$396,900
$266,116.13
Storm Sewer Storm Sewer Enterprise $400,000
$244,000
$220,258.58
$3,550,000
$1,976,200
$1,699,387.17
*The budgeted amount includes the Red Cedar Point Reconstruction Project, which has not been bid
Attachments: 1. Assessment Rolls
2. Resolutions
3. CIP sheets
G:\ENG\PUBLIC \_2010 Projects \10 -01 2010 Street Improvements \05 -10 -10 erie assessment hrng.docx
Honorable Mayor and City Council
City of Chanhassen
P.O. Box 147
Chanhassen, MN 55317
Re: 2010 Street Reconstruction Project
(Erie Avenue Neighborhood)
City Project No. 10 -01(a)
City of Chanhassen, MN
WSB Project No. 1694 -20
Dear Mayor and Council Members:
Bids were received for the above - referenced project on Friday, April 9, 2010, and were opened
and read aloud. Fourteen bids were received. The bids were checked for mathematical accuracy
and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Kuechle
Underground, Inc., Kimball, Minnesota, with a bid in the amount of $1,514,284.63 for the Base
Bid plus Alternate 1. The Engineer's Estimate for the project was $1,780,149.50 for the Base
Bid plus Alternate 1 and 2.
The City has elected to base the contract award on the total of the Base Bid and Alternate 1
amounts. The bid amounts submitted by Kuechle Underground, Inc. were $1,482,784.63 for the
Base Bid and $31,500.00 for Alternate 1, resulting in a total of $1,514,284.63.
We recommend that the City Council consider these bids and award a contract for the Base Bid
plus Alternate 1 in the amount of $1,514,284.63 to Kuechle Underground, Inc. based on the
results of the bids received.
Sincerely,
WSB & Associates, Inc.
)L. � Y L d,
Kevin B. Kawlewski, PE
Senior Project Manager
Enclosure
cc: Paul Oehme, City of Chanhassen
Alyson Fauske, City of Chanhassen
Jeremy Kuechle, Kuechle Underground, Inc.
srb
K. W1694- 20Wd,, n!ConvmGio Ad, mILTR RECH/MDTN -hm - 0J1210.do
WS
g'[s,weiaxs, Ine, Infrastructure ■ Engineering n Planning a Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 541 -4800
Fax: 763 541 -1700
April 12, 2010
Honorable Mayor and City Council
City of Chanhassen
P.O. Box 147
Chanhassen, MN 55317
Re: 2010 Street Reconstruction Project
(Erie Avenue Neighborhood)
City Project No. 10 -01(a)
City of Chanhassen, MN
WSB Project No. 1694 -20
Dear Mayor and Council Members:
Bids were received for the above - referenced project on Friday, April 9, 2010, and were opened
and read aloud. Fourteen bids were received. The bids were checked for mathematical accuracy
and tabulated. Please find enclosed the bid tabulation indicating the low bidder as Kuechle
Underground, Inc., Kimball, Minnesota, with a bid in the amount of $1,514,284.63 for the Base
Bid plus Alternate 1. The Engineer's Estimate for the project was $1,780,149.50 for the Base
Bid plus Alternate 1 and 2.
The City has elected to base the contract award on the total of the Base Bid and Alternate 1
amounts. The bid amounts submitted by Kuechle Underground, Inc. were $1,482,784.63 for the
Base Bid and $31,500.00 for Alternate 1, resulting in a total of $1,514,284.63.
We recommend that the City Council consider these bids and award a contract for the Base Bid
plus Alternate 1 in the amount of $1,514,284.63 to Kuechle Underground, Inc. based on the
results of the bids received.
Sincerely,
WSB & Associates, Inc.
)L. � Y L d,
Kevin B. Kawlewski, PE
Senior Project Manager
Enclosure
cc: Paul Oehme, City of Chanhassen
Alyson Fauske, City of Chanhassen
Jeremy Kuechle, Kuechle Underground, Inc.
srb
K. W1694- 20Wd,, n!ConvmGio Ad, mILTR RECH/MDTN -hm - 0J1210.do
2010 Street Improvement Project No. 10 -01(a)
Final Assessment Roll
Street Imp't Cost
$817,706.72
Assessable Cost @40 %
$327,082.69
40% of Engineering (Street Portion)
$30,169.33
3% of Assessable Street Construction Cost - City
$9,812.48
Total Assessment Amount
$367,064.50
Per unit Cost
$5,169.92
Total number of units
71.00
4/15/10
LEGAL DESCRIPTION
Res Unit
PARCEL
NO. ON
MAP
PID
OWNER
SITE ADD
LOT
B
PLAT
RESIDENTIAL
UNITS
ASSESSMENT
AMOUNT
1
251820250
TERRANCE SR & SANDRA THOMPSON
8000 ERIE AVE
001 1002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
2
251820260
RICK & CATHY CHEESEMAN
8006 ERIE AVE
002
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
3
251820270
EDWARD & ANDREA RYAN
8008 ERIE AVE
003
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
4
251820280
DONALD T SMITH
8012 ERIE AVE
004
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
5
258870010
RICK UGLUM
8016 ERIE AVE
001
001
WISELY ESTATES
1
$5,169.92
6
258870020
CONSTANCE I HATTON
8018 ERIE AVE
002
001
WISELY ESTATES
1
$5,169.92
7
251820300
VIRGINIA EDDY
8020 ERIE AVE
006
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
8
251820310
ROXANN MARIE KEYES
8024 ERIE AVE
007
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
9
251820320
BRADLEY JAY JOHNSON
8026 ERIE AVE
008
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
10
251820330
MARTIN E & LORA LEE WADE
8028 ERIE AVE
009 1002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
11
251820340
THOMAS J LOOS
TRUSTEE OF J LOOS TRUST
8030 ERIE AVE
010
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
12
251820350
BRUCE & DONNA KIRKPATRICK
8032 ERIE AVE
011
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
13
251820360
WILLIAM R & MARIE A WEBER
8034 ERIE AVE
012
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
14
251820370
ROBERT F 111 & MARY E HARREL
8036 ERIE AVE
013
002
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
15
251820380
SCOTT W & MOLLY A DAVIS
8038 ERIE AVE
001
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
16
251820390
CLAY M & CHRISTINE UHLENHAKE
8040 ERIE AVE
002
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
17
251820400
MARY ELLEN FISCHER
8042 ERIE AVE
003
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
18
251820420
ROBERT A & KATHLEEN STEVENS
8046 ERIE SPUR
005
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
19
251820410
JASON D & ELIZABETH A LEIMER
8044 ERIE SPUR
004
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
20
251820430
JANET L WINGERT
8048 ERIE SPUR
006
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
21
251820440
BARRY & ELIZABETH JAMES
8050 ERIE SPUR
007
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
22
251820450
MARK G & DERICE E LITTFIN
8052 ERIE SPUR
008
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
23
251820460
JOHN A & DEBORAH L CHERICO
8054 ERIE SPUR
009
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
24
251820470
KEVIN E & KATHRYN A CHRISTIANS
8056 ERIE AVE
010
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
25
251820480
AHMET S & TRACI R YAVAS
8102 DAKOTA LN
011
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
26
251820490
DAVID A & ANNETTE L LIND
8104 DAKOTA LN
012
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
27
251820500
MAX C ANDERSON
8106 DAKOTA LN
013
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
28
251820510
LEON J & RITA L LA CHAPELLE
8108 DAKOTA LN
014
003
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
29
251820240
CLAYTON & MARGARET SODETANI
8005 ERIE AVE
024
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
30
251820230
THOMAS J & SANDRA M KOEPPEN
8009 ERIE AVE
023
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
31
251820220
RALPH WAYNE LYTLE
8021 ERIE AVE
022
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
32
251820210
ROBERT A & DAWN T LUND
18023 ERIE AVE
021
001
CHANHASSEN ESTATES 2ND ADDN
1
1 $5,169.92
33
251820200
ALLAN J & KATHIE J NELSON
18025 ERIE AVE
020
1001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
34
251820190
RONALD ALLEN JENSEN &
RENAE LYNN BRIGGS- JENSEN
8027 ERIE AVE
1 019
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
4/15/10
2010 Street Improvement Project No. 10 -01(a)
Final Assessment Roll
4115110
LEGAL DESCRIPTION
Res Unit
PARCEL
NO. ON
MAP
PID
OWNER
SITE ADD
LOT
BILK
PLAT NAME
RESIDENTIAL
UNITS
ASSESSMENT
AMOUNT
35
251820180
M PATRICIA PETERSON
TRUSTEE OF TRUST
8029 ERIE AVE
018
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
36
251820170
DANIEL & JACQUELINE TERZICH
8031 ERIE AVE
017
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
37
251820160
DAVID M & PATRICE L KAWLESKI
8033 ERIE AVE
016
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
38
251820150
MICHAEL A & MICHELLE BRINDISI
8035 ERIE AVE
015
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
39
251820140
MARK R & DEBRA W LAASER
8037 ERIE
014
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
40
251820130
GERALD L & CLAUDIA CARSON
TRUSTEES OF TRUST
8039 ERIE AVE
013
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
41
1251820120
ROGER R & JEANETTE SCHULTZ
8041 ERIE AVE
012
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
42
251820110
JOEY JON TOWNSEND
8043 ERIE AVE
011
001
1 CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
43
251820100
ROBERT V & BARBARA S BOTTEN
8045 ERIE AVE
010
001
1 CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
44
251820090
STANLEY & KATHLEEN WENDLAND
8040 DAKOTA LN
009
001
1 CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
45
251820080
DANIEL C BRECHKO & TANIA TENG
8038 DAKOTA LN
008
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
46
251820070
GERALD ALLEN KVANT
8036 DAKOTA LN
007
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
47
251820060
DOYLE A & MARILYN P KIRKEBY
8033 DAKOTA LN
006
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
48
251820050
KENT S & REBECCA J BORGERSON
8037 DAKOTA LN
005
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
49
251820040
CARLOS & SILVYA Q CADAVID
8039 DAKOTA LN
004
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
50
251820030
MICHAEL B & SHARON L MCKINNEY
8046 CHEYENNE AVE
003
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
51
251820020
RICHARD & NINA COTTRELL
8044 CHEYENNE AVE
002
1001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
52
251820010
ROBERT JOHN & JOYCE H HERICKS
8042 CHEYENNE AVE
001
001
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
53
251820530
DOLORES M SCHROEPFER
8039 CHEYENNE AVE
001
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
54
251820540
MICHAEL G & CAROLYN S JOHNSON
8041 CHEYENNE AVE
002
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
55
251820550
KEITH A & TRACEY D ANDERSON
8043 CHEYENNE AVE
003
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
56
251820560
STEVEN G & LOIS T WEIHRAUCH
8045 CHEYENNE AVE
004
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
57
251820570
ROBERT R & JOYCE C OSTLUND
8047 CHEYENNE AVE
005
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
58
251820580
DAVID C & LOIS R TOOHEY
8049 CHEYENNE AVE
006
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
59
251820590
STEVEN J & KELLY M KRAPEK
8051 CHEYENNE AVE
007
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
60
1251820600
JACQUELINE L PARSONS
8101 DAKOTA LN
008
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
61
251820610
MELBERT A & CARMEN L LENANDER
8103 DAKOTA LN
009
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
62
251820620
BRAD & ERIN KARELS
8105 DAKOTA LN
010
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
63
251820630
ANNE M TOPP
8107 DAKOTA LN
011
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
64
251820640
RICHARD A & PATRICIA L DONNAY
8109 DAKOTA LN
012
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
65
251820650
JONATHAN & JILL KENNEDY
8111 ERIE CIR
013
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
66
251820660
PETER R & JESSICA L BOEVERS
8113 ERIE CIR
014
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
67
251820670
JAMES J & MICHELLE P LAURENT
8115 ERIE CIR
015
004
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
68
251820680
RHONDA S BACKUS
8117 ERIE CIR
001
005
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
69
251820690
CONSTANCE J DEAFENBAUGH
8118 ERIE CIR
1002
005
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
70
251820700
TAVIS D HUDSON
8116 ERIE CIR
1003
1005
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
71
251820710
JONATHAN D HELD & KATE HANSON
8114 ERIE CIR
1004
1005
CHANHASSEN ESTATES 2ND ADDN
1
$5,169.92
TOTAL
71
$367,064.50
4115110
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: M" 10, 2010 RESOLUTION NO: 2010-
MOTION BY:
SECONDED BY:
A RESOLUTION AWARDING CONTRACT FOR THE 2010 STREET
IMPROVEMENT (ERIE AVENUE AREA) PROJECT NO. 10 -01(A)
WHEREAS, pursuant to an advertisement for bids for the 2010 Street Improvement (Erie Avenue
Area) Project, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
AND WHEREAS, Kuechle Underground, Inc. is the lowest responsible bidder with a total
bid awarded of $1,514,284.63.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Kuechle
Underground, Inc. in the name of the City of Chanhassen for the 2010 Street Improvement (Erie
Avenue Area) Project according to the plans and specifications therefore approved by the City
Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 10` day of May, 2010.
Ir0_1MIS
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
Bidder
Total Bid
1.
Kuechle Underground, Inc.
$1,514,284.63
2.
Ryan Contracting, Inc.
$1,538,690.75
3.
LaTour Construction, Inc.
$1,540,495.75
4.
Nodland Construction Co., Inc.
$1,553
5.
Chard Tiling & Excavating, Inc.
$1,566
6.
Northwest Asphalt, Inc.
$1,596,211.03
7.
Minger Construction, Inc.
$1,655,584.32
8.
Friedges Contracting Co., Inc.
$1,659,984.97
9.
Northdale Construction Co., Inc.
$1,667,477.74
10.
S.M. Hentges & Sons, Inc.
$1,674,525.72
11.
R.L. Larson Excavating, Inc.
$1,729,638.26
12.
S.R. Weidema, Inc.
$1,745,449.06
13.
Burschville Construction, Inc.
$1,767,486.95
14.
Geislinger and Sons, Inc.
$15886,809.00
AND WHEREAS, Kuechle Underground, Inc. is the lowest responsible bidder with a total
bid awarded of $1,514,284.63.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Kuechle
Underground, Inc. in the name of the City of Chanhassen for the 2010 Street Improvement (Erie
Avenue Area) Project according to the plans and specifications therefore approved by the City
Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 10` day of May, 2010.
Ir0_1MIS
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: May 10, 2010 RESOLUTION NO:
MOTION BY:
2010-
SECONDED BY:
A RESOLUTION ADOPTING ASSESSMENT ROLL FOR THE
2010 STREET IMPROVEMENT (ERIE AVENUE AREA) PROJECT NO. 10 -01(A)
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met
and heard and passed upon all objections to the proposed assessment for the improvement of:
Cheyenne Avenue (Dakota Lane to Dakota Avenue)
Dakota Lane (Erie Avenue to Erie Circle)
Erie Avenue
Erie Circle
Erie Spur
NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota:
Such proposed assessment, a copy of which is attached hereto and made a part hereof, if
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of
ten (10) years, the first of the installments to be payable on or before the first Monday in
January, 2011, and shall bear interest at the rate of 5.25 percent (5.25 %) per annum from the
date of the adoption of this assessment resolution. This assessment will show up on the first
property tax statement for 2011. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2010. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the city treasurer, except that no interest shall be
charged if the entire assessment is paid within 90 days from the adoption of this resolution;
and he may, at any time thereafter, pay to the city treasurer the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year. The property owner decides not
to prepay the assessment before the date given above, the rate of interest that will apply is
5.25 percent (5.25 %) per year. The right to partially prepay the assessment is not available.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the County. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
Passed and adopted by the Chanhassen City Council this 10' day of May, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2010 thru 2014
City of Chanhassen, MN
Project# ST -012
Project Name Annual Street Improvement Program
Department
Street Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Streets/Highways
Account #1 601 -xxxx -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $8,300,000 -•
knnual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
tesidential 2010 -Erie Ave area and Red Cedar Pt (Reconstruction) .
2011 - Timberwood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S of W 78th)
2012 - Greenbriar Fir Tree, Ehn Tree, Dogwood, Shore Drive and Maplewood Circle (Reconstruction)
2013 - Greenwood Shores
2014 - Dartmouth Drive and Cypress Drive
MSA 2011 - West 78th Street (Powers to Market
I Justification I
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
to a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
merits of the project and scope of work.
Prior Expenditures
1,300,000 Construction
Total
Total 1,900,000 1,500,000 1,700,000 800,000 1,100,000 7,000,000
Prior Funding Sources 2010
2011 2012
2013 2014 Total
1,300,000 Assessment/Revolving Assess 1,900,000
1,200,000 1,700,000
800,000 1,100,000 6,700,000
Total MSA
300,000
300,000
Total 1,900,000
1,500,000 1,700,000
800,000 1,100,000 7,000,000
Budget Impact/Other f
Ibis project may decrease maintenance costs.
2010 2011 2012
1,900,000 1,500,000 1,700,000
2013 2014 Total
800,000 1,100,000 7,000,000
•.
Capital p Improvement Program 2010 thru 2014
i � ,� iv1-�T Department Water System Improvements
City of Chanhassen, 1r Contact Paul Oehme
Project # W -024 Type Improvement
Project Name Watermain Replacement Useful Life Unassigned
Category Utilities
Account #i 700 -7025 -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $2,200,000
Replacement of existing water main lines in coordination with the reconstruction of the City street.
Justification I
The City considers the condition of the existing utilities to the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Expenditures
Construction
2010 2011
800,000
2012 2013
700,000
2014
700,000
i
i
Total
2,200,000
Total 800,000
700,000
700,000
2,200,000
i
L
Funding Sources
2010 2011
2012 2013
2014
Total
Water Utility Fund
800,000
700,000
700,000
2,200,000
Total 800,000
700,000
700,000
2,200,000
Budget Impactlother
These projects will decrease maintenance costs.
127
Capital Improvement Program 2010 thru 2014 Department Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul Oehme
eject # SS -014 Type Improvement
eject Name Useful Life Unassigned
Sanitary Sewer Replacement
Category Utilities
Account #1 701- 7025 -4751 Account #3 Priority n/a
Account #2 Account #4
scliption Total Project Cost: $850,000
lacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Expenditures 2010 2011 2012 2013 2014 Total
Construction 2 50,000 300,000 300,000 850,000
Total 250,000 300,000 300,000 850,000
Funding Sources 2010 2011
2012 2013
2014
Total
Sewer Utility Fund 250,000
300,000
300,000
850,000
Total 250,000
300,000
300,000
850,000
project will decrease maintenance costs.
Capital Improvement Program 2010 thru 2014
City of Chanhassen, W
Project # SS -012
Project name Inflow and Infiltration Abatement
r %:Vuuutffl /V1 -M24 -4751
Account #2
Account #3
Account #4
Department Sanitary Sewer Improvements
Contact PaulOehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Total Project Cost: $825,000
is annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry
ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report.
e projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification — �
:ity staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
reatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
vay into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
he City for sewage disposal and. increasing the load on the City's lift stations. Also, MCES would place a surcharge on the annual charge if the
:ity was not actively trying to reduce the inflow and infiltration problem.
Prior Expenditures 2010 2011 2012 2013 2014 Total
20 07000 Maintenance 200,000 200,000 75 000
75,000 75,000 625,000
Total T 200,000 200,000 75,000 75,000 75,000 625,000
Prior Funding Sources 2010 2011 2012 2013 2014 Total
- 20 - 0 — , 0 - 0 - 0 1 Sewer Utility Fund 200,000 200,000 75
75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
Budge h Wact/other
the efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
br those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
t
Capital Improvement Program 2010 thru 2014
r;t�r o f r..hnnhaCCen_ MN
Project # SWMP -019
Project Name Street Improvement Projects - Storm Water Mgmt
Account #1 720-70254751
Account #2
Account #3
Account #4
Department
Surface Water Management
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Priority
n/a
Total Project Cost: $1,250,000
scrip
annual amount set aside for storm water management infrastructure construction or expansion asso ciated with street improvement projects
lertaken by the engineering and public works departments.
Justification
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
Federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior Expenditur
50,000 Construction
Total
400,000 400,000 4W i,cw,wv
Total 400,000 400,000 400,000 1,200,000
Prior Funding Sources
2010 2011
2012 2013
2014
Total
50,000 Surface Water Utility Fund
400,000
400,000
400,000
1,200,000
Total Total
400,000
400,000
400,000
1,200,000
Budget Impact/Other
[nventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
2010 2011 2012 2013 2014 Tota
I
u
110