CC SUM 2010 05 24
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
MAY 24, 2010
Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT:
Mayor Furlong, Councilman Litsey, Councilwoman
Ernst, Councilwoman Tjornhom, and Councilman McDonald
STAFF PRESENT:
Todd Gerhardt, Laurie Hokkanen, Kate Aanenson, Paul Oehme, Todd
Hoffman, Roger Knutson and Peter Woitas
PUBLIC PRESENT:
Doug Hanson 11969 North Shore Drive, Spicer, MN 56288
Ruth Chadderdon 8900 Audubon Road
Wm. H. Kittelson 8791 Lake Riley Drive
Jim Wittich 8799 Lake Riley Drive
Patrick Walsh 8131 Audubon Road
PUBLIC ANNOUNCEMENTS:
Mayor Furlong read a proclamation celebrating Camp Fire
th
USA’s 100 year and an invitation to the celebration at Camp Tanadoona. He also invited
st
residents to attend the Memorial Day celebration on Monday, May 31 at the Veteran’s
Memorial.
CONSENT AGENDA: Councilman Litsey moved, Councilwoman Ernst seconded to
approve the following consent agenda items pursuant to the City Manager’s
recommendations:
a. Approval of Minutes:
-City Council Work Session Minutes dated May 10, 2010
-City Council Verbatim and Summary Minutes dated May 10, 2010
Receive Commission Minutes:
-Planning Commission Work Session Minutes dated May 4, 2010
-Park and Recreation Commission Verbatim and Summary Minutes dated April 27, 2010
Resolution #2010-47:
b. The Arbors, Project 07-05: Accept Streets and Utilities.
c. Approve Extension of Preliminary Plat for Powers Crossing Professional Center.
d. Approve Amendment to Southwest Transit Station Agreement Extending the Deadline
for the Project.
City Council Summary - May 24, 2010
th
Resolution #2010-48:
f. Approve Resolution Celebrating Campfire USA’s 100 Year.
g. Approve Agreement to Allow an Auto Repair Garage in Property Zoned Planned Unit
Development.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS:
None.
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATES.
Lt. Jim Olson asked if there
were any questions on the monthly reports for April before providing highlights of cases that
have occurred in the city over the past month. Chief Roger Smallback provided year to date and
monthly numbers on calls for service and an update on a structure fire that occurred after the
report was written.
PUBLIC HEARING: AUDUBON ROAD RECONSTRUCTION PROJECT 10-02:
A. ACCEPT BIDS AND AWARD CONTRACT.
B. ASSESSMENT HEARING.
C. ACCEPT QUOTES FOR SOILS TESTING AND CONSTRUCTION STAKING.
Paul Oehme presented the staff report on this item. Councilman McDonald asked about the
history of the City working with the contractor who submitted the lowest bid and how working
hours will be enforced. Councilman Litsey asked why one bid was so much higher than all the
rest. Councilwoman Ernst asked for clarification on how the bidding process worked. Mayor
Furlong asked what assurances were in place that the project will be completed before the school
year begins before opening the public hearing. No one spoke.
Councilman McDonald moved, Councilwoman Ernst seconded to close the public hearing.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public
hearing was closed.
After comments from council members, the following motions were made.
Resolution #2010-49: Councilman McDonald moved, Councilwoman Tjornhom seconded
that the City Council accepts the bids and awards the contract for City Project 10-02,
Audubon Road Reconstruction Project to S.M. Hentges & Sons in the amount of
$1,640,075.33. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Resolution #2010-50: Councilman McDonald moved, Councilwoman Tjornhom seconded
that the City Council adopts the assessment roll for City Project 10-02, Audubon Road
Reconstruction Project as amended to change the date of December 31, 2010 to December
31, 2011 in paragraph 2 of the resolution. All voted in favor and the motion carried
unanimously with a vote of 5 to 0.
2
City Council Summary - May 24, 2010
Resolution #2010-51: Councilman McDonald moved, Councilwoman Tjornhom seconded
that the City Council accepts the quote from Hansen Thorp Pellinen Olson, Inc. (HTPO) in
the amount of $32,900.00 for construction staking and a quote from American Engineering
Testing, Inc. in the amount of $11,980.00 for material testing. All voted in favor and the
motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING: LAKESIDE FOURTH ADDITION:
A. VACATION OF DRAINAGE AND UTILITY EASEMENTS.
B. FINAL PLAT APPROVAL.
C. APPROVE CONSTRUCTION PLANS AND SPECIFICATIONS AND
DEVELOPMENT CONTRACT.
Paul Oehme presented the staff report on this item. Mayor Furlong opened the public hearing for
the vacation of drainage and utility easements in Outlot B Lakeside and Outlot E Lakeside Third
Addition. No one spoke and the public hearing was closed.
Resolution #2010-52: Councilman Litsey moved, Councilwoman Ernst seconded that the
City Council approve the vacation of the drainage and utility easements in Outlot B
Lakeside and Outlot E Lakeside Third Addition as shown on the attached survey prepared
by Pioneer Engineering. All voted in favor and the motion carried unanimously with a vote
of 5 to 0.
Councilman Litsey moved, Councilwoman Ernst seconded that the City Council approves the
final plat for Lakeside Fourth Addition, creating 22 lots and 4 outlots with a variance to permit a
20-foot wide private street to access Block 3, subject to the following conditions:
1.Access easement and maintenance agreement shall be recorded over the private street.
2.Payment of Park Dedication Fees totaling $110,000 ($5,000/Unit) in lieu of parkland
dedication shall be collected for the 22 residential twin homes being requested for Outlots B
& E at the time of final plat recording.
3.The applicant shall provide 8 shrubs along the south property line of Outlot C; at least 3
overstory, 7 understory and 7 shrubs along the east property line of Outlot B or landscaping
consistent with the existing buffer to the north.
4.A revised landscape plan that meets minimum requirements must be submitted to the city
before the City will issue an authorization for construction.
5.Landscaping security shall be provided for all development landscaping.
6.Fire Marshal conditions:
a.Water mains and fire hydrants shall be installed and made serviceable prior to
combustible construction (2007 MSFC Sec. 501.4).
3
City Council Summary - May 24, 2010
b.Fire Department access roads shall be installed prior to combustible construction to
support the loads of fire apparatus (2007 MSFC Sec. 503.1.1).
c.A three-foot clear space shall be maintained around fire hydrants (2007 MSFC Sec.
508.5.4).
d.Temporary street signs shall be installed as soon as construction begins. Signs shall be of
an approved size, weather resistant, and maintained until replaced by permanent sign
(2007 MSFC Sec. 505.2).
e.“No Parking Fire Lane” signs shall be installed. Contact Chanhassen Fire Marshal for
spec sheets regarding sign design and specific locations of signs (MSFC Sec. 503.3).
7.City Engineer Conditions:
a.An easement is required from the appropriate property owner for any off-site grading. If
importing or exporting material for development of the site is necessary, the applicant
will be required to supply the City with detailed haul routes.
b.Building permits are required for all retaining walls four feet tall or higher and must be
designed by a Structural Engineer registered in the State of Minnesota.
c.All utilities within this site shall be privately owned and maintained; however, they must
be constructed to the City’s minimum requirements, including pipe diameter and slope,
installation of manholes at bends and the ends of sanitary sewer runs, and installation of a
hydrant at the dead end of watermain.
d.All of the utility improvements are required to be constructed in accordance with the
City's latest edition of Standard Specifications and Detail Plates.
e.Each new lot is subject to the sanitary sewer and water hookup charges. The 2010 trunk
hookup charge is $2,026 for sanitary sewer and $5,393 for watermain. A portion of the
trunk hookup fees will be collected with the final plat; the remainder must be paid with
the building permit, which may be specially assessed against the parcel at the time of
building permit issuance.
f.The applicant is also required to enter into a development contract with the City and
supply the necessary financial security in the form of a letter of credit or cash escrow to
guarantee installation of the improvements and the conditions of final plat approval.
g.Permits from the appropriate regulatory agencies will be required, including the MPCA,
Dept. of Health, Carver County and Watershed District.
h.All streets within the development will be privately owned and maintained.
4
City Council Summary - May 24, 2010
i.The developer must submit written verification that the private streets meet a 7-ton
design.
j.This development is adjacent to Lyman Boulevard, therefore the Collector Roadway
Traffic fee of $4,574.40 must be paid with the final plat.
k.Construction access shall be limited to Lake Riley Drive at Lyman Boulevard.
l.The developer’s engineer must work with the engineering staff to ensure that the drainage
pattern works around Lot 10, Block 1.
m.The construction plans must include a profile of the watermain from the existing stub
within Lake Riley Drive to the tee in front of Lot 2, Block 3.
n.Final plat approval is contingent on approval and filing of the vacation of the underlying
drainage and utility easements.
8.Water Resources Conditions:
a.The beehive structures shall not be ditch grates and shall be provided inlet protection
until final stabilization is achieved.
b.The SWMP fee for Lakeside Fourth Addition is $28,378.11 which shall be paid at the
time of final plat recording.
c.All catch basins and catch basin manholes will require inlet protection until final
stabilization is achieved.
d.As a condition of final release of escrow, all silt fence must be removed from the site
when final stabilization is achieved.
e.The type 1 mulch must meet MNDOT specifications for type 1 mulch.
f.NPDES Permit must be transferred to Ron Clark Construction and Design prior to any
earth disturbing activities.
g.All conditions of the NPDES Construction Permit must be met.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Councilman Litsey moved, Councilwoman Ernst seconded that the City Council approve
the development contract and construction plans and specifications for Lakeside Fourth
Addition, conditioned upon the following:
1. The applicant shall enter into the development contract and supply the City with a cash
escrow or letter of credit for $245,630 and pay a cash fee of $195,024.11.
5
City Council Summary - May 24, 2010
2. The applicant’s engineer shall work with City staff in revising the construction plans to
meet City standards.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
COUNCIL PRESENTATIONS:
Mayor Furlong discussed the opening game of the
Chanhassen Red Birds. Councilwoman Ernst asked when more season tickets would be
available and commented on the good job done by the announcer, Denny Laufenburger.
Councilwoman Tjornhom acknowledged the original Red Bird players that were present at the
game.
ADMINISTRATIVE PRESENTATIONS:
Todd Gerhardt thanked Todd Hoffman, Paul
Oehme and their staff for putting on the open house for the new public works facility on
nd
Saturday, May 22 from 9:00 to 11:00.
CORRESPONDENCE DISCUSSION.
None.
Councilwoman Ernst moved, Councilman Litsey seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council
meeting was adjourned at 8:00 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
6