2a. Medical Arts: Public Hearing r
CITY OF MEMORANDUM Q Q
CHANHASSEN TO: Paul Oehme, Director of Public Works /City Engineer
7700 Market Boulevard FROM: Alyson Fauske, Assistant City En ineer
PO Box 147 •
Chanhassen, MN 55317
DATE: June 14, 2010
Administration SUBJECT: Medical Arts and Colonial Square Parking Lot Rehabilitation
Phone: 952.227.1100 City Project 10 -05: Public Hearing
Fax: 952.227.1110
PROPOSED MOTION
Building Inspections A public hearing; no motion required.
Phone: 952.227.1180
Fax: 952.227.1190
BACKGROUND
Engineering
Phone: 952.227.1160 The Medical Arts and Colonial Square parking lots are located in the downtown and provide
Fax: 952.227.1170 surface parking for 406, 470, 480 and 560 West 78 Street.
Finance. ..' Q
Phone: 952.227.1140
. Fax: 952.227.1110 °
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Phone: 952.227.1120 ,' ------,.
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Fax: 952.227.1110 A A A 1 . 406
t r '.Medical Arts Parking Lot i
Recreation Center _1 t, . ! I - . 1 " er- 5 60 r 4.- * , _ T e co
j , - L 1 Colonial Square (1), 2310 Coulter Boulevard - t_ f_ . k - rfi...; ` „ _, , . 4 70 1 Parking Lot
Phone: 952.227.1400
r_ West7t.thSt�
Fax: 952.227.1404
Planning &
Natural Resources These parking lots are 20 years old and have numerous potholes and alligator cracks. Based
Phone: 952.227.1130 on the City's 2007 pavement management survey, the Pavement Condition Index (PCI) for
Fax: 952.227.1110 the Medical Arts parking lot is 50. A score of 100 represents a newly paved surface.
Projecting the PCI to 2010, the parking lot is recommended to have major work completed.
Public Works A PCI for the Colonial Square parking lot is not available since it is not owned by the City.
1591 Park Road
Phone: 952200 The Medical Arts parking lot is owned by the City however an easement, covenants and
Fax: 952.227.1310 restriction agreement dated October, 1987 outlines that this parking lot can be used for the
Senior Center parking requirements of 470, 480 and 560 West 78 Street (PIDs 254610010, 254610020 and
Phone: 952.227.1125 251720020, respectively). The agreement states the property management company is
Fax: 952.227.1110 responsible for plowing the parking lot; the City is responsible for other maintenance of the
parking lot.
Web Site
www.ci.chanhassen.mn.us
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Medical Arts Parking Lot Rehabilitation
June 14, 2010
Page 2
In 2009, the property management company for 470 and 480 West 78 Street contacted City staff regarding
the condition of the parking lots, requesting that the City resurface the lots. Staff included this parking lot
project in the 2010 CIP.
The estimated cost for this parking lot is $295,720 which includes a 10% construction cost contingency and
5% for indirect costs. This portion of the project is proposed to be funded 100% from special assessments to
the benefitting properties (470, 480 and 560 West 78 Street).
The Colonial Square parking lot is privately owned and maintained. The property owner requested that the
City include this parking lot in City Project 10 -05 since a mill and overlay is warranted. The estimated cost
for this parking lot is $73,860 which includes a 10% construction cost contingency and 5% for indirect costs.
This portion of the project is proposed to be funded 100% from special assessments to the benefitting
property (406 West 78 Street). Staff also included a cost estimate for the full depth mill and overlay of this
parking lot, which is $87,815. This is a bid alternate in the event that the property owner chooses this
alternative rehabilitation method.
Past projects estimated higher indirect costs, however, engineering consultant services are not being utilized
for this project, therefore a lower indirect cost is justified.
The cost estimates and will be updated when the final plans are completed.
As required by the American with Disabilities Act ( "ADA ") the parking lot must be striped to include ADA
accessible stalls and loading areas. Staff estimates that the required ADA restriping and loading zones will
result in the loss of five existing parking stalls.
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Medical Arts Parking Lot Rehabilitation
April 12, 2010
Page 3
Required Parking Stalls Parking
Address Parking Description Currently Stalls Provid d*
Stalls Provided
406 West 78 St. 63 Colonial Square, 62 62
Area 1"
n/a 0 "Area 2" 64 63
470 West 78 St. 106 Medical Arts, 194 191
480 West 78 St. 53 "Area 3"
560 West 78 St. 100
322 320 316
*Restriped to meet ADA requirements
FUNDING
The 2010 CIP budget included $350,000 for the proposed Medical Arts and Colonial Square parking lot
improvements. Funding for these portions of the project will be from assessments to four properties: 406,
470, 480 and 560 West 78 Street (Colonial Square strip mall, the Medical Arts Buildings and Axel's
Restaurant, accordingly). The project is proposed to be 100% assessed since the parking on the City -owned
parcels is necessary for the benefitting properties to meet their parking requirements: This methodology is
consistent with the agreement between the City and the property owners.
ASSESSMENTS
Assessments for the Medical Arts parking lot are proposed to be based on the parking requirements of each
benefitting property. The square footage of the building was used by the City's Planning Department to
determine the required parking for each building. This benefit methodology is consistent with the agreement
between the City and the property owner dated October 3, 1989 and with the benefit analysis done for this
parking lot in 1990. The parking requirements were calculated by the City's Planning Department and was
based on the methodology outlined in the current edition of the City Code. The estimated assessments for
these benefitting properties are as follows:
Address Required Parking % of Total Estimated Assessment
Spaces
470 West 78 Street 106 40.9% $120,949.48
480 West 78 Street 53 20.5% $ 60,622.60
560 West 78 Street 100 38.6% $114,147.92
Total 259 100% $295,720.00
The property located at 406 West 78 Street is proposed to be assessed for 100% of the cost to rehabilitate the
Colonial Square parking lot. This estimated assessment is $73,860.
G:\ENG\PUBLIC \_2010 Projects \10 -05 Medical Arts pkg lot rehab\PH 06- 14- 10.docx
Medical Arts Parking Lot Rehabilitation
April 12, 2010
Page 4
SCHEDULE
If this project moves forward, the proposed schedule is as follows:
Approve Plans & Specifications June 28, 2010
Bid Opening July, 2010
Assessment Hearing/Award Contract August, 2010
Construction Start August, 2010
Substantial Completion September, 2010
Attachments: CIP page
Resolution
G:\ENG\PUBLIC \_2010 Projects \10 -05 Medical Arts pkg lot rehab\PH 06- 14- 10.docx
Capital Improvement Program 2010 thru 2014
Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme 1
Project # ST -024 Type Improvement
Useful Life
Project Name Medical Art's Parking Lot Improvements 1
Category Streets/Highways
Account #1 Account #3
Priority n/a
Account #2 Account #4
Description 1 Total Project Cost: $350,000 1
The downtown Medical Arts parking lot is currently owned and maintained by the City. The property owners are responsible for plowing the lot in
the winter, but the City is responsible for maintenance of the parking lot. The lot is 20 years old and needs to be improved. The bituminous
pavement has many potholes and allegatored pavement distress. The improvements are proposed to be assessed back to the benefiting property
owners.
Justification
The parking lot has reached the end of its service life and should be improved.
1
Expenditures 2010 2011 2012 2013 2014 Total
Construction 350,000
350,000
Total 350,000 350,000
1
Funding Sources 2010 2011 2012 2013 2014 Total
Assessment/Revolving Assess 350,000 350,000
Total 350,000 350,000 1
1
Budget Impact/Other , 1
•
1
1
1
1
104
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: June 14, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS FOR THE MEDICAL ARTS
PARKING LOT REHABILITATION PROJECT 10 -06
WHEREAS, a resolution of the City Council adopted the 10 day of May, 2010, fixed a
date for a Council hearing for the Medical Arts Parking Lot Rehabilitation Project 10 -05, and
WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was
given, and the hearing was held thereon on the 14 day of June, 2010, at which all persons desiring
to be heard were given an opportunity to be heard thereon,
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility
study.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted the 14
day of June, 2010.
3. The City of Chanhassen is hereby designated as the engineer for this improvement. The
engineer shall prepare plans and specifications for the making of such improvement.
Passed and adopted by the Chanhassen City Council this 14 day of June, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT