1d. Medical Arts Rehab Project: Approve Plans and Authorize Ad .rf
MEMORANDUM
Q cO.
TO: Paul Oehme, Director of Public Works /City Engineer t `
CITY OF
CHANHASSEN FROM: Alyson Fauske, Assistant City Engineer
7700 Market Boulevard DATE: June 28, 2010 0`
PO Box 147
Chanhassen, MN 55317 SUBJECT: Medical Arts and Colonial Square Parking Lot Rehabilitation
City Project 10 -05: Approve Plans & Specifications, Authorize
Advertisement for Bids
Administration
Phone: 952.227.1100
Fax: 952.227.1110 PROPOSED MOTION
Building Inspections "The City Council adopts a resolution approving the plans and specifications and
Phone: 952.227.1180 authorizes the advertisement for bids for City Project 10 -05, Medical Arts Parking
Fax: 952,227.1190
Lot Rehabilitation."
Engineering
Phone: 952.227.1160 Approval requires a simple majority vote.
Fax: 952,227.1170
Finance BACKGROUND
Phone: 952.227.1140
Fax: 952.227.1110 The Medical Arts and Colonial Square parking lots are located in the downtown and
provide surface parking for 406, 470, 480 and 560 West 78 Street. These parking
Park & Recreation lots are 20 years old and have numerous potholes and alligator cracks. Based on the
Phone: 952.227.1120 City's 2007 pavement management survey, the Pavement Condition Index (PCI) for
Fax: 952.227.1110 the Medical Arts parking lot is 50. A score of 100 represents a newly paved surface.
Recreation Center Projecting the PCI to 2010, the parking lot is recommended to have major work
2310 Coulter Boulevard completed. A PCI for the Colonial Square parking lot is not available since it is not
Phone: 952.227.1400 owned by the City.
Fax: 952.227.1404
The Medical Arts parking lot is owned by the City; however, an easement, covenants
Planning & and restriction agreement dated October, 1987 outlines that this parking lot can be
Natural Resources (PIDs
Street th
used for the parking requirements of 470, `
Phone: 952.227,1130 p g q � 480 and 560 West 78th (
Fax: 952.227.1110 254610010, 254610020 and 251720020, respectively). The agreement states the
property management company is responsible for plowing the parking lot; the City is
Public Works responsible for other maintenance of the parking lot.
1591 Park Road
Phone: 952.227.1300 —'* • q _ _ '+ ---
Fax: 952.227.1310
. j a.
> • - , , Nit ‘.1...?, .. .. . ,, .,„..._ ,...1 ..
E.
Senior Center z : - .. - r_ ° I
Phone: 952.227.1125 ;, � . , . - : I C
Fax: 952.227,1110 T, ^ ' ` `'�`• #� i
./ 4/ I i, ao6 . ,
C c
Q) f A f 11 , Medical Arts Parking Lot . ice
L
Web Site J t ! ! a t " ..560, I � . �T .. },
cv
www.ci.chanhassen.mn.us f . 1 '480 470
- ° ' ; - - . West2gi St • - �. 1, J C?
�'— - - - - t "ice
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Medical Arts Parking Lot Rehabilitation
June 28, 2010
Page 2
In 2009, the property management company for 470 and 480 West 78 Street contacted City staff
regarding the condition of the parking lots, requesting that the City resurface the lots. Staff included
this parking lot project in the 2010 CIP. Based on the pavement condition, staff proposes a full -
depth mill and overlay for most of Area 3 and a portion of Area 2 shown on the drawing below. The
remaining portion for Area 2 is proposed to be milled 1.5" and paved with a new wear course. The
estimated cost for this parking lot is $295,720 which includes a 10% construction cost contingency
and 5% for indirect costs. This portion of the project is proposed to be funded 100% from special
assessments to the benefitting properties (470, 480 and 560 West 78 Street).
The Colonial Square parking lot is privately owned and maintained. The property owner requested
that the City include this parking lot in City Project 10 -05 since a mill and overlay is warranted. The
estimated cost for this parking lot is $73,860 which includes a 10% construction cost contingency
and 5% for indirect costs. This portion of the project is proposed to be funded 100% from special
assessments to the benefitting property (406 West 78 Street). Staff also included a cost estimate for
the full depth mill and overlay of this parking lot, which is $87,815. This is a bid alternate in the
event that the property owner chooses this alternative rehabilitation method. Per the City Attorney, a
Waiver of Trespass is required for the City to perform work on private property.
Past projects estimated higher indirect costs; however, engineering consultant services are not being
utilized for this project. Therefore, a lower indirect cost is justified.
As required by the Americans with Disabilities Act (ADA) the parking lot must be striped to include
ADA- accessible stalls and loading areas. Staff estimates that the required ADA re- striping and
loading zones will result in the loss of four existing parking stalls.
- . 4X k -
1k , X h 4 F '. r e
y . . , # 0 . .4;, 41 zk � 1/ i . _f 11 5 CO
.. I 4 . 1 i
_ _
4 i
, ,.. _ 406 -
r� „ Area 3" "Area
5 60 __ ,
I
CO
t; "Area F `— 9
480 470E
�S�t 78�triiSt =
Medical Arts Parking Lot Rehabilitation
June 28, 2010
Page 3
FUNDING
The 2010 CIP budget included $350,000 for the proposed Medical Arts and Colonial Square parking
lot improvements. Funding for these portions of the project will be from assessments to four
properties: 406, 470, 480 and 560 West 78 Street (Colonial Square strip mall, the Medical Arts
Buildings and Axel's Restaurant, respectively). The project is proposed to be 100% assessed since
the parking on the City -owned parcels is necessary for the benefitting properties to meet their
parking requirements. This methodology is consistent with the agreement between the City and the
property owners.
SCHEDULE
If this project moves forward, the proposed schedule is as follows:
Bid Opening July 23, 2010
Assessment Hearing/Award Contract August 23, 2010
Construction Start End of August, 2010
Substantial Completion September, 2010
ATTACHMENTS
1. CIP page.
2. Resolution.
g: \eng \public \_2010 projects \10-05 medical arts pkg lot rehab\approve p&s 06- 28- 10.docx
Capital Improvement Program 2010 thru 2014 Department Street Improvements
1Yl
City of Chanhassen, Contact Paul Oehme
Type Improvement
Project # ST -024
Useful Life
Project Name Medical Art's Parking Lot Improvements Category Streets/Highways
PI
Account #1 Account #3 Priority n/a
Account #2 Account #4
Description 1 Total Project Cost: $350,000
The downtown Medical Arts parking lot is currently owned and maintained by the City. The property owners are responsible for plowing the lot in
the winter, but the City is responsible for maintenance of the parking lot. The lot is 20 years old and needs to be improved. The bituminous
P
pavement has many potholes and allegatored pavement distress. The improvements are proposed to be assessed back to the benefiting property
owners.
PI
Justification 1
The parking lot has reached the end of its service life and should be improved.
III
IP
Expenditures 2010 2011 2012 2013 2014 Total
Construction 350,000 350,000
Total 350,000 350,000
1
Fundin g Sources 2010 2011 2012 2013 2014 Total li
Assessment/Revolving Assess 350,000 350,000
Total 350,000 350,000
IIII
1
Budget Impact/Other 1 II
1
H,
,1
1
104 111
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: June 28, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE
MEDICAL ARTS PARKING LOT REHABILITATION PROJECT NO. 10-05
WHEREAS, pursuant to Resolution 2010 -41 passed by the Council on May 10, 2010, the
City Engineer has prepared plans and specifications for the Medical Arts Parking Lot Rehabilitation
Project and has presented such plans and specifications to the Council for approval;
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council:
1. Such plans and specifications, a copy of which can be reviewed at the office of the City
Engineer, are hereby approved.
2. The city clerk shall prepare and cause to be inserted in the official city newspaper and
Construction Bulletin, an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The ad shall be published at least three times, shall specify the
work to be done, shall state that bids will be opened and that the responsibility of the bidders will
be considered by the Council at 7:00 PM on Monday, August 23, 2010, in the Council Chambers of
the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be
given an opportunity to address the Council on the issue of responsibility. No bids will be
considered unless sealed and filed with the clerk and accompanied by a bid security payable to the
clerk for 5% of the amount of such bid.
Passed and adopted by the Chanhassen City Council this 28 day of June, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
g:\admin\resol\medical arts parking p &s.doc