1c. Chanhassen Station: Concur with Bid and Recommend Award of Contract CITY OF MEMORANDUM
CHANHASSEN TO: Todd Gerhardt, City Manager 0
7700 Market Boulevar
PO Box 147 FROM: Paul Oehme, Director of Public Works /City Engineer
Chanhassen, MN 55317 b
DATE: June 28, 2010
Administration SUBJ: Chanhassen Station Project 08 -11: Concur with Bid and Recommend
Phone: 952.227.1100 SouthWest Transit Award Contract to
Fax: 952.227.1110 Shaw - Lundquist Associates, Inc.
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190 PROPOSED MOTION
Engineering "The City Council concurs with the bid and recommends SouthWest Transit
Phone: 952.227.1160
Fax: 952.227.1170 award the Chanhassen Station Contract to Shaw - Lundquist Associates, Inc."
Finance City Council approval requires a simple majority vote of the City Council
Phone: 952.227.1140 present.
Fax: 952.227.1110
Park & Recreation DISCUSSION
Phone: 952.227.1120
Fax: 952.227.1110 On June 3, 2010, sealed bids for the Chanhassen Station project were opened. Five
general contractors submitted bids. This project was bid as a lump sum/low bid
Recreation Center project. The bid value for each of the contractors who submitted bids is listed below.
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404 Bids Results
Shaw - Lundquist $7,044,900
Planning & Lund Martin $7,384,000
Natural Resources Graham $7,387,000
Phone: 952.227.1130 Adolfson & Peterson $7,495,000
Fax: 952.227.1110 Knutson $7,586,000
1591 Public Park Road Th bids were slightly higher than the engineer's estimate of $6,800,000.
1591 Park Aoad g Y g g
Phone: 952.227.1300
Fax: 952.227.1310 The award of a contract is contingent upon the review and approval of the
requirements outlined in the bid specification document by both the City of
Senior Center Chanhassen and the Minnesota Department of Transportation (Mn/DOT).
Phone: 952.227.1125
Fax: 952.227.1110 Staff has met and reviewed the bids with SouthWest Transit. SouthWest Transit and
Web Site the City both feel the project should move forward at this time. Staff does not feel
www.ci,chanhassen.mn.us rebidding the project out again will have the bids come in any lower unless a
substantial amount of the redesign is completed and amenities /furnishings are
removed from the project.
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
Chanhassen Station
June 28, 2010
Page 2
Funding is consistent with the agreement negotiated with SouthWest Transit and Bloomberg
Companies. The cost the City has agreed to pay is a fixed cost and will not change due to the
bids.
The City expended $729,921.25 at the real estate closing on January 4, 2009. The City will also
expend $100,000 for the Chanhassen Dinner Theatre Scene Shop relocation, $224,900 for
engineering and land acquisition fees, and $50,000 for attorney and relocation assistance fees.
The total City cost of the project is estimated at $1,104,821; however, most of these costs will be
recaptured by assessments. The City will assess Bloomberg Companies for their share of the
project costs in the total amount of $729,253. SouthWest Transit will make site improvement
expenditures in the approximate amount of $749,300 that was not assessed.
Increment financing will be first used to reimburse the Capital Replacement Fund (400) for the
railroad depot land in the amount of $140,540. The second priority is to reimburse the Water
($77,500), Sewer ($52,800), and Stormwater ($104,728) Funds.
ATTACHMENTS
1. Memorandum from SouthWest Transit dated June 7, 2010.
2, Resolution
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SOUTHWEST TRANSIT
MEMORANDUM
TO: SouthWest Transit Commission
FROM: Len Simich
DATE: June 7, 2010
SUBJECT: Chanhassen Station Bid Award
REQUESTED ACTION
That the Commission authorize its CEO to enter into a contract with Shaw - Lundquist for the
construction of the Chanhassen Station, ramp and access road at a cost not to exceed $7,044,900.
The award is contingent upon the review and approval of the requirements outlined in the bid
specification document by both the City of Chanhassen and the Minnesota Department of
Transportation (Mn/DOT).
BUDGET IMPACT
$7,044,900 is only for the base bid. Two add - alternates were also requested. The alternates include
painting the interior concrete (ramp ceiling and supports for $44,500), and for additional lighting
protection ($26,750). If both accepted the total construction cost would be $7,116,150.
Staff is recommending we do not accept the alternates at this time but consider them at a future date
if we are successful at value engineering any other aspect of this project.
Funding for the project is as follows:
Federal CMAQ funding $5,575,000
Metropolitan Council (RTC) $1,393,750
Total $6,968,750
The project shortfall of $76,150 would have to be programmed from the agency's capital reserve
fund balance. This amount is on top of the $ 872,478 in fees the agency is paying for Architectural
and Engineering - $398,259; Owners Representation - $180,000; Testing - $134,719; Legal -
$75,000; Document Preparation - $7,000; Property Tax - $7,500; Other Professional
Services(security, IT, electrical, soils, etc) - $20,000; Security and Communications $50,000.
The total capital reserve amount allocated to this project would be $948,628 ($76,150 + $872,478).
Grand total for the project (construction $7,044,900 and fee's $948,628) equals $7,993,528.
BACKGROUND
On June 3, 2010, sealed bids for the Chanhassen Station project were opened. Five general
contractors submitted bids. This project was bid as a lump sum/low bid project. The bid value for
each of the contractors who submitted bids is listed below.
Bids Results
Shaw - Lundquest $7,044,900
Lund Martin $7,384,000
Graham $7,387,000
Adolfson & Peterson $7,495,000
Knutson $7,586,000
Per our contract with Mn/DOT and the Cooperative Agreement with the City of Chanhassen, both
parties need to review and approve the bid prior to SouthWest Transit executing a contract .
The project evaluation team has completed its review of the bids. In general the bids were
considered complete, inline with the engineers estimate, and the value (dollar)spread between all the
bids from low to high was within an acceptable range.
While none of the contractors submitted all of the information as outlined in the bid specification, it
was determined that the information missed did not have any financial impact on the bid, nor was it
considered substantial in terms of the contractor selection.
RECOMMENDATION
That the Commission authorize its CEO to enter into a contract with Shaw - Lundquist (apparent low
bidder) for the construction of the Chanhassen Station, ramp and access road at a cost not to exceed
$7,044,900.
The award is contingent upon the review and approval of the requirements outlined in the bid
specification document by both the City of Chanhassen and the Minnesota Department of
Transportation (Mn/DOT).
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: June 28, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
A RESOLUTION CONCURRING WITH BID AND RECOMMENDING SOUTHWEST
TRANSIT AWARD A CONTRACT TO SHAW - LUNDQUIST ASSOCIATES, INC. FOR
THE CHANHASSEN STATION PROJECT NO. 08-11
WHEREAS, on June 3, 2010, sealed bids for the Chanhassen Station project were opened.
The project was bid as a lump sum/low bid project. The bid values for each contractor are as
follows:
Shaw - Lundquist $7,044,900
Lund Martin $7,384,000
Graham $7,387,000
Adolfson & Peterson $7,495,000
Knutson $7,586,000
WHEREAS, award of a contract was contingent upon the review and approval of the
requirements outlined in the bid specification document by both the City and MnDOT. Upon
review, both feel the project should move forward, and
AND WHEREAS, funding is consistent with the agreement negotiated with SouthWest
Transit and Bloomberg Companies.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
Concurs with the bid for the Chanhassen Station Project No. 08 -11 and recommends
SouthWest Transit award a contract to Shaw - Lundquist Associates, Inc. in the amount of
$7,044,900.
Passed and adopted by the Chanhassen City Council this 28 day of June, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT