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1983 09 15 - t , Minutes Chanhassen Housing and Redevelopment Authority Regular Meeting September 15, 1983 . Call To Order Vice-Chairman Horn called the meeting to order at 7:40 p.m. Present were Commissioners Bohn, Russell, and Horn. Whitehill and Swenson were absent. Executive Director Martin was also pre- sent. Approval of Minutes Russell moved, seconded by Bohn, to approve the minutes of the August 18, 1983 meeting as presented. All voted in favor and the motion carried. Downtown Project Marketing program-Consultant Proposals Mr. Arnie Hed of Creative Communications and Ladd Conrad of Kosmo Companies each presented their firm~ proposals for developing a Downtown Project Marketing Campaign for the HRA and Chamber of Commerce. Following a brief discussion of each proposal, the Board agreed to delay any specific action on this item until later in the meeting. 4It 1984 HRA Operating Budget Approval (Resolution #83-4) Martin presented his recommended 1984 HRA Operating Budget, which had been previously reviewed by the Board during the August 18, 1983 meeting. Following a brief review of the proposed budget, Bohn moved, seconded by Russell, to approve Resolution #83-4 adopting the 1984 HRA Operating Budget, as prepared and recom- mended by the Executive Director. All voted in favor and the motion carried. Agreement Adopting Tax Increment Financing Plan Martin presented a proposed "Tax Increment Transactions" agreement between the City and HRA that had been prepared by HRA Legal Counsel based upon the recommendation of the City/HRA Auditor. The agreement prioritizes the use of future Tax Increment receipts and formally adopts the Tax Increment Financing Plan developed by the Auditor and Staff earlier this year. Russell moved, seconded by Bohn, to approve the agreement between the City of Chanhassen and the HRA (establishing procedures for the Accounting and Reporting of Tax Increment Transactions) as presented by the Executive Director, and to authorize the Chairman and Executive Director to execute said agreement on 4It behalf of the HRA. All voted in favor and the motion carried. HRA Minutes September 15, 1983 Page 2 . Authorization for Closing of HRA Funds and Transfers Between Funds Bohn moved, seconded by Russell, to approve Resolution #83-5 authorizing the closing of the Ring Road Construction Fund (604) to the Tax Increment Debt Service Fund (306) and approving the transfer from the Tax Increment #1 Fund to the Tax Increment Debt Service Fund (of approximately $644,619) in accordance with the adopted Tax Increment Financing Plan. All voted in favor and the motion carried. Listing Agreement with Klingelhutz-Cravens Realtors Bohn moved, seconded by Russell, to approve the "Non-Exclusive Listing Agreement" between the HRA and Klingelhutz-Cravens Realtors, as prepared by HRA Legal Counsel (Holmes and Gravens), and to authorize the Executive Director to execute the agreements on behalf of the HRA. Horn and Bohn voted in favor of the motion. Russell abstained. The motion carried. e Status Report on Mortgage Revenue Bond Program Martin presented a status report on his recent efforts to develop a local Mortgage Revenue Bond Program and encouraged the Board to endorse the program and proceed with preparation of the required Housing Plan and Program and an application to the Minnesota Housing Finance Agency for approval to sell bonds next spring. Russell moved, seconded by Bohn, to support the proposed Mortgage Revenue Bond Program and to recommend that the City Council also endorse the program and direct staff to prepare the necessary program application. All voted in favor and the motion carried. Report on Proposal for Seasonal Recreational Vehicle Storage in Old Instant Web Building Martin reported the findings from his review of the feasibility of renting storage space in the Old Instant Web Building for boats and recreational vehicles. He recommended that boat dealers/marinas and automobile dealers be contacted to determine their interest in leasing storage space in the building and/or operating a seasonal storage business, (in lieu of an HRA operated storage facility). The Commissioners unanimously agreed to direct the Executive Director to pursue this approach. . Reprogramming of Community Development Block Grant Funds Martin reported that the City Council requested staff and the HRA to consider additional CDBG program options for the use of $105,417 in funds previously allocated to Senior Citizen Housing Site Acquisition. The HRA had initially considered and recom- mended several specific reprogramming uses for these funds on August 18, 1983. . e , HRA Minutes September 15, 1983 Page 3 The following program options were considered by the HRA in addi- tion to those previously recommended: Senior citizen Center, Day Care Center, Small Business Assistance Program, Diseased Tree Removal, and Summer Youth Employment Program. Bohn moved, seconded by Russell, to endorse the original recom- mendation of the HRA for the use of these funds, as follows: 1. Land Clearance and Site preparation 2. Downtown Project and Marketing Plan 3. Housing Rehabilitation Program $45,000 20,000 40,417 $105,417 Total All voted in favor and the motion carried. Downtown Project Market Study Martin presented a recommendation that the HRA seek proposals from at least three qualified market research consultants to con- duct a broad-based retail/office market study for the Downtown Redevelopment project Area. He recommended that the cost of the study be funded through reprogrammed CDBG funds (Downtown Project Marketing Plan). Horn moved, seconded by Bohn, to authorize the Executive Director to solicit retail/office market study proposals from three qualified firms, for presentation to the Board during the October 20, 1983 meeting; and to delay the selection of a marketing firm to promote the Downtown Project until the market study has been completed. All voted in favor and the motion carried. Resignation of Commissioner Russell Commissioner Russell announced that he had submitted his resigna- tion as HRA Commissioner, effective immediately, because he had sold his home in Chanhassen and would be moving out of town. The Board thanked Commissioner Russell for his fine service on the Board during the last several years, and wished him the best of luck. Approval of Bills Russell moved, seconded by Bohn, to approve the bills for September, 1983, as presented. All voted in favor and the motion carried. Adjournment Bohn moved, seconded by Russell, to adjourn the meeting at 10:20 p.m. All voted in favor and the motion carried.