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C. Key Financial Strategies GoalsRecreation Center Street Pavement Management — The Street Pavement Management program is CITY OF MEMORANDUM CHMNSEN TO: Mayor and City Council Web Site �' S 7700 Market Boulevard FROM: Greg Sticha, Finance Director PO Box 147 Chanhassen, MN 55317 DATE: July 26, 2010 B Administration SUBJ: KFS Goals: Reviewing all Long - Term Financial Planning/ Phone: 952.227.1100 Capital Documents Fax: 952.227.1110 improvements, ranging from a mill and overlay to a total reconstruction, Phone: 952.227.1300 BACKGROUND Building Inspections for reconstruction over the next five years: Phone: 952.227.1180 One of our Key Financial Strategy goals for 2010 is to review all of the city's Fax: 952.227.1190 long -term financial planning documents related to capital needs. Listed below are Engineering the various capital needs by department, a description of the projects, and major Phone: 952.227.1160 projects (cost & current estimated year of purchase). In addition, staff will be Fax: 952227.1170 reviewing each long -term financial planning document that pertains to the areas listed below. Finance Phone: 952.227.1140 As we go through each section at the meeting, department heads will be present to Fax: 952.227.1110 discuss those items and answer any questions about an individual project or Park & Recreation category. Phone: 952,227.1120 Fax: 952.227.1110 STREETS Recreation Center Street Pavement Management — The Street Pavement Management program is 2310 Coulter Boulevard Phone: 952.227.1400 funded on an annual basis. This includes seal- coating, patching, filling potholes, Fax: 952.227.1404 etc. The current levy for this purpose is $200,000 /year. The city also receives Web Site approximately $100,000 in MSA- street maintenance funding, giving us the Planning & potential for about $300,000 /year in street maintenance expenditures. Natural Resources Phone: 952,227,1130 . Street Maintenance (seal - coating/potholes ST - 018) Annual $300,000 Fax: 952.227.1110 Public Works Revolving Assessment Construction - This fund is for annual street 1591 Park Road improvements, ranging from a mill and overlay to a total reconstruction, Phone: 952.227.1300 depending on the condition of the street. Listed below are the projects scheduled Fax: 952.227.1310 for reconstruction over the next five years: Senior Center • Timberwood/Santa Vera/West 78th (Powers to Market) 2011 Phone: 952.227.1125 Total Cost $1.2 million, city hare $720,000 y Fax: 952.227.1110 Web Site • Minnewashta Heights — Greenbriar Ave. to Dogwood Ave. 2012 www.ci.chanhassen.mn.us Total cost $1.7 million, city share $1,020,000 Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Review Long Term Capital Plans July 26, 2010 Page 2 of 6 • Greenwood Shores neighborhood 2013 Total cost $800,000, city share $480,000 • Dartmouth Dr. Area — Cypress Drive to Arbor Lane 2014 Total cost $1.1 million, city share $660,000 • Carver Beach Area — Nez Perce to Carver Beach Road 2015 Total cost $1.0 million, city share $600,000 Other Major Street Improvements - The last category includes all other major street construction or reconstructions that have a funding source other than the revolving assessment construction fund. These would typically be larger projects. The current projects and funding sources for those projects are as follows: • TH 5 West of TH 41 (ST -025) 2011 $5,500,000 City cost estimated to be $100,000 (MSA Construction Fund) and $80,000 Park Dedication Fund • TH 101 (Phase 1), Lyman Blvd. to Pioneer Trail 2013 $9,000,000 At this point, the city's anticipated share includes $400,000 for watermain improvements and $200,000 in park improvements TH 101 (Phase 2), Pioneer Trail to Creekwood Dr. 2015 $7,000,000 The City may want to apply for additional federal funds for this next segment of TH 101 proposed for improvements. At this point, our anticipated share of the cost includes only $300,000 for watermain improvements. • Lyman Blvd. (Phase 2), Audubon Rd. to Powers Blvd. 2013 $10,100,000 The city's share includes $1,000,000 in utilities, $330,000 in MSA construction funding, and $100,000 in developer fees Lyman Blvd. (Phase 3), Galpin Blvd. to TH 41 2015 $9,000,000 Carver County is planning to submit an application for federal funding in 2011 for this segment of road. If federal funding is secured, it is anticipated the city's share would include $1.5 Million in MSA construction funding. FAGregS\Budget\2011 Budget\Capital Documents Review 7- 28- 10.docx Review Long Term Capital Plans July 26, 2010 Page 3 of 6 UTILITIES Utility costs include the water system, sanitary sewer system, and storm water system improvements. Funding for these projects is a combination of hook- up /connection fees and utility billings. This funding is reviewed with the annual rate study to ensure that our connection charges and utility rates are adequate to pay for needed utility system improvements. The city council reviews this study annually at the first meeting in November. Listed below are major improvements planned for the three utility areas: Water • High Zone Storage Tank (W -042) 2011 $1,900,000 • Repaint Lake Lucy Stand Pipe (W -041) 2012 $550,000 • Watermain Replacement (W024) 2012 & 2014 $700,000 /year • Low Zone Storage Tank (W -046) 2014 $2,600,000 • Well # 15 Improvements (Development/Aquifer Level Dependent) 2013 $1,400,000 • West Water Treatment Plant 2016 $11,000,000 Sanitary Sewer • MUSA 2010 Lift Station (SS -020) 2011 $1,900,000 (Dependant on development) • I & I Abatement (SS -012) Annual $75,000 (2011 estimated at $200,000 not $75,000) • Sanitary Sewer Replacement (SS -014) 2012 & 2014 $300,000 /year • Lift Station Rehab Program (SS -017) Annual $60,000 Storm Water • Street Improvements (SWMP -019) 2012 & 2014 $400,000 • Storm Property Acquisition (SWMP -014) Annual $75,000 • Vactor (SWMP -023) 2013 $100,000 • TH 5 & Bluff Creek Drive Imp 2011 $160,000 (SWMP -041 & SWMP -042) BUILDINGS This category includes all municipal buildings within the city (city hall, recreation center, library, public works, or any of the fire stations). This could include new construction or an improvement to an existing building. Funding for these buildings can vary, but typically it would be the use of general tax levy dollars. Here is the list of scheduled projects in the capital building category. FAGregS \Budget\201 I Budget \Capital Documents Review 7- 28- 10.docx Review Long Term Capital Plans July 26, 2010 Page 4 of 6 • Fire Station 3 Construction (MB -009) 2012 $2,000,000 Currently, the plan is to fund the construction of this building with proceeds from the sale of the old public works building, and issue debt for the remaining portion to be paid with levy dollars. This does not include the equipment needed for the building (see EQ -086). City Hall Refurbish (MB -010) 2013 $125,000 This includes small repairs and replacement of items such as carpet, paint and/or storage area improvements. Funding is slated from the Capital Replacement Equipment Fund • City Hall North Parking Lot (MB -011) 2013 $280,000 The city's share of the cost would be $140,000 and funded from the Storm Water Utility Fund PARK & TRAIL IMPROVEMENTS This category accounts for all major park and trail improvements in the city and is funded by the park dedication fund. This fund has accumulated park dedication fees through the years in order to construct the city's parks and trails. The fund balance at the end of 2009 was just under $3 million. In some instances, a developer will donate land rather than pay park dedication fees for constructing a new development. It also should be noted that this fund initially constructs parks and trails only. Maintenance of those parks and trails is funded from general fund levy dollars. There are three general types of projects included in this fund —trail improvements, parks, and site amenities. Listed below are the significant projects currently slated for use of park dedication fund dollars: Trail Improvements • Pedestrian trail to Arboretum (PK &T -098) • Bluff Creek Drive Gap Trail (PK &T -083) • Rice Marsh Lake Trail (PK &T -074) • Liberty at Creekside Trail (PK &T -075) • Hwy 101 N/Pleasant View Rd (PK &T -029) 2011 $500,000 2011 $390,000 2012 $375,000 2013 $275,000 2014 $400,000 FAGregS\Budget\2011 Budget \Capital Documents Review 7- 28- 1O.docx Review Long Term Capital Plans July 26, 2010 Page 5 of 6 Parks • Tennis Courts (PK &T -072) • Manchester Park, Phase I (PK &T -102) • Pioneer Pass Park (Not in CIP) • Lyman Blvd Park (Not in CIP) Site Amenities • Various Site Amenities MIS 2012 & 2014 $325,000 2014 $100,000 2011 $750,000 2012 $300,000 Annual $35,000 The majority of all MIS capital purchases are funded from our Capital Replacement Equipment Fund. Within that fund there are four major MIS categories— computer /network equipment, telecommunication equipment, software purchases, and data storage equipment. In addition, there are other very small capital purchases that are funded from the MIS general fund budget. Listed below are the major MIS capital equipment items by various types, all funded in the Capital Replacement Equipment Fund. • Computer/Network Equipment (EQ -013) Annual $100,000 • Telecommunication Equipment (EQ -014) 2011 $55,000 Some other annual equipment cost upgrades could be $5,000 to $10,000 /year • Software Purchases (EQ -048) Annual $75,000 • Data Storage Equipment (EQ -049 & EQ -081) Annual $30,000 In addition, staff will be reviewing the MIS Capital Equipment Replacement Policy with the council (attached). Rick Rice will be present to highlight the major aspects of the policy and answer any questions you may have. EQUIPMENT The majority of the City's remaining capital equipment is purchased through the Capital Replacement Equipment Fund. This fund has an $824,000 annual levy in order to fund all annual equipment purchases. Some of the items funded within this account have previously been discussed above; but the remaining items can be broken down into a few categories, including public works equipment, fire equipment, parks equipment, and city hall equipment. The majority of these F: \GregS \Budget\2011 Budget \Capital Documents Review 7- 28- 10.docx Review Long Term Capital Plans July 26, 2010 Page 6 of 6 purchases are for vehicles, but other smaller pieces of equipment such as mowers, trailers, and skid - loaders are also funded out of this account. Listed below are the major categories within the equipment fund and the estimated annual amount spent in each category. • Public Works Equipment Annual $300,000 • Park Equipment Annual $80,000 • Fire Equipment Annual $40,000 • Fire Equipment at Station 3 (EQ -086) 2012 $1,000,000 Staff intends to bond for half of the equipment • City Hall Equipment Annual $40,000 • Replacement of 1990 Ladder 2016 $1,000,000 • Replacement of Pumper E11 2019 $400,000 SUMMARY To summarize, the city council and staff utilize extensive long -term financial planning for all of its capital purchases. Staff tracks numerous funds and accounts in great detail. These planning documents assist staff in developing a comprehensive plan for all of our capital needs. The results are critical not only for city council and staff, but also provide a tremendous benefit to the community, as well as demonstrate to the rating agencies that the city is proactive in long -term financial planning. Attached are the financial planning capital documents related to the above categories. The CIP sheets are from the 2011 -2014 CIP. This document will be revised and then reviewed with the city council at the second meeting in October. Staff will review all of the categories and attached documents with the city council on Monday evening. ATTACHMENTS 1. Bond Tax Levy Schedule 2. Revolving Assessment Construction Fund Schedule 3. Capital Replacement Equipment Fund CIP Schedule 4. Park Dedication Fund CIP Schedule 5. Water Fund CIP Schedule 6. Storm Sewer CIP Schedule 7. Sanitary Sewer CIP Schedule 8. MIS Capital Equipment Replacement Policy F: \GregS \Budget \201 I Budget \Capital Documents Review 7- 28- 1O.docx Revolving Assessment Fund 2005 2006 2007 2008 2009 Project Cost Assessments 40% City Share Fund Bat - BOY Levy Repayment Less Prepaid Specials Project Costs Investable Balance MVHC Street Levy & Tat Interest Fund Bat - EOY Repayment Schedule 8 yr assmt C 6% Project Year 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 No res bond + Audubon + 7 mil PW + Sell PW + .8 Fire Station 1,900,000 1,200,000 1,700,000 800,000 1 1 1 1 1,000,000 1,000,000 1 1,000,000 1,000,000 1,000,000 1,000,000 1 (760,000) (480.000) (680,000) (320,000) (440,000) (400,000) (400.000) (400.000) (400,000) (400.000) (400,000) (400,000) (400,000) (400,000) (400,000) (400,000) 1,140,000 720,000 1,020.000 480, 000 880, 000 600, 000 600. 000 600 ,000 600,000 600,000 600,000 600, 000 800.000 600.000 000 600,000 3,600,000 855,412 433,703 (156,631) (41,263) 121,095 435,242 590,532 956,677 1,333,162 1,656,167 1,,977,241 2,253,588 3,026,733 3,813,451 4,621,916 253,795 166,570 437,842 130,680 - 444,410 450,192 431,698 670,538 664,293 659,378 88008 653,293 1,114,690 1,111,790 1,109,990 1,109,290 428,158 550,545 627,842 737,346 765,878 802,734 657,848 619,199 624,818 566,845 553,962 508,872 521,754 515,312 515,312 515,312 (3,500,000) (1,200.000) (1.700,000) (800.000) (1,100.000) (1.000,000) (1.000.000) (1.000,000) (1.000,000) (1,000,000) (1,000.000) (1.000,000) (1,000,000) (1,000,000) (1,000,000) (1.000.000) 781,953 372,527 (200,613) (88,605) 69,024 374,021 524,788 880,269 1,245,788 1,559,385 1,871,107 2,139,406 2,890,032 3,653,836 4,438,753 - 5,248,518 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 23,459 11.176 (6,018) (2,658) 2,071 11,221 15,744 20,408 37,374 48,782 56,133 64,182 86,701 109,615 133,163 157,396 5,366,920 2,971,232 4,885,992 3,600,000 855,412 433,703 (156,631) (41,263) 121,095 435,242 590,532 958,877 1,333,162 1,656,167 1,977,241 2,253,588 3,028,733 3,813,451 4,621,916 5,453,914 $142,000.00 23,000 23,000 23,000 23,000 23,000 23,000 23,000 $34,000.00 34, 000 34, 000 34 ,000 34,000 34.000 34.000 34.000 $209,300.00 209,300 209,300 209,300 209,300 209,300 209,300 209,300 $103,063.00 103,063 103,063 103,003 103,063 103,063 103,063 103,063 $58,795.00 58,795 58,795 58,795 58,795 58,795 58,795 58,795 $122,387.32 122,387 122,387 122,387 122,387 122,387 122,387 122,387 $77,297.25 77,297 77,297 77,297 77,297 77,297 77,297 77,297 $109,504.44 109,504 109,504 109,504 109,504 109,504 109,504 109,504 $51,531.50 51,532 51,532 51,532 51,532 51,532 51,532 51,532 $70,855.81 70,858 70,856 70,656 70,856 70,858 70,856 70,856 $64, 414,38 64, 414 64, 414 64 ,414 64,414 64,414 64,414 64,414 $64, 414,38 64, 414 64, 414 64 ,414 64,414 64,414 64,414 64,414 $64, 414,38 64, 414 64, 414 64,414 64,414 04,414 64,414 64,414 $64, 414,38 64, 414 64 ,414 64,414 64,414 64,414 84,414 $64, 414,38 64 ,414 64,414 64,414 64,414 64,414 $64 ,414.38 64,414 64,414 64,414 64,414 $64,414.38 64,414 64,414 64,414 $64,414.38 64,414 64,414 $64,414.38 64,414 $64,414.38 No res bond + Audubon + 7 mil PW + Sell PW + .8 Fire Station City of Chanhassen, Minnesota Bond Tax Levies 2006-2029 Debt Levies 2005 C Ref 1998A Park 2002A 2010A Subtotal of 2001C 2003A 2004A Subtotal of 1999 2001B - Subtotal of 2000 Subtotal of Total Year of GO Park GO Library GO Refund Market GO Equip GO Equip GO GO GO Impr GO Impr Spec Assmt GO Pub Other General Collection Bonds Bonds 2002A Lib Value Levies Carts Carts Bonds Levies Bonds Bonds Levies Pro) Levies Bonded Debt 2006 634,800 486,700 1,121,500 138,814 345,800 484,614 100,000 100,000 122,048 122,048 1,828,162 2007 696,500 489,100 1,185,600 141,380 346,900 488,280 100,000 100,000 122,548 122,548 1,896,428 2008 695,900 490,700 1,186,600 138,173 346,700 484,873 100,000 100,000 122,703 122,703 1,894,176 2009 972,700 491,300 1,464,000 297,900 297,900 122,603 122,603 1,884,503 2010 496,400 496,400 122,195 122,195 618,595 2011 495,400 495,400 126,420 126,420 621,820 2012 351,648 351,648 351,648 2013 445,310 445,310 445,310 2014 448,860 448,880 448,880 2015 446,098 446,098 446,098 2016 452,792 452,792 452,792 2017 451,952 451,952 451,952 2018 461,297 461,297 461,297 2019 459,512 459,512 459,512 2020 457,412 457,412 457,412 2021 465,497 465,497 465,497 Totals 2,999,900 2.949,600 4,440,398 10,389,898 418.367 1,337,300 1,755,667 300.000 300.000 738.515 738.515 13.184.080 These funds to be used to pay down the debt levy each of IM n" four years. pq - The PW facility to for 8 Million and bonding for $7 Million of the 8 Million. +.- The Fire Station Facility Is now for $2.6 Million with the assumption of no land acquisition costs, building costing $2.0 million and .5 In equipment, the other .5 in equipment to be funded by the Capital Replacement Fund. It also has the assumption of the sale of the PW facility at $1.7 million to be used for construction of the Fire Station, therefore bonding for only 800,000 ^^ - The 20018 debt service fund has sufficient fund balance due to prepaid apeciala, we w able to cancel the levy needed to pay the debt in 2008 8 2009. It Is our plan to use that excess levy for General Fund Operations rather than lower the use of Cash Reserves to keep the debt levy Oat from IM previous year. @@ - The 2009A Refunded the 2005A Mndot loand and 2006A MUSA ones Improvements. 2009A@@ 2005 2008 ## 2010 ++ 2010 Total Levy Exceasto" Potentlel Actual 212 Bonds PW Facility Fire Station Audubon Year w/ CIP Est Pay debt Exwsa Levy Lovy 2006 80,000 2006 1,908,162 265,000 - 1,938,790 2007 80,000 2007 1,976,428 67,238 - 1,909,190 2008 285,000 2008 2,179,176 269,986 - 11909,190 2009 285,000 2009 2,169,503 480,313 - 1,808,190 2010 337,500 599,300 253,795 2010 1,809,190 - - 1,809,190 2011 336,800 594,000 90,000 166,570 2011 1,809,190 - 1,809,190 2012 335,900 593,800 90,000 437,842 2012 1,809,190 1,809,190 2013 550,000 593,200 90,000 130,680 2013 1,809,190 - 1,809,190 2014 233,800 592,100 90,000 444,410 2014 1,809,190 1,908,190 2015 232,300 590,600 90,000 450,192 2015 1,809,190 - 1,soe,l90 2016 240,700 594,000 90,000 2016. 1,377,492 431,698 1,809,190 2017 596,700 90,000 2017 1,138,652 670,538 1,809,190 2018 593,600 90,000 2018 1,144,897 664,293 1,809,190 2019 600,300 90,000 2019 1,149,812 659,378 1,809,190 2020 600,800 90,000 2020 1,148,212 660,978 1,809,190 2021 600,400 90,000 2021 1,155,897 653,293 1,809,190 2022 604,500 90,000 2022 694,500 1,114,690 1,809,190 2023 607,400 90,000 2023 697,400 1,111,790 1,609,190 2024 609,200 90,000 2024 699,200 1 1 2025 609,900 90,000 2025 699,900 1,109,290 1,809.100 2026 614,600 90,000 2026 704,600 1,104,690 1.809.190 2027 612,700 90,000 2027 702,700 1,106,490 1,809,190 2028 620,100 90,000 2028 710,100 1,099,090 1,809,190 2029 620,600 90,000 2029 710,600 1.oee,seo 1,809,190 Totals - - _ - 2,267,000 730,000 12,047 800 1,710 000 _ 1,883,489 48,420 31,822,369 1.082,538 These funds to be used to pay down the debt levy each of IM n" four years. pq - The PW facility to for 8 Million and bonding for $7 Million of the 8 Million. +.- The Fire Station Facility Is now for $2.6 Million with the assumption of no land acquisition costs, building costing $2.0 million and .5 In equipment, the other .5 in equipment to be funded by the Capital Replacement Fund. It also has the assumption of the sale of the PW facility at $1.7 million to be used for construction of the Fire Station, therefore bonding for only 800,000 ^^ - The 20018 debt service fund has sufficient fund balance due to prepaid apeciala, we w able to cancel the levy needed to pay the debt in 2008 8 2009. It Is our plan to use that excess levy for General Fund Operations rather than lower the use of Cash Reserves to keep the debt levy Oat from IM previous year. @@ - The 2009A Refunded the 2005A Mndot loand and 2006A MUSA ones Improvements. City of Chanhassen, MN Capital Improvement Program 2010 &m 2014 PROJECTS BY FUNDING SOURCE Source Project# Priority 2010 2011 2012 2013 2014 Total Capital Replacement Fund Fire Dept.: SCBA Equipment EQ -004 n/a 5,000 5,000 5,000 5,000 5,000 25,000 PPE: Turnout/Helmets EQ-010 n/a 15,000 15,000 20,000 20,000 70,000 Computer/Network Equipment Purchases4lpgrades EQ-013 n/a 102,650 96,900 101,100 114,700 104,400 519,750 Telecommunication Purchases/Upgrades EQ -014 n/a 55,000 10,500 5,500 5,500 76,500 Community Dev.: Light Duty Trucks EQ-015 n/a 29,000 30,000 30,000 89,000 Dump/Plow Truck Replacements/Additions EQ-016 n/a 360,000 176,000 352,000 192,000 1,080,000 Line Striper EQ-025 n/a 9,000 9,000 Light Duty Trucks: Public Works EQ-029 n/a 35,000 38,000 73,000 Mailing Folder /Inserter EQ-041 n/a 20,000 20,000 Software Purchases EQ-048 n/a 66,900 79,800 75,300 73,800 74,300 370,100 Computerized Records Retention System EQ-049 n/a 7,500 8,100 16,000 7,400 16,900 55,900 Heavy Duty Truck: Parks EQ-052 n/a 65,000 65,000 Fire Vehicles EQ-054 n/a 28,000 40,000 170,000 238,000 Aerial Photography for City GIS Datasets EQ-055 n/a 25,000 8,000 8,000 30,000 71,000 Front -End Loaders EQ-056 n/a 175,000 175,000 Administration Vehicle EQ-063 n/a 25,000 25,000 Engineering Vehicles EQ-065 n/a 35,000 25,000 60,000 Storage Area Network (SAN) EQ-081 n/a 20,800 20,800 20,800 25,000 87,400 Office Furniture EQ-084 n/a 5,000 5,000 5,000 5,000 5,000 25,000 Equipment for New Fire Station EQ-086 n/a 500,000 500,000 Excavator EQ-091 n/a 10,000 10,000 Fire Pager Replacement EQ-092 n/a 12,000 12,000 Thermal Cameras EQ-093 n/a 15,000 15,000 30,000 Portable Radios EQ-094 n/a 8,000 8,000 16,000 Skidloader- Parks EQ-095 n/a 40,000 40,000 Skidloader Tracks - Parks EQ-096 n/a 7,500 7,500 15,000 Loader Mounted Snow Blower EQ-098 n/a 70,000 70,000 Sweeper - Parks EQ-099 n/a 33,000 33,000 Light Duty Trucks - Parks EQ-100 n/a 65,000 40,000 105,000 Trailer - Street Department EQ-102 n/a 6,000 6,000 Light Weight Vehicle - Park EQ-103 n/a 22,000 22,000 Mower Replacement- Park EQ-104 n/a 90,000 95,000 185,000 Skidloader- Street Department EQ-105 n/a 40,000 40,000 80,000 Tractor Replacement - Park EQ -106 n/a 30,000 30,000 Station 2 Siding and Backing Replacement MB-008 n/a 47,000 47,000 City Hall Remodel MB -010 n/a 125,000 125,000 Tennis Courts PK &T -072 n/a 125,000 75,000 200,000 Recreation Center Fitness Equipment PK &T -079 n/a 10,000 10,000 10,000 30,000 Skate Park Ramp Replacement PK &T -093 n/a 50,000 50,000 County Rd 61 (old 212) Corridor Study PL-002 n/a 75,000 75,000 Capital Replacement Fund Total 436,350 803,600 1,241,900 1,057,700 1,276,100 4,815,650 City of Chanhassen, MN Capital Improvement Program 2010 thru 2014 PROJECTS BY FUNDING SOURCE Source Project# Priority 2010 2011 2012 2013 2014 Total Park Dedication Fund III Hwy 101 NorUVPleasant View Rd Trail Connections PK &T -029 n/a 400,000 400,000 Picnic Tables/Park Benches PK &T-042 n/a 10,000 10,000 10,000 10,000 10,000 50,000 Trees PK &T-043 n/a 25,000 25,000 25,000 25,000 25,000 125,000 Hwy 41 Pedestrian Underpass/Trail Grant Match PK &T-069 n/a 400,000 400,000 Tennis Courts PK &T -072 n/a 125,000 125,000 Rice Marsh Lake Trail PK &T -074 n/a 375,000 375,000 Liberty at Creekside Trail PK &T -075 n/a 275,000 275,000 Bluff Creek Drive Gap Trail PK &T -083 n/a 390,000 390,000 Pedestrian Trail to Arboretum PK &T -098 n/a 500,000 500,000 Chanhassen Native Preserve Trail, Final Phase PK &T -099 n/a 90,000 90,000 Manchester Park, Phase 1 Development PK &T -102 n/a 100,000 100,000 Highway 41 Pedestrian Stairway PK &T -104 n/a 100,000 100,000 Roundhouse Park Playground Phase II PK &T -105 n/a 25,000 25,000 Sugarbush Park Playground Phase II PK &T -106 n/a 25,000 25,000 City Center Park Band Shell/Poles/Fabric PK &T -107 n/a 45,000 45,000 TH5 Pedestrian Underpass at Minnewashta PK &T -108 n/a 80,000 80,000 Lyman Boulevard Improvements ST -003 n/a 200,000 200,000 Park Dedication Fund Total 535,000 1,050,000 500,000 510,000 710,000 3,305,000 GRAND TOTAL 535,000 1,050,000 500,000 510,000 710,000 3,305,000 City of Chanhassen, MN Capital Improvement Program 2010 tbru 2014 PROJECTS BY FUNDING SOURCE Source Project# Priority 2010 2011 2012 2013 2014 Total Water Utility Fund Utility Bobcat Snow Accessories EQ-031 n/a 3,500 3,500 Light Duty Trucks: Utilities EQ-062 n/a 15,000 36,000 27,500 29,000 17,000 124,500 Excavator EQ-091 n/a 30,000 30,000 Skidloader - Utility Department EQ-101 rda 19,000 19,000 Portable 800 mHz Radios for Utilities EQ-107 n/a 1,000 1,000 Trench Box SS-022 n/a 5,000 5,000 Lyman Boulevard Improvements ST-003 n/a 500,000 500,000 Downtown Transit Station Site Imp ST -021 n/a 78,000 78,000 Repainting: West 76th St. Water Tower W -015 n/a 110,000 110,000 Arboretum Water Main W-020 n/a 220,000 220,000 Watermain Replacement W-024 n/a 800,000 700,000 700,000 2,200,000 Pressure Reducing Station W -027 n/a 65,000 65,000 75,000 205,000 Well Rehabilitation Program W -032 n/a 45,000 45,000 45,000 45,000 50,000 230,000 Repaint Melody Hills Water Tower W-040 n/a 300,000 300,000 Repaint Lake Lucy Water Stand Pipe W-041 rda 550,000 550,000 High Zone Elevated Storage Tank W-042 n/a 1,900,000 1,900,000 Well #14 Improvements W -043 n/a 790,000 790,000 Low Zone 1 million gallon Elevated Storage Tank W -046 n/a 2,600,000 2,600,000 Well #15 Improvements W-048 n/a 1,400,000 1,400,000 High Zone High Service Pump W -050 n/a 100,000 100,000 Standby Electrical Hookup for Well #7 W -051 n/a 15,000 15,000 Wellhead Protection Plan Update W -052 n/a 30,000 30,000 Water Utility Fund Total 2,219,000 2,165,000 1,387,500 2,272,500 3,367,000 11,411,000 GRAND TOTAL 2,219,000 2,165,000 1,387,500 2,272,500 3,367,000 11,411,000 City of Chanhassen, MN Capital Improvement Program 2010 anu 2014 PROJECTS BY FUNDING SOURCE Source Project# Priority 2010 2011 2012 2013 2014 Total Sewer Utility Fund Utility Bobcat Snow Accessories EQ-031 n/a 3,500 3,500 Light Duty Trucks: Utilities EQ-062 n/a 15,000 36,000 27,500 29,000 17,000 124,500 Excavator EQ-091 n/a 30,000 30,000 Portable Generator - Utility Department EQ-097 n/a 17,000 17,000 Skidloader - Utility Department EQ-101 n/a 19,000 19,000 Portable 800 mHz Radios for Utilities EQ -107 n/a 1,000 1,000 Inflow and Infiltration Abatement SS -012 n/a 200,000 200,000 75,000 75,000 75,000 625,000 Sanitary Sewer Replacement SS -014 n/a 250,000 300,000 300,000 850,000 Sanitary Lift Station Rehabilitation Program SS -017 n/a 225,000 90,000 50,000 65,000 40,000 470,000 2010 MUSA Sanitary Lift Station SS-020 n/a 1,900,000 1,900,000 Trench Box SS -022 n/a 5,000 5,000 Lyman Boulevard Improvements ST -003 n/a 250,000 250,000 Downtown Transit Station Site Imp ST -021 n/a 53,000 53,000 Sewer Utility Fund Total 779,000 2,245,000 452,500 422,500 449,000 4,348,000 GRAND TOTAL 779,000 2,245,000 452,500 422,500 449,000 4,348,000 City of Chanhassen, MN Capital Improvement Program 2010 thru 2014 PROJECTS BY FUNDING SOURCE Source Project# Priority 2010 2011 2012 2013 2014 Total Surfac Water Utility Fund Excavator E"91 n/a 30,000 30,000 City Hall North Parking Lot MB -014 n/a 140,000 140,000 Trench Box SS -022 n/a 5,000 5,000 Property Acquisition SWMP -014 n/a 75,000 75,000 75,000 75,000 75,000 375,000 Street Improvement Projects - Storm Water Mgmt SWMP -019 n/a 400,000 400,000 400,000 1,200,000 Vactor SWMP -023 n/a 100,000 100,000 Bluff Cr. Nat. Resources Mgmt Plan Implementation SWMP -024 n/a 150,000 75,000 75,000 75,000 75,000 450,000 Lake Minnewashta Outlet SWMP -026 n/a 30,000 30,000 Landings Court Storm Water Pond Imp SWMP -029 n/a 70,000 70,000 Stormwater Pond Improvements SWMP -032 n/a 25,000 25,000 25,000 25,000 25,000 125,000 LID Implementation Project SWMP -035 n/a 10,000 10,000 10,000 10,000 10,000 50,000 Well 13 Parking Lot SWMP -037 n/a 60,000 60,000 Cranes Vineyard Creek SWMP -039 n/a 35,000 35,000 TH 101 Inlet Project SWMP -040 n/a 100,000 100,000 TH5 Trail Alignment Stormwater Management Project SWMP -041 n/a 20,000 80,000 100,000 Bluff Creek Drive Drainage Improvement Project SWMP -042 n/a 15,000 80,000 95,000 Surface Water Utility Fund Total 900,000 380,000 585,000 455,000 645,000 2.965.000 GRAND TOTAL 900,000 380,000 585,000 455,000 645,000 2,965,000 MIS Department — Technology Replacement Schedule The MIS Coordinator, with the assistance of a Technology Task Force established a technology replacement schedule in 1999. This schedule has been modified over the years to accommodate changes in budgetary requirements and as technology itself changed, as in the case of data storage and virtualization. Equipment that has reached its end of life for city services is sold through a public auction site. The current technology schedule is as follows. Desktop PC's, Workstations, laptops (1) Network Servers Network Switches Network Printers Firewall Devices Notes: 3 to 6 years (Note 1) 3 to 6 years (Note 2) 5 -7 Years 5 -9 Years 2 -4 Years 1. Some PC's, Workstation or Laptops are replaced every other year. The unit that is replaced is repurposed for another user or application and remains in service for 5 to 6 years. 2. Through the use of virtualization technology the overall number of physical network severs required to for city services is greatly reduced.