B. 2nd Quarter Budget & Investment Update MEMORANDUM
TO: Mayor & City Council Members
CITY OF FROM: Greg Sticha, Finance Director J
CH"NH""SEN DATE: July 26, 2010
7700 Market Boulevard 0
PO Box 147 SUBJ: Second Quarter 2010 Budget & Investment Update
Chanhassen, MN 55317
Administration BACKGROUND
Phone: 952227.1100
Fax: 952.227.1110 In an effort to keep the City Council informed of the city's financial position,
staff will review the current status of the 2010 revenue and expenditure budgets
Building Inspections and recap the city's investment portfolio at the work session.
Phone: 952.227.1180
Fax: 952.227.1190
2010 BUDGET
Engineering
Phone: 952.227.1160 Revenues: Half -way through the year, revenues are on- target for all revenue
Fax: 952.227.1170 line items. As you are aware, the building permit revenues are being closely
monitored this year. As of June 30, building permit revenue has collected 55%
Finance of the total budget. Attached is a bar graph showing the historical trend of
Phone: 952.227.1140
Fax: 952227.1110 permit revenues at the half -way point in the year. In addition, attached is the
budget versus actual revenue report for your review.
Park & Recreation
Phone: 952.227,1120 Expenditures: As of June 30, expenditures have been 45% spent. It appears
Fax: 952.227.1110 there are no line items currently expected to significantly exceed budget in 2010.
Therefore, in summary, it appears both revenues and expenditures are tracking
Recreation Center with the originally adopted budgets.
2310 Coulter Boulevard
Phone: 952.227,1400
Fax: 952.227.1404 INVESTMENTS
Planning & Attached is a summary of the city's investments. Staff will briefly go over the
Natural Resources information and answer any questions you may have on Monday night.
Phone: 952.227.1130
Fax: 952.227,1110 The average yield at cost for the portfolio as of June 30, 2010 is 1.59 %, which is
Public Works a very attractive rate of return in the current environment. There are a number
1591 Park Road of other indicators and information about the portfolio included in the summary,
Phone: 952.227.1300 and I will be happy to answer any of your questions at the meeting.
Fax: 952.227.1310
ATTACHMENTS
Senior Center
Phone: 952227.1125 1. Permit Revenue Historical Information Bar Chart
Fax: 952.227.1110
2. Investment Portfolio Summary
Web Site 3. Budget vs. Actual Revenue & Expense General Fund
www.ci.chanhassen.mn.us
f: \gregs \quartely council updates\2nd2010.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
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General Ledger
Revenue - Budget vs Actual
Period 01 - 06
Fiscal Year 2010 - 2010
2010 2010 2010 2010
Account Description Budget Actual $ Uncollected % Uncollected
General Property Tax
3010 Current Property Tax 7,380,000.00 3,469,592.36 3,910,407.64 52.99
3002 Allowance for Delinquent Taxes (270,000.00) - (270,000.00) 100.00
3011 Delinquent Property Tax 100,000.00 - 100,000.00 100.00
3041 Homestead & Ag Credit - - - -
3090 Other Property Taxes - - - -
3500 Local Government Aid - - - -
Total General Property Tax $ 7,210,000.00 $ 3,469,592.36 $ 3,740,407.64 51.88%
Licenses
3203 Dog Kennel 800.00 488.07 311.93 38.99
3205 Dog or Cat I 6,000.00 5,759.00 241.00 4.02
3213 Solicitor 500.00 250.00 250.00 50.00
3226 Liquor On /Off Sale 84,000.00 89,622.00 (5,622.00) (6.69)
3230 Rental Housing Licenses 30,000.00 2,150.00 27,850.00 92.83
3284 Rubbish 5,000.00 1,500.00 3,500.00 70.00
Total Licenses $ 126,300.00 $ 99,769.07 $ 26,530.93 21.01%
Permits
3301 Building 350,000.00 191,361.25 158,638.75 45.33
3302 Plan Check 175,000.00 91,145.92 83,854.08 47.92
3305 Heating & NC 60,000.00 38,987.52 21,012.48 35.02
3306 Plumbing 50,000.00 29,292.19 20,707.81 41.42
3307 Trenching 15,000.00 12,049.00 2,951.00 19.67
3308 Gun 1,000.00 220.00 780.00 78.00
3309 Sprinkler 14,000.00 6,630.67 7,369.33 52.64
3311 Sign 7,500.00 2,915.00 4,585.00 61.13
3320 Stable 300.00 210.00 90.00 30.00
3331 Firework's Application Fee - 225.00 (225.00) -
3390 Misc Permits 2,000.00 1,085.00 915.00 45.75
Total Permits $ 674,800.00 $ 374,121.55 $ 300,678.45 44.56%
Fines & Penalties
3140 S/A Penalties & Interest - - - -
3401 Traffic & Ordinance Violation 125,000.00 38,769.42 86,230.58 68.98
3402 Vehicle Lockouts 2,500.00 800.00 1,700.00 68.00
3404 Dog /Cat Impound 6,000.00 2,489.09 3,510.91 58.52
3405 Other Fines & Penalties - - - -
Total Fines & Penalties $ 133,500.00 $ 42,058.51 $ 91,441.49 68.50%
Intergovernmental Revenue
3503 School District Reimbursement 45,000.00 - 45,000.00 100.00
3509 Other Shared Taxes 160,000.00 - 160,000.00 100.00
3510 Grants - State 80,000.00 - 80,000.00 100.00
Total Intergovernmental Revenue $ 285,000.00 $ - $ 285,000.00 100.00%
Page 1 of 2
General Ledger
Revenue - Budget vs Actual
Period 01 - 06
Fiscal Year 2010 - 2010
2010 2010 2010 2010
Account Description Budget Actual $ Uncollected % Uncollected
Charges for Current Services
3601 Sale of Documents 1,000.00 2,454.21 (1,454.21) (145.42)
3602 Use & Variance Permits 22,000.00 1,865.00 20,135.00 91.52
3603 Rezoning Fees 2,000.00 - 2,000.00 100.00
3604 Assessment Searches 500.00 90.00 410.00 82.00
3605 Plat Recording Fees 7,000.00 750.00 6,250.00 89.29
3607 Election Filing Fees - - - -
3613 Misc - General Government 5,000.00 1,135.03 3,864.97 77.30
3614 Admin Charge -2% Const 25,000.00 - 25,000.00 100.00
3615 Admin Charge -5% Street Re -Const 108,000.00 - 108,000.00 100.00
3617 Engineering General - 15.00 (15.00) -
3619 Investment Management, Fee 75,000.00 - 75,000.00 100.00
3629 Misc - Public Safety 6,000.00 7,503.51 (1,503.51) (25.06)
3630 Recreation Program Fees 40,000.00 25,665.50 14,334.50 35.84
3631 Recreation Center 221,000.00 103,680.40 117,319.60 (20.09)
3633 Park Equipment Rental 300.00 60.82 239.18 79.73
3634 Park Facility Usage Fee 14,000.00 9,057.20 4,942.80 35.31
3635 Watercraft Rental 4,500.00 2,041.18 2,458.82 54.64
3636 Self- Supporting Programs 98,000.00 44,388.37 53,611.63 54.71
3637 Senior Programs 28,000.00 16,661.18 11,338.82 40.50
3638 Food Concessions 12,000.00 2,800.53 9,199.47 76.66
3639 Misc -Park & Rec 1,000.00 1,164.57 (164.57) (16.46)
3641 Youth Sport Donation 1 - - - -
3642 Recreation Sports 31,000.00 15,832.84 15,167.16 48.93
3649 Misc - Public Works 5,000.00 - 5,000.00 100.00
3651 Merchandise Sales 1,500.00 228.00 1,272.00 84.80
3670 Internment Fee - 50.00 (50.00) -
Total Current Services $ 707,800.00 $ 235,443.34 $ 472,356.66 66.74%
Other Revenue
3801 Interest Earnings 200,000.00 - 200,000.00 100.00
3802 Equipment Rental ! S, Sale 140,000.00 74,920.56 65,079.44 46.49
3803 Building Rental 4,000.00 2,720.00 1,280.00 32.00
3804 Land Sale - 1,200.00 (1,200.00) -
3807 Donations 20,500.00 34,185.00 (13,685.00) (66.76)
3808 Ins Recoveries & Reimbursements 5,000.00 - 5,000.00 100.00
3816 SAC Retainer 5,000.00 946.00 4,054.00 81.08
3818 Sur -Tax Retainer 1,000.00 255.65 744.35 74.44
3820 Misc Other Revenue 1,000.00 165.00 835.00 83.50
3829 Interest/Penalties -Other 500.00 - 500.00 100.00
3901 Contributed Assets - - - -
3903 Refunds /Reimbursements 43,000.00 81,239.56 (38,239.56) (88.93)
3910 Misc Revenue - - - -
3980 Cash Over /Short - 1.38 (1.38) -
Total Other Revenue $ 420,000.00 $ 195,633.15 $ 224,366.85 53.42%
Grand Total $ 9,557,400.00 $ 4,416,617.98 $ 5,140,782.02 53.79%
Page2of2
General Ledger
Expense - Budget vs Actual
Period 01 - 06
Fiscal Year 2010 - 2010
2010 2010 2010 2010
Description Budget Actual Dollars Unspent % Unspent
City Council 109,300.00 48,980.58 60,319.42 55.19
Administration 461,200.00 206,246.36 254,953.64 55.28
Finance 277,300.00 147,540.75 129,759.25 46.79
Legal 148,000.00 66,435.88 81,564.12 55.11
Property Assessment 110,000.00 6,627.03 103,372.97 93.98
Management Information Systems 247,800.00 110,577.29 137,222.71 55.38
City Hall Maintenance 419,500.00 408,681.96 10,818.04 2.58
Elections 27,900.00 76.61 27,823.39 99.73
Library Building 137,200.00 49,580.79 87,619.21 63.86
General Government $ 1,938,200.00 $ 1,044,747.25 $ 893,452.75 46.10%
Police /Carver Co Contract 1,631,200.00 788,567.56 842,632.44 51.66
Fire Prevention & Admin 648,100.00 228,423.55 419,676.45 64.75
Code Enforcement 606,000.00 268,871.56 337,128.44 55.63
Animal Control 74,700.00 30,519.00 44,181.00 59.14
Law Enforcement $ 2,960,000.00 $ 1,316,381.67 $ 1,643,618.33 55.53%
Engineering 1 563,200.00 247,486.37 315,713.63 56.06
Street Maintenance 818,500.00 348,160.73 470,339.27 57.46
Street Lighting & Signals 1 348,400.00 139,100.84 209,299.16 60.07
City Garage 527,200.00 226,191.65 301,008.35 57.10
Public Works $ 2,257,300.00 $ 960,939.59 $ 1,296,360.41 57.43%
Planning Commission 4,200.00 1,991.66 2,208.34 52.58
Planning Administration 408,900.00 177,617.98 231,282.02 56.56
Senior Facility Commission 32,700.00 10,033.49 22,666.51 69.32
Community Development $ 445,800.00 $ 189,643.13 $ 256,156.87 57.46%
Park Commission 2,200.00 897.10 1,302.90 59.22
Park Administration 150,400.00 58,376.06 92,023.94 61.19
Recreation Center 346,300.00 146,159.12 200,140.88 57.79
Lake Ann Park 68,300.00 5,910.16 62,389.84 91.35
Park Maintenance 884,600.00 380,265.98 504,334.02 57.01
Senior Citizens Center 69,100.00 29,001.11 40,098.89 58.03
Recreation Programs 283,500.00 96,805.49 186,694.51 65.85
Self- Supporting Programs 83,300.00 27,034.92 56,265.08 67.55
Recreation Sports 18,400.00 13,229.53 5,170.47 28.10
Park & Recreation $ 1,906,100.00 $ 757,679.47 $ 1,148,420.53 60.25%
Transfer for Roads $ 50,000.00 $ - $ 50,000.00 100.00%
Grand Total $ 9,557,400.00 $ 4,269,391.11 $ 5,288,008.89 55.33%