1b. Medical Arts Parking Lot Rehab Project: Call Assessment Hearing0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.2271110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
wwadchanhassen.mn.us
MEMORANDUM D
TO: Paul Oehme, Director of Public Works /City Engineer
FROM:
DATE:
SUBJECT:
Alyson Fauske, Assistant City Engineer aI
August 9, 2010
Medical Arts Parking Lot Rehabilitation Project 10 -05: Call
Assessment Hearing
PROPOSED MOTION
"The City Council is recommended to call the assessment hearing for the
Medical Arts Parking Lot Rehabilitation Project 10 -05 for Monday,
September 13, 2010.
City Council approval requires a simple majority vote of the City Council
present."
DISCUSSION
The project includes the mill and overlay of the
Medical Arts and Colonial Square Parking lots.
Miscellaneous storm sewer work is also proposed.
Bids were received and opened on Friday, July 30,
2010, and are currently being tabulated. Seven bids
were received. The project appears to be under
budget at this time. The final assessment amount is
not known at this time, however, it is recommended
to call the assessment hearing in order to keep the
project on schedule.
FUNDING
lb
Medical Arts
Parking Lot
City Project
10 -05
Special assessments to the benefitting properties are proposed to pay for the costs
associated with this project. Per state statute, the City Council must call the
assessment hearing and publish the hearing date at least two weeks prior to the
assessment hearing. Staff intends to publish the notice in the August 26, 2010
edition of the Chanhassen Villager. This schedule provides just over two weeks
time between the publication date and the assessment hearing.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Medical Arts Parking Lot Rehabilitation Project 10 -02
Call Assessment Hearing
August 9, 2010
Page 2
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing:
Project Begins:
Substantial Completion:
September 13, 2010
September, 2010
October 15, 2010
Attachment: Resolution
CIP sheet
G:\ENG\PUBLIC \_2010 PROJECTS\10 -05 Medical Arts pkg lot rehab \call assessment hrg 08- 09- 10.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: August 9, 2010 RESOLUTION NO: 2010-
MOTION BY: SECONDED BY:
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
MEDICAL ARTS PARKING LOT REHABILITATION PROJECT NO. 10 -05
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 13 day of September, 2010 in the Council Chambers
at City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 30 days from the adoption of the assessment. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 9 th day of August, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Capital Improvement Program 2010 thru 2014
City of Chanhassen, MN
L PP-r-OJJ-"t, # ST -0 24
rtame Medical Arts Parking Lot Improvements
Department
Street Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Category
Streets/Highways
Account #1 Account #3 Priority n/a
Account #2 Account #4
De scription Total Project Cost: $350,000
the downtown Medical Arts parking lot is currently owned and maintained by the City. The property owners are responsible for plowing the lot in
he winter, but the City is responsible for maintenance of the parking lot. The lot is 20 years old and needs to be improved. The bituminous
;av has many potholes and allegatored pavement distress. The improvements are proposed to be assessed back to the benefiting property
Justification I
I The parking lot has reached the end of its service life and should be improved.
Expenditures
Total
Loonstruction
2010 2011 2012 2013 2014
350,000
350.000
Total 350,000 350,000
Funding Sources 2010 2011 2012 2013 2014 Total
Assessment/Revolving Assess 350,000 350,000
Total 350,000 350,000
104