1b. Red Cedar Point Project, Call Assessment Hearing0
CITE' OF
CHANHASSEN
7700 Market Boulevard
PC Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
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Engineering
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1591 Park Road
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Phone: 952.227.1125
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Web Site
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Paul Oehme, Director of Public Works /City Enginee4jo
FROM: Alyson Fauske, Assistant City Engineer
DATE: September 13, 2010 '
SUBJECT: Red Cedar Point Street and Utility Reconstruction Project 10 -01 b:
Call Assessment Hearing
PROPOSED MOTION
"The City Council is recommended to call the assessment hearing for the Red
Cedar Point Street and Utility Reconstruction Project 10 -01b for Monday,
October 11, 2010.
City Council approval requires a simple majority vote of the City Council
present."
DISCUSSION
The project includes reconstruction of the streets in
Spring 2011 and the replacement of the watermain
this fall. Miscellaneous sanitary sewer repair is also
proposed. Bids were received and opened on Friday,
September 3, 2010, and are currently being
tabulated. Five bids were received. The project
appears to be under budget at this time. The final
assessment amount is not known at this time;
however, it is recommended to call the assessment hear
project on schedule.
FUNDING
Red Cedar Point
Project 10 -01(b)
�y.
ina in order to keen the
Special assessments to the benefitting properties are proposed to pay for the costs
associated with this project. Per state statute, the City Council must call the
assessment hearing and publish the hearing date at least two weeks prior to the
assessment hearing. Staff intends to publish the notice in the September 23, 2010
edition of the Chanhassen Villager. This schedule provides just over two weeks
time between the publication date and the assessment hearing.
16
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Red Cedar Point Reconstruction Project 10 -01b
Call Assessment Hearing
September 13, 2010
Page 2
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing: October 11, 2010
Watermain Replacement Begins: October, 2010
Street Reconstruction Begins: Spring, 2011
Attachment: Resolution
CEP sheet
G:\ENG\PUBLIC\_2010 PROJECTS \] 0 -01 2010 Street Improvements \call assessment hrg RCP 09- 13- 10.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: September 13, 2010 RESOLUTION NO: 2010-
MOTION BY: SECONDED BY:
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2010 STREET IMPROVEMENT (RED CEDAR POINT AREA)
PROJECT NO. 10-01(B)
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 1 lth day of October, 2010 in the Council Chambers at
City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons
owning property affected by such improvement will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to
be given to the owner of each parcel described in the assessment roll not less than two weeks prior to
the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 90 days from the adoption of the assessment. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 13` day of September, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
2apital Improvement Program
City of Chanhassen, MN
2010 that 2014
Project # ST -012
Project Name Annual Street Improvement Program
Department
Street Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Streets/Highways
Account #1 601 -xxxx -4751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $8,300,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
Residential 2010 -Erie Ave area and Red Cedar Pt (Reconstruction) .
2011 - Timberwood, Saratoga, Santa Vera, Chippewa, Picha and Kerber (S of W 78th)
2012 - Greenbriar Fir Tree, Elm Tree, Dogwood, Shore Drive and Maplewood Circle (Reconstruction)
2013 - Greenwood Shores
2014 - Dartmouth Drive and Cypress Drive
MSA 2011 - West 78th Street (Powers to Market)
Justi fication I
[be City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
ife of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
2ehabilitation projects extend the life of the street. In cases with utility or poor sub grade needs to be replaced or where streets have deteriorated
o a point where rehabilitation will no longer be practical reconstruction of the street is necessary. A feasibility study is written to consider the
nerits of the project and scope of work.
Prior Expenditures
- 1,300,000 1 Construction
Total
1,900,000 1,500,000 1,700,000 800,000 1,100,000 7,000,000
Total 1,900,000 1,500,000 1,700,000 800,000 1,100,000 7,000,000
Prior Funding Sources
7300,000 I Assessment/Revolving Assess
Total MSA
2010 2 011 2012 20 13 2014 Total
2010 2011 2012 2013 2014 Total
1,900,000 1,200,000 1,700,000 800,000 1,100,000 6,700,000
300,000 300.000
Total 1,900,000 1 1 500,000 1,700,000 800,000 1,100,000 7,000,000
Budget Impact/Other
this project may decrease maintenance costs.
..