1b. Approve Agreements for TH 101 CITY OF MEMORANDUM
CHANHASSEN TO: Todd Gerhardt, City Manager II \\
7700 Market Boulevard FROM: Paul Oehme, Director of Public Works /City Engineer
PO Box 147
Chanhassen, MN 55317 DATE: September 27, 2010 p )(< °
SUBJ: Approve Consultant Agreement with Kimley -Horn and Associates and Joint
Administration Powers Agreement for TH 101 Environmental Documentation and
Phone: 952.227.1100 Preliminary Design between Lyman Boulevard and Pioneer Trail -
Fax: 952227,1110 PW67F4A
Building Inspections
Phone: 952.227,1180 PROPOSED MOTION
Fax: 952.227.1190
"The City Council approves a Consultant Agreement with Kimley -Horn and Associates
Engineering and Joint Powers Agreement for TH 101 Environmental Documentation and Preliminary
Phone: 952.227.1160 Design between Lyman Boulevard and Pioneer Trail - PW67F4A."
Fax: 952.227.1170
• City Council approval requires a simple majority vote of the City Council present.
Finance
Phone: 952.227.1140
Fax: 952.227.1110 BACKGROUND
Park & Recreation In 2007, an Environmental scoping study was completed for TH 101 from Lyman Boulevard
Phone: 952.227.1120 to the Scott County line that evaluated several alignment options and environmental review
Fax: 952.227.1110 for the corridor for potential improvements. This project was a partnership between MnDot,
Carver County and the City of Chanhassen. TH 101 south of Lyman Boulevard is a rural,
Recreation Center two -lane roadway with sharp curves, undulating terrain, and blind intersections. Numerous
2310 Coulter Boulevard accidents have occurred on this section of roadway. As the City and the region develop, the
Phone: 952.227.1400 accident rate is only expected to increase. In 2009, MnDot resurfaced TH 101; however, this
Fax: 952.227.1404 work did not address most of the safety issues along the corridor. The intent of this project is
to improve safety and the mobility along the corridor.
Planning &
Natural Resources Recently, funding for the reconstruction of TH 101 between Lyman Boulevard and Pioneer
Phone: 952.227.1130 Trail was approved. Funding for the reconstruction is mainly programmed using Federal
Fax: 952227,1110 Transportation Funding secured through the 2009 regional solicitation process. The rest of
Public Works the funds necessary for reconstruction are anticipated from the State of Minnesota. These
1591 Park Road grant funds are facilitated by the Metropolitan Council using the Federal Safe, Accountable,
Phone: 952.227.1300 Flexible, and Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU)
Fax: 952.227.1310 through a biannual solicitation process. The funds will become available in 2013 for
construction so planning for the work needs to start this year. In order to secure funding for
Senior Center the reconstruction, environmental documentation and preliminary design work needs to be
Phone: 952.227.1125 completed. The City will be leading this effort and Carver County and MnDot will be
Fax: 952.227.1110 partners for the project. Once the roadway is reconstructed, the jurisdiction of the roadway
will be turned over to Carver County.
Web Site
www.ci.chanhassen.mu.us Joint Powers Agreement
The City of Chanhassen, Carver County and MnDot again intend to partner to complete the
environmental and preliminary design work. The agreement for this work will be split
g: \eng \public \pw67f4a - ea th 101 lyman to pioneer \bkgd 092710 appr conslt cntrt & jpa.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
September 27, 2010
Page 2
equally between the three agencies with the City of Chanhassen being the lead agency. Staff has budgeted for
this work in the 2010 CIP (ST -17). The City's share of the study was proposed to be funded though the
revolving assessment fund. Staff requests this funding source be changed to the MSA fund.
The City attorney has reviewed the agreement and finds it in order.
Final design and construction administration work will be through a separate contract.
Consultant Contract
On August 19, 2010, the City received four proposals for the Environmental Assessment and Preliminary
Design. The proposals received were as follows:
TKDA $224,858.00
Kimley -Horn and Associates $298,800.00
WSB & Associates $299,964.34
SRF Consulting Group, Inc. $354,703.44
Representatives from MnDot, Carver County and City of Chanhassen reviewed the proposals and rated the
firms. Based on the information submitted in the proposals and reference checks, the team selected Kimley-
Horn and Associates as the best overall firm to complete the work. TKDA submitted the lowest cost proposal
but was rated the least experienced team and had the fewest hours allocated to the project of any firm. The
review team also renegotiated the fee with Kimley -Horn and Associates to be more in line with the budgeted
funds. The negotiated price for the contract is $244,150.00.
The contract is a time and materials based work not -to- exceed amount. Hours will be billed separately for
each project area. As with all engineering contracts, the consultant must submit periodic invoices that staff
will review before processing. The consultant will be required to submit timesheets verifying the hours
worked on the project and expense sheets. Staff will review the invoices and expense sheets for accuracy and
conformance to the contract.
Schedule
The schedule for the project is attached to this background. The work is scheduled to be completed in early
2012.
Attachments: 1. Resolution
2. Joint Powers Agreement
3. Agreement for Professional Engineering Services
4. Cost Summary
5. Schedule
6. CIP Page
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: September 27, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING CONSULTANT AGREEMENT WITH KIMLEY -HORN
AND ASSOCIATES AND MnDOT AGREEMENT NO. 97020 BETWEEN MnDOT,
CARVER COUNTY AND THE CITY OF CHANHASSEN FOR PRELIMINARY DESIGN
SERVICES AND ENVIRONMENTAL DOCUMENTATION
BE IT RESOLVED that the City of Chanhassen enter into Agreement No. 97020 with
MnDOT and Carver County for the following services:
To provide payment by the County to the City of the County's share of the costs of
preliminary design services and environmental documentation of TH 101 from County State
Aid Highway (CSAH) 14 to CSAH 18 under State Project No. SP. 1009 -18.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Are hereby authorized to further execute the Agreement and thereby assume for and on
behalf of the County all of the contractual obligations contained therein.
2. Enter into a Consultant Agreement with Kimley -Horn and Associates to provide
Environmental Assessment and Preliminary Design services.
Passed and adopted by the Chanhassen City Council this 27 day of September, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
•
Mn/DOT Agreement No.97020
' I
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
FOR PROFESSIONAL/TECHNICAL SERVICES
Federal Project Number: N/A
State Project Number (SP): 1009 -18
Trunk Highway Number (TH): 101
Project Identification: TH 101 Preliminary Design and Environmental Assessment
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ( "State ")
City of Chanhassen, through its City Council ( "City "), address: 7700 Market Boulevard, P.O. Box 147,
Chanhassen, Minnesota 55317 and Carver County, through its Board of Commissioners ( "County "), address: 600
East 4th Street • Chaska, MN 55318
Recitals
1. Minnesota Statutes § 15.061 authorizes State to engage such assistance as deemed necessary.
2. Minnesota Statutes §471.59 authorizes State and City and County to enter into this Agreement.
3. State is in need of preliminary design services and environmental documentation for TH 101 from County
State Aid Highway (CSAH) 18 to CSAH 14. The primary purpose of this project is to identify a preferred
build alternative and obtain environmental approval for the design. Carver County will also be a participant in
this project. City will be the lead agency.
4. The City represents that they are duly qualified and agree to perform all services described in this agreement
to the satisfaction of State.
Agreement
1 Term of Agreement; Survival of Terms; Incorporation of Exhibits
1.1 Effective Date: This Agreement will be effective the date State obtains all required signatures under
Minnesota Statutes Section § 16C.05, subdivision 2. The City must not begin work under this
Agreement until this Agreement has been fully executed and the City has been notified by State's
Authorized Representative to begin work.
1.2 Expiration Date: This Agreement will expire on June 30, 2012 or when all obligations have been
satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms: All clauses which impose obligations continuing in their nature and which must
survive in order to give effect to their meaning will survive the expiration or termination of this
Agreement, including, without limitation, the following clauses: 6. Liability; 7. State Audits; 8.
Government Data Practices; 9. Intellectual Property Rights; and 10. Venue.
1.4 Exhibits: Exhibits A and B are attached and incorporated into this Agreement.
2 Scope of Work and Deliverables (All activity Code 1129)
2.1 Pursuant to applicable laws, City is currently advertising a Request For Proposals (RFP) and will enter
into a contract with a consultant, to be selected to perform the following tasks:
2.1.1 Project Management
2.1.2 Public and Agency Involvement
2.1.3 Geotechnical Studies
2.1.4 Surveying
2.1.5 Travel Forecasting
2.1.6 Traffic Studies
2.1.7 Preliminary Design
2.1.8 Environmental Assessment/Environmental Assessment Worksheet
2.1.9 Easement/Right -of -Way Exhibits and Descriptions
City will oversee, manage and ensure performance and completion of all services and deliverables according to
Exhibit A. City's contract with its subcontractor must include, at minimum, the scope of work described in
Page 1 of 6
Mn/DOT Agreement No.97020
Exhibit A.
3 Payment
3.1
Payment
3.1 Consideration. The total cost of this project is will be split equally between State, City and County as
follows:
3.1.1 Compensation. State and County will reimburse City for subcontractor costs.
Payment Liquidation: City will submit invoices for payment on a quarterly basis.
3.1.2 Total Obligation. The total obligation of State for all compensation and reimbursements to City
under this Agreement will be one -third of the project cost or $82,500.00, whichever is less. The
total obligation of County for all compensation and reimbursements to City under this Agreement
will be one -third of the project cost or $82,500.00, whichever is less.
3.2 Terms of Payment
3.2.1 Invoices. State and County will promptly pay City after City presents itemized invoices for the
services actually performed and State's and County's, Authorized Representatives accept the
invoiced services. City will use the format set forth in Exhibit B when submitting invoices to
State.
3.2.2 Retainage. Under Minnesota Statutes Section 16C.08, subdivision 5(b), no more than 90% of
the amount due under this Agreement may be paid until the final product of this Agreement has
been reviewed by State's agency head. The balance due will be paid when State's agency head
and County determines that City has satisfactorily fulfilled all the terms of this Agreement.
3.2.3 Federal funds. If federal funds are used City is responsible for compliance with all federal
requirements imposed on these funds and accepts full financial responsibility for any
requirements imposed by City's failure to comply with federal requirements.
4 Agreement Personnel
4.1 State's Authorized Representative will be:
Name: Jennifer Faricy
Title: Consultant Administrator
Address: Minnesota Department of Transportation
1500 West County Road B -2
Roseville, MN 55113
Telephone: (651) 234 -7684
Fax: (651) 234 -7689
E -Mail: Jennifer.faricy @state.mn.us
State's Authorized Representative, or her successor, will monitor the City's performance and has the
authority to accept or reject the services provided under this Agreement.
4.2 State's Project Manager will be:
Name: Nicole Peterson
Title: Mn/DOT Metro District South Area Engineer for Carver and Scott Counties
Address: Minnesota Department of Transportation
1500 West County Road B -2
Roseville, MN 55113
Page 2 of 6
Mn /DOT Agreement No.97020
Telephone: (651) 234 -7723
Fax: (651) 234 -7709
E -Mail: Nicole.peterson @state.mn.us
State's Project Manager, or her successor, has the responsibility to monitor the City's performance and
progress. State's Project Manager will, review billing statements, make recommendations to State's
Authorized Representative for acceptance of the Governmental Unit's goods or services and make
recommendations to State's Authorized Representative for certification for payment of each Invoice
submitted for payment.
4.3 City's Authorized Representative will be:
Name: Paul Oehme, P.E.
Title: Public Works Director /City Engineer
Address: City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Telephone: (952) 227 -1169
E -mail: poehme @ci.chanhassen.mn.us
4.4 County's Authorized Representative will be:
Name: Lyndon Robjent, P.E.
Title: Division Director, County Engineer
Address: Carver County Public Works
11360 Highway 212, Suite 1
Cologne, MN 55322
Telephone: (952) 466 -5206
Fax: (952) 466 -5223
E -mail: Irobjent@co.carver.mn.us
County's Authorized Representative, or his successor, will monitor the City's performance and has the
authority to accept or reject the services provided under this Agreement.
5 Assignment, Amendments, Waiver and Contract Complete
5.1 Assignment The City may neither assign nor transfer any rights or obligations under this Agreement
without the prior consent of State and County and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this Agreement, or their successors in office.
5.2 Amendments. Any Amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the Original Agreement, or
their successors in office.
5.3 Waiver. If State or County fails to enforce any provision of this Agreement, that failure does not waive
the provision or its right to subsequently enforce it.
5.4 Contract Complete. This Agreement contains all prior negotiations and agreements between State
County and City. No other understanding regarding this Agreement, whether written or oral, may
be used to bind any party.
6 Liability
6.1 Each party will be solely responsible for its own acts and omissions and the results thereof to the
extent authorized by law. The State's liability is governed by Minnesota Statutes section 3.736 and
other applicable law. Liability of the County and the City is governed by Minnesota Statutes
chapter 466.
Page 3 of 6
Mn/DOT Agreement No.97020
7 State Audits
7.1 Under Minnesota Statutes §16C.05, subdivision 5, the City's books, records, documents and
accounting procedures and practices relevant to this Agreement are subject to examination by the
State and /or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years
from the end of this Agreement.
8 Government Data Practices
8.1 The City and County and State must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by State and County under this
Agreement, and as it applies to all data created, collected, received, stored, used, maintained or
disseminated by the City under this Agreement. The civil remedies of Minnesota Statutes §13.08
apply to the release of the data referred to in this clause by either the City County or State.
9 Intellectual Property Rights
9.1 Intellectual Property Rights. State, City and County will jointly own all rights, title and interest
in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks
and service marks in the Works and Documents created and paid for under this agreement.
Works means all inventions, improvements, discoveries (whether or not patentable), databases,
computer programs, reports, notes, studies, photographs, negatives, designs, drawings,
specifications, materials, tapes and disks conceived, reduced to practice, created or originated by
the City or County, their employees, agents and subcontractors, either individually or jointly with
others in the performance of this Agreement. Works includes "Documents." Documents are the
originals of any databases, computer programs, reports, notes, studies, photographs, negatives,
designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or
electronic forms, prepared by the City or County, their employees, agents or subcontractors, in the
performance of this Agreement. The Documents will be the exclusive property of State, City and
County upon completion or cancellation of this Agreement must immediately return all such
Documents to State. To the extent possible, those Works eligible for copyright protection under
the United States Copyright Act will be deemed to be "works made for hire." City and County
assign all right, title and interest it may have in the Works and the Documents to State. City or
County must, at the request of State, execute all papers and perform all other acts necessary to
transfer or record State's ownership interest in the Works and Documents.
9.2 Obligations
9.2.1 Notification. Whenever any invention, improvement or discovery (whether or not patentable)
is made or conceived for the first time or actually or constructively reduced to practice by the
City, including its employees and subcontractors, in the performance of this Agreement, the
City will immediately give State's Authorized Representative written notice thereof, and must
promptly furnish State's Authorized Representative with complete information and /or
disclosure thereon.
9.2.2 Representation. The City must perform all acts, and take all steps necessary to ensure that all
intellectual property rights in the Works and Documents are the sole property of State, and
that neither the City, nor its employees, agents nor subcontractors retain any interest in and to
the Works and Documents. The City represents and warrants that the Works and Documents
do not and will not infringe upon any intellectual property rights of other persons or entities.
Notwithstanding Clause 6, the City will indemnify, defend, to the extent permitted by the
Attorney General, and hold harmless State, at the City's expense, from any action or claim
brought against State to the extent that it is based on a claim that all or part of the Works or
Documents infringe upon the intellectual property rights of others. The City will be
responsible for payment of any and all such claims, demands, obligations, liabilities, costs
and damages, including but not limited to, attorney fees. If such a claim or action arises, or in
the City's or State's opinion is likely to arise, the City must, at State's discretion, either
procure for State the right or license to use the intellectual property rights at issue or replace
or modify the allegedly infringing Works or Documents as necessary and appropriate to
Page 4 of 6
Mn/DOT Agreement No.97020
obviate the infringement claim. This remedy of State will be in addition to and not exclusive
of other remedies provided by law.
10 Venue
10.1 Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate
state or federal court with competent jurisdiction in Ramsey County, Minnesota.
11 Termination; Suspension
11.1 Termination. State or the Commissioner of Administration may terminate this Agreement at
any time, with or without cause, upon 30 days' written notice to the City and County.
11.2 Termination for Insufficient Funding. State may immediately terminate this Agreement if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding
cannot be continued at a level sufficient to allow for the payment of the services covered here.
Termination must be by written or fax notice to the Governmental Unit. State is not obligated to
pay for any services that are provided after notice and effective date of termination. However,
the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed to the extent that funds are available. State will not be assessed any penalty if the
agreement is terminated because of the decision of the Minnesota Legislature, or other funding
source, not to appropriate funds. State must provide the City notice of the lack of funding within
a reasonable time of State's receiving that notice.
11.3 Suspension. State may immediately suspend this Agreement in the event of a total or partial
government shutdown due to failure to have an approved budget by the legal deadline. Work
performed by the City during a period of suspension will be deemed unauthorized and
undertaken at risk of non - payment.
12 Additional Provisions
None
The Balance of the Page is Intentionally Left Blank
Page 5 of 6
MnJDOT Agreement No.97020
STATE ENCUMBRANCE VERIFICATION STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat.§ f I6A.15 and 16C.05. By:
(with delegated authority)
Signed: Title:
Date: Date:
CFMS Contract No. A- COMMISSIONER OF ADMINISTRATION
As delegated to Materials Management Division
CITY OF CHANHASSEN*
City certifies that the appropriate person(s) By:
have executed the Agreement on behalf of City as required by applicable
articles, bylaws, resolutions or ordinances. Date:
B CARVER COUNTY*
Carver County certifies that the appropriate person(s)
Title: have executed the Agreement on behalf of Carver County as required by i
applicable is s, bylaws, resolutions or ordinances.
Date:
By: 6v.—
By:
Title:
Title: ♦ / d I
Date:
Date:
INCLUDE A RESOLUTION APPROVING THIS AGREEMENT By: •
•
Title: Cat) r y .tea
Date:
INCLUDE A RESOLUTI • it APPROVING THIS AGREEMENT
ii
Page 6 of 6
State Agreement No.97020
Exhibit A, Scope of Work
SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT
1.1 Administration
Administration of the project will include monthly progress reports, invoicing, contract
amendment request (if necessary), cost and schedule updates, billing preparation, other non-
. technical work, communication with necessary project personnel and all other work to ensure all
the project tasks are completed on time, within budget and in accordance with State and Federal •
laws, rules and regulations.
Progress reports and invoices will be submitted on a monthly basis. The progress report will
show the progress for the month and the progress to date for each task.
1.2 General Coordination
General coordination of the project wilt include scheduling project management team meetings,
agency coordination meetings, public open house/hearing meetings, utility meetings and any
other meetings as required. The selected consultant will be responsible for securing locations for
all meetings.
1.3 Quality Assurance and Quality Control (QA/QC)
The selected consultant will perform QA/QC functions throughout the project duration to ensure
delivery of a quality product in a timely manner.
1.4 Project Schedule
To assist the City and other stakeholders in understanding the process time frame, we are
requesting that the selected consultant prepare a project schedule in MS Project or approved equal
software. The project manager will be responsible for informing City and other agency staff
about key milestones in advance, so that timely decisions, comments and responses are able to be
prepared. The project schedule will be delivered to the project management team on a monthly
basis.
Consistency in project management for this project is paramount. No changes in project management
personnel will be made without written notice and written approval of the City Project Manager.
Conditions where changes in key personnel are unavoidable (personnel no longer employed by the firm)
are understood. Substitutions based on new projects or other additional workloads will not be favorably
received.
Deliverables:
• Monthly progress and status reports
• Monthly schedule update in MS Project
■ Scheduling of meetings and locations
• Coordinate activities with stakeholders
TASK 2 PUBLIC AND AGENCY INVOLVEMENT
Public and agency involvement are important factors in the success of this project. While the public and
some agencies participated in previous efforts in the project area, their involvement in this project will be
Page 1 of 20
State Agreement No.97020
Exhibit A, Scope of Work
II
critical in moving progress forward, There are seven meeting types that will be conducted as part of this
study. Specific details are provided under each meeting type.
In addition to meetings, development of a project website and other public involvement strategies will be
required.
2.1 Project Management Team (PMT) Meetings
The selected consultant will hold an initial kick off meeting to confirm the basic project
objectives solidify a work plan and obtain consensus on project requirements. The selected
consultant will schedule, prepare for, attend and provide meeting minutes for monthly PMT
meetings.
2.2 Public Open House Meetings
The selected consultant will conduct three open house meetings. The selected consultant will be
responsible for giving a short presentation at the meetings with a PowerPoint presentation and
prepare written and display materials. The selected consultant will also be responsible for
arranging meeting locations. Following the meeting, The selected consultant will document and
summarize any comments received. The selected consultant will also prepare responses to
comments. The agencies will review comments and responses and supplement responses.
Comments and responses will be posted to the project website.
Minimum materials needed for public open house meetings: PowerPoint presentation, concepts,
layouts, issues map, project schedule, public involvement process, project location map,
handouts, sign -in sheets and comment cards.
2.3 Public Hearing
A formal public hearing will be planned for as part of the environmental process. The selected
consultant will prepare materials and documents for the public hearing on the environmental
document. The selected consultant will also prepare the public hearing notice and have it
published as required for the public hearing. Following the hearing, The selected consultant will
summarize comments as appropriate and prepare written responses to the comments. •
2.4 City Council & County Board Meetings •
The selected consultant will attend and prepare for three City Council and County board meetings
to discuss the project with elected officials.
2.5 Agency Coordination Meetings
The selected consultant will coordinate with Federal, State, regional and local agencies outside of
the PMT meetings as needed to move the project forward. These meetings will be used to
coordinate information relating to permits, approvals and other forms of consent beyond the
PMT. The selected consultant will need to prepare for, attend and take minutes at these meetings.
It is assumed that 10 additional agency meetings will be needed.
2.6 Property Owner Meetings
The selected consultant will need to attend meetings with property owners immediately within the
project area. We estimate a minimum of 15 individual meetings will be needed. For these
Page 2 of 20
State Agreement No.97020
Exhibit A, Scope of Work
meetings, The selected consultant will provide exhibits of impacts, estimated right of way needs
or easements and background information as necessary.
2.7 Utility Coordination Meetings
The location of utilities will be important to develop the design concept. As part of this project,
one meeting with utility owners will be needed to verify Gopher State One Call reports. A
separate task for utility identification is included in preliminary design. This task just includes
hours for the coordination meetings.
•
2.8 Project•Mailings
The selected consultant will be responsible for preparing, printing and mailing notices for all
public meetings (four meetings). The selected consultant will also be responsible for preparing,
printing and mailing four project newsletters. The City will provide a list of names and
addresses.
2.9 Project Website
• The selected consultant will develop a project website. The project information will be hosted on
the City server. The selected consultant will be responsible for providing updates as needed, with
a maximum of eight updates. Text for the website should include the following at a minimum:
• Project front page that includes the basic information about the project and links to other
• pages.
• Contact information page — includes a button that allows comments to be submitted to
staff at the City of Chanhassen, Carver County and State.
• Public involvement page — includes a button that allows comments to be submitted to
staff at the City of Chanhassen, Carver County and State.
• Layout page.
• Environmental document page.
• Project background page.
• Project schedule page.
•
Deliverables:
• Meeting agendas and minutes
• Materials for all meetings
• Postcard design, printing and mailing for public open house
• Newsletter design, printing and mailing
• Project website design and updates
TASK 3 GEOTECHNICAL STUDIES
Soils in the area will need to be evaluated for their suitability to support the new roadway.
3.1 Soils Information
The proposed work and services to be performed by The selected consultant consists of taking
auger borings, collecting field soil samples, testing field samples and producing State data base
boring logs. Work types Standard Penetration Test (SPT) and Solid Stem Auger Drilling will be
used for this project and Geotecbnical Laboratory Testing -Level 1. Soil boring locations and
depths will need to be determined by Layouts & Profiles (Section 7.3), aerial mapping, field
Page 3 of 20
State Agreement No.97020
• Exhibit A, Scope of Work
reconnaissance, soil survey information and staff input. Recommendations for locations should be
prepared by The selected consultant with concurrence provided by the City, the County and State.
Standard penetration borings and supplemental hand auger borings and push sounds may also be
needed. Boring logs will be provided to State, the City and the County. The logs should include
the water table, geologic origin, location and other pertinent documentation as is needed.
3.2 Project Details
The Soil Survey will consist of a total footage of 1,100 feet of borings. Two (2) piezometers and
wetland borings (as required) are also included in the total footage of boring estimate. The
selected consultant will need to perform R- values, hydrometer and gradation testing on 3
samples. These samples should be taken 2' to 4' below the proposed embankment grading grade.
Three (3) additional graduation tests are also included for possible material source documentation
and border line soils classifications.
Permits will not be required on State, County, or City -owned property however notification must
be given prior to commencing work. Clear utilities using the Gopher State One Call System.
Locate and stake proposed boring locations. Contact the City once the borings have been staked.
Set up a meeting in the field to review boring locations. Provide traffic control (including
flagmen) as necessary.
3.3 General Consultant Specification
•
In general, the work and services to be provided by this contract will follow the "Consultant
Specifications for Soils Surveys, Engineering Analysis, Laboratory and Field Tests" on web site:
http : / /www.mrr.dot.state.mn us/ pavement/ PvmtDesign /Documentation/soiisinv.pdf
3.4 Traffic Control/Utility Clearance
Field notes will be needed to "tie -out" boring locations.
3.5 Engineering Analysis and Reports
The Engineering Analysis outlined in Section 1.22 of the "Consultant Specifications for Soils
Surveys, Engineering Analysis, Laboratory and Field Tests" will not be required as a part of the
Geotechnical tasks.
Perform a detailed soils survey. Collect test samples and test gradation and hydrometer samples.
The contractor will also collect jar samples at 2.5' intervals from each boring. These samples will
be held by The selected consultant and provided to State as requested. The selected consultant
will hold the sample for up to six months after the drilling and sampling is completed. Please
contact the State project manager prior to disposal. Produce field logs for each boring in the State
Metro Materials Access Database format. Produce an electronic boring log file for each boring.
Contact Dale Nelson at email address: Dale.F.Nelson @,state.mn.us to obtain the current copy of
the electronic boring log file.
Deliverables:
■ Outline of the process selecting soil boring/sample site locations.
• Detailed maps showing the locations of soil boring/sample locations. ,
•
Page 4 of 20
State Agreement No.97020
Exhibit A, Scope of Work { i
• Monthly progress report (in form of a one page email updating drilling, lab testing, and boring
log status, etc_).
• Electric boring log files.
• Final submittal package including cover letter, boring logs (hard copy), test results and final
electronic boring log files.
• Copies of field logs.
• Electronic copies of all reports and soil information.
TASK 4 SURVEYING AND MAPPING
Surveying and mapping will need to be completed for this project.
•
4.1 Surveying and Mapping
Complete survey and mapping work as required. The project area needs to be surveyed
approximately 200' on each side of the current centerline of TH 101. Extent of project limits for
surveying purposes should begin at 700' south of CSAH 18 and extend at a minimum of 800'
south of CSAH 14 intersection. All private and public utilities will be located and•shot.
In addition to surveying the project area, the selected consultant will also survey the locations of
the soil borings taken in Task 3 and in locations where ponding could be incorporated into the
project.
The selected consultant will provide electronic copies of the survey to the City of Chanhassen and
State. The electronic files should be in Microstation/GEOPAK format and use standard State
naming conventions. In addition electronic field shots will be provided to the City.
4.2. DTM
The selected consultant will prepare a DTM model as part of this project. When completed, the
DTM file will be delivered electronically to the City of Chanhassen and State. For DTM
purposes, the survey work completed as part of Task 4.1 should include: curb shots taken at flow
line of curb; and on non -curb sections an edge of inatt and shoulder will be taken along with two
(2) ditch bottom shots and/or with two (2) top of berm shots.
Deliverables:
• Survey and mapping
• DTM model
TASK 5 TRAVEL FORECASTING
' I
An update to the Scoping Study travel forecasting will be completed to determine the appropriate
magnitude of improvements. The previous traffic forecasts were based on travel forecasts prior to new
TH 212 opening. Interim year forecasts needed for other technical analyses and reporting purposes also
need to be conducted.
The selected consultant will be given Carver County traffic model to prepare future forecasts in the
project area.
The selected consultant will prepare a draft technical memo documenting the forecasting process and the
results of the.modeling process. In addition, the technical memo will outline a recommendation for future
roadway geometries. Comments and questions from City, County and State staff will be addressed and
answered in the final memo. Information from the technical memo will be used to prepare text for the
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•
State Agreement No.97020
Exhibit A, Scope of Work
project purpose and need for the EA/EAW.
•
Deliverables:
• Travel forecasts
• Draft and final technical memo
TASK 6 TRAFFIC STUDIES
Ensuring adequate operations on TH 101 is of primary importance to all parties involved in the project.
•6.1 Highway Operations
The selected consultant will complete traffic operations analyses for this segment of TH 101. The
operations analyses will be conducted for the travel forecast scenarios identified in Task 5. Results
from the analyses will be documented in a highway operations technical memo. A draft memo will
be provided to the City, County and State for review. Comments from these agencies will be
incorporated into a final technical memo.
Highway operations information will also be used in the benefit -cost analysis. Please refer to Task
8.4 for more information on the benefit -cost analysis.
An existing condition analysis is to be performed, using Synchro /Sim Traffic software to identify
areas along the corridor that currently exhibit operational and geometric issues. A similar analysis
is to be completed for 2030 forecast volumes on existing geometry and preferred build alternative
geometry. In 2005, an AUAR was completed for a large section property to the west of TH 101
this information will need to be included in this analysis.
Recommendations for improvements will be identified and presented in a Technical Memo.
Recommendations need to consider, but are not limited to: turn lane configuration, channelization,
median breaks, access closures, through lane configuration, traffic control, pedestrian movements,
ADA guidelines etc.
Problems identified as part of the above analysis will be incorporated into the project purpose and
need, the alternatives analysis and in the Traffic section of the EA/EAW.
6.2 Safety
State manages a crash database that includes crashes on the State, County and local roadway
system. The selected consultant will be required to acquire crash data for the project area to
identify problem areas. This data will be used in developing recommendations to address safety
concerns as part of the preliminary design. The data will also be used in preparing the benefit -cost
analysis. For this task, a memo documenting safety problem areas will be prepared. Concepts
developed for the project under preliminary design will need to take into account crash areas and
address safety concerns.
Deliverables:
• Operations technical memo with recommendations
• Safety technical memo with recommendations
TASK 7 PRELIMINARY DESIGN
7.1 Develop Concept Alternatives
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State Agreement No.97020
Exhibit A, Scope of Work
The 2007 Scoping Study for TH 101 has identified the Preferred Build alternative for this segment
of TH 101; however refinements to the layout will be necessary and more detail will be required.
The design will take into consideration minimizing natural resource impacts and right of way
needs, plan for pedestrian movements and identify a utility corridor.
The design and any sub - alternatives will be developed with input from the, State, Carver County
and the City of Chanhassen. The design also needs to account for future improvements on TH 101
south of CSAH 14 and be ADA compliant.
7.2 Evaluate Concept Alternatives and Identify a Preferred Build Alternative
The selected consultant will be expected to develop a matrix that identifies the impacts of the
primary alternatives and any sub - alternatives. The matrix should include an evaluation that takes
into account design, right of way acquisition, relocations, environmental impacts, costs,
constructability, safety, operations, etc. The selected consultant will make a recommendation
based on the needs (future forecasts, operations, safety, etc.) and impacts of the project and input
from the study partners and the public.
The Preferred Build alternative will move forward into preliminary design.
7.3 Develop and Refine Layouts & Profiles
The selected consultant will develop a preliminary layout. One preliminary, multiple intermediate
(for presentation at the open house meetings, public hearing, etc.) and one final layout will be
prepared for the project. Comments made on the preliminary and intermediate layouts will be
incorporated into the final layout. The final layout will be a stakeholder approved layout that will
be used to complete final design. A 30% complete plan set will be produced by the selected
consultant as a deliverable.
Information included in the layouts will conform to current State standards, including labeling. The
design will be based on CSAH geometric standards. The layouts will be prepared using Bentley
MicroStation V8i and Iplot file formats latest version to conform with State standards.
Additionally, a second layout will be prepared for the City of Chanhassen by converting the
Microstation files to Auto CAD .dwg format. Electronic copies, as well as hard copies, will be
provided to State, Carver County and City of Chanhassen. State Cadd, layout and geometric
standards can be found at: http: / /www.dot.state.mn.us /caes /cadd/ and
http: / /www. dot .state.mn.us /design /geometric/
7.4 Prepare Typical Sections
The selected consultant will prepare typical sections based on the preliminary layout. It is
anticipated four typical sections will need to be created. Study partners will review and comment
on the proposed sections. Changes will be incorporated into typical sections for the intermediate
and final layouts. The typical section will be based on Travel and Traffic information from Tasks 5
and 6.
7.5 Prepare Profiles and Cross Sections
The selected consultant will prepare profiles and cross sections for the preliminary layout. Study
partners will
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State Agreement No.97020
Exhibit A, Scope of Work
•
review and comment on the proposed profiles and sections. Changes will be incorporated into the
intermediate and final layout profiles and cross sections.
7.6 Identify Utilities
The selected consultant will be responsible for identifying and locating all utilities within the
proposed project area. This includes any private well and septic systems. This task will require
coordination with Gopher State One Call and utility companies. Any meetings with utility
companies should be identified under Task 2. Identified utilities will be incorporated into the
project layout.
7.7 Prepare Preliminary Drainage Design
Based on the preliminary layout, The selected consultant will prepare preliminary drainage design.
The preliminary drainage design should also include, but not be limited to: location and size of
principal culverts and storm sewers, water quality consideration, ponding locations /sizing, wetland
mitigation and flood plain impacts. Maps with pertinent data such as boundaries of the drainage
area, runoff coefficients, time of concentration and land use projections will also be prepared. All
proposed future drainage systems will be designed using zoning and land use plans for the City of
Chanhassen (assume 100 percent developed condition).
The selected consultant will produce a hydrologic model for existing and proposed conditions for
24 hour duration, SCS Type II rainfall event storms. A plot and output file of the hydraulic grade
lines in reference to the roadway profile will be produced for the storm events and analyzed. The
drainage system will be analyzed for the 10 year storm for normal pavement drainage and the 50-
year storm for low points; the 100 -year tailwater will be considered when analyzing the pavement
and roadway low point drainage. Software packages including HydroCAD and XP -SWMM will be
used.
In order that drainage design permitting requirements are met, the drainage analysis will be
coordinated with Federal, State and local agencies having jurisdiction or review authority over the
final drainage design and will be closely coordinated with City of Chanhassen and State Water
Resources Engineering Offices.
Meetings and/or field visits with jurisdictional or review agencies will need to be coordinated.
Meetings will be identified in Task 2.
A drainage report which summarizes the design and includes all supporting information will be
completed for the project. Electronic files will be submitted to the partner agencies.
7.8 Prepare Design Memorandum
The selected consultant will prepare a design memorandum for the proposed project. The memo
will document the project design criteria and standards and will identify any design exceptions
needed. Justification will be provided if any exceptions or variances are needed. A draft memo
will be prepared for review by the partner agencies. Comments from the agencies will be
incorporated into a •
final design memorandum. The design memo will follow the current State format. Electronic and
hard copies will be provided to State, Carver County and the City of Chanhassen.
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•
State Agreement No.97020
Exhibit A, Scope of Work
7.9 Prepare Cost Estiniates
Cost estimates will be needed for a number of tasks (concept evaluation, benefit -cost analysis,
• environmental document, etc.) and will be of use by agencies for budgeting purposes. Cost
estimates will need to be prepared for the concept alternatives and will be further refined for the
Preferred Build alternative based on additional information as preliminary design moves forward.
Cost estimates will be prepared using the latest State methodology. Estimates will be reviewed by
State, Carver County and the City of Chanhassen. Any comments provided by the reviewing
agencies will be incorporated into a final set of cost estimates.
7.10 Right of Way
Right of way identification and preservation will be an important step in the eventual construction
of the project. City of Chanhassen will provide the existing right of way base map for the
successful consultant. The selected consultant will use the base map and incorporate the
information into the preliminary concepts and Preferred Build alternative layout. Right of way and
construction limits will be developed by the selected consultant. This information will be
incorporated into the preliminary, intermediate and final layouts.
The selected consultant will be required to identify number of parcels impacted and number of
relocations, if any. More detail will be required for the Preferred Build alternative and
incorporated into the layouts and the eventual official mapping (see Task 9).
Deliverables *:
• Primary concepts with sub - alternatives
■ Completed concept evaluation matrix
• 8 copies of preliminary, intermediate and final layouts
• 8 copies of preliminary, intermediate and final typical sections
• 8 copies of preliminary, intermediate and final cross sections and profiles
• 8 copies of utility layout
■ 8 copies of preliminary and final drainage plan/maps /layout/model
• 8 copies of Final Drainage Report
• Draft and final design memorandum
• Cost estimates
• Right of way and construction limits
*Note: All layouts and profile will be folded copies; roll copies are not permitted. All layouts, profiles
and cross sections will have an Adobe .pdf format copy included as a deliverable.
TASK 8 ENVIRONMENTAL ASSESSMENT (EA) AND ENVIRONMENTAL ASSESSMENT WORKSHEET
(EAW)
An EA/EAW will need to be prepared for the project. The environmental documentation will be critical
in moving this project forward.
The subtasks listed below will need to be completed in order to develop an approved EA/EAW.
• Responders do not need to write up a detailed understanding or work plan to all of the subtasks listed on
the following pages. Rather, there are a few key task items that responders will be asked to expand on in
the project understanding and work plan. All subtasks, however, must be represented in the separate
detailed cost breakdown. Explanations under each task are provided in the RFP so that The selected
• consultant understands the level of effort they are committing to by submitting a proposal and will be
Page 9 of 20
State Agreement No.97020
Exhibit A, Scope of Work
required to complete for the analysis and document. •
Key tasks that The selected consultant must include in the project understanding and work plan include:
8.1 Develop Project Purpose and Need, 8.4 Benefit -Cost Analysis, 8.28 Cumulative Impacts, and 8.38
Draft EA/EAW Document.
The selected consultant will be expected to complete the following as part of this task:
8.1 Develop Project Purpose and Need
Ultimately projects are built based upon a project's purpose and need. If these areas are not solid
and tell a convincing story as to why a project is needed, the project will fail. Data gathered as part
of the traffic forecasting, traffic operations, safety analyses, etc. will be used to develop the project
purpose and need. Additional information relating to pedestrian connectivity, land use, .
infrastructure, etc. will also be considered as part of developing the project purpose and need.
The project purpose and need must take into consideration the long -term need for a new river
crossing and how this project can be compatible if it were to'be constructed in the future. The
purpose and need should be written to help the reviewing agencies understand the relationship
between the proposed project and future activities that could occur along the corridor, but are not
programmed and in some cases are not being planned for by all necessary parties.
8.2 Alternatives Description
Another important component of the EA/EAW is the write up of the alternatives that were
considered as part of the project process. The selected consultant will need to document the No-
Build Alternative, the Preferred Build alternative and the alternatives considered, but rejected.
8.3 Costs and Funding Description
The selected consultant will develop the information that is needed to answer questions in the
EA/EAW related to costs and funding description. The selected consultant will be expected to
write up the text appropriate for the document.
8.4 Benefit -Cost Analysis
The selected consultant will prepare a benefit -cost analysis following the steps outlined by State's
Office of Investment Management. A draft analysis will be prepared by The selected consultant
and will be reviewed by State, the County and the City. Comments made by the reviewing
agencies will be incorporated into a revised fmal benefit -cost analysis.
The analysis will compare the No Build to the identified alternatives. The selected consultant will
incorporate information from the benefit -cost analysis into the EA/EAW document.
8.5 Project Schedule
The selected consultant will develop a project schedule for publication in the EA/EAW. The
selected consultant will be responsible for writing up the schedule for the environmental document.
8.6 Early Coordination
The selected consultant will initiate early coordination with environmental review agencies to
. I
Page l0 of 20
State Agreement No.97020
Exhibit A, Scope of Work
•
identify issues of concern. The selected consultant will prepare the necessary letters and
forms /maps for submission to the review /coordinating agencies. At a minimum, letters will be sent
out with regard to: threatened
and endangered species at State and Federal levels, historical/cultural resources, and contaminated
sites.
The selected consultant will also be expected to correspond verbally with coordinating agencies as
needed to obtain information pertinent to the document/project. Information obtained from
reviewing agencies will be incorporated into the environmental document by the consultant.
8.7 Permitting
The selected consultant will prepare a list of the required permits and approvals needed for the
project to advance. The selected consultant will document the permit/action, the agency requiring
• the permit/action and the status of the action. This information will be incorporated into the
environmental document — both the EA and EAW portions.
8.8 Land Use
The selected consultant will prepare text for the land use section of the EA/EAW. As part of this
task, the City of Chanhassen will provide information on existing and proposed land uses along the
corridor.
The selected consultant will need to identify any potential environmental hazards due to past site
uses, such as soil contamination or abandoned storage tanks or proximity to nearby hazardous
liquid or gas pipelines. The selected consultant is expected to coordinate with State and local
agencies and to use databases and other resources as necessary to identify potentially contaminated
properties within a half mile of the project area. Properties within an eighth of a mile of the project
area will be highlighted as needing potential additional study. A technical memo outlining:
resources used to gather information, a map of affected properties, a description of the potential
contamination by site and status of any clean-up/clearing of the site will be noted.
The selected consultant should plan on preparing a Phase 1 Environmental Site Assessment given
past and present land uses in the project area. Information prepared as part of the technical memo
and Phase 1 ESA will be incorporated into the EA/EAW as appropriate.
8.9 Cover Types
The selected consultant will gather the information necessary to write the text for the Cover Type
section of the EA/EAW. Text will be prepared for the environmental document.
8.10 Fish, Wildlife and Ecologically Sensitive Resources
The selected consultant will prepare text to address fish, wildlife and ecologically sensitive
resources in the project area. Information obtained from the early coordination letters will be used
to guide text for this portion of the document. The selected consultant will explain what effect the
Preferred Build alternative has on resources on the corridor. The selected consultant will also note
ways in which impacts can be minimized or avoided if possible.
• I
. 1
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State Agreement No.97020
Exhibit A, Scope of Work
As part of this text, The selected consultant will identify impacts to any State or Federally listed
species. The selected consultant will note measures taken to avoid or minimize adverse impacts.
If results from the early coordination letters indicate that a study needs to be completed to further
refine species information, the City will work with The selected consultant to prepare a scope of
services for this additional work.
8.11 Physical Impacts on Water Resources
The selected consultant will note any physical or hydrological impacts to surface waters located
. along the corridor. The selected consultant will also note impacts to any protected waters and what
mitigation measures were taken to minimize the impacts. The selected consultant is expected to
delineate wetlands along the corridor and prepare a wetland delineation report for the project area.
The selected consultant will prepare the text that is needed for the EA/EAW. Included in the text
will be a discussion of mitigation measures. Any meetings with agencies should be documented
under Task 2.
8.12 Water Use •
The selected consultant will conduct research and prepare text noting impacts to water use. The
selected consultant will document any wells that needed to be abandoned as part of the project and
will also note if there is any public water supply or appropriation of any ground or surface water
(including dewatering) that will result from the project.
The selected consultant will work with State and local agencies to obtain data on wells and will
work
with County staff to identify any locations where dewatering may need to be incorporated into the
• project.
•
The selected consultant will map the locations of any wells and provide a table listing of well
locations and their use (commercial, residential, industrial, etc.). Text describing
abandonment/closure of wells will also need to be prepared for document text.
8.13 Water - Related Land Use Management Districts
The selected consultant will identify any areas where the project involves a shoreland zoning
district or a delineated 100 year flood plain. If any such areas exist, The selected consultant will
document how the project is compatible with the district land use restrictions. As part of the text,
The selected consultant will need to prepare the appropriate text and figures for the environmental
document.
8.14 Water Surface Use
The selected consultant will fill in the "no" box to the•EAW question regarding watercraft usage.
8.15 Erosion and Sedimentation
The selected consultant will complete the text and maps necessary to identify the amount of land to
be graded/excavated and the cubic yards of soil to be moved. The selected consultant will also
complete any analyses necessary to discuss any steep slopes or highly erodible soils and show these
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State Agreement No.97020
Exhibit A, Scope of Work
• locations on a site map. If there are any such locations along the project corridor, The selected
consultant will describe any erosion and sedimentation control measures to be used during and
after project construction.
8.16 Water Quality - Surface Water Runoff
The selected consultant will analyze surface water runoff based on existing conditions and the
Preferred Build alternative. The analysis will include an evaluation of both the quantity and quality
of site water runoff. The selected consultant will note any pollution prevention practices (based on
discussions with State, the City and the County) and other best management practices that will be
• incorporated. As part of the analysis The selected consultant will identify and evaluate the amount
of impervious surface before and after the project.
This task will also require The selected consultant to identify routes and receiving water bodies for
runoff from the site. As part of the analysis, The selected consultant will estimate impact runoff on
the quality of receiving waters. •
The selected consultant will use models identified in previous tasks to complete the water runoff
analysis.
The selected consultant will work with the watershed district and other agencies to obtain
necessary approvals and reviews as required.
8.17 Wastewaters
The selected consultant will note that this section is not applicable in the environmental document.
8.18 Geologic Hazards and Soil Conditions
The selected consultant will identify and analyze any geological hazards or soil conditions that
could contribute to groundwater contamination.
The selected consultant will identify approximate minimum and average depths to ground water
and bedrock.
. I
The selected consultant will describe and map any geologic site hazards to groundwater. As part of
this effort, The selected consultant will describe any measures to avoid or minimize environmental
problems due to any hazards.
In addition, The selected consultant will describe soils along the project corridor (by classification).
As part of the discussion, The selected consultant will identify soil granularity and potential for
groundwater contamination from wastes or chemicals spread or spilled onto the soils. The selected
consultant will also identify and describe measures that will be taken (if needed) to prevent
contamination.
8.19 Solid Wastes, Hazardous Wastes and Storage Tanks
Solid Wastes
Describe the types, amounts and compositions of solid or hazardous wastes produced during
construction operation. Identify the methods and locations for disposal. It is anticipated that this
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•
State Agreement No.97020
Exhibit A, Scope of Work
project will generate municipal solid waste. The selected consultant will work with the sponsoring
agencies to identify if a source separation plan is feasible and how the project will be modified to
allow for recycling.
Hazardous Wastes
• If The selected consultant determines that hazardous wastes are generated as part of the project,
The selected consultant will develop a waste minimization plan and routine hazardous waste
reduction assessments.
The selected consultant will also document any toxic or hazardous materials to be used or will be
present on the project. If present, The selected consultant will identify and describe measures to
. prevent groundwater contamination. The selected consultant will note if the use of hazardous
materials will lead to a regulated waste, discharge or emission. If any are noted, The selected
consultant will discuss alternatives considered to minimize or eliminate such
wastes /discharges /emissions.
•
Storage Tanks
The selected consultant will identify, describe and map the use of any above or below -ground tanks
to store petroleum products or material other than water. If tanks are to be used, The selected
consultant will describe any emergency response containment plans.
8.20 Traffic .
The selected consultant will answer the questions outlined in the State EAW for traffic.
Information completed as part of Tasks 5 and 6 will be summarized and included as appropriate.
8.21 Vehicle - Related Air Emissions
The selected consultant will complete analyses to estimate the effect of the project's traffic
generation on air quality, including carbon monoxide levels. The selected consultant will discuss
the effect of traffic improvements or other mitigation measures on air quality impacts.
The selected consultant will conduct the air quality analyses for existing conditions, the No -Build
alternative and the Preferred Build alternative. The selected consultant will meet with the MPCA
and State's Metro Division Air Quality Office to select appropriate receptor sites. The analyses
will identify one hour and eight hour CO averages for one and ten years after construction using
Mobile 6.2 emissions and CAL3QHC dispersion modeling) or current Air Quality model approved
by the EPA.
As part of the analyses, The selected consultant will identify mobile source air toxics ( MSATs) and
provide a write up describing their relationship to the proposed project. The write up should
include information on MSATs that is unavailable or incomplete at this time.
The selected consultant will prepare a written summary of the air quality analyses for inclusion in
the environmental document. As part of the analyses, The selected consultant will include a map
of the receptor sites.
The selected consultant will be responsible for coordinating with appropriate agencies to develop
and review the analyses. Meetings should be identified in Task 2.
8.22 Stationary Source — Air Emissions
. 1
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State Agreement No.97020
•
Exhibit A, Scope of Work
•
The selected consultant will note that the project does not include any stationary sources of air
emissions in the EA/EAW.
8.23 Odors, Noise and Dust
The selected consultant will be required to document the odors, noise and dust that are a byproduct
of constructing the Preferred Build alternative. The selected consultant will also note any
mitigation measures that are used to reduce these construction impacts.
The more critical analyses and write ups for this task focus on traffic - related noise. The selected
consultant will be required to set -up, collect data for and run a MINNNOISE model for the project.
The selected consultant will be expected to obtain approval of the model and the modeling process
from appropriate State and Federal agencies. Findings from the model will be incorporated into the
environmental document.
The selected consultant will work with State's Central Office Noise Analysis Unit and State's
Metro Division Air Quality and Noise Office to prepare the noise analysis for the proposed project.
The selected consultant will also meet with MPCA and FHWA as necessary. All meetings should
be accounted for in Task 2.
The selected consultant will perform background noise level monitoring for a minimum of four
sites during the daytime along TH 101. The monitoring will be performed in accordance with
MPCA and FHWA requirements and standards. Noise monitoring locations will be identified in
conjunction with State staff.
• The selected consultant will use State's noise model MINNOISE to determine build and no build
conditions for noise, as well as existing Conditions. Traffic information prepared as part of Tasks 5
and 6 will be used to determine peak hour traffic volumes for both daytime and nighttime for build
and no build conditions. These conditions will be incorporated into the model, as will roadway
elevation. Receptor sites will be identified and used for all parcels along the roadway corridors. In
addition, discussions with State and County staff could require additional receptor locations for
parcels in the second tier — those immediately behind parcels abutting the roadways.
The selected consultant will also complete analyses to determine whether or not noise walls or
berms meet MPCA and/or FHWA requirements and are cost effective. Locations identified as
meeting thresholds and determined to be cost effective will be identified and included in the
EA/EAW document. In addition, The selected consultant will incorporate benn/barrier locations
into the project layout.
The selected consultant will prepare the required text and figures for the EA/EAW. As part of this
task, The selected consultant will develop text that provides readers of the EA/EAW with
background information on noise (e.g. definition of noise, how it is measured, frame of reference
for various decibel levels, contributing factors to roadway noise, how noise is heard, how noise is
evaluated with regard to traffic, etc.). Additionally, the text will document State and Federal noise
•
standards /thresholds and explain why the project is subject to State noise standards.
8.24 Nearby Resources
The selected consultant will identify any of the following resources in or in proximity to the
project: .
Page 15 of 20
State Agreement No.97020
Exhibit A, Scope of Work
a. Archaeological, historical or architectural resources
b. Prime or unique farmlands or land within an agricultural preserve
c. Designated parks, recreation areas or trails
d. Scenic views and vistas
e. Other unique resources
•
The selected consultant will be required to document the resources and describe the impacts to the
resources as a result of the project. The selected consultant will also note measures to minimize or
avoid adverse impacts. This information will be written up for the environmental document. The
selected consultant will prepare Federal Section 4(0 documentation if required. It is expected that
The selected consultant will be responsible for identifying the measures to minimize or avoid
impacts and present them to the County for review.
The selected consultant will also coordinate with local, State and Federal agencies as appropriate in
identifying and gaining approval for such measures.
Information gathered from Tasks 8.5 and 8.7 should be used to identify resources. It is likely that
agency coordination meetings identified as part of Task 2 will be needed to complete some of the
work for this task. •
8.25 Visual Impacts
The selected consultant will indicate if the project will create adverse visual impacts during
construction or operation. If the project will create an adverse visual impact, The selected
consultant will be expected to explain the impacts and identify potential mitigation. As a note, the
project partners do not expect the project to have a negative visual impact.
8.26 Compatibility with Plans and Land Use Regulations
The selected consultant will identify if the project is subject to an adopted local plan or regulation
or other applicable land use, water or resource management plan of a local, Regional, State or
Federal agency. The selected consultant will note the plans consistency with other adopted plans.
The study partners will provide The selected consultant with copies of their comprehensive and
transportation plans.
8.27 Impact on Infrastructure and Public Services
The selected consultant will identify if new or expanded utilities, roads, other infrastructure or
public services will be required to serve the project. The selected consultant will mark the
appropriate box in the EAW. As part of the write up for the Preferred Build alternative, The
• selected consultant will prepare text about utilities located in or near the corridor. The selected
consultant will indicate utility relocations that need to be made as part of the project.
8.28 Cumulative Impacts
The selected consultant will need to document cumulative impacts as a result of the proposed
project on already completed or planned future projects. The selected consultant will document
any past, present or reasonably foreseeable future projects that may interact with the Preferred
Build alternative in such a way as to cause cumulative impacts. The selected consultant will
describe the nature of the cumulative impacts and summarize other information relevant to
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State Agreement No.97020
• Exhibit A, Scope of Work
determining whether there is potential for significant envirommental effects due to cumulative
impacts. For issues that are likely to result in cumulative impacts, The selected consultant will
provide an evaluation and discuss any mitigation.
8.29 Other Potential Environmental Impacts
The selected consultant will provide text for the document relating to issues not previously
addressed in the
EAW or not addressed in the Federal (EA) portion of the document.. Reference to other issues
discussed in the Federal portion of the document should be made.
8.30 Summary of Issues
The selected consultant will summarize the impacts and issues identified in previous tasks that may
require further investigation before the Preferred Build alternative is constructed. As part of the
summary, The selected consultant will discuss any alternatives or mitigation measures that have
been or may be considered.
8.31 Social Impacts
The selected consultant will obtain demographic data for the project area and analyze the data to
determine if the project will cause any substantial adverse impacts to any community or
neighborhood. The selected consultant will also need to note if any categories of people uniquely
sensitive to transportation will be unduly impacted. The County and its partners do not anticipate
there being any communities uniquely sensitive to transportation that would be impacted by the
proposed project.
In addition, The selected consultant will identify and document community facilities that will be
impacted by the proposed project.
8.32 Considerations Relating to Pedestrians and Bicyclists
The selected consultant will document how the project incorporates pedestrian and bicycle
populations into account as part of the Preferred Build alternative.
8.33 Environmental Justice
The selected consultant will obtain demographic data for the project area and the
communities /county as a whole and analyze the data to determine if low- income or minority
populations are disproportionally negatively affected by the project. If the analysis indicates that
there are disproportionate impacts, The selected consultant will work with the County to identify
ways to lessen the impacts on the population. It is not anticipated that there will be environmental
justice issues at this time.
The selected consultant will also prepare text and maps (if necessary) for the environmental
document. As part of the text, The selected consultant will: provide background information on
the Environmental Justice Executive Order, document project area demographics and how they
compare to City/County demographics, and summarize adverse and beneficial impacts. The
analysis and text will need to make a conclusion if the Preferred Build alternative may result in
adverse impacts being disproportionately borne by low- income or minority populations.
Page 17 of 20
State Agreement No.97020
Exhibit A, Scope of Work
In addition to the efforts noted above, The selected consultant will document a short summary of
the practices used to ensure the opportunity for involvement for all individuals and/or groups
within the project area. References to the public involvement section can be made, but a short
write-up should be included in this section of the document.
8.34 Economics
The selected consultant will note any loss to economic activity along the corridor and identify
acquisition of any commercial/industrial property in the project area. The selected consultant will
also document how the project will help/hinder redevelopment along the corridor in areas that may
require commercial acquisition.
8.35 Relocation Impacts
The selected consultant will identify the amount of acres of additional right of way that is needed
for the project and the number of parcels along the corridor that will be impacted by the need for
additional right of way. In addition, The selected consultant will identify and document the
parcel(s) for relocation that will be needed to be acquired in order to construct the project. A map
showing the location of the parcels to be acquired will be prepared by the consultant. •
The selected consultant will also prepare the text for the environmental document. The text will
need to include information identified above as well as the following: discussion of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and 49
CFR Part 24, discussion of relocation assistance, and discussion of replacement housing/business
location availability.
8.36 Public and Agency Involvement
The selected consultant will prepare text for the environmental document that describes the public
and agency involvement in the project. This. section of the document will describe public open
house meetings, technical advisory committee meetings, agency coordination meetings, City
Council meetings, the project website, project mailings, any newspaper articles, the public hearing,
and any other efforts to involve the public.
The selected consultant will also prepare text documenting the official comment period and public
hearing on the document.
Text for this section will note the environmental document distribution and the processes that will
continue beyond the public hearing.
8.37 Public Comment Period/Report Distribution/Process Beyond the Hearing
These sections of the EA will be prepared by the consultant. Text in these sections will:
• discuss the fact that a public hearing will be held to comment on the EA
• describe how the environmental document was published and distributed
• describe what happens in the process after the public hearing
8.38 Draft EA/EAW Document
The selected consultant will put together a draft EA/EAW for the proposed project. Work for this
Page 18 of 20
State Agreement No.97020
Exhibit A, Scope of Work
•
task builds on the previous tasks identified in this RFP. Information prepared as part of the
previous tasks will be incorporated into a document that meets the EA/EAW format and conforms
to the processes outlined in the HPDP.
A draft document will be prepared for review by the sponsoring agencies. Based on comments
from these agencies, the draft document will be revised. A new draft will then be sent to Carver
County, State and Federal Highway for official review and comment prior to distribution to the
public. Comments made by State and Federal Highway will be incorporated and a document for
public distribution will be prepared.
Electronic and hard copies of the draft documents will be provided to State, Carver County and the
City of Chanhassen.
8.39 Report Printing and Distribution
The selected consultant will prepare and distribute copies of the EA/EAW for public comment as
required. The selected consultant will also prepare and submit official notices (e.g., EQB Monitor)
of the document's availability.
8.40 Responses to Comments
The selected consultant will prepare a written summary of comments and responses to those •
comments based on comments made at the public hearing. The selected consultant will review the
comments and responses with the sponsoring agencies and other agencies as appropriate.
Comments and responses will be incorporated into the EA/EAW update.
•
8.41 FONSI
The selected consultant will prepare a draft request for FONSI confirmation for the agencies to
review. Revisions suggested by State, Carver County or the City of Chanhassen will be made and
a draft will be submitted to State and FHWA for review. The selected consultant will revise the
FONSI based on official comments from State and FHWA.
A final FONSI confirmation will be prepared by The selected consultant for State to submit to
FHWA.
8.42 EA/EAW Update
The final document will be prepared by The selected consultant after all approvals have been
obtained. The updated document will include the comments and responses to comments as well as
the FONSI. Copies for distribution will be prepared for by the consultant. The selected consultant
will distribute the documents.
At this time, the project partners do not anticipate any Section 6(f) impacts. Project partners do anticipate
Section 4(f) impacts on Bandimere Park. If something is found during the course of the environmental
process to change these assumptions, the study partners will work with the selected consultant to develop
an appropriate scope of work.
Deliverables:
• Refer to each task above
Page 19 of 20
State Agreement No.97020
•
Exhibit A, Scope of Work
TASK 9 EASEMENT\RIGHT -OF -WAY EXHIBITS AND DESCRIPTIONS
After the environmental document is approved and the preliminary design is complete, the selected
consultant will prepare easement and right of way exhibits along with descriptions for each parcel in
which easement or right of way will need to be acquired. A plat of the corridor will also be drafted. •
Easement exhibits will be signed by a registered land surveyor. Format of the exhibits will be per City of
Chanhassen requirements.
Deliverables:
• Easement and right of way exhibits
• Easement and right of way descriptions
• Copies of each easement and .right of way exhibits in Adobe .pdf and Auto CAD (.dwg) formats
• Corridor Plat
City Deliverables:
• • Copy of 2007 Til 101 Scoping Study on cd
• Preliminary Right -of -Way Needs Map
County Deliverables:
• Travel Forecast and the model
State Deliverables:
• Accident data and ROW info.
The Balance of This Page is Intentionally Left Blank
•
•
Page 20 of 20
•
Mn/DOT Contract No. 97020
Exhibit B Invoice
To: Consultant Services Estimated Completion:
Minnesota Department of Transportation
Transportation Building, Mail Stop 680 INVOICE NO.
395 John Ireland Boulevard Period Ending:
St. Paul, Minnesota 55155 Invoice Date:
Copy: Nicole Peterson, Project Manager
Jennifer Farley, Contract Administrator
Re: State Project Number (SP): 1009 -18 Trunk Highway (TH): 101
Project Identification: TH 101 Preliminary Design and Environmental Assessment
Contract Expiration Date: June 30
Total Total Amount Billed
Contract Billing Previously This •
Amount to Date Billed Invoice
1. Lump Sum Amount: $75,000.00
Net Earnings Totals: $75_000.00 .
Total Amount Due This Invoice:
•
Contractor: Complete this table when
sub mitting an Invoice for payment I certify that the above statement is correct and
Activity Total Amount Billed This payment has not been received.
Code Billing to Previously Invoice
Date Billed
1129 Signature:
Total° Print Name:
*Must Match Net Earnings Totals Above
Title:
For Consultant Services Use Only Billing Address: City of Chanhassen
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN. 55317
Telephone: (952) 227 -1169
• i
Approved for Payment:
Date:
•
-1—
(CSS Reviewed 4 /20/2007)
BOARD OF COUNTY COMMISSIONERS
CARVER COUNTY, MINNESOTA
Date: 08/24/10 Resolution No: 40 -10
Motion by Commissioner: Degier Seconded by Commissioner: Workman
MINNESOTA TRANSPORTATION DEPARTMENT
AGREEMENT NO. 97020
between
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
and
COUNTY OF CARVER
and
CITY OF CHANHASSEN
for
PRELIMINARY DESIGN SERVICES AND ENVIRONMENTAL DOCUMENTATION
BE IT RESOLVED that the County of Carver enter into Agreement 97020 with the State of Minnesota,
Department of Transportation and the City of Chanhassen for the following services:
To provide payment by the County to the City of the County's share of the costs of
preliminary design services and environmental documentation of TH 101 from County State
Aid Highway (CSAH) 14 to CSAH 18 under State Project No. SP 1009 -18.
BE IT FURTHER RESOLVED that the County Board Chair and County Administrator be and hereby are
authorized to execute the agreement, and thereby assume for and on behalf of the County all or the
contractual obligations contained therein.
YES ABSENT NO
Degier
Ische
Lynch
Maluchnik
Workman
STATE OF MINNESOTA
COUNTY OF CARVER
I, Dave Hemze, duly appointed and qualified County Administrator of the County of Carver, State of Minnesota, do hereby
certify that I have compared the foregoing copy of this resolution with the original minutes of the proceedings of the Board of County
Commissioners, Carver County, Minnesota, at its session held on the 24` day of August, 2010, now on file in the Administration
office, and have found the same to be a true and correct copy thereof.
Dated this 7` day of September, 2010.
11 ,';-
Dave Hemze County Administrator
AGREEMENT
FOR
PROFESSIONAL ENGINEERING SERVICES
THIS AGREEMENT is made on the day of , 2010, between the CITY
OF CHANHASSEN, a Minnesota municipal corporation, hereinafter called the "CITY ", and
KIMLEY -HORN AND ASSOCIATES, INC., a Minnesota corporation, hereinafter called the
"ENGINEER."
The CITY and the ENGINEER agree as follows:
1. Contract Documents. The ENGINEER agrees to provide engineering services to the
CITY in accordance with the following contract documents which are incorporated herein
by reference:
A. Agreement for Professional Engineering Services.
B. Request for Proposal TH 101 CSAH 18 (Lyman Blvd.) to CSAH 14 (Pioneer
Trail) Preliminary Design and Environmental Assessment State Project - 1009 -18,
City Project - PW67f4a
C. ENGINEER'S Cost Summary - updated September 10, 2010 ( "Fee Schedule ").
D. ENGINEER'S Work Plan summary.
In the event of conflict among the documents, the conflict shall be resolved in descending
order of priority, with the document listed first having the highest priority and the
document listed last having the lowest priority.
2. Payment. ENGINEER shall be paid for the services described in Paragraph 1 above, on
an hourly basis in accordance with the Work Plan but not to exceed $244,150.00
inclusive of reimbursable costs and taxes, if any. These fees and costs shall not be
adjusted even if the estimated number of hours to perform a task, the estimated number of
meetings, or any other estimate or matter is exceeded. Subject to the limitations set forth
above, if there is a proposed change in the scope of services, ENGINEER may request a
change order pursuant to Paragraph 4 below and the services shall be provided on an
hourly basis at the hourly rates set forth on the Work Plan.
3. Method of Payment. ENGINEER shall request payment for services following
completion of a Work Task as set forth in the Fee Schedule. The CITY will normally
make payment within thirty five (35) days of receipt of a properly itemized bill.
154029v01 1
RNK:09 /20/2010.,__
4. Change Orders. All change orders, regardless of amount, must be approved in advance
and in writing by the Chanhassen City Council. No payment will be due or made for work
done in advance of such approval.
5. Completion Date. The ENGINEER must complete the service specified in the Contract
Documents on or before March 1, 2011. The obligation to provide further services under
this Agreement may be terminated by CITY without cause upon written notice to the
ENGINEER. Upon termination, ENGINEER shall only be paid for work actually
performed.
6. Warranty. ENGINEER shall be responsible for the accuracy of the work and shall
promptly make necessary revisions or corrections resulting from errors and omissions on
the part of ENGINEER without additional compensation. ENGINEER shall exercise the
same degree of care, skill, and diligence in the performance of the services as is ordinarily
possessed and exercised by a professional engineer under similar circumstances. No
other warranty, expressed or implied, is included in this Agreement or in any drawing,
specification, report, or opinion produced pursuant to this Agreement.
7. Subcontractor. The ENGINEER shall not enter into subcontracts for services provided
under this Agreement without the express written consent of the CITY. The ENGINEER
shall pay any subcontractor involved in the performance of this Agreement within ten
(10) days of the ENGINEER'S receipt of payment by the CITY for undisputed services
provided by the subcontractor. If the ENGINEER fails within that time to pay the
subcontractor any undisputed amount for which the ENGINEER has received payment by
the CITY, the ENGINEER shall pay interest to the subcontractor on the unpaid amount at
the rate of 1 -1/2 percent per month or any part of a month. The minimum monthly
interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the ENGINEER shall pay the actual interest penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from the ENGINEER shall be awarded its costs and disbursements, including attorney's
fees, incurred in bringing the action.
8. Independent Contractor. The CITY hereby retains the ENGINEER as an independent
contractor upon the terms and conditions set forth in this Agreement. The ENGINEER is
not an employee of the CITY and is free to contract with other entities as provided herein.
ENGINEER shall be responsible for selecting the means and methods of performing the
work. ENGINEER shall furnish any and all supplies, equipment, and incidentals necessary
for ENGINEER'S performance under this Agreement. CITY and ENGINEER agree that
ENGINEER shall not at any time or in any manner represent that ENGINEER or any of
ENGINEER'S agents or employees are in any manner agents or employees of the CITY.
ENGINEER shall be exclusively responsible under this Agreement for ENGINEER'S own
FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self - employment taxes if any such payments, amounts, or
taxes are required to be paid by law or regulation.
154029v01 2
RNK:09/20/2010
9. Non - Discrimination. During the performance of this Agreement, the ENGINEER shall
not discriminate against any employee or applicants for employment because of race,
color, creed, religion, national origin, sex, sexual orientation, marital status, status with
regard to public assistance, disability, or age. The ENGINEER shall post, in places
available to employees and applicants for employment, notices setting forth the
provisions of this non - discrimination clause and stating that all qualified applicants will
receive consideration for employment. The ENGINEER shall incorporate the foregoing
requirements of this paragraph in all of its subcontracts for program work, and will
require all of its subcontractors for such work to incorporate such requirements in all
subcontracts for program work.
10. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
11. Indemnification. The ENGINEER shall indemnify and hold harmless the CITY,
MnDOT, Carver County, their officials, agents, and employees, of and from any and all
claims, demands, actions, causes of action, including costs and attorney's fees, arising out
of or by reason of the execution or performance of the work or services provided for
herein and further agrees to defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any claim of whatsoever character arising
hereunder, to the extent caused by the negligent acts, errors or omissions, willful
misconduct, or breach of any substantive provision of this Agreement by the ENGINEER,
its officials, agents or employees in the execution, performance, or failure to adequately
perform the ENGINEER'S obligations pursuant to this Agreement.
12. Insurance.
A. General Liability. During the term of this Agreement, ENGINEER shall maintain
a general liability insurance policy with limits of at least $2,000,000 for each
person, and each occurrence, for both personal injury and property damage. This
policy shall name the CITY as an additional insured for the services provided
under this Agreement and shall provide that the ENGINEER'S coverage shall be
the primary coverage in the event of a loss. The policy shall also insure the
indemnification obligation contained in Paragraph 11 above.
B. Worker's Compensation. The ENGINEER shall secure and maintain such
insurance as will protect ENGINEER from claims under the Worker's
Compensation Act and from claims for bodily injury, death, or property damage
which may arise from the performance of ENGINEER'S services under this
Agreement.
C. Professional Liability Insurance. The ENGINEER shall secure and maintain a
professional liability insurance policy. Said policy shall insure payment of
damages for legal liability arising out of the performance of professional services
for the CITY, in the insured's capacity as ENGINEER, if such legal liability is
154029v01 3
RNK:09/20/2010
caused by an error, omission, or negligent act of the insured or any person or
organization for whom the insured is legally liable. Said policy shall provide
minimum limits of $2,000,000 with a deductible maximum of $125,000.
D. Certificate of Insurance. A certificate of insurance on a form acceptable to the
CITY which verifies the existence of this insurance coverage must be provided to
the CITY before work under this Agreement is begun. The certificate shall
provide that such insurance cannot be cancelled until thirty (30) days after the
CITY has received written notice of the insurer's intention to cancel the insurance.
13. Records Access. The ENGINEER shall provide the CITY access to any books,
documents, papers, and records which are directly pertinent to the specific contract, for
the purpose of making audits, examinations, excerpts, and transcriptions, for three (3)
years after final payments and all other pending matters related to this Agreement are
closed.
14. Minnesota Government Data Practices Act. ENGINEER must comply with the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to
(1) all data provided by the CITY pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by the ENGINEER pursuant
to this Agreement. ENGINEER is subject to all the provisions of the Minnesota
Government Data Practices Act, including but not limited to the civil remedies of
Minnesota Statutes Section 13.08, as if it were a government entity. In the event
ENGINEER receives a request to release data, ENGINEER must immediately notify CITY.
CITY will give ENGINEER instructions concerning the release of the data to the requesting
party before the data is released. ENGINEER agrees to defend, indemnify, and hold CITY,
its officials, officers, agents, employees, and volunteers harmless from any claims resulting
from ENGINEER'S officers', agents', city's, partners', employees', volunteers', assignees'
or subcontractors' unlawful disclosure and/or use of protected data. The terms of this
paragraph shall survive the cancellation or termination of this Agreement.
15. Ownership of Documents. All plans, diagrams, analyses, reports, and information
generated in connection with the performance of the agreement shall become the property
of the CITY. The CITY may use the information for its purposes.
16. Copyright/Patten. ENGINEER shall defend actions or claims charging infringement of
any copyright or patent by reason of the use or adoption of any designs, drawings or
specifications supplied by it, and it shall hold harmless the CITY from loss or damage
resulting there from.
17. Governing Law/Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota, without giving effect to the principles
of conflict of laws. All proceedings related to this contract shall be venued in the Carver
County District Court.
154029v01 4
RNK:09 /20/2010
18. Permits. ENGINEER shall obtain all necessary permits required for completion of
ENGINEER'S services.
19. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between the
parties relating to the subject matter hereof. Any alterations, amendments, deletions, or
waivers of the provisions of this Agreement shall be valid only when expressed in writing
and duly signed by the parties, unless otherwise provided herein.
Executed as of the day and year first written above.
CITY OF CHANHASSEN
BY:
Thomas A. Furlong, Mayor
AND
Todd Gerhardt, City Manger
KIMLEY -HORN
AND ASSOCIATES, INC.
BY:
Its
154029v01 5
RNK:09 /20/2010
City of Chanhassen
TH 101 - Preliminary Design and Environmental Assessment
Cost Summary - Updated September 10, 2010
, '' �' � �r�$
1 Project Management $22,080.00
2 Public and Agency Involvement $37,040.00
3 Geotechnical Studies $18,800.00
4 Surveying
$19,500.00
5 Travel Forecasting $7,720.00
6 Traffic Studies $9,600.00
7 Preliminary Roadway Design $52,860.00
8 Environmental Assessment and Worksheet $52,000.00
9 Easement/Right -of -Way Exhibits $12,550.00
Reimbursible Expenses $12,000.00
TOTAL $244,150.00
TH 101 FROM CSAH 18 (L YnIAN BOULEVARD) . , , ,
TO CSAH 14 (PIONEER TRAIL ..
Design and Environmental Assessment
rlar � . / � , . � I
Prelimi
State Project No. 1009 -18 City Project No. P1V67f4a M _,
I
PROJECT SCHEDULE
2010 2011 2012
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb
Task 1- Pro ect Management
1.1 Administration - n. ... ,. .,.,.., „ „... .,..,,,.,r i1111s , ., i e�c j
1.3 General Coordination I IIIIIIIIIIIIIIRI
1.3 1 uali Control/Quali Assurance
1.4 Pro'ect Schedule r-IWI q .
Task 2 - Public and Agency Involvement
2.1 Project Management Team (16 total) Meetings
2.2 Public Open House Meetings (3 meetings)
2.3 Public Hearing
2.4 Ci Council and Coun Board Meetin:s (3 meetin,$)
2.5 :enc Coordination Meetin:s (U. to 10) 1
2.6 Pro seri and Business Owner Meetin:s (U. to 15) --- II = 11111111111111011111111101 -
2.7 Utility Coordination (Up to 3 meetings) -li !uuuuI1•u
2,8 Pro'ect Mailin s (8) •i:allti
2.9 Pro'ect Web Site (U. to 8 u.dates) 1 . 1 11 1 1PPORPIIIMINFOr . { R r • mem 2
Task 3 - Geotechnical Studies ---
3.1 Soils Information
3.2 Project oss ..
3.3 General Consultant Consultant Specification
3.4 Traffic Control/Utility Clearance
3.5 Engineering Analysis and Reports _
Task 4 - Surveying and Mapping
4.1 Surveying and Mapping
4.2 Digital Terrain Model ..- 111111
Task 5 - Travel Forecasting
Task 6 -Traffic Studies 3
Task 7 - Preliminary Design ---
7.1 Develop Concept Alternatives
7.2 Evaluate Conce. t Alternatives /Iden ' Preferred Alt.
7.3 Develo. and Refine La outs and Profiles ---- +tii iiioe;4ir:1c3tiiltljttttrii _ - --
7.4 Prepare Ty.ical Sections ----
-
7.5 Prepare Profiles and Cross Sections Ii...
7.6 Identify Utilities - - -,F ---
7.7 Pre pare Prelimitar Draina:e Deal. t 1 16 1 §.1 111, g 1 . 191 . 41 1111_ - --
7.8 Pre .are Desi:n Memorandum ------ --- - -- - ---
7.9 Pre .are Cost Estimates ------ - - - --- 411_ --- i
7.10 Right -of -Way'
1 111 111
Task 8 - Environmental Assessment/Environmetal
Assessment Worksheet (EA/EAW)
8.1 Develop Project Purpose and Need
8.2 Alternatives Description
8.3 Costs and Funding Description
8.4 Benefit -Cost Analysis
8.5 Project Schedule �
8.6 Early Coordination t. -
Tasks 8.7 through 8.36
Public Comment Period/Report Distribution/Process - - --
8.38 Draft EA/EAW Document
8.39 Report Printing and Distribution
8.40 Responses to Comments
8.41 Finding of No Significant Impact -. - -7
8.42 EA/EAW Update
Task 9 - Easement/Right -of -Way Exhibits and Descriptions rI
TR060069.10 r r1 and l Associates, Inc.
a.
ii
Capital Improvement Program 2010 thru 2014 > ,:
Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # ST -017 Type Improvement
Useful Life Unassigned
Project Name TH 101 Corridor Preservation Planning
Category Streets/Highways
Account #1 Account #3 Priority n/a ';
Account #2 Account #4
Description I Total Project Cost: $530,000
A preliminary design, environmental scoping study was completed in 20 7,,,A study to complete the environmental assessment review for the
segment from Lyman Blvd to Pioneer Trail is scheduled for 20$11. hrtgO, a study to complete the environmental review from Pioneer Trail to the
City of Shakopee is planned. No funding for improvements have been identified at this time.
i Justification I
To improve safety and mobility along the corridor and plan for future growth.
Prior Expenditures 2010 2011 2012 2013 2014 Total
I 180,0001 Planning/Design 350,000 350,000 1
Total Total 350,000
350,000
.
1
Prior Funding Sources 2010 2011 2012 2013 2014 Total
180,000 I Assessment/Revolving Assess 80,000 80,000
Total Other Agency Contribution 270,000 270,000 1
Total 350,000 350,000
1
Budget Impact/Other I 1
1
1
1
1
100 1