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B. Partnership Opportunities CITY OF MEMORANDUM CHANIIASSEN TO: Todd Gerhardt, City Manager 7700 Market Boulevard PO Box 147 FROM: Laurie Hokkanen, Assistant City Manager Chanhassen, MN 55317 DATE: October 25, 2010 Administration Phone: 952.227.1100 SUBJ: Explore Opportunities for Further Partnerships Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 BACKGROUND Fax: 952.227.1190 Engineering During the annual goal setting process, the city council set a goal of exploring Phone: 952.227.1160 opportunities for further partnerships. Notably, this summer, we partnered with Fax: 952.227.1170 five cities in Carver County to bid sealcoating, resulting in a 12% savings Finance overall. Phone: 952.227.1140 Fax: 952.227.1110 Staff continues to brainstorm and be alert to potential partnership lists. Attached Park & Recreation please find summaries of the partnerships that the city is currently engaged in. Phone: 952.227.1120 Fax: 952.227.1110 RECOMMENDATION Recreation Center 2310 Coulter Boulevard 1. MIS Department Summary Phone: 952.227.1400 2. Senior Center Summary Fax: 952.227.1404 3. Rec Center Summary Planning & 4. Public Works/Engineering Summary Natural Resources 5. Senior Commission Summary Phone: 952.21130 6. Fire Department Summaryg: \admin\lh \city council \partnerships.doc Fax: 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 . Web Site www.ci.chanhassen.mn.us g:\admin \lh \city council \partnerships.doc Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow MIS Department Joint Powers / Shared Support 1. CitPro (City IT Professionals User Group) This is an Information Technology users group made up of professionals within municipal government. It meets every other month for the purpose of researching areas of technology appropriate for municipal governments. Members support each other in areas where they have expertise or experience. Chanhassen has a member serving on the planning committee. 2. League of MN Cities (LMNC) The Technology division within the LMNC provides advice and limited support to member cities on various current and emerging technologies. The LMNC supports the CitPro with a host site for meetings as well as a list serve service. Member cities provide the LMNC with assistance on surveying how technologies are being deployed. The LMNC also provides legal advice on technology policies. 3. MN Government IT Symposium MIS staff have been participating with the planning of this training event for several years, although not in 2010. Participation with this event has provided an opportunity to network with a broader spectrum of government IT professionals. Planning committee members attend the event at no cost. Senior Center 2010 Financial Partners Summerwood of Chanhassen Cost savings as their contribution pays helps to cover entertainment cost for lunch programs ($350) KleinBank Chanhassen Sponsors the Augsburg College Lifelong Learning program. Cost savings is that their contribution pays for the speaker fee and refreshments for 6 classes ($750) Community Bank Chanhassen Cost savings their donation helps offset Holiday party cost and entertainment ($500) Hair for Guys and Dolls Cost savings as this contribution helps to offset the entertainment cost for Ladies Day Luncheon ($150) Chanhassen Lions — Cost saving they cover all the cost (food /drink and entertainment) for the Senior Annual Lake Ann Picnic ($500 guess on the amount ?) MAAA (MN Area Agency on Aging) — This partnership provides speakers and computer instructors and no cost (savings unknown) Joint Programming Partners By partnering with the following agencies the Senior Center is able to offer programs and services to Chanhassen residents at an affordable cost (or free) while ensuring maximum participation and quality programs. Chaska Park & Recreation Department Shorewood Senior Center Eden Prairie Senior Center Schools of Eastern Carver County Chanhassen Library Edward Jones - offers programs on finical information for seniors at no cost. Carver Co Historical Society Centennial Hill Carver Co Office on Aging RSVP (Retired Senior Volunteer Program) AARP MVNA (MN Visiting Nursing Assoc) -Flu Shot Clinic Chan Rec Center Community Partnerships Schools of Eastern Carver County • Bluff Creek Elementary : shared facility, reduced expenses, assistance in allowing large events to occur • Chaska and Chanhassen High School: showcase location for High School students artwork • Work Experience Program: utilize the Chan Rec Center as a job experience work site for High School students • Community Ed: Cross promote adult programs in our publications and offer shared programs provide program space for district meetings, trainings and events. • Athletics & Extracurricular Activities: Provide space to celebrate community youth and serve as a host site for Debate Team. Rec Center benefits: Increased flexibility in scheduling, additional space available at no cost for city programs to use school district space during summer shutdown or additional scheduling conflicts. Increased visibility of Rec Center to community members attending events hosted here. Job experience students assist Rec Center staff in cleaning and room setup functions. Artwork adds ambience to the large lobby and hall. Minnetonka Schools • Provide space for Middle School symposiums and sports banquets Rec Center Benefits: increased visibility to District 276 community members Carver County • Host site for a variety of Public Health community meetings and trainings. Southwest Metro Chamber of Commerce: • Provide affordable space for networking meetings, committee meetings and Home and Garden Expo. Rec Center Benefits: Increased visibility to the business community and Rec Center has benefitted from additional rentals from chamber members. Chanhassen Rotary • Provide special event space for Breakfast with Santa Chaska Park & Recreation • Co- sponsor annual events, Barnyard Boogie and Tot Time Sweetheart Dance. Provide additional community programs and share expenses for unique preschool and family activities. Ridgeview Clinics • Allow Physical Therapists to train clients in our Fitness Center using a punch pass. Clients continue to exercise at the Rec Center paying the daily rate. Public Works /Engineering Summary • Annual Seal coating contract with other Carver County Communities • Equipment sharing with other Carver County Agencies • Joint Fuel purchase with State of Minnesota • State Contract for Equipment purchases • Annual Salt purchase with State of Minnesota Senior Commission Community Partnerships • Carver County Office of Aging: o Co- Sponsored CarFit (training, provided volunteers, purchased signs and adaptive devises for older drivers). o Co- Sponsored Volunteer Speed Match. • Retired Senior Volunteers Program (RSVP, State of Minnesota) o Co- Sponsored CarFit and Volunteer Speed Match • Senior Commissions throughout Carver County. o Meet quarterly to discuss issues facing seniors • CAP o Meals on Wheels and Congregate Dining Provider (City pays portion of costs for this program, CAP absorbs the remainder.) • Senior Service Provider Network o Resource Center • SmartLink o Provides door -to -door transportation to transit dependant persons. • American Occupational Therapy Association (AOTA) o Provided free training and volunteers for CarFit. Fire Department and Joint Powers Agreements Southwest Fire Department Mutual Aid agreement Chanhassen Fire is a participant in the mutual aid agreement with all of the fire departments in Caver County as well as several FD's in Hennepin County and Scott County. This agreement allows participants to call in addition equipment and manpower for large incidents that would otherwise exceed the capacity of the individual fire departments, and thus reduces the amount of equipment and personnel that each individual department must buy and maintain. Carver County Dispatch Center All Carver County Fire Departments are dispatched by a central dispatch /911 center operated by Carver County. This agreement eliminates the need for each city to operate their own dispatch operation. Edina Training Center / Scott County Training Center The City of Edina and Scott County both operate a Police /Fire training facility. These facilities are available to Chanhassen Fire and reduce the need for expensive advanced training equipment. Hennepin County Fire Chiefs Association JPAs HCFCA has several JPA agreements with fire equipment vendors and these agreements are also available to Chanhassen Fire. Chanhassen Fire is a member of HCFCA and we consider these JPAs whenever we purchase related fire equipment.