1b. Lyman Boulevard: Approve Resolution for Advancement of Funds 10° MEMORANDUM
CITY OF TO: Todd Gerhardt, City Manager
-
CHAN HAS SEN FROM: Paul Oehme, Director of Public Works /City Engineer
7700 Market Boulevard DATE: November 8, 2010 41,Q
PO Box 147
Chanhassen, MN 55317 SUBJ: Lyman Boulevard Improvements, Phase 1— Project No. 06 -03:
Approve Resolution for Advancement of Municipal State Aid Funds
Administration
Phone: 952.227.1100
Fax: 952.227.1110 PROPOSED MOTION
Building Inspections "The City Council approves a resolution for advancement of Municipal State Aid
Phone: 952.227.1180
Fax : 952.227.1190 Funds for Lyman Boulevard Improvements, Phase 1 — Project No. 06 -03."
Engineering City Council approval requires a simple majority vote of the City Council present.
Phone: 952.227.1160
Fax: 952.227.1170 BACKGROUND
Finance
Phone: 952.227.1140 In November, 2007, the City Council approved a resolution for advancement of state
Fax: 952.227.1110 aid funds for Lyman Boulevard Improvements, Phase I the amount of $1,500,000.
This amount was the maximum amount of funds the City could request at this time.
Park & Recreation
Phone: 952.227.1120 DISCUSSION
Fax: 952.227.1110
Recreation Center The advancement of state aid funds for this project is to help pay for the City's
2310 Coulter Boulevard portion of the improvements. The City was responsible for 45% of the project cost
Phone: 952.227.1400 based on the Master Agreement for Lyman Boulevard with the County. The total
Fax: 952.227.1404 cost to the City for the project is $4,387,000. However, the County has not finalized
the project and there may be additional right of way costs due to one property owner
Planning & contesting the value of the purchase of land. At this time, staff feels the City should
Natural Resources
Phone: 952227,1130 advance state aid to cover the known costs of the project. The amount requested to
Fax: 952.227.1110 advance is $950,000.
Public Works Cities can request advancement of state aid funds, without interest, if the state aid
1591 Park Road account has enough funds to cover the requests. It is estimated the City will have a
Phone: 952.227.1300 deficit in our state aid account for two years if these funds are advanced. The Capital
Fax: 952.227.1310 Improvement Plan does not have any projects planned in the next two years so
Senior Center advancement of funds will not delay any other projects.
Phone: 952.227.1125
Fax: 952.227.1110 The remaining funds necessary to pay for the project came from the Arterial Collector
Development Fund, Park Dedication Fund, Surface Water Utility Fund, Water Utility
Web Site Fund and Sanitary Sewer Utility Fund.
www.ci.chanhassen.mn.us
Attachment: Resolution
g: \eng \public \_2000 -2009 public projects \_2006 projects \06 -03 lyman imp (powers to th 41) \110810 bkgd adv msa funds 2nd
req.doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 8, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
RESOLUTION FOR MUNICIPAL STATE AID FUNDS ADVANCE
FOR LYMAN BOULEVARD IMPROVEMENTS, PHASE I
PROJECT NO. 06-03
WHEREAS, the Municipality of Chanhassen implemented a Municipal State Aid Street Project in
2008 which required State Aid funds in excess of those available in its State Aid Construction Account, and
WHEREAS, said municipality has constructed said project through the use of an advance from the
Municipal State Aid Street Fund to supplement the available funds in their State Aid Constructiop Account,
and
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of date 10/20/10 $ 73,820.00
Project No. 06 -03
Total Estimated Disbursement $ 950,000.00
Advance Amount (amount in excess of acct. balance) $ 876,180.00
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of
Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first- come -first -serve
basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, BE IT RESOLVED that the City of Chanhassen request that the
Commissioner of Transportation approve this advance for financing approved Municipal State Aid Street
Project of the Municipality of Chanhassen in an amount up to $950,000.00 and hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said
Municipality from future year allocations until fully repaid.
Passed and adopted by the Chanhassen City Council this 8 day of November, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT