1c. 2011 Sanitary Sewer Rehab: Approve Resolution to Apply for Grant IOW e.,
CITY OF MEMORANDUM
CHANHASSEN
TO: Paul Oehme, Director of Public Works /City Engineer <e: ff l/ '',
'
7700 Market Boulevard FROM: Joseph Shamla, Project Engineer ��°I
PO Box 147 p
Chanhassen, MN 55317
DATE: November 22, 2010
Administration SUBJ: 2011 Sanitary Sewer Rehabilitation (I /I) Project No. 11 -02:
Phone: 952227.1100 Approve Resolution to Apply for Grant
Fax: 952.227.1110
•
Building Inspections PROPOSED MOTION
Phone: 952.227.1180
Fax: 952.227.1190 "The City Council approves a resolution authorizing the City to apply for an I/I
grant from the MCES Municipal Infiltration/Inflow Grant Program in the
Engineering amount of $50,000 and execute Grant Agreement."
Phone: 952.227.1160
Fax: 952.227.1170
City Council approval requires a simple majority vote of the City Council
Finance present.
Phone: 952.227.1140
Fax: 952.227.1110
DISCUSSION
Park & Recreation
Phone: 952,227,1120 A Metropolitan Council grant is available to cities who have excess I/I in their
Fax: 952.227.1110 sanitary sewer system. In order to apply for this grant, the City must pass a
resolution approving application for the grant. The grant total to all cities who
Recreation Center have excess I/I is $3,000,000. Projects may receive matching funds more than
2310 Coulter Boulevard
Phone: 952227.1400 $50,000 depending on the number of applicants. If excess funds are available,
Fax: 952.227.1404 more grant money could become available.
Planning & The project which staff is requesting applying funds for is W. 96 Street Sanitary
Natural Resources Sewer. Staff believes this is a large contributor of I/I to the sanitary sewer
Phone: 952,227.1130 system. The sanitary sewer on this street consists of a 4" diameter main line
Fax: 952.227.1110 connected to septic tanks and drainage fields. This system was installed in 1985
Public Works by the County to address failing septic systems. In order to accommodate the
1591 Park Road flow in the area, the main line needs to be increased to 8 ". If the line is increased
Phone: 952.227.1300 to 8 ", houses could connect directly to the sanitary sewer system and bypass the
Fax: 952.227.1310 septic tank. Another issue with the existing sanitary sewer is the location. The
current location is at the bottom of the ditch along the road. The new line is
Senior Center proposed to be constructed in the center of the road to prevent I/I from entering.
Phone: 952.227,1125 The 2011 project would be main line replacement only. No work will be
Fax: 952227.1110 completed on private property. In the future, the Met Council may have private
Web Site service grants available to replace sewer services and disconnect the septic tanks.
www.ci.chanhassen.mn,us
Accepting the grant has some draw backs, however. The right of way in which
the work is completed becomes "state bond financed property" which means that
the City must follow state statutes relating to state bond financed property. Also,
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mr. Paul Oehme
2011 Sanitary Sewer Rehabilitation (I /I) Project
November 22, 2010
Page 2
additional bidding requirements will need to be followed. The City attorney will
review the contract documents prior to accepting the grant.
The schedule for the grant is as follows:
• January 5, 2011 Cities are notified of initial grant allocation
• Up to January 20, 2011 Cities withdrawal opportunity
• February 28, 2011 Grant agreements distributed and cities
are notified of final grant allocations
• March 31, 2011 Signed grant agreements are due
The total project cost is estimated at $170,000. Funding for this project has been
budgeted for in the 2011 CIP, Project SS -012, and will be paid for by the Sewer
Utility Fund. The amount budgeted for in 2011 is $200,000. All the work
associated with this project is eligible for offsetting the MCES surcharge. Staff
intends to design, bid out and complete construction administration services in
house.
Attachment: 1. W. 96 Street Location Map
2. CIP Page SS -12
3. Resolution
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2011 Sanitary Sewer Grant Application
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Capital Improvement Program 2010 thru 2014
Department Sanitary Sewer Improvements
City of Chanhassen, MIt"T Contact Paul Oehme
Project # SS -012 Type Improvement
Project Name Inflow and Infiltration Abatement Useful Life Unassigned
Category Utilities
Account #1 701 - 7024 -4751 Account #3 Priority n/a
Account #2 Account #4
Description I Total Project Cost: $825,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry
of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report.
The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification
`' City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations. Also, MCES would place a surcharge on the annual charge if the
City was not actively trying to reduce the inflow and infiltration problem.
Prior Expenditures 2010 2011 2012 2013 2014 Total
s =„
200,0001 Maintenance 200,000 200,000 75,000 75,000 75,000 625,000
Total Total 200,000 200,000 75,000 75,000 75,000 625,000
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ka
Prior Funding Sources 2010 2011 2012 2013 2014 Total
( 200,0001 Sewer Utility Fund 200,000 200,000 75,000 75,000 75,000 625,000
' Total Total 200,000 200,000 75,000 75,000 75,000 625,000
Budget Impact/Other 1
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
89
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 22, 2010 RESOLUTION NO: 2010 -
MOTION BY: SECONDED BY:
RESOLUTION AUTHORIZING THE CITY TO APPLY FOR AN I/1 GRANT
FROM THE MCES MUNICIPAL INFILTRATION/INFLOW GRANT
PROGRAM AND EXECUTE GRANT AGREEMENT
WHEREAS, a Metropolitan Council grant in the amount of $50,000 is available to cities
who have excess 1/I in their sanitary sewer system but a resolution approving application must first
be passed; and
WHEREAS, the project for which staff is requesting applying funds for from the grant is
W. 96 Street Sanitary Sewer Improvements which staff believes is a large contributor of I/I to the
sanitary sewer system; and
WHEREAS, the total project cost is estimated at $170,000. Funding for this project has
been budgeted for in the amount of $200,000. All work associated with this project is eligible for
offsetting the MCES surcharge.
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council authorizes
application for an I/1 grant from the MCES Municipal Infiltration/Inflow Grant Program and
execution of a grant agreement.
Passed and adopted by the Chanhassen City Council this 22 day of November, 2010.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT