1c. TH 101-Pleasant View Road Intersection Imps: Approve Consultant AgmtO
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952227.1180
Fax: 952.227,1190
Engineering
Phone: 952.227,1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Web Site
www.6chanhassen.m.us
MEMORANDUM
TO: Todd Gerhardt, City Manager
t1
FROM: Paul Oehme, Director of Public Works /City Engineer`
DATE: January 10, 2011 6�&_ , •
SUBJECT: TH 10'1 & Pleasant View Road Intersection and Trail Improvements
Project No. 11 -05: Approve Consultant Contract
.PROPOSED MOTION
"The City Council is recommended to approve a consultant contract in the amount
of $92,000 with Kimley -Horn & Associates, Inc. for the TH 101 & Pleasant View
Road Intersection and Trail Improvements, Project No. 11 -05.
City Council approval requires a simple majority vote of the City Council
present."
BACKGOUND
Staff has identified the need for improvements to the TH 101 and Pleasant View Road
intersection based on a review of crash data, current and future traffic volumes,
existing geometric conditions, and existing pedestrian and bicycle facilities in the
area.
Turn Lane Improvements
The proposed turn lane improvements at the TH 101 and Pleasant View Road
intersection will improve safety and mobility. The 45 mph speed limit on TH 101
creates an increased risk for serious crashes at this intersection particularly when
considering that there are no left -turn lanes to Pleasant View Road from TH 101.
Left turning vehicles from TH 101 under the existing geometric conditions result in
significant speed differentials experienced for northbound and southbound traffic
when compared to operations at a similar intersection where there are left -turn lanes
on the non -stop controlled approach. Speed differential is a factor that often
contributes to increased crash rates. In addition, considerable queuing and delay has
been documented at this intersection during the morning and afternoon peak travel
times, particularly on the eastbound Pleasant View approach to TH 101. The queuing
and delays experienced on a stop controlled approach to an intersection have lead to
aggressive behavior and ultimately an increase in the crash rate. A signal is not
warranted at this intersection based on the MnDot criteria.
Regional Trail Improvements
Multi -use trails currently exist along the west side of TH 101 south of Pleasant View
Road and north of West 62 Street. The proposed trail improvements will complete
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
TH 101 & Pleasant View Road Intersection and Trail Improvements
January 10, 2011
Page 2
the current "gap" in trail construction where, currently, pedestrians and bicycle traffic must utilize
the roadway and shoulder to travel between the two trails. The 45 mph speed limit in this area
creates a very hazardous situation for pedestrians, bicyclists and motorists traveling between the two
trails. In addition to the trail improvements on TH 10 1,. staff proposes to construct a trail along the
north side of Pleasant View Road from TH 101 to approximately 1,200 feet west of TH 101 where
there is an existing off -road trail head through the residential development. Completion of the trail
along TH 101 from Pleasant View Road to _West 62 Street will provide multiple benefits by
connecting the existing trails along TH 101 as well as the future trail connection west of TH 101 on
Pleasant View Road. This trail segment is a missing link between Chanhassen and adjacent
communities.
PROPOSED IMPROVEMENTS/BENEFITS
The project will provide the following benefits:
• Construction of left -turn lanes on northbound and southbound TH 101 at Pleasant View Road
will help reduce crashes and improve the traffic operations and safety at this intersection.
• Construction of a right -turn lane from eastbound Pleasant View Road to southbound TH 101
will improve the traffic operations and safety on this approach to the intersection.
• Trail construction along the west side of TH 101 from Pleasant View Road to West 62
Street will complete a missing segment of a regional trail system along TH 101 in this area,
resulting in improved mobility and safety for pedestrians.
CONSULTANT CONTRACT
Kimley -Horn and Associates assisted the City with the grant application and are most familiar with
the project. The scope of the consultant services includes meetings with the City Council, Park
Commission, neighborhood meetings and staff meetings. Their scope also includes preliminary
design and final design and bidding services. A large component of the services includes
coordination with MnDot since the project will need to go through a special state review process
before the project can be bid. Kimley -Horn will also draft legal descriptions and prepare exhibits for
necessary easement acquisitions.
Staff has reviewed the proposal and finds it acceptable for the amount of time and resources needed
to complete the identified tasks. The grant application includes a $44,000 consultant fee match to
help pay for some of the consultant work. Due to the amount of work needed to keep the work on
the tight schedule, staff feels Kimley -Horn would provide the best opportunity for a successful
project.
The contract would be a time and materials based work not -to- exceed amount. As with all
engineering contracts, the consultant must submit periodic invoices that staff will review before
processing. The consultant will be required to submit timesheets verifying the hours worked on the
project and expense sheets. Staff will review the invoices and expense sheets for accuracy and
conformance to the contract.
gAeng \public \_2011 projects \11 -05 th 101 and pvr improvements \approve consultant contract 011011.docx
TH 101 & Pleasant View Road Intersection and Trail Improvements
January 10, 2011
Page 3
SCHEDULE
If this project moves forward, staff anticipates the following project schedule:
Award Consultant Contract
Level 2 Layout Submittal to MnDot for review
City Council Receives Feasibility Report; Authorizes Preparation of
Plans and Specifications
Neighborhood Meeting
Final Plans and Specifications Submittal to MnDot for Review
Final Plans and Specifications Approved by MnDot
City Council Approves Plans and Specifications; Authorizes Ad for Bids
MnDot Agreement Executed Authorizing Advertisement of Project
Bid Opening
Award Contract
Start Construction
Construction Substantially Complete
Final Restoration Construction Complete
FUNDING
January 10, 2011
February 18, 2011
March 14, 2011
February/March, 2011
April 22, 2011
June 17, 2011
June 27, 2011
July 8, 2011
August 12, 2011
August 22, 2011
September 6, 2011
November, 2011
June, 2012
The total estimated cost for these improvements is $765,000. The City has been awarded a $594,000
MnDot grant for improvements to the intersection. The project costs are proposed to be funded
through City funds and MnDot Municipal Agreement funds as shown in the Capital Improvements
Project plan.
Attachments: Letter from MnDot dated December 13, 2010
CIP Page
Project Area Map
gAeng \public \_2011 projects \11 -05 th 101 and pvr improvements \approve consultant contract 011011.docx
t o ,,;-. 94t �
OF J
Minnesota DepartmiL, of Transportation
Metro District
Office of State Aid
1500 West County Road B2
Roseville, MN 55113 -3174
December 13, 2010
Mr. Paul Oehme
City Engineer
City of Chanhassen
7700 Market Blvd.
Chanhassen, MN 55317
RE: Request for FY 2012 Municipal Agreement Program Funding
TH 101 at Pleasant View Road
City of Chanhassen
Dear Mr. Oehme:
DEC I > 2010
I am writing to inform you of a new decision which has been reached concerning the request for
Fiscal Year (FY) 2012 Municipal Agreement Program funds for the proposed intersection
improvement project.
After reviewing the initial request in more detail and soliciting additional input from various
Metro Functional Areas it has been decided to offer a maximum contribution by Mn/DOT of
$594,000 (this includes $44,000 for Construction Engineering and Inspection). The award is for
channelization of TH 101 at the intersection with Pleasant View Road. The proposal was
categorized as Safety Improvement.
The referenced funding amount is the maximum amount of Mn/DOT Metro Municipal
Agreement funding available for this project. Municipal Agreement funds can only be used for
construction items that can be justified in accordance with the Mn/DOT Cost Participation
Policy. If the cost of eligible items falls below this maximum amount, the funds awarded will be
reduced to match the cost of the eligible items. A copy of the Mn/DOT Cost Participation Policy
can be viewed at:
http: / /www. dot. state. mn. us /stateaid/ProjDeliv /agreements /information/dsl l pdf
If this funding is accepted by your agency you will be expected to provide project plans and
specifications to my office that conform to a Mn/DOT format. They will be reviewed and
commented on by Mn/DOT functional groups. Please contact the Metro functional groups
directly for specific questions relating to their area and copy the State Aid Project Manager on
correspondence. We will provide the Municipal Agreement Program process information upon
request. All Right -of -Way costs and acquisition, Utility Relocation as applicable and
Preliminary Engineering are the responsibility of the local agency. An agreement will be written
by Mn/DOT's Office of Technical Support and must be fully executed prior to award of the
Office Tel: 651 - 234 -7770
Office Fax: 651 - 234 -7765
mike. kowski @dot.state. mn. us
An equal opportunity employer
Mr. Paul Oehme
Page 2
December 13, 2010
project. To receive the funds, this project must be let by June 30, 2012. After that date the
money becomes unavailable to our office.
Please reply in writing by December 17, 2010 if Chanhassen would like to accept this funding.
The written confirmation should include acceptance of the conditions of Right -of -Way, Utility
Relocation and Design along with the funding level proposed. If funding is accepted by the city
a State Aid Project Manager will be assigned and we will contact you to set up a project kickoff
meeting.
If you have any questions about the selection process or funding situation please feel free to
contact me.
EMiael tKowski,
P. .
Acting Cooperative Agreement Engineer
cc: Greg Coughlin, Mn/DOT -Metro State Aid * ✓ V
Lynn Clarkowski, Mn/DOT -South Area Manager
Nicole Pederson, Mn/DOT -South Area Engineer * `�
Lars Impola, Mn/DOT -Metro Traffic
File
* Electronic Copy Only
Capital Improvement Program 2011 Mru 2015
City of Chanhassen, MN
Project # ST -027
Project Name TH 101/1leasant View Rd Intersection & Trail Imp
Account #1
Account #2
Account #3
Account #4
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life
Category Streets/Highways
Priority n/a
Description I Total Project Cost: $765,000
The City has applied for state funds to make improvements to the intersection of TH 101 and Pleasant View Road. These improvements include
urn lanes, shoulder, drainage and-trail improvements. The project would widen the intersection so left turn lanes can be constructed and curb and
;utter on TH 101 would be constructed where necessary. A 10' wide bituminous trail would be constructed on the west side of TH 101 from
Neasant View Road to Town Line Drive. A trail would also be constructed on the north side of Pleasant View Road to connect to an existing trail
;tossing_
Justification
`To improve safety, access and mobility to the project area.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 765,000
765,000
Total 765,000
765,000
Funding Sources 2011 2012 2013 2014 2015 Total
Other Agency Contribution
560,000
Park Dedication Fund
95,000
560,000
Street Pavement Management
90,000
95,000
Surface Water Utility Fund
20,000
90 000
20,000
Total
765,000
_„_ _„_
B udget impact/ot
ruture maintenance of trail.
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PROPOSED DRIVEWAY ENTRANCE
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� TH 101 AND PLEASANT VIEW ROAD MN/DOT METRO MUNICIPAL AGREEMENT PROGRAM
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v ' Inc. INTERSECTION AND TRAIL IMPROVEMENTS MN/DOT FISCAL YEAR 2012
Qp 2550 UNIVERSITY AVE WEST. SUITE 345N TEL. NO. (651) 645 -4192 � OF
OF Twa ST. PAUL. MINNESOTA 55114 FAX NO. (651) 645 -5116 L,I11111I7)m REVISED NOVEMBER 11, 2010