D. Organizational Items0
CITY OF
CHANgASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227,1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952227.1125
Fax: 952.227.1110
Web Site
wwadchanhassen.mn.us
MEMORANDUM
TO: Mayor and City Council
FROM: Todd Gerhardt, City Manager
DATE: January 10, 2011
SUBJ: Organizational Items
PROPOSED MOTION:
The Chanhassen City Council designates the Chanhassen Villager as its official
newspaper, designates
appoints
Transit Commission."
as the Acting Mayor, and
as the council representative to the SouthWest
Approval requires a simple majority vote of the council.
BACKGROUND
The following items require council action as a part of our first meeting
of 2011:
a. Official Newspaper: Each year the city council must designate an official
newspaper that meets the qualifications of state statute (attached). The
Chanhassen Villager is delivered to all residents in the city by voluntary
subscription while the Lakeshore Weekly News is a free paper that must be
picked up at various locations in Chanhassen. This office recommends that
the Chanhassen Villager be appointed as the city's official newspaper.
b. Acting Mayor. The council should select one of its members to serve as
acting mayor. This person will run council meetings, stand in at ceremonies,
and execute official city documents in the absence of the Mayor.
C. SouthWest Transit Commission: Mayor Furlong's term on the SouthWest
Transit Commission has ended. The city council must select another council
member to be the city representative on the board. Mayor Furlong would
prefer not to serve another term, allowing other council members the
opportunity to serve.
If you have any questions, please contact me.
gAuser\karen \org mtg 201 l .doc
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
331A.04, 2010 Minnesota Statutes
201O Minnesota Statutes
Page 1 of 1
331A.04 DESIGNATION OF A NEWSPAPER FOR OFFICIAL PUBLICATIONS.
Subdivision 1. Priority. The governing body of a political subdivision, when authorized or required by
statute or charter to designate a newspaper for publication of its public notices, shall designate a qualified
newspaper in the following priority.
Subd. 2. Known office in locality. If there are one or more qualified newspapers, the known office of issue
of which are located within the political subdivision, one of them shall be designated.
Subd. 3. Secondary office in locality. When no qualified newspaper has a known office of issue located in
the political subdivision, but one or more qualified newspapers maintain a secondary office there, one of them
shall be designated.
Subd. 4. General circulation in locality. When no qualified newspaper has its known office of issue or a
secondary office located within the political subdivision, then a qualified newspaper of general circulation there
shall be designated.
Subd. 5. Other situations. If a political subdivision is without an official newspaper, or if the publisher
refuses to publish a particular public notice, matters required to be published shall be published in a newspaper
designated as provided in subdivision 4. The governing body of a political subdivision with territory in two or
more counties may, if deemed in the public interest, designate a separate qualified newspaper for each county.
Subd. 6. Exception to designation priority. (a) Notwithstanding subdivisions 1 to 3, the governing body of
a political subdivision may designate any newspaper for publication of its official proceedings and public
notices, if the following conditions are met:
(1) the newspaper is a qualified medium of official and legal publication;
(2) the publisher of the newspaper furnishes a sworn statement, verified by a recognized independent
circulation auditing agency, covering a period of at least one year ending no earlier than 60 days before
designation of the newspaper, stating that the newspaper's circulation reaches not fewer than 75 percent of the
households within the political subdivision;
(3) the newspaper has provided regular coverage of the proceedings of the governing body of the political
subdivision and will continue to do so; and
(4) the governing body votes unanimously to designate the newspaper.
(b) If the circulation of a newspaper designated under this subdivision falls below 75 percent of the
households within the political subdivision at any time within the term of its designation as official newspaper,
its qualification to publish public notices for the political subdivision terminates.
Subd. 7. Joint bidding. A bid submitted jointly by two or more newspapers for the publication of public
notices must not be considered anticompetitive or otherwise unlawful if the following conditions are met:
(1) all of the qualified newspapers in the political subdivision participate in the joint bid;
(2) the existence of the joint bid arrangement is disclosed to the governing body of the political subdivision
before or at the time of submission of the joint bid; and
(3) the board is free to reject the joint bid and, if it does, individual qualified newspapers do not refuse to
submit separate bids owing to the rejection of the joint bid.
History: 1984 c 543 s 23; 2003 c 59 s 1; 2004 c 182 s 14
https://www.revisor.mn.gov/statutes/?Id=331A.04 1/4/2011
December 8, 2010
Mr. Todd Gerhardt
City of Chanhassen
7700 Market Boulevard
Chanhassen, Minnesota 55317
Dear Mr. Gerhardt,
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Please consider our request for appointment of the Chanhassen Villager as the official newspaper
for the City of Chanhassen in 2011.
We recognize that financial challenges are being faced by most government bodies, and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local residents
who wish to stay informed about the decisions being made by your elected body. Consequently,
a per -inch rate of $6.99, which reflects no increase over the current rate charged, is submitted for
the coming year.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
text format of as Microsoft Word documents via e-mail. Legal notices requiring special handling
will be billed at the rate of $12 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
Notices submitted by the City of Chanhassen will continue to be posted on our newspaper website,
www.chanvillager.com, free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be
continued in the coming year.
Respectfully,
M Weber
General Manager
80, West 78th Street - Suite 170 - Chanhassen, Minnesota 55317 - (952) 934 -5045