Admin Section ADMINISTRATIVE SECTION
Letter from Donald Bluhm, Metropolitan Council Environmental Services dated September
3, 1997.
Letter to Andrew Spevacek dated September 8, 1997.
Letter to Chanhassen Chamber of Commerce members dated September 10, 1997.
Letter to Thomas Thomason dated September 10, 1997.
Letter to Don Halla dated September 12, 1997.
Letter to Bruce Trippet, also sent to Michael Zumwinkle, Scott Rogneby, and Tony Misslin
dated September 11, 1997.
Letter from David Mitchell, OSM dated September 15, 1997.
Memo from Bob Zydowsky dated September 16, 1997.
October meeting schedule.
City Council Work Sessions
Letter to Nancy Lee dated September 16, 1997.
Letter to Charlie James dated September 16, 1997.
— t'op do o
it — Metropolitan Council - , p , , s 41
W orking for the Region, Planning for the F uture - Q ort• {' r•
Environmental Services
September 3, 1997
Charles Folch
City Engineer
City of Chanhassen
P.O. Box 147
Chanhassen, MN 55317 -0147
Dear Mr. Folch:
Enclosed is a copy of a flow table and chart showing a comparison of the city's monthly
flows for the last four years. As can be seen the July flows for the city were significantly
higher than normal. It is requested that the city conduct a review of it's sanitary sewer
system for possible sources of infiltration and inflow (I/1) that occurred during this period
and determine the appropriate action the city will take to reduce and/or eliminate the I/1
sources.
A copy of your analysis should be submitted to my attention. If you have the need for
additional flow information during this period, please contact me at telephone number
602 -1116, or Kyle Colvin at 602 -1151. The daily and hourly flow data can be made
available for each meter site.
S' ly,
Donald S. Bluhm - YY P nn ,
' 1 y„' ` ' il a1 `t'4 �ry
Municipal Services Manager
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Wastewater Services Department ,
DSB:JLE - -- ' 0 CJ 19.97
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cc: Julius Smith, Metropolitan Council District 4 r a �.
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230 East Fifth Street St. Paul, Minnesota 55101 -1633 (612) 222 -8423 Fax 229 -2183 TDD /TTY 229 -3760
An Equal Opportunity Employer
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CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 8, 1997
Mr. Andrew Spevacek
6474 Murray Hill Road
Excelsior, MN 55331
Dear Andrew:
Thank you for the letter regarding your interest in seeing that a BMX track is built in
Chanhassen. Biking tracks have been a topic of conversation among our Park and
Recreation Commission members in the past. This Commission is a seven member group
of local residents who advise the City Council on issues pertaining to parks and recreation.
I will submit your inquiry to them on September 23, 1997. Upon printing the
Commission's agenda for that evening, I will mail you a copy. I encourage you to attend
this meeting to discuss your idea with the Commission.
Approximately one year ago, a small group of high school students approached the
Commission on a similar issue, an aggressive skate park. Today, plans are being made to
construct such a facility at City Center Park.
Again, thank you for your letter of inquiry. If you are able, please attend the Park and
Recreation Commission meeting on the 23` of September. The meeting starts at 7:30 p.m.
and is held at Chanhassen City Hall in the Council Chambers. You are also free to contact
me by phone at 937 -1900 ext. 121 to discuss your idea.
Sincerely,
Todd Hoffman
Park and Recreation Director
TH:ns
c: Don Ashworth, City Manager
City Council
Park and Recreation Commission
Kate Aanenson, Planning Director
..
CITYOF
i „i,-",.,_ .,-, .::,.
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, CHANHASSEN
\
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 10, 1997
Dear Chanhassen Chamber of Commerce Members:
The Chanhassen Chamber of Commerce has worked with our local youth sporting associations for over
20 years. Chamber member sponsorships have helped ensure the vitality of youth sports, which play an
important role in the health of our community. However, with the city's rapid growth over the past ten
years, keeping these activities organized has become increasingly complex. The Chanhassen Athletic
Association (CAA) has reached a crossroads. To set a new course, we are in need of one special
individual to act as a "change agent" over the next three months.
The attached news release written by A.J. Dordel, the CAA President, explains the need for this three
month "reorganization" initiative. The key to this process is a qualified facilitator. The city has solicited
proposals from consultants who work in the field of facilitation. however, the proposals received are
from persons unfamiliar with our community and are very expensive. Thus, our request for one chamber
member to step forward volunteering to facilitate this process either personally or through appointment
of a qualified employee. The future of youth sporting activities in Chanhassen depends on our ability as
community leaders to respond to the growing demand for youth programming.
Please call me today if you can help or know someone who can. It is my desire to identify a facilitator
and conduct an introductory meeting with that person and the current CAA board members by the end of
September.
Sincerely,,
1
Todd Hoffman, CLP
Park & Recreation Director
c: A.J. Dordel, CAA President
CAA Board Members
Mayor and City Council
Park & Recreation Commission
Don Ashworth, City Manager
Jerry Ruegemer, Recreation Supervisor
Attachment: News Release entitled, "The CAA is at a Crossroads...Your Input is Needed"
g'park'dh'caatn : iI uorchamber.doe
t STAR
C Atoo (ftlxi-ii _ ,, was :,,,,,,,r„.„
. . A n wsl - -r for the members of the Chanhassen Athletic Association Fall 1997
THE CAA IS AT A CROSSROADS•••
YOUR INPUT IS NEEDED
he Chanhassen Athletic Chanhassen —they also do a lot of offer joint programs or concentrate in
� - , Association (CAA) has grown work that benefits everyone in Chan only? What age groups should
dramatically to where we now Chanhassen. These "few individuals" we be trying to serve? There are a lot
have well over 2,000 registrations in are uncomfortable with this situation of major issues to resolve.
our 4 sports. This is quite large, and would like to see more This is your organization...come have
especially considering that the CAA is imolvement...we want more people to your say!
a volunteer organization —while the have input into the direction of the The CAA Board of Directors has
city supplies and maintains facilities, CAA...we also want to get enough voted to postpone our annual
parent volunteers do the rest...this people involved so that working "elections" until January this year so
includes loading names into together none of the volunteers is that we can undertake this "town
databases, coaching, writing news- over- worked. meeting" process and determine
letters and other communication Keep your eye out for an an- which path we will follow. All current
pieces, organizing leagues, purchasing nouncement in the Villager about a Board members will remain in their
and maintaining equipment, fund - "town meeting" on the future of your current positions until that time (there
raising for "big ticket" items, etc. (a sports in Chanhassen. This meeting is room, however, for anyone else that
lot of "etc. "!) . will be run by a professional facili- would like to get involved at the Board
In the "old days," a few half -crazy tator —the City of Chanhassen has level now).
people at the board level could pull it been kind enough to spring for this. We don't have the exact date of the
off (although they will definitely We are at a crossroads —and want "town meeting" as this newsletter
recognize this "call to arms "). The CAA your input to help determine which goes to press, but keep your eyes open
is now too big to be dependent on a directions to go in. For example, is for this important announcement.
few individuals. But, like most the community best served by a four A.J. Dordel, CAA President
volunteer associations, the CAA is sport association like the CAA, or 949 -3633
very dependent on a few individuals. would it be better served by four
These few individuals make a lot of single sport associations? Should we
decisions that affect everyone in be working with other communities to
_ BASEBALL /SOFTBALL YEAR -END
MEETING SCHEDULED —see page 3. f tit ? .
We want your input!
t
=,. URGENT: BASKETBALL REGISTRATION INFORMATION ENCLOSED `
..r
CITYOF • �\ 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 10, 1997
Mr. Thomas H.J. Thomason
141 Choctaw Circle
Chanhassen, MN 55317
Dear Mr. Thomason:
A copy of your letter of September 3, 1997 as well as this response has been forwarded to the
Mayor and City Council.
The city's late fees and certification costs have very little to do with the cost of borrowing money
to make up for late payments. The cost of certification is a very real cost for the city.
Specifically, sending notices, removing properties from the main computer system,
advertisement, hearings, and finally, certification to the county are all highly labor intensive.
Following certification, the city incurs additional costs for auditing, receipting, and accounting
for that secondary set of accounts. As a consumer, I can fully understand and would agree with
your comments that the amounts charged by the city are significant. However, I would disagree
that costs are absorbent for more than the costs incurred by the city in handling delinquencies.
Despite the fact that the charges are high to offset our costs, we typically have upwards of 200
accounts that are delinquent each year. Ironically, 75% of the names on that list continue year
after year.
Finally, 1 believe our finance department tries to work with our customers. We have had several
cases where the property owner has notified us of their inability to make a particular payment and
his /her desire to start making payments of S20 or S30 a month until the bill is paid. We have
honored those request, however, in this instance, so many months have gone by with no payment
and the balance has reached such a proportion that we are forced to follow state statute as it deals
with procedures for repayment of extended utility delinquencies.
Sincerely,
Don Ashworth
City Manager
DA:k
l F,oi„JSimx.dOC
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(
Thomas H.J. Tomassen '` 1997
141 Choctaw Circle
Chanhassen_ N'IN 55317
T 934_2979 ,.
September 3, 1997
Mayor and City Council
City of Chanhassen
690 Coulter Dr.
Chanhassen, MN 55317
Re: account # 201490
Dear Sir and Council Members:
I am deeply disappointed by the way the City of Chanhassen penalizes its residents. whom
have temporary fallen victim to financial difficulties, and the city's unwillingness to
consider the offering of anv type of financial relief during a period of distress
Instead of willing to work with its residents. the city opts to tag on late charges that are
beyond the annual cost of capital of federal or state public funding and /or the APR of any
commercial bank. In addition the city appears to instruct its employees. Pam Snell and
Danielle Washburn with whom I spoke about my delicate situation yesterday, to be firm in
demanding to pay up before November 1 of this calendar year or else the past due balance
and vet another 20 percent administrative surcharge will be added to my 1998 property
tares. This practice absolutely violates any form amorally fair behavior the city and its
council has in harboring the well-being of its residents. I am appalled about the careless-
ness and ruthlessness the city and its council displays in this matter and 1 am particularly
upset about the excessive late charges that are applied to the quarterly bill.
I do not understand how the city can justify these outrageously high late charge fees that
vary from 20 to 32.4 per cent, when the city. its staff and workers do not incur any
additional operational or administrative costs in connection to water and sewer services
rendered which are annually budgeted and paid for by me and other tax pavers. The only
explanation for this is greed instilled by the city's governing body and its absolute
disregard for the well -being of its residents.
Paee 2
As I mentioned to Pam Snell and Danielle Washburn yesterday. all T am askins for is
additional time to pay for the used services and a waiver of the late fees to reduce my
financial burden. T also indicated that T expect to find employment in the next 3 to 6
weeks and to be able to pay the balance due in Q1 of 1998 or perhaps earlier
I kindly request your assistance in finding a workable solution in this matter and I look
forward to a positive arrangement
Sincerely'
//
Thomas H.J. zraa s <en
CITY OF
CHANHASSEN
- ;1 ) / 9
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 12, 1997 Via Facsimile
To Halla Nursery
Mr. Don Halia
6601 Mohawk Trail
Edina, MN 55439 -1029
Re: Violations to Development Contract - Halla Great Plains Addition - 95 -13
Dear Don:
This letter is a follow up to my voice mail to you today regarding the dumping of landscape material,
specifically, branches on Outlot A. Although the material has not been pushed into the ravine, the
depositing or composting of material within the residential portion of the development is prohibited
according to city ordinances.
The other violation is the access point onto T. H. 101, just north of the entrance to the nursery. As you are
aware, I have asked you to close off this driveway numerous times. The driveway access must be
permanently closed off and the branches removed by Tuesday, September 16, 1997, or the city will issue a
stop work order.
Your immediate attention in this matter will be appreciated.
Sincerely,
David C. Hempel
Assistant City Engineer
DCH:v
c: Mayor and City Council
Don Ashworth, City Manager
Charles Folch, City Engineer
Kate Aanenson, Planning Director
Sharmin Al -Jaff, Planner It
Roger Knutson, City Attorney
CITYOF
C 11ANHASSEll
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 11, 1997 r,�.��
Mr. Bruce Trippet , ; �' 1. Lz C — ; j
1895 Partridge Circle 7 ,
Excelsior, MN 55331
Dear Bruce:
Congratulations! On Monday, September 8, the City Council appointed you to the Park, Open
Space & Trail Referendum Citizen Oversight Committee. You will act as one of five members
responsible for ensuring that all referendum funds are invested in strict accordance with the June
14, 1997 referendum proposal. This is an exciting time for parks and recreation in our
community. I look forward to your participation in ensuring that the public trust in our activities
as appointed and elected officials is sound.
An introductory meeting has been scheduled for Thursday, October 9, at 7:30 p.m. We will meet
in the Courtyard Conference Room at city hall. I will be inviting appropriate city personnel to
inform you of their role in the referendum process. We will also take time to establish future
meeting times, dates and agendas. An agenda for the October 9 meeting will be mailed to you on
Wednesday, October 1.
1 look forward to seeingmeeting all of you.
Sincerely,
Todd Hoffman
Director of Park and Recreation
TH:gtnb
pc: Don Ashworth, City Manager
Todd Gerhardt, Assistant City Manager
Pam Snell, Finance Director
— hanhassen City Council
Chanhassen Park and Recreation Commission
ei park' ielerendum CiibenOcenigh■Commince
September 15, 1997
Lake Riley, Lake Susan, and
& Associates Lyman Boulevard Area Residents
Chanhassen, MN
Engineers
Architects Re: Resident Update Letter No 12
P l a n n e r s Lake Riley Area Trunk Utility Improvements and
Surveyors Lyman Boulevard Reconstruction, Chanhassen MN
SFP
City Project No. 93 -32B Z 1��7
OSM Project No. 5183.00 t.y - :
Dear Resident:
The installation of the pressure reducing valve scheduled for September 9, 1997 was not
done due to circumstances beyond our control. This work has been resecheduled as
outlined below.
Temporary Water Shutoff
Nodland Construction Company will be installing a Pressure Reducing Valve east of the
intersection of Lyman Boulevard and Highway 101 near the Springfield development. The
• work is scheduled to be completed on September 18, 1997. The water will be shut off
at 8:30 a.m. and back on by 6:00 p.m. Please plan your schedules accordingly. The
• water shutoff will effect residents east of the intersection of the Lyman Boulevard /Highway
J • . 101 intersection. In the event weather prevents the work from being performed on
September 18, 1997, the work will be done on September 19. Once the valve is in place,
residents east of the valve location will notice a reduction in water pressure. Patching of
' j the bituminous surface in the area will be completed shortly after September 18, 1997.
( • OSM, the City of Chanhassen, and Richard Knutson, Inc. have appreciated your patience
�• and cooperation throughout this project. If problems arise or if you have questions, please
contact me at 595 -5699.
Sincerely,
hay Orr- Schelen - Mayeron
& Associates, Inc.
David D. Mitchell, P.E.
Project Manager
c: Charles Folch - City Engineer Reuben Mausolf - Richard Knutson, Inc.
Anita Benson - City Project Engineer Brad Leisz - Richard Knutson, Inc.
10 2219�7 _ q Don Ashworth - City Manager Dave Van Vleet - Nodland Construction
�
Mayor and Council Al Guenther - Nodland Construction Co.
H15163.00 \CIVIL \CORRES \09I597.R[S
300 Park Place E:
5775 Wayzata Boulev:
Minneapolis, MN 55416-1%
612- 595 -5775 FAX 612 - 595 -5773 1- 800 - 753 -51
CITYOF � 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor and City Council
Don Ashworth, City Manager ,
FROM: Bob Zydowsky, Deputy Director of Public Safety
DATE: September 16, 1997
SUBJ: Highway 5 Task Force
This is an informational memo to you describing the Highway 5 Task Force. As a result of the
many complaints and fatal accident that occurred at Highway 5 and Market, Scott thought it
would be a good idea to get a group of people together to brainstorm various ideas on how to
deal with this problem.
This group consists of:
Public Safety representatives
Carver County Sheriff's office
State Patrol
City Engineer
_Southwest Metro Transit
Some of the things we have done already:
Evaluation of Highway 5 speed limits
Contact Photo Enforcement, DOT
:Radar Trailers in various areas on Highway 5
_Unmarked traffic car enforcement
We will continue to meet and discuss future planning for the task force and also continue to
work on enforcement issues. If you have any questions or suggestions, please do not hesitate to
talk with Scott or myself.
CI
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City Council Work Sessions - -1997
June 30 • City Council meets with Jim Brimeyer (1 hr.) 5:30 -6:30 p.m.
5:30 p.m. • City Council and City Manager meet for a 6:30 -7:30 p.m.
Courtyard Conference Room performance review with Jim Brimeyer (1 hr.)
July 7 • Peter Olin and staff to give us a presentation. 5:30 - 6:30 p.m.
5:30 p.nt. • Mike Gorra on golf course. 6:30 - 7:00 p.m.
At the Arboretum • Meet with Senior Commission regarding 7:00 - 8:00 p.m.
(this location has not goals. 8:00 - 9:00 p.m.
been confirmed yet) • Analysis of tax exempt and public lands
July 21 • Fire Department and City Council get together 4:30 - 5:30 p.m.
5:30 p.m. (at the fire station).
Courtyard Conference Room • Executive Session: Oak Hill Townhouse Assn. 5:30 - 6:00 p.m.
• Discussion Regarding NLC Conference 6:00 - 6:15 p.m.
• Metropolitan Council Local Planning 6:15 - 6:30 p.m.
Assistance Grant.
August 4 • Strategic Planning:
5:30 p.m. - MUSA
Courtyard Conference Room • Board of Review Process
• Highway 7 Access Closures, MnDOT
August 18 • Carver County Library, Jill Shipley 5:30 - 6:15 p.m.
5:30 p.m. • 1996 Audit Report
Courtyard Conference Room • Strategic Planning:
- MUSA
September 15 • School District 112 Referendum Update, 5:00 -6:00 p.m.
5:00 p.m. Dave Clough and Dave Peterson
Courtyard Conference Room • Triax Cablevision, Brian Grogan (our 6:00 -7:00 p.m.
attorney)
• 1998 Budget: 7:00 -8:00 p.m.
- Park & Recreation Dept.
September 29 • Highway 101, Jim Grube, Hennepin County
5:30 p.m. • 1998 Budget:
Courtyard Conference Room - Planning Department
- Public Safety Department
- Administration
October 6 • 1998 Budget:
5:30 p.m. - Public Works
PUBLIC WORKS - Special Revenues & General Revenue
BUILDING
October 20 • 1998 Budget:
5:30 p.m. - Prioritize Requests & Strategic Plan
Courtyard Conference Room - Capital Projects from all Departments
November 3 • 1998 Budget:
5:30 p.m. - Present Balanced Budget & Strategic Plan
Courtyard Conference Room
November 1 7 • Affordable Housing
5:30 p.m. • MUSA Line
Courtyard Conference Room
December I • RFP for Financial Advisors
5:30 p.m.
Courtyard Conference Room
December 2 • Proposed Truth in Taxation Hearing
5:30 p.m.
City Council Chambers
December 15 • Proposed Continuation of Truth in Taxation
5:30 p.m. Hearing and Adoption of 1998 Budget
Courtyard Conference Room
December 29
5:30 p.m.
Courtyard Conference Room
* The time allotment is a "best guess" of how much time will be required to discuss the item.
More or less time will be allotted as necessary.
g: \user \karen \97worksessions.doc
Items to schedule:
• Code of Ethics.
• Park & Recreation Items to be scheduled after the referendum vote:
• Park & Recreation Commission Long and Short Range Goals
• Park Acquisition and Development Five Year Capital Improvement Program
• Funding Sources for Park, Open Space, and Trail Initiatives
• The Chanhassen Senior Center —The Challenges Presented by the Promise of
Congregate Dining
• Replacement of Lake Ann Park Entrance Road and Parking Lot Infrastructure
• February Festival
• Update on Water Resources Projects, Phillip Elkin
• Local Sales Tax /Franchise Fees - Position papers by Mark Senn and Don Ashworth
• Strategic Planning
• Southwest Metro Transit
• Environmental Commission Update
• 1997 Bonding
C ITYOF
li
la Wr
, 690 COULTER DRIVE • (612) P.O. 937 BOX 1900 147 •FAX • CHANHASSEN(612 937 5739 , MINNESOTA 55317
September 16, 1997
Ms. Nancy Lee
Mr. Patrick Blood
P.O. Box 94
Shakopee, MN 55379
Re: Site Restoration - Paws, Claws & Hooves
Site Plan 96 -8 & Land Use Review File No. 96 -21
Dear Ms. Lee & Mr. Blood:
On Friday, September 12, 1997, staff performed a routine site inspection for erosion control measures and
found most of the site had not been revegetated and the stormwater ponds had appeared to wash out. Given
the site's steep slopes and impacts to wetlands, it is extremely important that all disturbed areas be
revegetated and the stormwater ponds be repaired as soon as possible. According to the site plan
agreement with the City (#96 -8), Page 2, Paragraph 4, all landscaping has to be installed by July 30, 1997.
After the intense thunder stomi we experienced today, I would also suggest a reinspection of the erosion
control silt fence on the project. I understand the buildings are nearly completed and that you will be
requesting a Certificate of Occupancy. Please be advised the site restoration must be completed and ponds
repaired prior to issuance of a Certificate of Occupancy.
Please contact me with your schedule for site restoration. The window for reseeding is almost closed for
the year. Your immediate attention in this matter will be greatly appreciated.
Sincerely,
CITY OF CHANHASSEN
,6_, '�'
David C. Hempel
Assistant City Engineer
DCH:jms
c: Charles Folch, Director of Public Works
Kate Aanenson, Planning Director
Sharmin Al -Jaff, Planning Deparmtent
Steve Kirchman, Building Official
City Council Administrative Packet (9/22/97)
Lower Minnesota River Watershed District
Riley - Purgatory-Bluff Creek Watershed District
\ \fsl \vnl: en claws h, sves site mscd.e
CITYOF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
September 16, 1997
Mr. Charlie James
T.F. James Company
6640 Shady Oak Road
Suite 500
Eden Prairie, MN 55344
Re: Erosion Problem on West Village Center Phase II Project
Site Plan Review File No. 96 -7, Land Use Review File No. 97 -6
Dear Charlie:
We need your help. The recent intense thunderstorms have created a major mess at the low point
of West 78 Street directly across from your project. The rains have washed large amounts of
mud and silt down to the City's storm sewer and eventually plugged the storm sewer, thus
flooding the City's street. Erosion control measures in place have been obliterated over time and
erosion control measures need to be re- established and the site re- graded and seeded and mulched
to control erosion from washing into West 78 Street. Please have this work done as soon as
possible and no later than September 26, 1997 or the City will hire a contractor to perform the
necessary work and use your letter of credit accordingly. If you have any questions in this matter,
feel free to contact me.
Sincerely,
CITY OF CHANHASSEN
David C. Hempel
Assistant City Engineer
DCH:ktm
c: Charles Folch, Director of Public Works
Kate Aanenson, Planning Director
Mike Wegier, Street Superintendent
Dale Gregory, Park Superintendent
City Council Administration Packet (9/22/97)
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