1c. Approve Quotes for Purchase of 1997 Vehicles and Equipment, FIle No. PW01eee CI TY OF t
4
-.
..
\ !, ,
., . CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
Action by City Administrator
Endorsed V 7 !
MEMORANDUM Modified
Rejected
TO: Don Ashworth, City Manager Date Submitted to Gommi si. ;,
FROM: Charles Folch, Director of Public Works Date ?iii,-a;tted to Council
DATE: February 18, 1997
SUBJ: Director of Public Works' Comment Regarding Quotes for Purchase of 1997
Vehicles and Equipment - PW016EEE
Shop Superintendent, Harold Brose, has put together a partial list of vehicles from the overall
1997 vehicles and equipment replacement budget. The four vehicles listed need to be approved
for ordering prior to February 28, 1997 in order to be able to buy under the State or Hennepin
County bid contracts. The bid contract quotes are again very favorable this year when comparing
to the amounts estimated for budgetary purposes, however, it is important to keep in mind that
additional expenses will be incurred to fully equip the vehicles for operational use. For example,
Vehicle No. 1, the Park Department pick -up truck, will still need to have a plow purchased and
installed, as well as the one -ton truck (Item No. 3) for the Utility Department. In addition, this
one -ton truck will also necessitate the purchase of a box and sander attachment. Overall, the four
vehicles currently recommended for purchase are anticipated to remain within or under the 1997
budget.
Staff recommends approval to purchase the vehicles as indicated in the Superintendent's memo
dated February 7, 1997.
.ls
\' . fs1\ vol2eng 'charles'ce'97vehicles.doc
City Manager's Comment:
At a previous work session the City Council requested a copy of the Equipment Replacement
Schedule. Attached is the replacement schedule.
CITYOF
CHANHASSEN
i MY
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Charles Folch, Director of Public Works/City Engineer
FROM: Harold Brose, Equipment Superintendent -C ? /,
DATE: February 7, 1997
SUBJ: Award of Quotes for Vehicles
The following quotes have been received from • rnment contract bids for four (4) vehicles.
1. 1997 Chevrolet 3/4 Ton 4x4 Pickup (Perk Department):
Grossman Chevrolet Inc., Hennepin,County Contract # 3925A6 $20,031.05
2. 1997 Chevrolet 3/4 Ton 4x4 Pickup (Utility Department):
Grossman Chevrolet Inc., Hennepin County Contract # 3925A6 $20,041.17
3. 1997 Chevrolet One (1) Ton 4x4 Cab and Chassis (Utility Department):
r 5
Grossman Chevrolet Inc., Hennepin County Contract 3925A6 $22,208.56
4. 1997 Fo o ,Patiid on, 4x ►oor (Fire T VAlv
Superior Ford Inc I n in County Contract #3925D6 . ti � $28,320.48
I recommend purchasing the above vehicles at Ois tprie from the government contract which will
give the City the lowest prices. The vehicles s m "e ordered by February 28, 1997, to meet the
cut -off date for ordering from the manufactur -r a ; he bids for the dump body and snow plows
for these vehicles and the remainder of the 1997 vehicles and equipment to be purchased will
hopefully be completed in March.
CITY OF CHANHASSEN
1997 BUDGET
Commentary
Internal Service Fund - Vehicle /Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which long range capital purchases
could be monitored and planned; 2) to provide a "control center" for purchase /maintenance /usage of vehicles
and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major
purchases occurring (or not occurring) in any one year. During any five year period, since origination of this
fund, costs have approximated 2% of the valuation of property within the community (the relationship between
property sewered, streets/utilities, and equipment necessary for property /public improvements served is highly
predictable). The City completes a debt analysis study each year to insure that the debt structure of this fund
stays within the 2 mill guideline and that overall debt stays within 8 mills.
Estimated 1996 Expenditures:
Dump Truck with Plow, Wing and Sander - Replace Unit #103 94,000
Street 4x4 Pickup with Plow 25,000
Utility 4x4 Pickup 22,000
Park 4x4 Pickup - Replace #104 22,000
Public Safety 4x4 Pickup - #603 20,000
Public Safety Director - Sedan #702 22,000
Planning Department - Sedan 20.000
Vehicle Sub -total 225,000
Crack Sealer 15,000
Blacktop Milling Machine 13,000
15' Rotary Self- propelled Mower 58,000
72" Rotary Self- propelled Mower 16,000
Water Truck 53,000
Front End Loader 120.000
Other Equipment Sub -total 275,000
Water Tanker 200,000
TOTAL 700,000
Estimated 1997 Expenditures:
Dump Truck with Plow, Wing and Sander 105,000
Plow and Wing for John Deer Loader 28,000
Self- propelled Blacktop Paver
ark 4x4 Pickup with Plow - Replace Unit #405, 1982 27,000
Park Tractor 31,000
, Dozer - Lease /Purchase Option 50,000
Utility 4x4 Pickup - Replace Unit #303, 1989 24,0Q0
Utility 4x4 One -ton Truck with Box, Plow and Sander 50,000
Utility Bobcat with Backhoe, Snowblower and Trailer 40,000
aublic Safety - Fire Marshal: Blazer /Suburban 38,000
Rescue Truck 100,000
TOTAL 493,000
Page: 1
Date: 02/19/1997
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
Asset % of Acquisit. Acquisition Reptac. Replacement Replacement Deposit at: Annual
Number Alloc Description Date Cost Date Cost Start of year:End of year Deposits
General Government
0112 - Administrator's Office
000221 PICK-UP, 1991 CHEV S-10 12/01/1991 12,500.00 12/1996 14,632.16
001226 AUTO, 1993 FORD TAURUS 4 -000R 08/25/1993 12,834.32 08/1998 15,023.51
Total for Administrator's Office 25,334.32 29,655.67 0.00 0.00
Total for General Government 25,334.32 29,655.67 0.00 0.00
Public Safety
0121 - Public Safety Director
000216 AUTO, 1988 CHEV CELEBRITY 12/01/1988 11,228.00 12/1993 13,143.19
000217 AUTO(BLAZER), 1988 CHEV S-10 12/01/1988 14,998.00 12/1993 17,556.25
000218 AUTO(BLAZER), 1989 CHEV S -10 12/01/1989 15,000.00 12/1994 17,558.59
000219 AUTO(BLAZER), 1989 CHEV S -10 12/01/1989 15,000.00 12/1994 17,558.59
000220 PICK- UP(4X4), 1991 CHEV S -10 12/01/1991 14,000.00 12/1996 16,388.02
001097 PICK-UP (4X4), 1992 FORD 05/01/1992 13,378.00 05/1997 15,659.93
002062 VAN, 1995 CHEVY ASTRO VAN 04/07/1995 22,553.93 04/2000 26,401.02
002395 AUTO, 1996 FORD CROWN VICTORIA 05/01/1996 20,472.07 05/2001 23,964.05
Total for Public Safety Director 126,630.00 148,229.64 0.00 0.00
0122 - Fire Prevention and Admin.
000230 PICK-UP, 1988 GMC SIERRA 12/01/1988 13,000.00 12/1997 32,000.00
000357 PUMPER TRUCK, 1973 PIRSCH 12/01/1973 85,000.00 12/1996 275,000.00
000358 PUMPER TRUCK, 1979 FORD 1-9000 12/01/1979 85,000.00 12/1996
000359 PUMPER TRUCK, 1981 FORD 1-9000 12/01/1981 166,470.00 12/2004 300,000.00
000361 RESCUE /GRASS, 1977 FORD 12/01/1977 16,000.00 12/1997 40,000.00
000362 RESCUE, 1984 GMC 3500 12/01/1984 52,000.00 12/1997 100,000.00
000363 RESCUE /GRASS, 1988 CHEV 1 TON 12/01/1988 15,000.00 12/2000 45,000.00
000364 TANKER, 1971 FORD TANKER 12/01/1971 20,000.00 12/1996 200,000.00
000365 TANKER, 1979 CHEV TANKER 12/01/1979 20,000.00 12/1998 150,000.00
e: 02/19/1997
Page:
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
et % of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
bier Alloc Description Date Cost Date Cost Start of year:End of year Deposits
124 HEAVY RESCUE, 1990 CHEVROLET 04/01/1992 112,075.00 04/2012 150,000.00
291 AERIAL LADDER TRUCK, 1990 12/01/1990 450,000.00 12/2015 989,019.71
063 VAN, 1995 CHEVY ASTRO VAN 04/14/1995 22,741.65 04/2003 35,000.00
al for Fire Prevention and Admin. 1,057,286.65 2,316,019.71 0.00 0.00
0125 - Code Enforcement
211 JEEP, 1993 JEEP CHEROKEE AND 04/30/1993 21,170.96 04/1998 24,782.15
061 AUTO, 1993 FORD CROWN VICTORIA 12/01/1992 15,889.08 12/1997 18,599.33
064 VAN, 1995 CHEVY ASTRO VAN 04/07/1995 21,082.05 04/2000 24,678.08
065 PICK- UP(4X4), 1995 CHEV S10 08/04/1995 15,572.27 08/2000 18,228.48
394 PICKUP, 1996 FORD RANGER SUPER 03/11/1996 18,362.27 03/2001 21,494.38
at for Code Enforcement 92,076.63 107,782.42 0.00 0.00
0126 - Animal Control
366 PICK- UP(4X4), 1995 CHEV 05/12/1995 23,234.59 05/2000 27,197.78
at for Animal Control 23,234.59 27,197.78 0.00 0.00
3l for Public Safety 1,299,227.87 2,599,229.55 0.00 0.00
.tic Works
0131 - Engineering
'•46 AUTO(SUBURBAN), 1990 CHEV 12/01/1990 18,000.00 12/1998 26,000.00
'92 TRUCK (BLAZER), 1988 CHEV S -10 12/01/1988 14,000.00 12/1998 21,000.00
i90 AUTO, 1994 FORD CROWN VICTORIA 05/16/1994 15,169.82 05/2000 20,000.00
?67 VAN, 1995 CHEVY ASTRO VAN 04/07/1995 19,902.00 04/2001 24,000.00
t for Engineering 67,071.82 91,000.00 0.00 0.00
0132 - Street Maintenance
Page: 3
Date: 02/19/1997
City of Chanhassen
CapitaL Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
Asset % of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
Number Alloc Description Date Cost Date Cost Start of year:End of year Deposits
000660 DUMP TRUCK, 1980 FORD F-800 12/01/1980 20,000.00 12/1996 70,000.00
000661 DUMP TRUCK, 1981 FORD F -800 12/01/1981 20,000.00 12/1996 94,000.00
000664 PICK -UP, 1990 FORD F -250 12/01/1990 13,000.00 12/1998 15,217.45
000665 DUMP TRUCK, 1984 FORD F-800 12/01/1984 20,000.00 12/1999 24,933.77
000666 DUMP TRUCK, 1986 FORD F -800 12/01/1986 25,000.00 12/2001 31,167.21
000667 DUMP TRUCK, 1988 FORD F -800 12/01/1988 25,000.00 12/2003 31,167.21
000668 DUMP TRUCK, 1989 FORD F -350 12/01/1989 14,757.00 12/2004 94,000.00
000669 PICK -UP, 1989 FORD F -150 12/01/1989 11,000.00 12/1997 12,876.30
000670 DUMP TRUCK(TRI), 1990 FORD 12/01/1990 55,000.00 12/2000 75,363.26
000671 DUMP TRUCK, 1991 FORD L-8000 12/01/1991 50,000.00 12/1998 62,334.41
000672 DUMP TRUCK, 1991 FORD F -800 02/12/1991 40,000.00 12/1998 49,867.53
001244 DUMP TRUCK, 1994 FORD L -8000 06/22/1993 66,517.06 06/2008 106,691.18
001245 PICK- UP(4X4), 1993 CHEVROLET 06/21/1993 15,994.18 06/1998 18,722.35
001489 DUMP TRUCK, 1994 FORD L -8000 05/09/1994 77,133.50 05/2006 112,563.97
001498 DUMP TRUCK, 1994 FORD LT -9000 06/16/1994 101,786.66 06/2006 148,541.30
002068 DUMP TRUCK, 1992 FORD L -8000 07/01/1992 59,922.35 07/1997 70,143.48
002069 PICK -UP, 1995 CHEV CK20 3/4 10/31/1995 23,001.52 10/2000 26,924.96
002070 DUMP TRUCK, 1995 FORD LS-8000 09/06/1995 84,053.41 09/2007 122,662.47
002071 DUMP TRUCK, 1995 FORD LS -8000 09/06/1995 82,662.91 09/2007 120,633.26
002290 BUCKET TRUCK, 1996 CHEV KODIAK 08/29/1995 43,369.03 08/2007 63,290.14
002389 WATER TRUCK, FORD CF -8000 W/ 07/31/1996 53,614.29 07/2003 66,840.31
002390 PICKUP, 1996 CHEV 4X4 W/ PLOW 04/29/1996 24,370.80 04/2001 28,527.80
002391 DUMP TRUCK, 1996 FORD LS -8000 04/25/1996 96,609.52 04/2006 132,378.33
Total for Street Maintenance 1,022,792.23 1,578,846.69 0.00 0.00
0137 - City Garage
001293 AUTO (WAGON), 1985 CHEV 12/01/1985 10,000.00 12/1990 11,705.73
002072 PICK -UP, 1995 CHEVY CK -10 4X4 06/14/1995 18,744.31 06/2000 21,941.58
Total for City Garage 28,744.31 33,647.31 0.00 0.00
Total for Public Works 1,118,608.36 1,703,494.00 0.00 0.00
Parks
0142 - Parks and Recreation Director
:e: 4
e: 02/19/1997
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
et % of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
ber Alloc Description Date Cost Date Cost Start of year:End of year Deposits
202 PICK -UP, 1993 FORD RANGER 09/01/1993 12,100.00 09/1998 14,163.93
al for Parks and Recreation Director 12,100.00 14,163.93 0.00 0.00
0148 - Park Maintenance
663 PICK-UP, 1990 FORD F -150 12/01/1990 9,000.00 12/2001 20,000.00
814 PICK -UP, 1981 CHEV 3/4 TON 12/01/1981 10,926.72 12/1996 20,000.00
815 PICK -UP W/ PLOW, 1984 FORD 12/01/1984 14,000.00 12/1999 24,000.00
916 PICK -UP (4X4), 1989 FORD F -250 12/01/1989 14,000.00 12/2000 25,000.00
195 PICK -UP, 1991 FORD F -250 02/12/1991 13,000.00 02/2001 26,000.00
)05 PICK-UP(4X4), 1994 CHEV C -20 03/17/1994 20,097.90 03/2004 28,000.00
507 PICK- UP(4X4), 1994 CHEV C -20 03/17/1994 21,292.41 03/2004 28,000.00
553 PICK -UP, 1982 FORD F-250 12/01/1982 9,500.00 12/1997 23,000.00
)73 PICK -UP, 1995 CHEV CK20 3/4 10/24/1995 19,948.00 10/2005 28,000.00
)74 PICK -UP, 1995 CHEV CK20 3/4 11/15/1995 23,140.52 11/2005 28,000.00
291 DUMP TRUCK, 1994 FORD F -700 12/01/1994 30,000.00 12/2003 50,000.00
593 PICKUP, 1996 CHEV CK 3/4 TON 05/07/1996 21,097.75 05/2001 24,696.46
:L for Park Maintenance 206,003.30 324,696.46 0.00 0.00
=4 for Parks 218,103.30 338,860.39 0.00 0.00
=unity Development
0151 - Planning
596 VAN, 1996 CHEV ASTRO VAN 05/23/1996 21,501.40 05/2001 25,168.96
l for Planning 21,501.40 25,168.96 0.00 0.00
:L for Community Development 21,501.40 25,168.96 0.00 0.00
-.er and Water
Page: 5
Date: 02/19/1997
City of Chanhassen
Capital Outlay Planning
By Activity , Actual and Future Assets, Replacement date 01/01/1900 to 12/31/2099
Class Code = VEHCL
Estim. Estimated Estimated Annual Number of
Asset % of Acquisit. Acquisition Replac. Replacement Replacement Deposit at: Annual
Number Alloc Description Date Cost Date Cost Start of year:End of year Deposits
0702 - Sewer and Water
000813 GENERATOR TRUCK, 1976 FORD 12/01/1976 8,284.00 12/1996 10,108.05
001023 PICK -UP (4X4), 1988 FORD F -350 12/01/1988 26,000.00 12/1997 34,521.58
001024 PICK -UP (4X4), 1989 FORD F -250 12/01/1989 14,000.00 12/1996 22,000.00
001027 VACUUM INDUCTOR, 1985 CHEV 12/01/1985 25,000.00 12/2000 40,099.18
001028 PICK -UP, 1990 FORD F -250 12/01/1990 13,000.00 12/1998 15,217.45
001029 PICK -UP (4X4), 1991 FORD F-250 02/12/1991 16,000.00 12/1996 18,729.17
001502 SEWER TRUCK, 1994 FORD L -8000 08/25/1994 67,809.99 08/2002 87,243.13
001506 PICK- UP(4X4), 1994 CHEV C -20 03/17/1994 20,122.89 03/2004 27,573.21
001652 VAN, 1973 FORD P -500 RESCUE 12/01/1973 9,000.00 12/2000 25,000.00
002075 PICK -UP, 1995 CHEV CK20 3/4 10/31/1995 20,209.00 10/2000 23,656.11
002392 PICKUP, 1996 CHEV CK 3/4 TON 05/06/1996 21,097.75 05/2001 24,696.46
Total for Sewer and Water 240,523.63 328,844.34 0.00 0.00
Total for Sewer and Water 240,523.63 328,844.34 0.00 0.00
** *Totals * ** 2,923,298.88 5,025,252.91 0.00 0.00
* - "Future Asset"