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Administration SectionAdministrative Section Letter from the United States Postal Service dated June 30, 1997. Environmental Commission Agenda dated July 9, 1997. Tips and Tactics dated June 23, 1997. Letter to Mr. Daniel Jett dated June 30, 1997. Letter to Mr. Steven Kokesh dated June 27, 1997. Letter from the City of Chaska dated June 25, 1997. Memo to Todd Hoffman, Park & Recreation Director dated June 2, 1997. Letter from the Minnesota Department of Transportation dated June 24, 1997. Letter from the Minnesota Historical Society dated June 25, 1997. Letter to Mr. & Mrs. Martin Fajdetich dated June 25, 1997. Minneapolis Star Tribune, Business Section, Monday's People, dated June 23, 1997. South Metro Public Safety Training Academy minutes dated June 18. Radio System Task Force Joint Meeting minutes dated June 17, 1997. Memo from Southwest Metro Transit dated June 20, 1997. Fax from Carver County dated June 24, 1997. Letter from the Metropolitan Council dated June 10, 1997. Carver County Sheriff's Department Area Report for period ending May 31, 1997. Memo to Nancy Mancino dated June 11, 1997. Letter from Carver County Sheriff's Office dated June 9, 1997. Letter from Carver County Office of Risk/Emergency Management dated June 5, 1997 Water usage chart dated May 31, 1997. Letter to Jan and Larry Peterson dated July 9, 1997. News alley update form for the week of July 7 - 11, 1997. .1/97 TtE 10:57 FAX 612 452 5550 C K S R F 444 CHANHASSEN Q002 P�� Si 'I./+ KANSAS CITY FACILITIES SERVICE O FF I CE � urulrFp sr�rFs P�Sr/1L SERVICE PS0101;WRLangley Chanhassen Carrier Annex Agreement THOMAS M. SCOTT ESQ CAMPBELL, KNUTSON, SCOTT & FUCHS, PA 1380 CORPORATE CENTER CURVE SUITE 317 EAGAN MN 55121- Dear Mr. Scott: June 30, 1997 This office is in receipt of your proposed agreement faxed to Brian Marshall at the Northland District on May 12, 1997. We have been requested to review the proposed agreement and have done so with our legal counsel. Please find attached the revised agreement with the terms and conditions which are acceptable to the Postal Service. Should the City desire to enter into this agreement, please have the Mayor and City Manager execute and sign the agreement and return one original copy to this office. Per the terms of the agreement, we will process the necessary documents for payment within 21 days of receipt of the signed agreement. Thank you for your assistance in this matter. Sincerely, AM WILLIAM R. LANGLEY NORTH TEAM LEADER 6800 W 64TH STREET STE 100 OVERLAND PARK K5 66202 -4179 (913) 831 -1855 FAQ: (913) 831.4202 3 07/01/47 TUE 10:57 FAX 612 452 5550 C K S & F iyi CHANHASSEN 16003 AGREEMENT BETWEEN CITY OF CHANHASSEN AND UNI'T'ED STATES POSTAL SERVICE • The U.S. Postal Service is constructing a facility in Chanhassen, Minnesota located on Lot 4, Block 1, Chanhassen Business Center, Third Addition. • The U.S. Weather Service leases a facility in Chanhassen owned by Chanhassen Venture, Ltd., which,abuts the Postal Service property to the east and is legally described as Lot 1, Block 2, Chanhassen Business Center, First Addition. • The City has a 100 foot wide conservation easement which runs along the south 100 feet of both the Postal Service and Weather Service properties. This agreement sets forth the understanding of the parties relating to the construction and maintenance of a berm, fence, landscaping and trail relocation within the conservation easement. NOW, THEREFORE, the City of Chanhassen. and U.S. Postal Service agree as follows: 1. The U.S. Postal Service will do the following: a. Construct an earthen berm and eight (8) foot high wooden fence within the conservation easement on its property in accordance with the final plans and specifications prepared by RSP Architects, Ltd. b. Pay to the City of Chanhassen within. 21 days after acceptance of this agreement by both parties, the amount of $32,325.00 for the sole purpose and use by the City for the seeding, landscaping, trail relocation, maintenance and other related site work within the conservation easement. C. Provide the City with final landscaping plans and specifications for the berm, fencing, seeding and landscaping. of /97 TUE 10:58 FAX 612 452 5550 C K S & F 444 CHANHASSEN Z 004 Page 2 ,Agreement 2. The City of Chanhassen will do the following: a. Assume all responsibility for the construction of the berm extension onto the Weather Service property, including any landscaping or other site improvements relating to the berm extension. b. Provide and install the relocated trail, seeding, landscaping and provide future maintenance of the trail, landscaping, seeding, fence and berm located within the conservation easement area on the Postal Service property. U.S. POSTAL SERVICE: Michele C. Purton District Manager Northland District Dated: 6-Z7-97 B'i' Gary Eighcan Manager, Design & Construction KCFSO Dated CITY OF CHANHASSEN: BY Nancy Mancino Its Mayor Dated :_ Dated: Don Ashworth Its Manager /Clerk 2 Environmental Commission Agenda Wednesday, July 9,1997 at 7:00 p.m. Regular Meeting Planning Department Conference Room 690 Coulter Drive if you ar unable to a 1. Approval of Minutes 2. Change of By -Laws 3. Prioritize Upcoming Projects 4. Sump Pump Inspection Program Update 5. General Discussion 6. Adjournment attachments: Minutes 6 -11 -97 Environmental Commission By -Laws Wplan/edagnd7 -9 -97 CHANHASSEN ENVIRONMENTAL COMMISSION REGULAR MEETING June 11, 1997 Meeting called to order by Uli Sacchet at 7:10 P.M. MEMBERS PRESENT: Andrew Leith, Susan Morgan, Uli Sacchet, Bill Coldwell, Jack Atkins, Maureen Farrell, and Susan Wright MEMBERS ABSENT: Greg Havlik, Susan Markert STAFF PRESENT Jill Sinclair, Environmental Resources Specialist APPROVAL OF MINUTES: (No minutes from 5/97 meetings — there was no quorum) NEW COMMISSIONER: Jack Atkins was introduced. He is filling Mr. Eiler's vacancy for the remainder of the term. Mr. Sacchet introduced the Commissioners to Mr. Atkins. ARBOR DAY ASSESSMENT: The following assessments were made by the Commission: • Build support and involvement with the park cleanup groups. • Turn out was low, but good for the first year. • Should consider having the event be more kid - oriented. • Should have a mix of adult and kid oriented information • The greatest impact will be made by addressing the youth. • Move up the demonstration times to be closer to the end of lunch. • Focus more on a particular subject - environmental education, arbor day, etc. • Contact the head of scout groups for recruitment • The location was good but isolated, need more visibility. Maybe event can be held in business parking lots or neighborhoods. • Raptor Center - 1 5 ` presentation well- attended, the 2 " not as well. • Delete coloring page activity but maybe have some available at key places - Festival, Target, etc. • Invite vendors to lunch with park cleanup crews. • For Arbor day event, have more focus on trees - displays, activities, etc. SUMMER MEETING DATES: Meetings for July, August and possible September will be held on the 2" Wednesday of the month. The next meeting is July 9; August's meeting will be on August 13. FIRST YEAR RECAP: Mr. Sacchet summarized the first year accomplishments as such: • Algae ordinance passed, but not with its original intent. (Commission inquired whether or not Phil Elkin had received any calls about problem algae from residents. He says he's had a handful of calls so far and has discovered from the calls other locations where chemicals are being used to treat algae) • Algae Brochure. Finished and ready to be printed. Mr. Elkin will need to give Commission update on it status. • Newspaper articles. Groundwater quality, algae, and milfoil articles were published in the Villager in the last year. • Web page. Text created by Commission with link to latest newspaper article and a listing of members. • Arbor Day celebration. Successful first -time event with environmental vendors, wildlife demonstrations, park clean -ups, and speech and tree planting with mayor. • By -laws. Development of Commission's own by -laws and rules for order. Other events/issues in past year: Sump pump inspections: Commission would like update on progress and results of program. City Council update: would like to know how Council views Commission. Commissioner Education: a good component was learning. Information given by Marcus, Phil, etc. valuable and well- received. Need to continue learning and to pass on knowledge to community. Summary of accomplishments: Commission would like summary created. UPCOMING PROJECTS: The following suggestions were made: • Initiate reward/recognition program for environmentally sound builders and developers. Create criteria or measurement star as site from the MPCA, G1obalReleaf programCAustin TXSimilar programs include the green program program, ISO 4000, and The Natural Step from Scandinavia( ?). • Conduct interviews and research on businesses in Chanhassen to see what they're doing for the community environmentally. • Create awards program for community groups and homeowners who have done good environmental deeds. • Recycling brochure. Include interesting environmental facts. Revise existing brochures or create a more comprehensive publication. Also possibly organize recycling collection - one day a month go to particular neighborhoods or curbside pick -up. Put recycling information on city phone line and create refrigerator magnet with phone number. Call other cities for advantages or problems with programs and brochures. Put all information on the city web page. • Identify aspects residents can improve in their environment. Educate with "what can I do better ?" in mind. • Since development is the number 1 problem, decide what the Environmental Commission can do. • Comprehensive plan for the Commission. • Advertise the Env. Comm. more Projects will be prioritized at the July meeting. GENERAL DISCUSSION: Since annual terms forl was vote was taken for new officers. Uli Sacchet was nomina ted for Chair and seconded. Bill Coldwe nominated for Chair and seconded. After a polite discussion among commissioners, Uli was voted in as chairperson. Bill Coldwell was nominated for vice- chairperson and seconded. Sue Morgan was nominated for the position and seconded. After a discussion, Bill was voted in as vice - chairperson. There will be no float for the 0 of July celebration. Most commissioners thought it would be a good idea for next year. Mr. Sacchet suggested the by -laws by changed to reflect March 31 as the end of a term and April as the first meeting of the year. Meeting was adjourned at 9:15 P.M. Prepared and Submitted by Jill Sinclair G.\p1anV s \ac \6 -11 -97 M 1N ENVIRONMENTAL COMMISSION CITY OF CHANHASSEN 'BY -LAWS The following by -laws are adopted by the Chanhassen Environmental Commission to facilitate the performances of its duties and the exercising of its functions as a Commission established by the City Council pursuant to the provision of Subdivision 1, Section 462.354, Minnesota State Statutes annotated: Section 1 - Duties and Responsibilities 1.1 The Environmental Commission has the purpose and responsibility to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city's natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. 1.2 The Environmental Commission shall serve as an advisory body to the City Council and Planning Commission in addressing the needs of the environment. All final decisions are to be made by the City Council. 1.3 The Environmental Commission will consider and make recommendations to the City Council regarding environmental issues. 1.4 The Environmental Commission will make recommendations to the City Council regarding funding for environmental projects. 1.5 The Environmental Commission may propose needs studies to the City Council of the environment where necessary and make recommendations to the City Council according to the results. 1.6 The Environmental Commission will coordinate services with other governments and private agencies for related issues 1.7 Establishment of Sub - Committees. The Environmental Commission may, as they deem appropriate, establish special sub- committees comprised solely of their own members. Section 2 - Meetings 2.1 Time and Place. Regular meetings of the Commission shall be held on the first Thursday of each month at 7:00 p.m. at the City Council Chambers, 690 Coulter Drive, unless otherwise 01 directed by the Chairperson, in which case, at least 24 hours notice will be given to all members. Regular meetings shall have a curfew of 9:30 p.m. which may be waived at the discretion of the Chairperson. '1 meeting unfinished business regular meeting. When the regular on a legal holiday, there shall be no Y meeting. In such an event, the monthly meeting shall be rescheduled by consensus. 2.2 Special Meetings. Special meetings mo call by consensus of the Commission and with at least 48 ho of notice to all em 2.3 Attendance. The Environmental Commission members shall attend not less than 75% of all regular and special meetings held during a given calendar year and shall not be absent from three consecutive meetings without prior notification of the Chairperson. Failure to meet this minimum attendance requirement shall be reasonable cause for removal from the Commission by action of the City Council. Section 3 - Commission Com osition - Terms and Vacancies 3.1 Composition. The Environmental Commission shall consist of nine voting members. Nine members shall be appointed by the City Council and may be removed by the Council. 3.2 Terms and Vacancies. The City Council shall appoint nine members to the commission for terms of three years. Vacancies during serve without compensationouncil for the unexpired portion of the term. All m embers shall for the 3.3 Quorum. Five Environmental Commission m is not no final or act on shall transaction of business. Whenever a q not P resent be taken at such meeting. Section 4 - Organization 4.1 Election of Officers. The first meeting in Jwe April of each year, e the Environmental on shall Commission shall hold an organizational meeting. At this meeting, elect from its membership a chairperson and vice - chairperson. This shall be done by voice vote. Vice - Chairperson shall be elected from the remaining members by the same proceeding. If the Chairperson retires from the Environmental Commission before the next regular organizational meeting, the Vice - Chairperson shall be Chairperson. If both Chairperson and Vice - Chairperson retire, new officers shall be elected at the next regular meeting. If both Chairperson and Vice - Chairperson are absent from a meeting, the Commission shall elect a temporary Chairperson by voice vote. 4.2 Duties of Chairperson and Vice - Chairperson. The Chairperson, or in his/her absence, the Vice Chairperson, shall conduct the meeting so as to keep it moving as rapidly and efficiently as possible and shall remind members, witnesses and petitioners to preserve 2 order and decorum and to keep comments to the subject at hand. The Chairperson shall not move for action but may second motions. Section 5 - Procedure 5.1 Procedure. When appropriate, parliamentary procedure governed by Robert's Rules of Order Revised shall be followed. Section 6 - Informational Meetings 6.1 Purpose of Informational Meetings. The purpose of an informational meeting is to collect information and facts in order for the Commission to develop a rational environmental issue recommendation for the City Council. 6.2 Meeting Procedure. At informational meetings, the following procedures shall be followed in each case: a. The Chairperson shall state the purpose of the meeting. b. Interested persons may address the Commission, giving information regarding the particular proposal. Section 7 - Miscellaneous 7.1 Environmental Commission Discussion. Matters for discussion which do not appear on the agenda may not be considered and discussed by the Commission until the end of the agenda. 7.2 Suspension of Rules. The Commission may suspend any of these rules by unanimous vote of the members present. 7.3 Amendments. Amendments of these by -laws may be made at any regular or special meeting of the Environmental Commission but only if scheduled on the meeting agenda in advance of the meeting. 7.4 Review. At the first meeting in June April of each year, these by -laws shall be read and adopted by the Environmental Commission. Adopted this _ day of ,1997. Chairperson 3 q pt & te7CtlCt the "how -to" bulletin of public relations methods & procedures Vol. 35 No.8 June 23, 1997 a supplement of pr reporter BUILDING COMMUNITY: 10 ESSENTIAL ELEMENTS & STEPS TOWARD SOLUTIONS Adapted from Building Community by John W. Gardner, published by Independent Sector (1828 L St, NW, DC 20036; 202/223 -8100) 1. Wholeness incorporating diver- sity. Diversity is not simply "good" in that it implies breadth of tolerance & sympathy. A community of diverse elements has greater capacity to adapt & renew itself in a swiftly changing world. • To prevent wholeness from smoth- ering diversity there must be a philosophy of pluralism, an open climate for dissent, & an oppor- tunity for sub- communities to retain their identity & share in setting larger group goals. To prevent diversity from destroying wholeness, there must be institutional arrangements for diminishing polarization, for teaching diverse groups to know one another, for coalition - building, dispute resolution, negotiation & mediation. 2. A reasonable base of shared values. of all the ingredients of community, this is possibly the most important. • If it's lucky, the community's shared values are embedded in tradition, history & memory. But most will have to build & continuously repair the framework of shared values. Their norms will have to be taught -- best by example. 3. Caring, trust & teamwork. This kind of environment ensures the ac- complishment of group purpose & can counteract the tendency of members to drift away that afflicts most American communities today. • First step is to give all sub- groups & individuals reason to believe they are fully accepted. Another step is to institutional- ize arrangements for dispute resolution. Goal is not to abol- ish conflict, which is inevitable & healthy, but to achieve con- structive outcomes. Third step involves shared tasks. When people invest themselves in their community, their bond with it is strengthened. Finally, create bonding experiences -- ceremo- nies, celebrations, honoring exemplary figures, etc. The chief community bonding experi- ences are probably provided by religion & sports. 4. Effective internal communication. one advantage of small groups is the frequency of face -to -face communica- tion. In large systems, a conscious effort is needed to maintain a free flow of information & to combat the we -they barriers that impede the flow. • There should be formal provisions for communication among sub - communities, but even better is a rich web of personal acquaintance cutting across the boundaries of subgroups. There must be common meeting grounds for "public talk." And communication includes listening. qR A PUBLICATION OF PR PUBLISHING COMPANY. INC. • DUDLEY HOUSE. P 0 BOX 600 . EXETER. N.H. 03833 • At I alr.NTC QFCVavcn Page 2 S. Participation. The healthy com- munity has many ways of saying to the individual "you belong, you have a role to play, & the drama has meaning." It is this more than any- thing else that accounts for the sense of identity so characteristic of community members. • Conditions that enhance the possibility of participation include: a) all members feel accepted & confident their needs will be considered; b) free & responsible media; c) an educa- tional system that includes preparation for effective leader- ship & participation; d) forums where community members can work through key issues. 6. Affirmation. A healthy community reaffirms itself continuously. It builds its own morale. It may face up to its flaws & tolerate criti- cism, but basically it has confi- dence in itself. • Ceremonies & celebrations re- affirm the symbols of group identity, recognize & reward exemplary members, provide bond- ing experiences. Also needed are formal measures to further civic education, not just in schools & colleges but in churches, youth organizations & civic groups. 7. Links beyond the community. The sound community must defend itself from forces in the outside environ- ment that undermine its integrity, yet it must maintain open, construc- tive & extensive relations with the world beyond its boundaries. • In the most desirable outcome, the community's leaders will es- tablish collaborative ties with leaders of other subcommunities. 8. Development of young people. Any community that seeks to ensure its continued vitality will not only June 23, 1997 enable young people to develop to the full, but will prepare them for their future roles, instilling shared values, fostering commitment to shared purposes, & teaching them to preserve & renew the common heritage. • Beginning in elementary & high school, teach children to take some responsibility for the well- being of any group they are in. Cooperative education methods help. Volunteer & intern experi- ences show them how the adult world works. Every organization serving the community should find ways of involving young people. 9. A forward view. A healthy commu- nity should have a sense of where it should go & what it might become. • Because planning commissions get bogged down in routine activi- ties, ad hoc exercises are pre- ferred -- short -term, intensive, wide -focus efforts to identify & prepare for future problems. 10.Institutional arrangements for community maintenance. In a city, the most conspicuous arrangements are those we call government. In a nonprofit organization it's the board of trustees, director & staff, & perhaps some volunteer committees. • Government's role is critically important. It has to be made an instrument of community & of participation, worthy of respect & trust. Politicians are much maligned, but the best of them, skilled in mediating among dispa- rate groups, can make a signifi- cant contribution to community. One of the most important func- tions in community maintenance is training & development of those who will ensure the continuity of maintenance. For this, the min - ngling of generations is crucial. tiM & 1 CS . A SUPPLEMENT OF PR REPORTER • P.O. BOX 600. EXETER. N.H. 03833 • ALL RIGHTS RESERVED CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 June 30, 1997 Dr. Daniel Jett, Superintendent School District 276 261 School Avenue Excelsior, MN 55331 Dear Dan: I am pleased to report that on June 9, 1997, the Chanhassen City Council authorized a joint playground project with ISD 276. This playground is to be installed at the Minnetonka Middle School West located at 6421 Hazeltine Boulevard in Chanhassen. Per your directive, I have been corresponding with Mr. Eugene George regarding this project. For your information, a copy of the report presented to the city council on June 9 is attached. I have contacted Mr. George to coordinate the transfer of the equipment. On behalf of the Chanhassen City Council and Park & Recreation Commission, I would like to thank you for participating in this joint project. By your actions, the community's youth will benefit. Sincerely, Todd Hoffman Park & Recreation Director TH:k Enclosure c: Mayor and City Council Park & Recreation Commission Don Ashworth, City Manager Dale Gregory, Park Superintendent Eugene George, ISD 276 s: \park \th ;j ett.e.doc CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 June 27, 1997 Mr. Steven Kokesh 8201 Grandview Road Chanhassen, MN 55317 -9462 Re: Utility Service to Grandview Road - Project No. 97 -11 Dear Mr. Kokesh: Over the last few weeks I have received telephone calls from your neighborhood with questions regarding the extension of utilities along Grandview Road. As well, the City Council directed staff to provide the neighborhood with a map showing where the utilities have been extended to and the options for the extension of utilities along Grandview. Currently, sanitary sewer, water and storm sewer have been constructed to the easterly property limits of the development of Villages on the Ponds (Attachment No. 1). The utilities have not been tested or accepted by the City yet. They are anticipated to be accepted by the City near the end of July, 1997. Once accepted by the City, the utilities may be further extended along Grandview Road. To recap, to date the City held a public hearing on May 12, 1997 to consider a petition signed by a majority of the benefiting properties along Grandview Road. At the public hearing there was some dissension from some of the neighbors as to the need and the cost of preparing a feasibility study. Alternatives to the City installing the utilities were also discussed. The neighborhood could privately have the utilities installed at their own cost. The City, for the most part, would not be involved except for the review and approval of the construction plans and specifications as well as inspection of the utility construction. Individual sewer and water permits would also be required by the City to extend the utility service from the main line in Grandview Road for connection into the home. In order to proceed with extension of utilities privately along Grandview Road, the neighborhood would have to hire an engineering firm to prepare construction plans and specifications for City approval, inspect the construction activities and administrate the project. Upon completion of the project, the utilities would then be owned and maintained by the neighborhood. An easement agreement, similar to your private driveway easement, should also be prepared by the neighborhood which spells out the rights and maintenance responsibilities of the utility system. Another option would be for the City to own and maintain the utility system upon completion. This would required dedication of the necessary utility easements over the utility lines approximately 30 to 40 feet wide. June 27, 1997 Page 2 If the neighborhood wishes to proceed with a public improvement project (city - installed), the first step is the preparation of a feasibility study to determine the scope of work, estimate costs and potential assessments to property owners and prepare a project schedule. Upon receipt of the feasibility study, the City Council holds a public hearing to discuss the findings of the feasibility study. The City Council will take public input to determine whether or not to order the project. If the project is ordered by the City, construction plans and specifications are prepared and sent out for bid, contract awarded with construction commencing. The assessment hearing for the project would be held in September following completion of the project. The assessments levied by the City Council would be set up on an 8 to 10 year payback schedule and at an interest rate based on bonding. If the project was completed and assessed this year, the first assessment payment would be due with your property taxes in May of 1998. I hope this letter outlines the options available to the neighborhood concerning the extension of utilities along Grandview Road. At this time, the feasibility study has been tabled until the neighborhood decides how they would like to proceed. I would appreciate any comments you have with regards to the preparation of a feasibility study so I can determine whether or not to schedule the feasibility study back on the City Council agenda. I may be reached at 937 -1900, extension 123. I look forward to hearing from you. If you have any questions or would like to meet to discuss this further, please feel free to, contact me. Sincerely, CITY OF CHANHASSEN L� David C. Hempel Assistant City Engineer DCH:ktm Attachments: I. Utility Location Map. c: City Council Administrative Packet (7/14/97) Charles Folch, Director of Public Works V cfs1 \vo12'cng\pub1ic\97- 11Wtility service leumdoc CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 June 27, 1997 Mr. and Mrs. Albert & Jean Sinnen 8150 Grandview Road Chanhassen, MN 55317 Re: Utility Service to Grandview Road - Project No. 97 -11 Dear Mr. and Mrs. Sinnen: Over the last few weeks I have received telephone calls from your neighborhood with questions regarding the extension of utilities along Grandview Road. As well, the City Council directed staff to provide the neighborhood with a map showing where the utilities have been extended to and the options for the extension of utilities along Grandview. Currently, sanitary sewer, water and storm sewer have been constructed to the easterly property limits of the development of Villages on the Ponds (Attachment No. 1). The utilities have not been tested or accepted by the City yet. They are anticipated to be accepted by the City near the end of July, 1997. Once accepted by the City, the utilities may be further extended along Grandview Road. To recap, to date the City held a public hearing on May 12, 1997 to consider a petition signed by a majority of the benefiting properties along Grandview Road. At the public hearing there was some dissension from some of the neighbors as to the need and the cost of preparing a feasibility study. Alternatives to the City installing the utilities were also discussed. The neighborhood could privately have the utilities installed at their own cost. The City, for the most part, would not be involved except for the review and approval of the construction plans and specifications as well as inspection of the utility construction. Individual sewer and water permits would also be required by the City to extend the utility service from the main line in Grandview Road for connection into the home. In order to proceed with extension of utilities privately along Grandview Road, the neighborhood would have to hire an engineering firm to prepare construction plans and specifications for City approval, inspect the construction activities and administrate the project. Upon completion of the project, the utilities would then be owned and maintained by the neighborhood. An easement agreement, similar to your private driveway easement, should also be prepared by the neighborhood which spells out the rights and maintenance responsibilities of the utility system. Another option would be for the City to own and maintain the utility system upon completion. This would required dedication of the necessary utility easements over the utility lines approximately 30 to 40 feet wide. June 27, 1997 Page 2 If the neighborhood wishes to proceed with a public improvement project (city - installed), the first step is the preparation of a feasibility study to determine the scope of work, estimate costs and potential assessments to property owners and prepare a project schedule. Upon receipt of the feasibility study, the City Council holds a public hearing to discuss the findings of the feasibility study. The City Council will take public input to determine whether or not to order the project. If the project is ordered by the City, construction plans and specifications are prepared and sent out for bid, contract awarded with construction commencing. The assessment hearing for the project would be held in September following completion of the project. The assessments levied by the City Council would be set up on an 8 to 10 year payback schedule and at an interest rate based on bonding. If the project was completed and assessed this year, the first assessment payment would be due with your property taxes in May of 1998. I hope this letter outlines the options available to the neighborhood concerning the extension of utilities along Grandview Road. At this time, the feasibility study has been tabled until the neighborhood decides how they would like to proceed. I would appreciate any comments you have with regards to the preparation of a feasibility study so I can determine whether or not to schedule the feasibility study back on the City Council agenda. I may be reached at 937 -1900, extension 123. I look forward to hearing from you. If you have any questions or would like to meet to discuss this further, please feel free to contact me. Sincerely, CITY OF CHANHASSEN David C. Hempel Assistant City Engineer DCH:ktm Attachments: 1. Utility Location Map. c: City Council Administrative Packet (7/14/97) Charles Folch, Director of Public Works Wfs1 \vo0cng\pub1ic\97- 11Wtility service Ietter.Aoc CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 June 27, 1997 Mr. and Mrs. Richard & Linda Anderson 8210 Grandview Road Chanhassen, MN 55317 Re: Utility Service to Grandview Road - Project No. 97 -11 Dear Mr. and Mrs. Anderson: Over the last few weeks I have received telephone calls from your neighborhood with questions regarding the extension of utilities along Grandview Road. As well, the City Council directed staff to provide the neighborhood with a map showing where the utilities have been extended to and the options for the extension of utilities along Grandview. Currently, sanitary sewer, water and storm sewer have been constructed to the easterly property limits of the development of Villages on the Ponds (Attachment No. 1). The utilities have not been tested or accepted by the City yet. They are anticipated to be accepted by the City near the end of July, 1997. Once accepted by the City, the utilities may be further extended along Grandview Road. To recap, to date the City held a public hearing on May 12, 1997 to consider a petition signed by a majority of the benefiting properties along Grandview Road. At the public hearing there was some dissension from some of the neighbors as to the need and the cost of preparing a feasibility study. Alternatives to the City installing the utilities were also discussed. The neighborhood could privately have the utilities installed at their own cost. The City, for the most part, would not be involved except for the review and approval of the construction plans and specifications as well as inspection of the utility construction. Individual sewer and water permits would also be required by the City to extend the utility service from the main line in Grandview Road for connection into the home. In order to proceed with extension of utilities privately along Grandview Road, the neighborhood would have to hire an engineering firm to prepare construction plans and specifications for City approval, inspect the construction activities and administrate the project. Upon completion of the project, the utilities would then be owned and maintained by the neighborhood. An easement agreement, similar to your private driveway easement, should also be prepared by the neighborhood which spells out the rights and maintenance responsibilities of the utility system. Another option would be for the City to own and maintain the utility system upon completion. This would required dedication of the necessary utility easements over the utility lines approximately 30 to 40 feet wide. June 27, 1997 Page 2 If the neighborhood wishes to proceed with a public improvement project (city - installed), the first step is the preparation of a feasibility study to determine the scope of work, estimate costs and potential assessments to property owners and prepare a project schedule. Upon receipt of the feasibility study, the City Council holds a public hearing to discuss the findings of the feasibility study. The City Council will take public input to determine whether or not to order the project. If the project is ordered by the City, construction plans and specifications are prepared and sent out for bid, contract awarded with construction commencing. The assessment hearing for the project would be held in September following completion of the project. The assessments levied by the City Council would be set up on an 8 to 10 year payback schedule and at an interest rate based on bonding. If the project was completed and assessed this year, the first assessment payment would be due with your property taxes in May of 1998. I hope this letter outlines the options available to the neighborhood concerning the extension of utilities along Grandview Road. At this time, the feasibility study has been tabled until the neighborhood decides how they would like to proceed. I would appreciate any comments you have with regards to the preparation of a feasibility study so I can determine whether or not to schedule the feasibility study back on the City Council agenda. I may be reached at 937 -1900, extension 123. 1 look forward to hearing from you. If you have any questions or would like to meet to discuss this further, please feel free to contact me. Sincerely, CITY OF CHANHASSEN �4-44e� David C. Hempel Assistant City Engineer DCH:ktm Attachments: 1. Utility Location Map. c: City Council Administrative Packet (7/14/97) Charles Folch, Director of Public Works \ Ncfs1 \vo12\cng\pub1ic\97- 114uility scrvice Icttcr.doc CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 June 27, 1997 Ms. Mary Bernier Box 157 Chanhassen, MN 55317 -0157 Re: Utility Service to Grandview Road - Project No. 97 -11 Dear Ms. Bernier: Over the last few weeks I have received telephone calls from your neighborhood with questions regarding the extension of utilities along Grandview Road. As well, the City Council directed staff to provide the neighborhood with a map showing where the utilities have been extended to and the options for the extension of utilities along Grandview. Currently, sanitary sewer, water and storm sewer have been constructed to the easterly property limits of the development of Villages on the Ponds (Attachment No. 1). The utilities have not been tested or accepted by the City yet. They are anticipated to be accepted by the City near the end of July, 1997. Once accepted by the City, the utilities may be further extended along Grandview Road. To recap, to date the City held a public hearing on May 12, 1997 to consider a petition signed by a majority of the benefiting properties along Grandview Road. At the public hearing there was some dissension from some of the neighbors as to the need and the cost of preparing a feasibility study. Alternatives to the City installing the utilities were also discussed. The neighborhood could privately have the utilities installed at their own cost. The City, for the most part, would not be involved except for the review and approval of the construction plans and specifications as well as inspection of the utility construction. Individual sewer and water permits would also be required by the City to extend the utility service from the main line in Grandview Road for connection into the home. In order to proceed with extension of utilities privately along Grandview Road, the neighborhood would have to hire an engineering firm to prepare construction plans and specifications for City approval, inspect the construction activities and administrate the project. Upon completion of the project, the utilities would then be owned and maintained by the neighborhood. An easement agreement, similar to your private driveway easement, should also be prepared by the neighborhood which spells out the rights and maintenance responsibilities of the utility system. Another option would be for the City to own and maintain the utility system upon completion. This would required dedication of the necessary utility easements over the utility lines approximately 30 to 40 feet wide. June 27, 1997 Page 2 If the neighborhood wishes to proceed with a public improvement project (city - installed), the first step is the preparation of a feasibility study to determine the scope of work, estimate costs and potential assessments to property owners and prepare a project schedule. Upon receipt of the feasibility study, the City Council holds a public hearing to discuss the findings of the feasibility study. The City Council will take public input to determine whether or not to order the project. If the project is ordered by the City, construction plans and specifications are prepared and sent out for bid, contract awarded with construction commencing. The assessment hearing for the project would be held in September following completion of the project. The assessments levied by the City Council would be set up on an 8 to 10 year payback schedule and at an interest rate based on bonding. If the project was completed and assessed this year, the first assessment payment would be due with your property taxes in May of 1998. I hope this letter outlines the options available to the neighborhood concerning the extension of utilities along Grandview Road. At this time, the feasibility study has been tabled until the neighborhood decides how they would like to proceed. I would appreciate any comments you have with regards to the preparation of a feasibility study so I can determine whether or not to schedule the feasibility study back on the City Council agenda. I may be reached at 937 -1900, extension 123. I look forward to hearing from you. If you have any questions or would like to meet to discuss this further, please feel free to contact me. Sincerely, CITY OF CHANHASSEN David C. Hempel Assistant City Engineer DCH:ktm Attachments: 1. Utility Location Map. c: City Council Administrative Packet (7 /14/97) Charles Folch, Director of Public Works V cfs1\vo1Zcng 11\ntility service letter.doc CITY OF CHANHASSEN 690 COULTER DRIVE * P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 Mr. and Mrs. Gregory & Mary Larsen 8151 Grandview Road Chanhassen, MN 55317 Re: Utility Service to Grandview Road - Project No. 97 -11 Dear Mr. and Mrs. Larsen: Over the last few weeks I have received telephone calls from your neighborhood with questions regarding the extension of utilities along Grandview Road. As well, the City Council directed staff to provide the neighborhood with a map showing where the utilities have been extended to and the options for the extension of utilities along Grandview. Currently, sanitary sewer, water and storm sewer have been constructed to the easterly property limits of the development of Villages on the Ponds (Attachment No. 1). The utilities have not been tested or accepted by the City yet. They are anticipated to be accepted by the City near the end of July, 1997. Once accepted by the City, the utilities may be further extended along Grandview Road. To recap, to date the City held a public hearing on May 12, 1997 to consider a petition signed by a majority of the benefiting properties along Grandview Road. At the public hearing there was some dissension from some of the neighbors as to the need and the cost of preparing a feasibility study. Alternatives to the City installing the utilities were also discussed. The neighborhood could privately have the utilities installed at their own cost. The City, for the most part, would not be involved except for the review and approval of the construction plans and specifications as well as inspection of the utility construction. Individual sewer and water permits would also be required by the City to extend the utility service from the main line in Grandview Road for connection into the home. In order to proceed with extension of utilities privately along Grandview Road, the neighborhood would have to hire an engineering firm to prepare construction plans and specifications for City approval, inspect the construction activities and administrate the project. Upon completion of the project, the utilities would then be owned and maintained by the neighborhood. An easement agreement, similar to your private driveway easement, should also be prepared by the neighborhood which spells out the rights and maintenance responsibilities of the utility system. Another option would be for the City to own and maintain the utility system upon completion. This would required dedication of the necessary utility easements over the utility lines approximately 30 to 40 feet wide. June 27, 1997 June 27, 1997 Page 2 If the neighborhood wishes to proceed with a public improvement project (city - installed), the first step is the preparation of a feasibility study to determine the scope of work, estimate costs and potential assessments to property owners and prepare a project schedule. Upon receipt of the feasibility study, the City Council holds a public hearing to discuss the findings of the feasibility study. The City Council will take public input to determine whether or not to order the project. If the project is ordered by the City, construction plans and specifications are prepared and sent out for bid, contract awarded with construction commencing. The assessment hearing for the project would be held in September following completion of the project. The assessments levied by the City Council would be set up on an 8 to 10 year payback schedule and at an interest rate based on bonding. If the project was completed and assessed this year, the first assessment payment would be due with your property taxes in May of 1998. I hope this letter outlines the options available to the neighborhood concerning the extension of utilities along Grandview Road. At this time, the feasibility study has been tabled until the neighborhood decides how they would like to proceed. I would appreciate any comments you have with regards to the preparation of a feasibility study so I can determine whether or not to schedule the feasibility study back on the City Council agenda. I may be reached at 937 -1900, extension 123. I look forward to hearing from you. If you have any questions or would like to meet to discuss this further, please feel free to contact me. Sincerely, CITY OF CHANHASSEN David C. Hempel Assistant City Engineer DCH:ktm Attachments: 1. Utility Location Map. c: City Council Administrative Packet (7/14/97) Charles Folch, Director of Public Works V cfs1 %vo0eng\pub1ic\97- 114ttility service letter.doc Y: CITY OF CHASKA DEPARTMENT OF PARKS, RECREATION AND ARTS Chaska Community Center 1994 NRPA Excellence in Aquatics Award 1992 Facility of Merit Award Chaska Par 30 Chaska Community Television 1661 Park Ridge Drive Chaska, MN 55318 i �J L� J C' June 25, 1997 Don Ashworth, City Manager City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Dear Mr. Ashworth, As you may already be aware the City of Chaska was recently awarded $250,000 "Mighty Ducks" grant dollars through the Minnesota Amateur Sports Commission and the State legislature. The Chaska Community Hockey Association, School District #112, and the City of Chaska would like to thank you for your letter of support. It is our hope to start construction in 1997 with ice being available starting October of next year. Your involvement in the grant application process was important to its success and very much appreciated. Sincerely, Tom Redman, Director Chaska Park, Recreation and Art Department Phone: (612) 448 -3176 Fax: (612) 448 -5426 411 "ESO,O a � s i A Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 June 24, 1997 Robert Generous City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Dear Robert Generous: SUBJECT: Gateway Business Park AUAR Mn/DOT Environmental Review AUAR97 -002 Southeast Quadrant of Trunk Highway (TH) 5 and TH 41 Chanhassen, Carver County C. S. 1008 R' i 2 6 1997 The Metro Division of the Minnesota Department of Transportation (Mn/DOT) has reviewed the Gateway Business Park Alternative Urban Areawide Review for impacts to the state highway system. We apologize for the delay in responding to this review. We recently reviewed the preliminary plat for this site in compliance with Minnesota Statute 505.03, subd. 2, Plats. The following are our concerns regarding the AUAR. Additional comments are outlined in our May 13, 1997 preliminary plat review letter. Both TH 5 and TH 41 are minor arterials. Based on our Transportation System Plan guidelines, Mn/DOT will not be planning additional projects on minor arterials. Therefore, we do not have any additional plans for TH 5 or TH 41 improvements within the next 20 years. We are not improving the TH 5/TH 41 intersection to the extent recommended in the AUAR. These improvements are not within our proposed TH 5 construction project plans scheduled for 1999 -2000. This development proposal necessitates the additional turn lanes, signals and signal upgrades identified in the AUAR. These improvements are the responsibility of the project proposer, the city, or both. We strongly encourage the city to consider these responsibilities and coordinate with Mn/DOT before development occurs. The site should maintain existing drainage patterns and rates of runoff. The Riley Purgatory Bluff Creek Watershed District, Minnesota Department of Natural Resources and Army Corps of Engineers should also review this plan. Questions regarding Mn/DOT drainage concerns may be directed to Brian Kelly of our Water Resources Section at 797 -3151. An equal opportunity employer Robert Generous June 24, 1997 page two Any use of or work within Mn/DOT right of way, including grading, will require an approved Mn/DOT permit. The permit required depends upon the nature of the proposed work. Bill Warden of our Permits Section may be contacted for further information regarding the permit process. Our Consultant Design Section is identifying the final construction limits for TH 5. It is possible that we may need additional right of way for TH 5 construction. The project proposer should contact Mike Spielmann of our Consultant Design Section at 582 -1211 for additional information regarding TH 5 construction and to coordinate all development activities. We request the opportunity to review the revised site plan and grading/drainage plan for this development addressing our concerns. Please send two copies of the revised plans to Sherry Narusiewicz, Local Government Liaison Supervisor, at the above address. This letter represents the transportation concerns of the Metro Division of Mn/DOT. Other environmental concerns raised by a wider Mn/DOT review may be forwarded to you in a separate letter. Please contact me at 582 -1654 with any questions regarding this review. Sincerely, Scott Peters Senior Transportation Planner/Local Government Liaison Gerald Larson, Mn/DOT Environmental Coordinator Ann Braden, Metropolitan Council `IINNESOTA IiISTORICAL. SOCIETY June 25, 1997 Mr. Bob Generous City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 RE: AUAR - Gateway Business Park Chanhassen, Carver County SHPO Number: 97 -2300 Dear Mr. Generous: Thank you for the opportunity to review and comment on the above project. It has been reviewed pursuant to the responsibilities given the State Historic Preservation Officer by the National Historic Preservation Act of 1966 and the Procedures of the Advisory Council on Historic Preservation (36CFR800), and to the responsibilities given the Minnesota Historical Society by the Minnesota Historic Sites Act and the Minnesota Field Archaeology Act. We have reviewed the results of the survey of the project area by Loucks and Associates. The survey identified six archaeological properties and two farmsteads in the project area. We concur with the determinations that the two farmsteads and five of the archaeological sites (21CR98, 21CR123, 21CR124, 21CR125, and 21CR126) do not meet National Register criteria. The sixth archaeological site - 21CR127 -merits additional evaluation to determine National Register eligibility. There is an indication that the project may be able to be planned to avoid impacts to this site. However specific project plans are not complete at this time. We would ask that project plans be submitted for further review when then are available so that a determination can be made as to whether this site lies in the area of potential effect and whether additional evaluation is necessary. ' Please contact Dennis Gimmestad at 612- 296 -5462 if you have any questions on our review of this project. � incerely, Britta L. Bloomberg Deputy State Historic Preservation Officer cc: C. John Uban, DSU David Mather, Loucks Philip Elkin, City of Chanhassen Marshall Braman, Schoell and Madson Gary Elftmann, COE (97- 04193- GP -GAE) CITY OF CHANHASOrN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 Mr. & Mrs. Martin Fajdetich 8100 Marsh Drive Chanhassen, MN 55317 -9462 Re: Relocation of Grandview Road (Villages on the Ponds) - Project No. 96 -13 Dear Mr. Kokesh: In conjunction with the development, Villages on the Ponds, access to Grandview Road from Great Plains Boulevard will be relocated southerly approximately 180 feet. This will result in the abandonment of approximately the northerly 130 feet of Grandview Road. Since Grandview Road is a private driveway, the unused portion of the gravel driveway will remain as it is today. . The old Grandview Road access on to Great Plains Boulevard will be removed up to the property line and restored with sod and /or seed and eventually landscaped per the development plan for Villages on the Ponds. The new access to Grandview Road will be through the cul -de -sac in Villages on the Ponds (see Attachment No. 2). This work is anticipated to be completed by the end of July, 1997. If you have any questions, please feel free to call me. Sincerely, CITY OF CHANHASSEN xo— L'. W-t–e—Z David C. Hempel Assistant City Engineer DCH.jms Attachments: 1. Construction schedule. 2. Street map. c: Charles Folch, Director of Public Works Bill Bement, Engineering Technician II Mark Littfin, Fire Marshal 9:�=9\Qublic\97- 11\road relocation Ictter.doc June 25, 1997 VILLAGE ON THE PONDS r ID Name 5d ' ' 6/9/97 : 1 Rough Grading ! I....... !... ;duled Finish ......................... ............... ...................... Sanitary,Storm,Sewar, &Water ........................... 15d 6/9/97 :... 2 3 ............................:............................ ................... ............................... i Retaining Wall ........................... 17d 6/19/97 8/3 . ............................... ..................................................................... Sand & Class 5 Roads for Curb i.:. ............................... 15d ! 6/23/97 i -. ' ! 4 ....... ............................... .......... .............. ................. .......... ..... . 5a .. ...... ........................ ...... . 7/8/97 . 5 Curb & Gutter Roads ! I . . . @.. .................................................. .............................T. ....... Utilities !. ...... ......................... j lid ! 7/10/97 6 ! !.. 7 .............. Class 5 & Bit. Base Course Roads = 8d 7/14/97 i...... ............................I.. 8 ...................................... ..... .......................... Sand & Class 5 Parking Lot for Curb t 8d 7/14/97 9 ............... ........................................................ ....... Curb & Gutter Parking Lot = {. 3d; 7/24/97: ................ �..................... Class 5 & Bit. Base Course Parking Loll .... ............................... 3d- 7/29/97 10 ! ......................!..... ............................ ................... ............................... = 4 -;. ! 11 .................... ........................... ............................... ti ......................,... City Approve Landscape Plan ! ............................... 1d = 6/23/97 12 ............................ ................... ............................... z ...... ............................... Bid Landscape ; 10d'• 6/25/97 13 .................... ! Y.... .................. ............ 15d 7/14/97 14 Hard Scape � ! .................. -.; 15 ..................... Soft Scape ! t .............. 25d i 7/21 Project: Date: 6/17/97 Critical Progress Noncritical Milestone Summary Rolled Up AMCON June I Juty Hu 1,�► ;duled Finish 6/8 16/1516/2216/2917/6 7/13 7/20 7/27 8/3 8110 18/1718/2418/31 6/13/97 . 6/27/97 = i ........................... 7/11/97 1 1 ' t 7/11/97 1 7/14/97 : ..................... 1 7124/97 ® j ............................ 7/23/97 ! ................... 7/23/97 i ............................. 7/28/97 3 ® } : i 7/31/97 ............................. 1 ; i ................ 6/23/97 : 1 4 t ....................... ....... 1 ; 7/8/97 , .............................. 8/1/97 ............. • 8/22/97 1 1 � Critical Progress Noncritical Milestone Summary Rolled Up AMCON \ . N \ CD �kF g ot '.:: _ ; da ••• C R fo / a , c,. _...` a .' EXISTING NOVI ti � � ter'- �_.•�.�►..... r' � •� ' - 1 1 , - • ' � � �`� � .r'' � _ Jam,. - " M Enigma v � �=77 f f ' (� • B. �� i YYY �•+�YYY �P•a �c't,(�l } 2� e jz•', A J ' , a . trr ^V °•�''� - •: 7 • ��I ;C:7'�x� N � ' ��of''E�.'�F� 4 f � �.i�, f,�i �' q fi yw � � 4. ��• . � � A : - d n bl: •v a.L,; >^`yli',•��.,ti "'P ��j fi � :r 'k � � =� +'n' ,fir" le '1 + I - -' ;C \ to m 1 I HEREBY CE SP ECIFICATII BY ME OR UN AND THAT I ., PROFESS I ONAI UNDER THE• Sl MTUTES. SEC F A�� U li`� T Business Moving .up, .......... I.- I.......... > First Bank System Inc., Minneapolis, promoted John Bultena and Bob Engebretsen to senior vice presidents for trust services in the bank's pri- vate Financial Services area from vice presidents. > Commercial Law Affiliates, Minneapolis, named Wendy Horn executive vice president, quality programs. Previously she was the executive director. On the move > Commercial Law Affiliates, Minneapolis, named LoAnn Mockler executive director. She was a principal of Mockler Marketing Communications, Minneapolis. > Doherty, Rumble & Butler PA, Minneapolis, named John Boyd its chief operating offi- cer. Previously he was the ad- ministrative partner for An- drews & Kurth LLP, Houston. > Net Perceptions Inc., Min- netonka, named Steve Larson vice president of marketing and business development. He was vice president of business development at CitySearch. > Youth Works Inc., Minne- apolis, named John Potts chief operating officer and chief fi- nancial officer. He was asso- ciate director at Youth Leader- ship, Minneapolis. > PureChoice Inc., Edina, named Kevin Kuhne vice president of sales and market- ing. He was geographic divi- sion manager for DC Hey Co., B loomington. > Global Volunteers, Little Canada, named John Milton vice president in charge of U.S. operations. He was vice president for planning and marketing at North Memorial Medical Center, Robbinsdale. Directors > Lifellate Systems Inc., Edi- na, named Dr. Anthony Fur - nary to its board of directors. He is a cardiothoracic surgeon Monday's people in Portland, Oregon. Excelsior Henderson Mo- torcycle Manufacturing Co., Burnsville, named John Dona- hue, Wayne Fortun and Dave Pomije to its board of direc- tors. Donahue is president and owner of Donahue Harley -Da- vidson and Delano Sports Center, Fortin is chief execu- tive officer and chief operating officer of Hutchinson Technol- ogy and Pomije is the founder, chairman and chief executive officer of Funco Inc. > Dr. Doris Brooker was named to the board of direc- tors of the Federation of State Medical Boards.of the United States Inc. She is an associate professor and senior physician in gynecology and obstetrics at the University of Minnesota Medical School. > The Twin Cities Human Resource Association, Apple Valley, named the following new officers: Charles Wood, president; Gloria Oanes, past president; Cynthia. Sanders, vice president of finance and administration; Sharon Birn- baum, vice president of com- munications; Jeffrey Talley, vice president of community and government relations; Carol Loncar, vice president of member resources; David Hirschey, vice president of programs; Walt Joy, vice presi- dent of professional develop- ment and president - elect. > Damark International Inc., Brooklyn Park, named Ste- phen Hemsley to its board of directors. He is a senior vice president at United Healthcare Corp. Honors > John Stout received the American Bar Association Business Law Section's Na- tional Public Service Award. He is a lawyer with Fredrikson & Byron, Minneapolis. > Sheryl Ramstad Hvass was named president of the Min- nesota State Bar Association. She is a mediator and former MONDAY, JUNE 23.199 1 0 law professor, judge, federal p rosecutor and public de.- .......................... fender. > Bossardt Corp., Edina, re- ceived the Construction Man- agement Project of the Year Award from. the Minnesota Construction Management As- sociation for its Lindbergh Center project in Minnetonka. > The Sales and Marketing Executives of Minneapolis and St. Paul gave these awards to the following people: the Ca- reer Achievement Award to Bonnie Carlson, president and chief executive officer of the Bloomington Convention and Visitors Bureau; Emerging Sales Executive Award to Nancy Sabin, account execu- tive at BI Performance Ser- vices; Emerging Marketing Executive Award to Char Dennhardt, founder of Denn- hardt & Associates and Denn- hardt Temporaries. > The Minnesota Association of Career Management Pro- fessionals received the Chap- ter Excellence Award from the International Association of Career Management Profes- sionals. > Sheryl Flahgrty was named chairwoman of the Career and Family Issues Committee for the Minnesota Society of Cer- tified public Accountants. > Dr. Lloyd Pearson received the Albert H. Ketcham Memo- rial Award from the American Association of Orthodontics. Pearson's practice is in Edina. > Todd Christopherson was named Construction Manager of the Year by the Minnesota Construction Management As- sociation. He is president, owner and project manager of Amcon, Burnsville. > Walter Hanson was named 1997 World Trader of the Year by world Trade Week Inc. He is chief executive offi- cer of Ibberson Inc., Hopkins. Elections > William Morrissey and Ar- nold Hewes were elected chairman and president. re- 06. 23/97 11:02 FAX 927 7645 CITY OF EDI\A I�lI South Metro Public Safety Training Academy June 18 meeting minutes Memhers present_ .1im Prosser, Todd Sandell, Bob Lutz, Mark Bernhardson, John Chor: empa, John Conley, Brad Sveum, Bill Barington, Ted Paulfran , Darrell Todd, Jim Welna, Mark Rosenow and Patrick Melvin. The primary purpose of this meeting was to ascertain how much each community and the N-letropolitan Airports Con - .mission is willing to spend to prepare a business plan for the training academy. At this time, only one of the firms submitting a proposal for preparation of a business plan for the Training Academy has been interviewed. This proposal came in at an astounding 547,000- $53,000. It was quickly determined that this fee is far too burdensome on our communities in light of the 2.9 million dollar shortfall currently being experienced in construction costs. Deloitte and Touche LLP, although not yet having had an interview, submitted an early proposal which through some creative bartering resulted in an expense of $25,000, or $5,000 per community, for preparation of a business plan. Three more firms are being interviewed on the 24 of June, after which the committee will make a recommendation as to the firm which should be hired. City managers from Bloomington, Edina and Richfield and Jim Welna have agreed to pay $4 -5,000 for preparation of a business plan. It is suspected that Eden Prairie will also agree to this amount. The neat topic of discussion was the feasibility of entering the South Metro Public Safety Training Academy into the 1998 Governor Bonding Bill. Several factors influenced the committee's decision to consider submitting another training proposal. With the actual construction schedule pushed back until the summer of 1998 the Governor's Bonding Bill would allocate funds in time for construction of the academy Since our efforts at the legislature in 1496 this proposal has made significant advancements and would be a much stronger proposal. Another reason to submit a proposal into the Governor's Bonding Bill is that the proposal will be reviewed giving suggestions for further impr oving the project score. With these recommendations the proposal will be returned and further modifications cane be made prior to final submission. The deadline for submissions of Governor's Bonding Bill Proposals was in May, consequently a proposal will have to be submitted quickly to receive a preliminary review. In further discussion regarding the Governor's Bonding Bill, Ken Rosland expressed several complications if Edina legislators were again asked to carry and lobby this legislation. Senator Roy Terwilliger and Representative Ron Erhardt have carried legislation several times before for this training academy and Edina would feel uncomfortable asking them to do so again. It would be best to have one or two of the other communities' legislators carry and lobby our project through the Governor's Bonding Bill, if we decide to proceed. Edina, as was demonstrated during the last Governor's Bonding session, is one of the least likely candidates to receive funding through the Legislature and the Governor's Bonding Bill. It would be best, if we were r,&I (16 11:03 FAX 927 7645 CITY of EDINA submitting a proposal to the Governor's Bonding Bill, if Richfield and Bloomington representatives would carry this legislation. Mark Bernhardson and Jim Prosser will consider this plan of action and respond within a couple of weeks as to whether or not they are willing to lead these efforts with the Governor's Bonding Bill_ Patrick Melvin would be available to assist Bloomington and Richfield in whatever capacity necessary. There was some discussion as to whether or not PTAC (Police Training Advisory Committee) would be willing to coordinate training programs with the academy. The Minneapolis Conununity and, Technical College in St. Paul is hosting siNteen PTAC: Training Seminars at their campus during 1997. These training seminars are POST Board accredited seminars and would be attractive seminars to offer at the training academy. In discussion about the training academy several different issues surfaced. One idea was that the training academy be considered an excellent avenue for attracting minorities into the field of law enforcement and fire suppression. Some communities have difficulty attracting minorities to apply for police and fire positions. The academy could specifically target minorities for training and open the door to having more diverse police and fire departments within our communities_ Another issue was the need to have another option for a training academy ranging in the 3 -4 million dollar price range. The point is to be able to show what the very bare ininimum would cast for mediocre training and build the argument that allocating the additional money for the academy will result in not only better training for our departments, but will also increase the academy's potential for being marketed_ Jim Welna was offered whatever assistance might be useful in his attempt to preserve the Drug Forfeiture Funds for use in construction of the training academy. At this point the funds are still there, however, as time and issues surface the possibility of the funds being allocated for another project increase. NEXT TRAINING ACADEMY MEETING: WEDNESDAY, JULY 9,10:00 AT EDIN'A COUNCIL CHAMBERS � �f1" k, k�k######* �K�k�k�k**## M> Y�k�k � f##° k � � k � Y•° k° Y- � ''k # # *%l r,J RADIO SYSTEM TASK FORCE JOINT MEETING TUESDAY, JUNE 17, 1997 800 MH2 1. STATEWIDE TRUNK SYSTEM Approved (main user MNDot) 9/97 Bids 1999 Construction 2000 On Line 2. OUR FUTURE/PROBLEM f J7! ek Are we going to support a county sub - system and tie into the trunk system? Need cost analysis to govern our choice. a. Cost of adapting current system? b. Cost of other alternatives (stand alone) c. Migration to 800 MH2 d. Do nothing 3. REFARMING OF RADIO FREQUENCIES IS GOING TO HAPPEN (2004 LATEST) Will require new or adapted radios city wide By 2010, a major change (costly) will be mandated 4. CURRENT SYSTEM Current system is overcrowded and very limited. Gets a "poor ", outdated rating. My opinion? County's fault. Not given money to get a stronger system. "Old school, Old thinking ". Need to update current system or move on (800 MH2). Still will only be successful if the county board (or cities) provide proper funding. Currently the county is not able to provide the radio /dispatch services we have identified as needed. Very limited and outdated abilities. Current system has not been properly funded, upgraded. Who's fault? Current Fire Department Problems a. Crowded radio frequencies - shared frequencies overlap b. No truck to truck due to distance or terrain c. No reach/distance from interior positions d. Little or no ability to interact with other agencies, counties, etc. RADIO SYSTEM TASK FORCE JOINT MEETING TUESDAY, JUNE 17, 1997 5. Carver at this time intends to link up with the new 800 MH2 backbone /trunk system. Most of system will be part of trunk being installed. Not all or any departments must migrate but not for long. All must comply by or in next 10 years. Even if Carver does nothing - we could still use the new trunk system - such as to replace the current City Radio System. 6. With this system - there is no direct car to car or radio to radio communication. All must go through the computer and system. Does not replace or compete with cell phone or frequencies. Has telephone interconnect ability. Can roam and get long distance back to Carver County, Chanhassen. 7. UPGRADE CURRENT NEW (ESTIMATES) $1,940,000 $1,883,666 A changeover will take (or could take) many years. But at some point, it will cost the City money. Each new radio will cost $500 -1,000 more than current existing one. Notes by Richard Wing G:\ admin\RadioSysTaskForceMins6.17 Office of County Administration Carver County Government Center Human Services Building 600 East Fourth Street Chaska, Minnesota 55318 -2183 kRVER Phone (612) 361 -1510 )LINTY Fax (612) 361 -1581 May 30, 1997 Richard Wing Chanhassen Fire Department 3481 Shore Drive Chanhassen, Minnesota 55317 Dear Richard: The next meeting of the Radio System Task Force has been rescheduled and will be a joint meeting with the Carver County Board of Commissioners on Tuesday, June 17, from 1:00 p.m. to 3:00 p.m. in the Government Center's County Board Room. The following is the agenda. I. Introductions (David Hemze, Carver County Administrator's Office) II. Review of Issue (Wayne Nelson,. Metropolitan Council) III. Review of Carver County's Planning Process (Captain Robert VanDenBroeke, Carver County Sheriff's Office) IV. Setting of Next Meeting Date /Agenda If you were unable to attend the May 14 meeting, I have attached a Radio Plan Draft which was distributed. In addition, a radio needs assessment survey will be sent to all Radio System Task Force members within the next few weeks. Feel free to contact me directly at 361 -1526 if you have further questions. I am looking forward to seeing you at the meeting! Sincerely, David J. Hemze Assistant County Administrator Attachment: (members absent from May 14 meeting only) c: Carver County Board of Commissioners (letter only) Dick Stolz, County Administrator (letter only) Diane Wabbe, Administration Clerk (letter only) Affirmative Actio&Equal Opportunity Employer Printed on 10% Post - Consumer Recycled Paper A \ . \ /' /.. {. ` /�` / j !�/ ` Z & � ! / |` t ,� ' �\ \) } \ � / { /`~ ,. \�!^ $ ��} �§\: � � � /�� Z { \�� \� \ �� . ! % � ' f � ¥j � � 1 MAY 1997 /.: ! 3 � � /^ . CONT INTRODUCTION ....................................... 2 I. BACKGROUND .... ............................... 2 A._ WHY CARVER COUNTY NEEDS A NEW RADIO SYSTEM B. CURRENT SITUATION H. OPTIONS .......... ..............................4 A. DO NOTHING 1. REGULATORY CHANGES B. UPGRADE AND ENHANCE THE CURRENT RADIO SYSTEM C. NEW TECHNOLOGY 1. STAND ALONE SYSTEM 2. METRO REGION 800 MI-iZ RADIO SYSTEM M. DECIDING ON OPTIONS .......................... 7 A. FCC MANDATES WILL REQUIRE TECHNOLOGY CHANGES B. RADIO COVERAGE IN CARVER COUNTY C. RADIO TRAFFIC CARRYING CAPACITY TN'. RECOMMEND METRO 800 MI3Z RADIO SYSTEM.... 9 A. OVERVIEW 1. NETWORK ACCESS 2. NETWORK CONTROL ISSUES B. ANCILLARY ISSUES 1. ENCRYPTION 2. SUPERVISORY CONTROL AND DATA ACQUISITION 3. RADIO PAGING 4. UHF FREQUENCIES USED IN JAIL 5. MIGRATION AND CUT OVER PLAN G. ANTICIPATED TURN BACK FREQUENCIES 7. CONTINUED USE OF SOME FREQUENCIES S. USES FOR THE MICROWAVE NETWORK C. PROCEDURES 1. ESTABLISHMENT AND MANAGEMENT OF TALK GROUPS 2. PRIORITY ASSIGNMENT OF TALK GROUPS 3. INTERCONNECT SERVICE 4. ROAMING 5. INTEROPERABILITY G. PARAMEDIC CO1\1MUNICATIONS 7. RECORDING OF TALK GROUPS D. SUBSCRIPTION TO NETWORK E. FINANCIAL ISSUES 1. COST ESTIMATES FOR ENHANCING CURRENT SYSTEM 2. COST ESTIMATES FOR COUNTY SUBNETWORK 3. SUBSCRIBEREQUIPMENT 4. RECURRING COSTS F. FUNDING r . INTRODUCTION This document is a plan for implementing an 800 MHZ trunked radio system in Carver County Minnesota. This plan is presented to the Metropolitan Radio Board in accordance with the Legislative requirement for development of plans in counties and first class cities in the Minneapolis - St. Paul region. This plan was developed with input from a task force which consisted of various public agencies in Carver County. Following are the members of the task force: Assistant Administrator David Hemze, Carver County Chair John Sigfried, Carver County Board of Commissioners Roger Gustafson, Director of Carver County Public Works Sheriff Allen Wallin, Carver County Sheriff's Office Chief Deputy Robert Bergmann, Carver County Sheriff's Office Captain Robert VanDenBroeke, Carver County Sheriffs Office Chief Greg Schol, Chaska Police Department Director Scott Harr, Chanhassen Public Safety Chief Hubie Widmer, Watertown Fire Department Chief Randall Sorenson, Waconia Fire Department Chief Daryl Brengmann, Chaska Fire Department Richard Wing, Chanhassen Fire Department Jeff Fredrick, Ridgeview Medical Center Communications System Manager Rick Peterson, HealthSpan Transportation Ambulance Director Rhonda Lynch, Director of Carver County Information Services Scott Gerber, Carver County Emergency Manager Mary Lou Jirik, Carver County EMS Workgroup Fred Bothin, Carver County Controller This plan is intended to provide guidance to assist the Metropolitan Radio Board in it's planning process. It is also intended to provide guidance to the County Board of Commissioners and other public persons within the County in establishing a direction to proceed in the event that a future decision is made to implement an 800 MHZ trunked radio system. 1. BACKGROUND Carver County's Current Public Safety Radio Communications Network was planned and installed in 1972 and 1973. At that time the County invested in a radio system which included two sites. Each site included radio towers, equipment shelters with backup power generators and radio base station equipment. Each site was linked to the Carver County Sheriffs PSAP (Public Safety Answering Point) by telephone lines. These radio sites served and supported all local law enforcement agencies, local fire departments, civil defense /out door warning systems, and the county public works department. This radio communications network is managed by the communications division of the county sheriffs office. This radio network was designed to'provide for PSAP communications with mobile units in the field. It also allowed for communication between mobile units. In the late 1970's, agencies 2 served by the county radio network began using portable radios with much lower power output than mobile units. The county also began paging fire /rescue personnel rather than sounding a local siren or using telephones to solicit response to an emergency. Due to the low power of portable radios and the lack of an exposed antenna on pagers, additional equipment was added to the original radio system. Today, the current radio system is comprised of six transmit and receive sites. The majority of this equipment is aging and in need of replacement to maintain reliability. The radio system is unable to meet the needs of the agencies it serves without major upgrades as follows: The law enforcement agencies need better coverage, simulcast capabilities, more capacity, less interference and a more reliable system. The fire /rescue departments need better coverage, simulcast capabilities, more capacity and updated equipment. • The public works department needs better coverage, simulcast capabilities and updated equipment. • Due to overcrowding on law enforcement channels, the Emergency Management radio system that supports outdoor warning siren activation is currently also used by law enforcement to relay requests for driver and vehicle license information, want/warrant checks etc. Therefore, when a storm comes through requiring activation of outdoor warning sirens, it interferes with the flow of law enforcement information. The County radio system uses fifty year old analog radio technology and encounters frequent failures. A majority of the equipment in use is no longer manufactured and in some cases parts need to be salvaged from retired equipment to accommodate replacements or repairs. Other local governments in the metropolitan area have similar equipment and operational problems. This common needled to the Metropolitan Council being asked in 1990 to consider facilitating a regional effort to explore the technical and economic feasibility of a region wide 800 MHZ trunked radio network. As a result of four years of regional planning, the 1995 h1linnesota Legislature enacted legislation establishing the Metropolitan Radio Board and authorizing construction of the first phase of a regional 800 MHZ shared public safety radio communications system. This report presents Carver County's recommended participation with this collaborative region wide project. A. WHY CARVER COUNTY NEEDS A NEW RADIO SYSTEM The existing radio systems used by public entities in Carver County cannot continue in use for an indefinite period. The County law enforcement, fire /rescue and public works radio systems are working, but are technically obsolete and have exceeded their useful life span. Because of this maintenance is high and reliability is degraded. These radio systems cannot handle peak traffic loading during multiple emergency and special events and quickly becomes overloaded. When this occurs, calls are delayed and confusion results because multiple users all try to task at the same time. The law enforcement frequencies are plagued by interference from users in Wisconsin and southern Minnesota. All mobile and most portable radios in use are manufacture discontinued for at least five years. Purchases of replacement mobile and portable 3 radios have been delayed for the last five years as the Metro radio project was being developed. B. CURRENT SITUATION Imagine a County telephone system using forty year old party line technology for all phones in the government center; twenty to thirty desks sharing one extension; only one person at a time on the party line can make a call. There is no privacy since anyone can listen in at will. Effectively, all phone calls are broadcast over the public address system so anyone can listen to all the details. You can only place calls to other phones on your floor, and some offices don't even have a phone. In order to access an outside line you need to go through the switchboard operator. There are only one or two outside lines for the entire building and you can only use them for emergencies. Of course, there is no fax, no voice mail, no modems, no e-mail, etc. Now imagine efficiently and productively doing your job. The County's twenty to thirty year old radio system operates in just this manner! Il. OPTIONS The current radio systems are unable to meet the needs of their users and their condition is quickly deteriorating. This leaves the County with basically three options as follows: A. DO NOTHING This course of action or "inaction" puts radio users and subsequently the county at risk, frustrates it's users and fails to serve the public. It also just puts on hold the inevitable changes which are mandated by the Federal Communications Commission. 1. REGULATORY CHANGES On June 23, 1995 the Federal Communications Commission issued a Report and Order and Further Notice of Proposed Rule Making in PR Docket No. 92 -235, commonly referred to as "Spectrum Refarming." The Order enacted sweeping new rules which will effect all users of FCC licensed frequencies below 512 MHZ, - including all frequencies currently used by Carver County. The final enacted rule changes represent a compromise between the need to create spectrum relief and the concerns of incumbent users. A number of the drastic changes proposed in the previous Notice of Proposed Rule Making, including power reduction, were scaled back. The projected result of these new rule changes will require major financial investments if Carver County is to retain the current VHF and UHF technology in use today. Key impacts of the new rules are: a. New equipment purchased after mid 1996 will be required to meet new 12.5 KHZ channel bandwidths. New equipment purchased later than 2004 will be required to meet new 6.25 KHz channel bandwidths. This narrow band equipment is expected to cost the same as 800 MHZ digital trunked equipment. ' b. Channels 12.5 KHz and 6.25 KHz removed from existing County systems are licensable by other users immediately. New narrow band 4 users on these frequencies will cause serious interference to existing Carver County systems, effectively requiring the County to convert to narrow band operations within the next few years. c. Equipping all radio base station transmitting equipment on new narrow band channels with sophisticated atomic clock or satellite based frequency standard equipment will cost up to $50,000 each. d. Reducing the radio frequency spectrum bandwidth occupied by Carver County transmitting equipment on new narrow band channels initially by 50% and eventually by 75% will result in reduced receiver performance. e. Reducing transmitter power emanating from Carver County base station antenna to permit closer geographic reuse by other jurisdictions will have a negative effect on existing and expanded systems. The two attached charts are from FCC PR Docket No. 92 -235 and indicate the narrow band channelization plan for the VHF and UHF frequencies in use in Carver County. Based on the above information, the do nothing course of action is not logical, responsible or realistic. B. UPGRADE AND ENHANCE THE CURRENT RADIO SYSTEM The'radio sites which were initially installed in Carver County in 1973 used Motorola base station equipment. In 1996, Motorola was asked to assist the County in determining budgetary costs to upgrade current base radios used in the law enforcement, fire /rescue and public works radio systems to increase reliability and allow for simulcasting. The resulting dollar amount was approximately $1,250,000. The added cost to upgrade current dispatch console equipment and end user radios is estimated at $350,000. Additionally, $300,000 must also be added for upgrading radio coverage to fill in "holes" which exist today. A major upgrade of this nature would include increasing coverage for the law enforcement, fire /rescue and public works radio users. This would likely include adding a radio site and may require lease or acquisition of property and possibly construction of a radio tower. The consultant costs on these changes are estimated at $40,000. The above costs also do not include increased cost of relaying information to each site. Currently the county uses leased voice grade telephone circuits to relay this information. With the upgrade in equipment listed above the county would be required to either use data circuits at three or four times the current cost per circuit or install a microwave system. (The current yearly cast of voice grade circuits is about $26,000) This upgrade does not address the problems of interference and congestion experienced on the County's current radio system. More importantly, this option also does not ki address FCC issues which will impact the County radio systems and force changes to comply with federal rules as described above. If this upgrade was done the potential life of the upgraded radio system would be less than 10 years. During that life the radio system would experience increased interference and severe congestion which would cripple communications. C. NEW TECHNOLOGY Technologies available today allow radio communications systems to move from archaic 1950's "party line" technology to cutting edge 1990's "information superhighway" technology. It could move our radio system from using isolated analog channels to using simulcast trunked digital networking. Trunking is defined as the: "Automatic and dynamic allocation of a limited number of resources (communications paths) among a large number of users." Trunking combines traditional radio base station technology with advanced telecommunications network switching technology. A single radio infrastructure can be shared by a multitude of diverse user groups, eliminating the need for each group to construct and maintain its own system. Simulcast employs the simul taneous broadcast of an identical radio signal from multiple antenna transmitter sites to achieve seamless wide area coverage inside buildings. Fully digitized transmission is a new development that provides for improved audio quality, secure communications, increased user capacity, embedded data signaling and other enhanced operational capabilities. This digital network technology represents dependable performance, increased capacity, improved coverage, simulcast messaging and better mutual aide communication for law enforcement, fire, ambulance and public works radio users. When looking at Modern Technology there are two options to consider. One option is a new stand alone simulcast digital trunked radio system built just to cover and serve Carver County. The other is joining the Metro Regional 800 MHZ radio system. 1. STAND ALONE RADIO SYSTEM .This the type of radio system has some similarities to what we operate today. We have our own radio towers, equipment shelters, backup power, and telephone lines connecting each site. This system, however, could employ new modern technologies addressed above and therefore be much superior to the system currently in use. However, this option is not seen as the best choice for a number of reasons. First of all there are a limited number of frequencies available for use in this type of system. The National Public Safety Planning Advisory Committee allocates 800 MHZ channels among local and state government. The State NPSPAC Plan allocates four 800 MHZ channels for use in Carver County. The problem is that this would not be enough frequencies to serve all the necessary users in Carver County which include law enforcement, fire /rescue, public works and emergency management. Also, interoperability with other jurisdictions would be very limited. 2 One large concern with this option is that there is no back up system available. In past years the Carver County PSAP has been disabled due to lightening strikes and telephone cuts. At the time Scott County PSAP was able to act as a backup to continue receiving and dispatching calls because the two counties shared ability to use each others police and fire frequencies. With an 800 MHZ stand alone system there would be no back up like this available. 2. METRO REGION 800 MHZ RADIO SYSTEM The Metropolitan region, under the direction of the Met Council has planned and is implementing an 800 MHZ digital simulcast trunked radio system. This is proposed to replace the current collection of independent, stand alone radio systems in the metro area. As proposed, this single radio infrastructure can be shared by a multitude of diverse user groups, eliminating the need for each group to construct and maintain its own system. Today, in addition to Carver County having a radio system that serves its users in the County, the State of Minnesota and the Metropolitan region also each have radio networks which serve their users in Carver County. The proposed trunked system would use new technologies including simulcast and digital modulation to serve all government users who desire to subscribe to it. In addition to utilizing modern technology, benefits to this system include sharing equipment and costs, simulcast messaging, freedom from interference, better coverage, increased capacity and interoperability with other units of government. With this Metro System any PSAP on the system would have the ability to act as a back up for other PSAP's on the Metro System. Ill. DECIDING ON OPTIONS Existing radio systems will require expansion to meet ever growing traffic needs. A. FCC MANDATES WILL REQUIRE TECHNOLOGY CHANGES New FCC rules require future use of narrow band radio technologies which may require use of digital modulation radios. It is expected that narrow band digital radios will be similar in construction to the radios that would be needed for an 800 MHZ trunked radio system, except that the radios that would be used in the frequency bands currently used by Carver County might not require trunking electronics. As a result, the narrow band digital radios used in the lower frequency bands will cost almost as much as the radios required for subscription to an 800 MHZ trunked radio system. The trunked 800 MHZ radios may cost approximately $400 per radio more than new narrow band digital radios in the lower frequency bands. A new narrow band, digital radio system in the lower frequency bands will require complete replacement of the radio system infrastructure and simulcast transmission which will mean short fixed location radio site spacing. The number of channels required in the lower frequency bands will be at least as many, and probably more, than the number of channels that the County would be required to use to become part of the regional 800 MHZ trunked radio system. Therefore, it is probable that the cost for the radio infrastructure for a new narrow band, digital radio system in the lower frequency 7 bands will be higher for Carver County than the cost for the incremental additions to the infrastructure to subscribe to an 800 MHZ regional trunked radio system. B. RADIO COVERAGE IN CARVER COUNTY Public safety and other government entities in Carver County need radio communications over the entire land area of the County. In addition, two of the fire departments headquartered within Carver County provide fire protection service to areas north and south of Carver County under contract with areas in Wright County and Sibley County. Carver County fire departments are also obligated to provide fire suppression support to fire departments in McLeod, Sibley, Wright, Hennepin and Scott Counties under mutual aid agreements. This means that the Carver County radio system must provide for radio communications over areas well beyond all of the boundaries of the County. Computer generated radio propagation predictions were performed for a number of candidate sites in and near the boundary of Carver County. Those computer generated propagation predictions indicate that adequate coverage of the area within the boundaries of the County, within light industrial /commercial buildings, can be accomplished if five radio sites located at Minnetrista, Mayer, Norwood Young America, Jordan and Shakopee are used. There are four 800 MHZ radio frequency pairs assigned for use within Carver County by the State of Minnesota, Region 22 Plan, however, the rules for use of those frequencies is limited to a specific transmitted signal power at a distance three miles beyond the County boundary. Appendix has a composite: radio propagation prediction for antenna system designs utilizing the radio sites selected for coverage inside Carver County and that generally conform to the radio signal strength limitation in the rules. Appendix B shows a composite propagation prediction for omnidirectional antenna system designs from those same sites. It is clear that the fire department service area, particularly the area covered by mutual aid agreements as shown in Appendix A, will have inadequate radio communications capability if the field strength limitation in the rules must be met. An omnidirectional antenna system design, shown in Appendix B, will provide coverage over the required areas. Appendix C shows computer derived microwave path profiles between the radio sites selected for use by Carver County. The microwave paths also show incorporation of the Carer County Sheriff's dispatch center in Chaska into the network. C. RADIO TRAFFIC CARRYING CAPACITY The current VHF radio system in Carer County lacks necessary capacity and no more VHF frequencies are available to provide relief. Radio transmission traffic was estimated for government entities, including public safety entities, within Carer County through the year 2006. A statistical analysis was performed which indicates that the four 800 MHZ radio frequency pairs that are assigned for use within Carer County in the 14SPAC Plan will be marginally adequate for voice radio transmissions only. There will be no capacity available for interconnect telephone conversations, or for extraordinary conditions. N. One solution to this traffic carrying capability problem would be an agreement between Carver and Scott Counties to share the eight frequency pairs that are available for use in those two Counties. That would provide adequate traffic handling capacity for voice mobile radio transmissions for both counties and for up to two simultaneous interconnect telephone calls. This could be done in a two county stand alone system or as a subnetwork of the Metro Regional Radio System. Current information from Scott County, however, indicates that they are not planning to implement an 800 MHZ system, stand alone or as part of the Metro System. Another possible solution to the traffic carrying capability problem would be for Carver County to share a subnetwork with the region edge sites that would generally serve the area of Carver County. This alternative is described in Appendix D of this plan. Implementation of this alternative will require a waiver from the field strength limitation rules for the Carver County frequency assignments from the State of Minnesota, Region 22 NPSPAC Review Committee. IV. RECOMMEND METRO REGIONAL 800 MHZ RADIO SYSTEM Subscription to the regional 800 MHZ trunked radio system will provide all of the benefits of trunking, regional roaming, region -wide digital encryption, freedom from interference, added capacity and coordination possibilities that are inherent in the regional network. Those features would not be available to Carver County if the County were to implement a separate narrow band, digital radio system in the lower frequency bands. The taskforce has also concluded that it will be advantageous from a functional and operational point of view, as well as advantageous from a cost point of view, to participate in a regional 800 MHZ trunked radio system rather than implementing a separate stand alone 800 MHZ trunked radio system for the County. For all of these reasons, the best option available to Carver County is to subscribe for service on the 800 MHZ Metro Region trunked radio system. The task force recommends that the County proceed with a plan to implement a subnetwork on the Metro Regional 800 MHZ System. A. OVERVIEW The proposed Carver County digital trunked radio system will be integrated with the radio system backbone implemented by MnIDOT under the direction of the Metropolitan Radio Board along with systems implemented in other counties to create a seamless regional network. This single integrated network will gradually replace the hundreds of duplicated stand alone radio systems currently operated by local units of government. The radio system proposed is significantly different from the existing County radio system in the following ways: 1. Capacity will be available to accommodate future needs. 2. Users will have private talk groups. 3. Participating dispatch centers will be able to back each other up and directly communicate with each others field units when necessary. 9 4. Direct emergency communications will be available between different services and agencies. 5. The system will have a computerized management system to track system usage, set service levels, authorize individual user access and automatically diagnose network equipment problems. 6. The 800 MHZ frequency band is clear and uncongested. 7. Channels will be trunked and shared by all users, increasing efficiency. 8. A high speed digital transmission microwave and glass fiber communications network will be used to interconnect the system. 9. All channels will be "repeated" using simulcast for wide area portable coverage. 10. Coverage will be available through the metro area. 11. Fault tolerance will provide very high system reliability not subject to catastrophic single point failures. 12. Radio equipment can be updated via software. B. TRUNKED RADIO NETWORK DESCRIPTION The Metro Regional 800 MHZ trunked radio system will consist of numerous subnetworks interactively interconnected to form one virtual regionwide trunked radio network. There will be a minimum of two network controllers which control the overall function of the virtual trunked radio network arranged in a warm - standby redundant backup configuration. The network controllers will be installed in physically separate locations. Each network controller will be fully capable of operating the entire network independently in case of catastrophic failure of one network controller. Each subnetwork will be provided with a minimum of two subnetwork controllers arranged in a warm standby redundant back -up configuration. A microwave radio /glass fiber digital transmission backbone will be used to interconnect the radio network and dispatch points. The regional subnetwork will provide radio coverage to portable radios outdoors within the entire seven county metropolitan area. The regional subnetwork will provide radio service for primarily agencies with regional responsibilities such as the MN DOT, State Patrol, Metropolitan Transit Operations, the Metropolitan Airports Commission and EMS. 1. NETWORK ACCESS At the present time there are two public safety dispatch centers located in Carver County, one is the Carver County Sheriff's dispatch center in Chaska and the other is an EMS dispatch center at the hospital in Waconia. It is recommended that access to the network for the Carver County Sheriff's dispatch center be provided over two direction, diverse microwave links that will be part of the overall regional system microwave network. Network access for the EMS dispatch center in Waconia will be provided for in the regional plan and is most likely to be through use of an RF control station. 10 In the future, if another public safety dispatch center is established in Carver County, that dispatch center may receive access to the network by extension of the microwave link network or through an RF control station. The decision on access method will be made by the Metropolitan Radio Board after consideration of various engineering issues and input from the new dispatch center. Any subscriber agency may be able to obtain access to the network through use of RF control stations located any place within the radio coverage area of the network. Use of RF control stations will be permitted upon decision by the Metropolitan Radio Board after consideration of engineering issues. In general, the approval to use an RF control station will be granted where negative impact to the overall network is unlikely due to the generation of intermodulation products. 2. NETWORK CONTROL ISSUES Carver County will be permitted to have one network control terminal at the Carver County Sheriffs dispatch center in Chaska. This terminal will be used for a number of control and monitoring functions. Control functions include the setup and breakdown of talk groups, assignment of priorities to talk groups, and setting various radio functions. Monitoring functions include the generation of data on usage and performance of that part of the regional radio system that comprises the Carver County subnetwork. The Carver County 800 MHZ trunked radio subnetwork shall include a network control terminal at the Carver County Sheriff's dispatch center in Chaska. B. ' ANCILLARY ISSUES 1. ENCRYPTION Each public safety entity that subscribes for radio service from the Carver County subnetwork shall be able to order mobile and /or portable radios, RF control stations and appropriate access to consoles and equipment capable of full digital, high security encryption of voice. This selection of encryption equipment shall be - based upon decision by the public safety entity and the equipment cost shall be paid for by the subscriber. 2. SUPERVISORY CONTROL AND DATA ACQUISITION EQUIPMENT Supervisory Control And Data Acquisition (SCADA) equipment will not be permitted on the Carver County radio subnetwork without the approval of Carver County and of the Metropolitan Radio Board. In general, the only form of SCADA equipment that will be permitted will be systems that present a very light traffic load on the radio network. One example of a SCADA system that will be permitted is warning siren control if Carver County elects to use the 800 MHZ trunked radio system for sirens at some time in the future. 3. RADIO PAGING Radio paging for fire departments in Carver County shall continue to use VHF radio frequencies. If a fire department becomes a subscriber entity on the 800 11 MHZ trunked radio system, the 800 MHZ dispatch channel shall be patched to the paging channel during the response phase of a fire event so that volunteer firefighter personnel will be able to monitor the dispatch channel using their existing high band VHF radio page receivers. 4. UHF FREQUENCIES USED IN THE JAIL The Carver County Jail will continue to use the UHF radios in use today. There is no backbone in their system and those radios are currently meeting their needs. As the FCC narrow banding moves forward this will need to be monitored for its impact, especially the potential concerns of interference from adjacent frequencies. 5. MIGRATION AND CUT OVER PLAN The 800 MHZ system implementation must be accomplished without disrupting existing public safety communications systems. All existing VHF systems will continue to operate independently, in parallel, with the new system throughout installation and final acceptance testing of the new network. 6. ANTICIPATED TURN BACK FREQUENCIES Migration to the Metro Regional 800 MHZ Radio System will free up some frequencies in the VHF band which can be turned back to the FCC for relicensing and reuse in other locations. The following is a list of frequencies licensed by Carver County, their current use and anticipated turn back dates: Sheriffs Main 155.5501155.010 convert_ to Fire Main until migration to 800 Turn back in approximately 2010. Sheriff car /car 151.160 turn back once 800 MHZ is operational Turn back in approximately 2003 .Civil Defense 155.985 keep for activating outdoor warning sirens Turn back in approximately 2010 Fire Main 154.145 vacate - replace w/155.550/155.010 Turn back in approximately 2004 Fire trk/trk 154.830 continue to use until Fire 'Depts migrate to 800 Turn back in approximately 2010 Public Works 150.995/156.225 turn back once 800 MHZ is operational Turn back in approximately 2003 12 7. CONTINUED USE OF SOME FREQUENCIES Jail 458.525/458.525 continue to use Jail 453.525/453.525 continue to use Carver County continues to move toward implementing a mobile data system using an 800 MHZ frequency separate from the Metro Regional System. It is anticipated that the County will maintain future data communications on that channel. 8. ' USES FOR THE MICROWAVE NETWORK The microwave network that will link the Carver County Sheriff's dispatch center in Chaska to the entire radio system will have capacity for carrying other communications traffic. Possible other communications traffic that might be carried on the microwave network include: Diverse routing for 9 -1 -1 telephone trunks into the Carver County PSAP. Data links to the State of Minnesota CJIS and CJRS systems eliminating the need for leased telephone circuits. Point -to -point communications links to other dispatch centers that are on the network. Circuits capable of carrying an acceptable form of video conferencing. The microwave network is available for these and other uses. Carver County government entities should be aware of the potential communications capability that is available and those entities are encouraged to explore uses for this communication medium. C. PROCEDURES 1. ESTABLISHMENT AND MANAGEMENT OF TALK GROUPS The Metropolitan Radio Board has allocated a substantial number of talk groups for use within Carver County in any way that subscriber agencies within the - County decide that they should be employed. The Carver County Board of Commissioners shall appoint a representative group of operational level employees from entities using the system. All types of user entities shall be represented on a fair basis. That group of individuals shall assign talk groups after receiving input from user services such as the fire service, or law enforcement agencies located in the County. This group shall also monitor use of these talk groups to assure that they are used properly and to determine if adjustments to the numbers of talk groups assigned are appropriate. 2. PRIORITY ASSIGNMENT OF TALK GROUPS Priority 1 Talk Groups =Shall be reserved for emergency transmissions. Priority 2 Talk Groups - One priority 2 talk group shall be assigned for each conventional radio channel in.use prior to migration to the 800 MHZ system. 13 Priority 3 Talk Groups - High priority talk groups for public safety operations. Priority 4 Talk Groups - Routine traffic talk groups. Priority 5 Talk Groups - Low priority talk groups. 3. INTERCONNECT SERVICE There will be a capability for initiating and receiving telephone calls over the public switched telephone network using properly equipped mobile and portable radios on the 800 MHZ trunked radio system. The mobile and portable radios must be equipped with a telephone type keypad in order to initiate a telephone call. This ability to initiate and receive telephone calls will not be a replacement for commercial cellular telephone service. Subscriber entities who need to make telephone calls on a day to day basis will be required to continue to use commercial cellular service providers or PCS service providers when that service becomes available in this area. This interconnection to the public switched telephone network will be reserved for use during the course of extraordinary, public safety events when cellular service or PCS service is not otherwise available and when emergency information only available over the public switched telephone network must be obtained. Carver County will monitor use of this interconnection capability and disable the capability for any subscriber entity that consistently uses the interconnection capability for purposes not included in the permissible list. 4. ROAMING It will be possible for any radio user or users of every subscriber entity to be able to communicate-to and from any point within the nine counties covered by the regional radio network. This means that a fire chief attending a function in Stillwater could be part of fire scene communications at a structure fire to which the chief's department has responded. Roaming will be limited to conditions that .will be covered by a set of rules established by the Metropolitan Radio Board for use throughout the region. Roaming is an extremely valuable function that is available for use and should be used, but must be used in accordance with the Metropolitan Radio Board rules. 5. INTEROPERABILITY There will be radio facilities located within Carver County that are part of the overall regional radio system that will permit intersystem radio communications on a unit to unit basis between units using the 800 MHZ trunked radio system and units that remain using high band VHF and UHF radio systems. These interoperability radio facilities will permit law enforcement, fire, and EMS services to intercommunicate in a wide range of ways. Most of those ways will involve various patching capabilities that will be available in the radio communications control consoles in use in the Carver County Sheriffs dispatch center in Chaska. The various methods to be employed will evolve over an extended period of time 14 and should be established with input from all public safety entities within the County. 6. PARAMEDIC COMMUNICATIONS Any first responder EMS agency with paramedics that becomes a subscriber on the 800 MHZ trunked radio system shall be able to provide direct communications between paramedics in the field and physicians in any emergency room throughout the nine county radio service area. This capability will be part of the regional subnetwork, however, a similar capability will be provided if needed on the Carver County subnetwork upon request to the Carver County Sheriff's dispatchers. 7. RECORDING OF TALK GROUPS The Metropolitan Radio Board has allocated a specified number of talk groups that may be recorded at the Carver County Sheriffs dispatch center in Chaska. The initial assignment of talk groups to be recorded shall be determined by the operational group established by the Carver County Board of Commissioners. This will be done after a fleet plan is accepted after consultation with the radio system contractor. D. SUBSCRIPTION TO NETWORK Any department of the County of Carver, and any department of a municipality, including townships, within Carver County is eligible to subscribe to use the Carver County 800 MHZ trunked radio system when it has been constructed. These governmental departments and municipal users may subscribe for service at any time of their choice, and they may migrate to use of the 800 MHZ trunked network over the period of time that they select. Quasi public service organizations and/or private entities may become subscriber entities on the Carver County 800 MHZ trunked radio system subnetwork provided they are allowed as subscribers on the total network by the rules of the Metropolitan Radio Board. Those quasi public service organizations and private entities shall comply with any requirements for subscription that are included in the rules of the Metropolitan Radio Board. The features and functions of a smart radio system, like the Carver County 800 MHZ trunked radio system are only available if all radio users operating together using a common set of talk groups have converted their equipment to the new radio system. During the migration period, there will be some radios on the 800 MHZ trunked radio system and some radios on the old conventional radio system. During that time, the two radio systems must be patched together by utilizing a single trunked talk group patched to a single conventional radio channel so that the talk group and conventional radio channel are indistinguishable. This allows any user to communicate with any other user and/or dispatch center personnel is regard to which radio system they are utilizing. 15 it is essential that law enforcement personnel in the Carver County Sheriff's department, and all local police departments in the County, be able to intercommunicate at will at any time. This means that the existing conventional law enforcement radio channels in Carver County will need to be patched to an 800 MHZ talk group from the time that the first law enforcement personnel begin using the 800 MHZ equipment until all law enforcement personnel are using that trunked radio equipment. Only after all personnel are using the trunked radio equipment will all of the functions and features of the smart radio system become available to any law enforcement agency. Therefore, all law enforcement agencies within Carver County shall meet and decide if and when they will migrate to the 800 MHZ trunked radio system. They shall also determine the period of time over which all of the law enforcement agencies shall complete migration to the new trunked radio system. All other potential subscriber entities may make an individual determination as to whether or not they will subscribe for service from the trunked radio system, when they will begin use of that system, and over what period of time they will complete their conversion to the new system. E. FINANCIAL ISSUES 1. COST ESTIMATES FOR ENHANCING THE CURRENT RADIO SYSTEM Cost Estimates to Upgrade the Current Carver County Radio System are included in Appendix F of this plan. 2. COST ESTIMATE FOR COUNTY SUBNETWORK TO METRO SYSTEM Initial cost estimates for purchasing the Carver County subnetwork infrastructure that will permit subscriber agencies to participate in use of the network are included in Appendix E with this plan. Also included as part of Appendix E are estimates of cost for replacement of radio communication control consoles, if necessary, and cost estimates for subscriber equipment, including mobile radios .and portable radios with accessories. 3. SUBSCRIBER EQUIPMENT Each subscriber agency will be required to purchase subscriber radio equipment including mobile radios, portable radios, RF control stations, and any other equipment required for access to the network. 4. RECURRING COSTS Recurring costs for use of all radio sites required for the Carver County subnetwork, except for the Mayer water tank and a site for a range extender to fill in the areas along the Crow River in Watertown, will be paid for by the regional subnetwork. The costs for use of the Mayer water tank and the cost for use of the range extender site are not.yet determined. 16 In addition to the recurring cost for use of sites, the Metropolitan Radio Board will determine the cost for maintenance of equipment that will be assessed to subscriber entities. That cost had not been finalized at the time that this plan was prepared. It has been estimated at $60 per radio per year. F. FUNDING The initial costs for purchase of the Carver County subnetwork infrastructure should be funded through county tax dollars. The end user equipment shall be purchased by the subscribing agency. The subscription costs shall be paid by the subscribing agency. ON � el e- e —/C4 WATER USAGE 31 -May 1996 1997 DIFFERENCE SINGLE FAMILY 22,677,000 25,623,000 2,946,000 APT/ MULTI FAMILY 32,000 43,000 11,000 COMMERCIAL 640,000 611,000 (29,000) INDUSTRIAL - - - CHURCH/SCHOOL 579,000 555,000 (24,000) TOTAL USAGE 23,928,000 26,832,000 2,904,000 1996 1997 DIFFERENCE 30-Jun SINGLE FAMILY 37,767,000 64,770,000 27,003,000 APT / MULTI FAMILY 4,006,000 3,954,000 (52,000) COMMERCIAL 11,242,000 15,094,000 3,852,000 INDUSTRIAL 7,262,000 11,121,000 3,859,000 CHURCH/SCHOOL 632,000 641,000 9,000 TOTAL USAGE 60,909,000 95,580,000 34,671,000 C.t CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 July 9, 1997 Jan & Larry Peterson 864 Kimberly Lane Chanhassen, MN 55317 Dear Mr. & Mrs. Peterson: I will ensure that your letter of June 30, 1997 is forwarded to the Mayor and City Council. I am sorry to hear about your problems. Sincerely, l Don Ashworth City Manager DA:k c: Building Department Ail 1 Y e e /dt'G'a�'i" e,J / 4! //A, ,.+ June 30, 1997 1997 L-I T 't 01- City of Chanhassen Re: Court Case Against Dean Johnson Construction We are a home owner across the street from the town homes involved in this case. We found the article in the Chanhassen newspaper very interesting. Nothing in the article shocked us however as we have had similar problems with Dean Johnson as a builder of our town home in Oak Ponds. As far as we know, we don't have any of the structural issues that face the home owners in this law suit, but we have had all the same problems with getting warranty issues resolved. • For instance, a finisher returned to do some work and when he left we had a grease spot on our brand new carpet from his compressor. • The individual that came back to fill nail holes only did half of them and dropped the filler unto our carpet which left a stain. • It took two or three rain storms for them to figure out why our large dining room window leaked between the main window and the decorative windows above it. The problem was they never caulked or sealed between the two sets of windows. • We had areas of trim that was never varnished or was put in upside down so that construction pencil marks and factory writing was to the outside. The person who came in to varnish these areas used a varnish spray and never taped anything to protect other surfaces and we now have varnish "over spray" on window surfaces. • We have a hardwood floor in our kitchen that the contractor sealed and in the process sealed over construction pencil marks. They came back twice because they only took half the pencil marks off and sealed over them for the second time. The person's attitude was terrible and in the process he never taped along the floor edge of our " white " kitchen cabinets and we now have discolored slop marks along the base of these white cabinets. He also preserved grit and other debris into the wood finish. We are still trying to get this resolved and were just told we would have to go to "arbitration" because they have sent their contractor out 3 times and can't ask him to come out again as what we have is their "standard" floor finish!! • We moved in last September and had to hound them until mid June to just get the landscaping rock put in place around our unit. And when they finally showed up, they stopped short of finishing the job by about 3 hand shovels full of rock (there still is rock in a pile by one of the model homes so they didn't run out). This was over 2 weeks ago and they never came back. We have been promised sod for several weeks now and it never gets done. • We also don't want any of Dean Johnson's people in our home without "previous" arrangement. However, just last week we get a letter from Dean Johnson's warranty service office that "Mike ", the construction foreman, had been in our home on the 19 of June. We ask why, when, and how did he get in - we didn't know he was there. This is unacceptable. Dean Johnson does not own this property anymore. • Also, we were told in that same letter that the carpet contractor was to come out on the 26` to fix where the thresholds and carpet meet. No work was done nor did the letter indicate what we were suppose to do to let them in, etc. This is so typical - work is scheduled and nobody shows up. They always have some excuse like they couldn't get in, etc. We would be very willing to leave our keys under the front mat if arrangements were properly made with us ahead of time!! We were told once that he even uses convict labor (people who are on work programs). These people should be well supervised!!! Most of us have paid from $175,000 - almost $200,000 for these units. It appears that Dean Johnson has not learned anything at all from the time he built the units across the street to the more expensive units in Oak Ponds. It is too bad he is concerned about his reputation. He deserves a "bad" reputation. We wish the home owners across the street success in their case. At the same time, if Dean Johnson should become financially strapped how does the work and completion of this development become finalized. Thank you for your time. 'ncerely, Jan Larry Pedersen 864 Kimberly Lane 1. Updates from City Hall for the week of July 7 - 11, 1997'' Planning Department Engineering/Public Works Dept. Park &Recreation Dept. Here's the format we came up with for interim reporting to the city council. I continue to believe that most of the update information will occur as a part of the "Administra- tive Section." Updates should be especially helpful during non - packet weeks. Administration I Finance Department I Public Safety Department