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Admin SectionAdministrative Section Letter to Charles Siggerud, MnDOT dated December 31, 1996 Centennial Hill Variance Report dated December 1996. Letter to Nancy Lee and Patrick Blood dated January 29, 1997. Environmental Commission Agenda for February 13, 1997. Letter to Al and Mary Weinhart dated January 31, 1997. Memo from Steve Kirchman dated February 4, 1997. Memo from Kitty Sitter dated February 3, 1997. Memo regarding Community Leaders Meeting Schedule dated February 5, 1997. Letter to Paul J. Murphy, Family Hope Services dated February 3, 1997. City Council Work Session Schedule and Topics for Discussion. r► CARVER COUNTY December 31, 1996 PUBLIC WORKS DEPARTMENT Carver County Government Center Administration Building 600 East Fourth Street Chaska, Minnesota 55318 -2192 Phone(612)361 -1010 Fax(612)361 -1025 Mr. Charles Siggerud Metro Division Engineer Minnesota Department of Transportation JAN 0 2 1997 1500 West County Road B2 :r;. ,:.,;i, {SEEEN Roseville, MN 55113 v Re: MnDOT "Draft" Metro Division Transportation System Plan (TSP) Dear Mr Siggerud: Administration Parks Engineering Highway Maintenance Surveying & Mapping The development of a MnDOT Metro Division TSP is very beneficial to all units of government in understanding, 1) the jurisdictional reassignments of trunk highways desired by MnDOT, and 2) the fiscal limitations of preserving, managing, improving, and enhancing the trunk highway system within the Twin Cities Metropolitan Area. A review of the MnDOT Metro Division "Draft" TSP suggests virtually no progress will be made during the next 20 years on trunk highway deficiencies that have been a concern to the citizens of Carver County for many years. No "improvement" projects within Carver County are identified in the 2001- 2020 Trunk Highway Funding Plan. The only "expansion" project identified in the same Plan is one mile of new TH 212 east of TH 101 in Chanhassen. The deficiencies of TH 5, TH 41 and TH 212 will continue beyond Year 2020 according to the "Draft" TSP. No programming of projects by adjoining MnDOT Districts for TH 5, TH 7, TH 25, and TH 212 in the western portion of Carver County are included in the "Draft" TSP. These trunk highway segments are very important components of the County's transportation system. MnDOT plans for "preserving managing, improving and enhancing" these segments should be incorporated into the Metro Division TSP. The Metro Division's highest two priorities are "preservation" of the existing infrastructure so that it will continue to perform at current levels, and "management" of the existing system in order to increase its efficiency. These objectives imply "preservation" and "management" betterments through Year 2020 will maintain, as a minimum, the current level of service on the trunk highway system. Additional demands will be placed on the trunk highway system as growth continues throughout Carver County. The projects envisioned by Metro Division to maintain the current level of service (the status quo) on TH 5, TH 7, TH 25, TH 41, TH 101, TH 212, and TH 284 through the Year 2020 are of great interest to Carver County. It is anticipated that the Metro Division will be able to detail these betterments as the updating of the County's Comprehensive Transportation Plan advances to completion in 1998. Affirmative Action/Equal Opportunity Employer Printed on 10% Post - Consumer Recycled Paper The stated, long -term goal of the Metro Division is to transfer ownership of all trunk highways to local governments that are functionally classified as "minor arterials." All trunk highways in Carver County with the exception of TH 7 and TH 212 are classified as "minor arterials." The Metro Division "Draft" TSP identifies TH 5, TH 25, old TH 212, and TH 284 as jurisdictional reassignment candidates before Year 2020 and TH 41 as a jurisdictional reassignment candidate after Year 2020. The "Draft" TSP recognizes TH 101 to have been reassigned to local jurisdiction. The projected reassignment of existing TH 212 east of CR 147 before Year 2020 precedes the "unknown" construction time period for new TH 212 east of CR 147 to TH 101 (Lyman Boulevard) in Chanhassen according the "Draft" TSP. A correction in the time period for this proposed reassignment is requested. Trunk highway reassignments to Carver County local governments of the magnitude outlined in the TSP will require much consideration. Recognition of the complexities associated with trunk highway reassignments by the Metro Division in the TSP is appreciated. It also suggests that the intent of the Metro Division to exclude minor arterial highways from enhancement and improvement programming through Year 2020 should be reconsidered. Minor arterial highways such as TH 41 through Chaska and TH 5 through Chanhassen and to the west are experiencing significant annual traffic volume increases. No major improvements being programmed and developed for these highways during the next twenty years is not a realistic option. The Metro Division is urged to expand its project selection criteria to include the upgrading of minor arterial highways such as TH 41 and TH 5. These highways serve rapidly growing population and employment areas and are in immediate need of safety and capacity improvements. In general, Carver County is concerned that this fiscally constrained TSP will not be compatible with the "growth plan" for the Twin Cities Region that was recently approved by the Metropolitan Council. Carver County asks that the evaluation of this compatibility be made a part of this Metro Division TSP. Carver County urges that incompatibilities between transportation infrastructure and the Twin Cities "growth plan" be emphasized in the final TSP. Thank you for the opportunity to submit comments about the "Draft" TSP. Carver County asks that you continue your diligence in planning and constructing much needed trunk highway projects within the southwest corridor. Sincerely, Trac . Swanson Carver County Board Commissioner Metropolitan Council TAB Member 4 RogerM. Gustafson, E. Carver County Engineer TAB TAC Member PC: Carver County Board of Commissioners Dick Stolz, Carver County Administrator Dave Pokorney, Chaska City Administrator Don Ashworth, Chanhassen City Manager i • CENTENNIAL HILL VARIANCE REPORT DECEMBER 1996 REVENUE Effective revenue for Centennial Hill through the month of December is ahead of projections by 17% or a positive $32,646.65. This positive trend is attributable to income being exceeded in apartment rent, miscellaneous income and interest income. OPERATING EXPENSES: Total Operating expenses year -to -date are ahead of projections by $21,029.25. All major categories are under budget except for the following line items: REPAIR AND MAINTENANCE: Costs to cover maintenance and supplies net covered under installer's typical one year warranty. NET INCOME Year -to -date net income is $173,879.15; ahead of budgeted projections by $51,500.15. 5000 Glenwood AN enue Suite 150 Golden Valley, MN 55422 -5146 612/377 -1800 (Fax) 612/377 -7387 CENTENNIAL HILL INCOME STATEMENT FOR THE PERIOD ENDING December 31, 1996 PENSE NERAL ADMINISTRATIVE ADVERTISING Current .00 Current .00 YTD .06 YTD .02 TELEPHONE Actual X Budget X Actual Y. Budget X iENUE 58.83 .13 150.00 .33 236.51 .09 900.00 .33 APARTMENT RENT 42,525.00 93.30 42,305.00 94.79 254,560.00 93.34 253,830.00 94.79 PARKING RENT 2,275.00 4.99 2,275.00 5.10 13,650.00 5.00 13,650.00 5.10 VENDING INCOME .00 .00 .00 .00 .00 .00 .00 .00 FORFEITURES .00 .00 .00 .00 500.00 .19 .00 .00 LATE CHARGES 25.00 .05 25.00 .05 50.00 .02 150.00 .05 MISCELLANEOUS INCOME 75.00 .17 25.00 .06 353.00 .13 150.00 .06 INTEREST INCOME 680.83 1.49 .00 .00 3,611.65 - -- 1.32 -- - - - - -- -- .00 .00 -- - - - - -- Gross Revenue ------ - -- - -- 45,580.83 -- - - - - -- ---- 100.00 -- - - - - -- -- 44,630.00 - - - - -- ------- 100.00 - - - 272,724.65 100.00 267,780.00 100.00 RENT CONCESSIONS .00 .00 .00 .00 .00 .00 .00 .00 VACANCY LOSS .00 .00 (2,612.00) (5.85) (46,830.00) (17.17) (74,442.00) (27.80) VACANCY LOSS - PARKING (105.00) (.23) (120.00) (.27) (3,640.00) (1.34) (3,730.00) (1.39) BAD DEBTS .00 .00 .00 .00 .00 - - -- -- .00 -- - - -- - .00 -- - - - - -- .00 -- - - - - -- Concessions & V.L. - ---- -- - - - -- (105.00) -- - ----- ----- (.23) - - - - - -- (2,732.00) --- -- --- -- (6.12) ----- (50,470.00) (18.51) (78,172.00) (29.19) Effective Revenue ----- - - - - -- 45,475.83 - -- - - -- -- 99.77 - - - --- 41,898.00 93.88 222,254.65 81.49 189,608.00 70.81 PENSE NERAL ADMINISTRATIVE ADVERTISING .00 .00 .00 .00 184.80 .06 50.00 .02 TELEPHONE 281.67 .62 265.00 .60 1,143.74 .42 1,590.00 .60 OFFICE SUPPLIES 58.83 .13 150.00 .33 236.51 .09 900.00 .33 OFFICE EXPENSE 42.35 .09 100.00 .23 426.18 .16 600.00 .23 POSTAGE 4.67 .01 50.00 .11 62.22 .02 300.00 .11 MISCELLANEOUS EXPENSE (21.00) (.05) 50.00 .11 391.96 .14 - ---- --- 300.00 -- - ---- -- .11 ---- -- ----- Total -- - - -- --- 366.52 - - - -- ------ .80 ------ -- 615.00 ------ ------ 1.38 ------- --- 2,445.41 .90 3,740.00 1.40 SURANCE & REAL ESTATE TAXES INSURANCE .00 .00 .00 .00 .00 .00 .00 .00 PILOT PAYMENT .00 .00 9,248.00 20.72 .00 .00 9,248.00 3.45 TAX ASSESSMENT .00 .00 .00 .00 .00 .00 .00 •00 CITY OF CHANHASSAN .00 .00 .00 .00 .00 .00 - -- .00 -- .00 - -- - -- Total --- -- - - ----- -- .00 -- ---- ------ .00 - - - - -- -- 9,248.00 - -- --- ----- 20.72 -- - -- - -- -- .00 - - - .00 9,248.00 3.45 LARIES OFFICE SALARIES 415.38 .92 500.00 1.12 2,333.23 .86 3,000.00 1.12 MAINTENANCE SALARIES 415.38 .91 900.00 2.02 2,324.59 .85 5,400.00 2.02 PAYROLL TAXES 86.46 .19 140.00 .31 459.85 .17 840.00 .31 EMPLOYEE BENEFITS 982.53 2.15 335.00 .75 1,171.08 .43 2,010.00 .75 EMPLOYEE CONCESSIONS 760.00 1.67 760.00 1.71 4,560.00 1.67 - -- ----- 4,560.00 - - - -- -- 1.71 - - - - -- Total ------ - - - - -- -- 2,659.75 - - - - -- ----- 5.84 - - - - -- 2,635.00 -- - - - - -- ---- 5.90 --- - - - --- -- 10,848.75 - -- 3.98 15,810.00 5.90 CENTENNIAL HILL Income Statement For the Period Ending December 31, 1996 CONTRACT SERVICES LICENSE FEES EXTERMINATING ELEVATOR REPAIR RUBBISH REMOVAL SNOW SERVICE LAWN SERVICE PAGING OTHER SERVICE CONTRACTS Total .00 Current .00 Current .00 .00 Actual % Budget .00 PROFESSIONAL FEES .00 286.66 .63 360.00 MANAGEMENT FEES 1,660.53 3.64 1,629.00 3.65 ACCOUNTING .00 .00 .00 .00 LEGAL .00 .00 .00 .00 Total 1,660.53 3.64 1,629.00 3.65 CONTRACT SERVICES LICENSE FEES EXTERMINATING ELEVATOR REPAIR RUBBISH REMOVAL SNOW SERVICE LAWN SERVICE PAGING OTHER SERVICE CONTRACTS Total .00 .00 .00 .00 .00 .00 25.00 .05 .00 .00 .00 .00 286.66 .63 360.00 .81 575.00 1.26 500.00 1.12 .00 .00 .00 .00 .00 .00 50.00 .11 93.75 .21 100.00 .22 955.41 2.10 1,035.00 2.32 UTILITY EXPENSES ELECTRICITY - HOUSE ELECTRICITY - VACANTS GAS WATER & SEWER Total REPAIR AND MAINTENANCE YTD .00 YTD .00 Actual % Budget .06 9,211.26 3.38 8,846.00 3.30 50.00 .02 .00 .00 .00 .00 .00 .00 9,261.26 3.40 8,846.00 3.30 .00 .00 .00 .00 .00 .00 150.00 .06 .00 .00 .00 .00 1,859.96 .68 2,160.00 .80 575.00 .21 1,200.00 .45 3,128.05 1.15 1,200.00 .45 .00 .00 300.00 .11 773.01 .28 720.00 .27 6,336.02 2.32 5,730.00 2.14 669.54 1.47 1,200.00 2.69 3,812.83 1.40 6,000.00 2.24 .00 .00 75.00 .17 .00 .00 605.00 .23 2,959.23 6.49 2,200.00 4.93 4,803.01 1.76 9,800.00 3.66 .00 -- - - - - -- -- .00 - - - - -- ------ .00 - - - - -- - .00 - - - - - -- ------- 6,780.45 -- 2.48 - - -- ------- 4,150.00 - - - - -- --- 1.55 - --- 3,628.77 7.96 3,475.00 7.79 -- -- -- 15,396.29 - - 5.65 20,555.00 7.68 HVAC REPAIR .00 .00 50.00 .11 .00 .00 300.00 .11 APPLIANCE REPAIR .00 .00 .00 .00 .00 .00 .00 .00 BUILDING SUPPLIES .00 .00 100.00 .23 956.93 .36 600.00 .22 PAINTING .00 .00 50.00 .11 .00 .00 300.00 .11 PLUMBING SUPPLIES .00 .00 50.00 .11 .00 .00 300.00 .12 REPAIRS & MAINTENANCE 405.21 .89 100.00 .22 955.09 .35 600.00 .22 PLUMBING REPAIRS .00 .00 50.00 .12 .00 .00 300.00 .11 EQUIPMENT EXPENSE .00 .00 .00 .00 .00 .00 .00 .00 EQUIPMENT EXPENSE .00 .00 100.00 .22 .00 .00 600.00 .23 KEYS & LOCK REPAIR .00 .00 50.00 .11 .00 .00 300.00 .11 REPLACEMENT RESERVE .00 .00 .00 .00 .00 .00 .00 .00 Total ---- -- -- -- -- -- 405.21 - - - - -- --- .89 --- -- - - -- -- 550.00 - -- - -- - 1.23 ------ - - -- -- - -- 1,912.02 - - - -- ----- .70 - - - - -- -- 3,300.00 - - - - -- 1.23 CENTENNIAL HILL Income Statement For the Period Ending December 31, 1996 Total Operating Expenses Net Operating Income DEBT SERVICE REBATE RECALC FEE TRUSTEE FEE DEPRECIATION/AMORTIZATION Total Total Expenses Net Income Current Current YTD YTD Actual X Budget % Actual % Budget % 9,676.19 21.23 19,187.00 42.99 46,199.75 16.94 67,229.00 25.11 35,799.64 78.54 22,711.00 50.89 176,054.90 64.55 122,379.00 45.70 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 2,175.75 .79 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 2,175.75 .80 .00 .00 9,676.19 21.23 19,187.00 42.99 48,375.50 17.74 67,229.00 25.11 35,799.64 78.54 22,711.00 50.89 173,879.15 63.76 122,379.00 45.70 CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 0 FAX (612) 937 -5739 January 29, 1997 Ms. Nancy Lee and Mr. Patrick Blood P.O. Box 94 Shakopee, MN 55379 Dear Ms. Lee and Mr. Blood: This letter is a follow up to our telephone conversation which took place on January 28. 1997. 1 explained that I had mailed to you documents that you stated you had not received. They were sent via certified mail. On January 29, 1997, they were returned to our offices as unclaimed. I am sending the same two copies of Site Plan Permit #96 -8, Variance #96 -8, and Conditional Use Permit #96 -3 agreements. These documents need to be executed and returned to our offices for recording. The previous documents which you signed were done in a Findings of Fact format. When the City Attorney reviewed the documents, he informed us that the format must be changed in order for the agreement to be recorded. Hence the revised documents. Please return the signed and notarized agreements prior to requesting a shell permit or submitting your sign application for the Commercial Kennel and Stable. We will not be able to process any further applications on this project until the agreements have been recorded at Carver County Recorder's Office. Should you have any questions, please feel free to contact me. Sincerely, Sharmin Al -Jaff Planner II SA:v c: Mayor and City Council Dave Hempel, Asst. City Engineer Steve Kirchman, Building Official g \plan'sa \paN%s rev Environmental Commission Agenda Thursday, February 13, 1997 at 7:00 p.m. ManaLer's Conference Room 690 Coulter Drive 1. Approval of Minutes. 2. Update from city staff on ordinance review by City Council. 3. Review of brochure on algae treatment. 4. Outline of upcoming articles for the Villager. 5. Discuss Environmental Commission page on city's web site. 6. Staff presentation: Potential city -wide tree inventory 7. Earth and Arbor Day action list 8. General Discussion. 9. Adjournment. G: /plan /ec /agnd2 -13 -97 CHANHASSEN ENVIRONMENTAL COMMISSION WORK SESSION MEETING January 23, 1997 Meeting called to order by Uli Sacchet at 7:05 p.m. MEMBERS PRESENT:, Andrew Leith, Susan Morgan, Bill Coldwell, Charlie Eiler, Greg Havlik, Uli Sacchet, and Susan Wright MEMBERS ABSENT: Maureen Farrell, Susan Markert STAFF PRESENT: Jill Sinclair, Environmental Resources Coordinator MISCELLANEOUS: Mr. Sacchet raised the issue of tree removal at the Villages on the Pond development site. It appeared extensive and did not save any substantial woods. Ms. Sinclair informed the commission that what has been cleared is not the whole picture. The development is larger than the cleared area. Woods have been saved on the southern end of the property and will become a city park. Tree removal for the development was allowed under the city's tree preservation ordinance. Replacement plantings will be numerous and in time will create a nice overstory in the development. Mr. Eiler suggested the commission or city raise money to buy a tree spade so that in the future trees can be saved and transplanted from sites such as the Villages. WEB PAGE DEVELOPMENT: Mr. Coldwell passed out copies of the current Chanhassen home pages so the commission could see the format used. He also had copies of the information he compiled for the Environmental Commission page. The commission was unanimous in its agreement that Mr. Coldwell had done excellent work. Mr. Coldwell used the same format as other commission pages and added two sections: "Upcoming events and initiatives" and "Topic of the Month ". These sections will be added to and changed by the commission. Ms. Sinclair will try to get the commission information on the web site as soon as possible. Additions to the two sections will be added whenever they're ready. VILLAGER ARTICLES: Dr. Leith distributed copies of his draft article. Discussion ensued bout the City's water towers and reservoirs. Dr. Leith will add details about the amount or length of water pipelines in the city and other interesting facts. He will talk to Jerry Boucher at the city for details. Commissioners suggested adding a profile drawing of the layers that are referred to in the article. Commissioners also wondered what the overall message should be or was. Ideas included that the safety of our water supply should be stressed as well as an appreciation for the supply and perhaps expand on the idea of conservation. Dr. Leith will have another draft ready for the next meeting. EVENT PLANNING: Mr. Eiler said he has been trying to get in touch with the local nurseries. Lotus Lawn and Garden said they might be too busy that time of the year to participate in anything. Mr. Eiler hadn't heard anything from Halla or Wilson's. Environmental Commission Minutes January 23, 1997 Page 2 Ms. Morgan handed out an outline she had created for the planning. It covered organizational details, entertainment, vendors, food, and advertising ideas. Ms. Morgan had talked to Nancy Mancino about the event. Ms. Mancino suggested the Commission decide on an alternative site. Other ideas discussed: • Rent party tents to prepare for inclement weather. Jill will talk to Park and Rec staff about what they do and where they rent from for events. Commissioners though a tent should be booked either way. We'll need to find out about cancellation fees. • A game warden should be asked to do a presentation or display at the event. • After some discussion, the west parking lot of City Hall was chosen as the location for the event. It can be organized so that cars can still get through to other parking lots while still having enough room on the pavement for the event. • Need to find chairs or bleachers for presenters who will have an audience. • Electricity is available, the commission will have to know how many presenters will need to be hooked up. • The DNR should be asked if they can do a display board or presentation. • The criteria for participation by vendors or presenters will be that they must provide environmental education. • Participants in the park clean -up will maybe get a ticket or hand stamp for free food from one of the vendors. • An action list should be created for each meeting to keep track of what has been done, what needs to be done, etc. • Ms. Sinclair will promote it in the spring newsletter. Deadline for submittals is Friday, Jan. 31. GENERAL DISCUSSION: Meeting dates and absences were discussed. Mr. Havlik and Mr. Sacchet have conflicts with some of the dates chosen. Commissions conceded that more absences will need to be allowed to make up for the increased meeting dates. Minutes will be approved only at the first meeting of the month. Sue Markert has been re- instated as a member of the Environmental Commission. Ms. Farrell will remain Vice - Chairperson of the Commission. The Feb. 13 meeting will be held in the Manager's Conference Room off the reception area of city hall. Meeting was adjourned at 9:05 p.m. Prepared and Submitted by Jill Sinclair g: /pIan/j s /ec/ 1- 23 -97min IqC►7 I 11 tx.�Cl�ec�. �o r s�(�GeXe \� tl (1K �oU �c� 4o� \6 -es' 0.if\d cdi�� Ce- �'�1tiCO E SSe(1�iClReC 1_ axe ve c �IoA e-rc A 61 Ae, K,ir\4 me c(-As -� c4uz hods • CAS po\kc:kc p roh- b ' �- ci� 5� aFF �Prorn acre p 4�ng o�z�� �'��ES % exceed. U, ° - o, `` C?LLC K nd T INoPe- � ou ox mooV o �ei , AA sncp- -� 00-C t� \Q�io►�S�ntP O-n �� ll ll ll 110 LILT � � ll ll V � LI ll� Ko m STMT f rIT to M URY Telephone Day: (612) 474 -5299 Evening: (612) 474 -6884 Facsimile ' (612) 474 -6430 Mal � S w ►4� - ry - r�+�t►ul o� t=a(` Y o�&- % \) I TA.( r4-ss� s cE cu 0UR— NEGUGe\►cE C�VFrJ 71tm ESL �`RfrSS Hfl Dz DoAfq& L: X��10E0, =L H�P� ohs w,�.S, �E P c� #f-v �XPRc3� or - ou � QP(1 t4 J F3::) � Y C , A c�� CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Scott Harr, Public Safety Director FROM: Steve A. Kirchman, Building Official k lit t, DATE: Februarv4, 1997 SUBJECT: 1995 & 1996 Building Perm its The following is a comparison of permits issued and valuations in 1995 and 1996. The permits are categorized by eight differenttypes. The statistics are selected from the F. W. DODGE B UILDING STATISTICS report. 1995 TYPE NO. I VALUATIONS NO. Detached Single Family I 216 540.968,000 I 170 Attached Single Family 49 53.694,000 37 Multifamily I 0 buildings (units) 35(213) N/A Commercial/Industrial 10 Residential 475 Additions /Alterations X15.8 C ommerc iaUIndustrial 57 Additions ** +13.9 Garages 13 Miscellaneous 100 TOTALS 945 * apartments & condominiums ** includes tenant finishes PC: Don Ashworth, Citv Manager Date Aanenson. Plannin, Director Admin Packet 1996 VALUATIONS 534,010,000 54,799,000 PERCENT CHANGE NO. VALUATIONS -31.3 I -17 -24.5 +29.9 513,519,000 I 0 0 I N/A I N/A 57.315,000 I 14 I 58,470,000 I +40 X15.8 53,753300 I 541 I 54,502,300 I +13.9 —20 SI 2 _,436,500 1 51 S188.500 I 21 5258.000 I 74 S82,132.300 908 54.869,700 -10.5 5317,500 +61.5 5199,800 -26 S57,168,300 -3.9 -60.8 —68.4 -30.4 c, S4FETYS%KMEVOSPSD PVT %LL 1�DOC February 3, 1997 To: Don Ashworth From: Kitty Sitter Re: Senior Linkage Line Operating Issues At today's County Board meeting, we received the approval of two items requested by the Senior Linkage Line. First, due to the removal of MAAA's support of local networks, our site required a new name in order to continue operation. Based upon the recommendation of the Chanhassen Senior Commission, the new name was approved. It will be: Carver County Senior Information Line, and will go into effect immediately. Second, again due to the transition with the MAAA, our current database will be removed in the next couple months. In order to purchase a new contract through the United Way for the FirstCallNet database, an additional expense would occur. In the City Budget for 1997, $500 was approved to put toward the contract purchase for FirstCallNet. The County agreed to the City contribution to purchase the database, as they would not spend additional dollars on the Senior Information Line. The third issue you should be aware of that occurred during the discussion and approved motions, was one that will affect the future operation of the Senior Information Line. The United Way is asking all metro counties to help fund an overall metro wide information system that will also tie into a state wide system. This proposal does carry a cost to each county and was supposedly to have been ready last fall. However, the system design is behind and at this point will probably not be ready for release until summer at the earliest. The Board did approve the motion that they will support the metro wide system when it becomes available and reliable, and at that time will stop the funds toward the Senior Information Line. Please let me know if you have any questions, or I'm sure Ursula Dimler would also be able to help. If you care to discuss what this means to Chanhassen, I would be happy to talk about what happens next. Thanks. cc: Sharmin Al -Jaff Todd Hoffman Kara Wickenhauser CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Todd Gerhardt, Assistant City Manage DATE: February 5, 1997 SUBJ: Community Leaders Meeting Schedule As per the council's request on February 3` attached please find the meeting schedule for the Community Leaders group through June of 1997. Chanhassen will host the meeting on Friday, February 21 from 7 -9 a.m. in the Conference Room at the Chanhassen Recreation Center. All council members are encouraged to attend these meetings. FEE 04 '9. 14:38 HERMAN MANCINO DALE Tim .d.mt • Friday, November 1, 1996 7:00 - 9:00 a.m. City of Chaska • Friday, December 6, 1996 7:00 - 9:00 a.m. Carver County • Friday, February 21, 1997 7:00 - 9:00 a.m. City of Chanhassen • Friday, April 18, 1997 7:00 - 9:00 a.m. City of Victoria • Friday, June 13, 1997 7:00 - 9:00 a.m. District 112 • Recreational activities with an emphasis on participation vs. competition • Facilities use priorities • Commitment to assets building • Leadership development • Customer service issues • Continued sharing of development plans • Others F. CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 February 3, 1997 Mr. Paul J. Murphy Vice President for Development Family Hope Services 3315 Fernbrook Lane Plymouth, MN 55447 Dear Mr. Murphy: The Community Development Block Grant funds the City of Chanhassen receives is from Hennepin County. The Hennepin County Board passed a resolution dated February 20, 1996 regarding the use of block grant dollars. The outcome of the resolution is that suburban communities receiving less than $50,000 allocation have the opportunity to pool monies from other communities. In addition, block grant requests shall be used only for assisting housing and community development needs. Because your request for S 15,000 for transportation and outreach programs doesn't meet the county's new criteria, your request cannot be submitted. If you have additional questions regarding the use of block grant dollars, I would suggest you contact Barb Hayden at Hennepin county Office of Planning Development. Sincerely, Kathryn R. Aanenson, AICP Planning Director c: City Council , ,cfs I\% off P1an`,ka'%murphy.1tr.doc 1997 CITY COUNCIL WORK SESSIONS DATE January 6 5:30 p.m. Courtyard Conference Room ITEMS • Park Task Force, Community Survey • Organizational Items • Commission Responsibilities • Accounts Payable • Position Classification and Pay Compensation TIME ALLOTTED* February 3 • Interview Applicants for Planning Commission • 45 minutes 6:30 p.m. • Housing & Redevelopment Authority • 45 minutes Courtyard Conference Room • Appointments to other City Commissions • 15 minutes • Topics for future work sessions • 15 minutes February 18 (Tuesday) • Position Classification & Pay Comp. Plan • 15 minutes 5:30 p.m. • Senator Oliver /Rep. Workman re: Property Tax • 30 minutes Courtyard Conference Room Freeze for Senior Citizens (Steve Berquist unable to • Housing & Redevelopment Authority • 30 minutes attend) • Topics for future work sessions • 15 minutes February 24 (before regular meeting) 6:00 p.m. Courtyard Conference Room March 3 6:30 p.m. Courtyard Conference Room March 17 6:30 p.m. Courtyard Conference Room March 31 5:30 p.m. Courtyard Conference Room April 7 6:30 p.m. Courtyard Conference Room April 21 6:30 p.m. Courtyard Conference Room • Presentation of Park Survey Results, Decision • 45 minutes Resources. • Code of Ethics • Public Safety Commission • Board of Review & Equalization May 5 5:30 p.m. Courtyard Conference Room May 19 5:30 p.m. Courtyard Conference Room June 2 5:30 p.m. Courtyard Conference Room June 16 5:30 p.m. Courtyard Conference Room June 30 5:30 p.m. Courtyard Conference Room July 7 5:30 p.m. Courtyard Conference Room July 21 5:30 p.m. Courtyard Conference Room August 4 5:30 p.m. Courtyard Conference Room August 18 5:30 p.m. Courtyard Conference Room September 15 5:30 p.m. Courtyard Conference Room September 29 5:30 p.m. Courtyard Conference Room October 6 6:30 p.m. Courtyard Conference Room October 20 6:30 p.m. Courtyard Conference Room November 3 6:30 p.m. Courtyard Conference Room November 17 6:30 p.m. Courtyard Conference Room December I 6:30 p.m. Courtyard Conference Room December 15 6:30 p.m. Courtyard Conference Room December 29 6:30 p.m. Courtyard Conference Room * The time allotment is a "best guess" of how much time will be required to discuss the item. More or less time will be allotted as necessary. g:\user\karen\97worksessions.doc POTENTIAL WORK SESSION TOPICS • Discussion regarding Board of Review & Equalization with Carver County Assessor. • 1998 Budget. • Request for Proposals — Financial Advisor. • Capital Budget. • Senior Commission. • Planning Commission Goals Update. • Public Works Building Expansion (both the main shop and the Lake Ann Park facility). • Park & Recreation Commission long and short range goals. Park Acquisition and Development 5 Year Capital Improvement Program. • Funding Sources for Park, Open Space and Trail Initiatives. • The Chanhassen Recreation Center: Budget, Shortage of Parking, Mission. • The Park Task Force. • The Chanhassen Senior Center —The challenges presented by the promise of Congregate Dining. Replacement of Lake Ann Park entrance road and parking lot infrastructure. • Public Safety Commission/Building Inspections Panel. G `,user \karemwstopics.doc