Admin SectionADMINISTRATIVE SECTION
Letter to Dan McKay, James Steele Construction dated August 1, 1997.
Letter to Paul Pecora, Triax Midwest Associations dated August 4, 1997.
Memo from Kate Garwood, Southwest Metro Transit dated July 29, 1997.
Minutes of the South Metro Joint Public Safety Training Academy dated July 9,
1997.
Memo from Phillip Elkin regarding No Wake Zones dated August 4, 1997.
Memo from Paul Donna, Springsted dated July 30, 1997.
Letter from Warren Porter, Hennepin County dated July 30, 1997.
Letter to John Michael from Triax Cablevision dated July 25, 1997.
Memo to Anita Benson, Project Engineer dated July 25, 1997.
Letter from Bob Lindall, Southwest Corridor Transportation Coalition dated July
29, 1997.
Chanhassen Library Quarterly Report dated July 1997.
Memo from Scott Harr dated July 29, 1997.
Memo from Scott Harr dated July 24, 1997.
Letter to Malcolm MacAlpine dated July 28, 1997.
Memo to Dale Gregory, Parks Superintendent dated July 29, 1997.
Letter to Todd Hoffman dated July 29, 1997.
Memo to Steve Torell, Asst. Building Official dated July 31, 1997.
Letter from David Senjem, Minnesota Dept. of Public Safety, dated July 30, 1997.
Budget and Revenue Reports as of June 30, 1997.
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
August 1, 1997
Mr. Dan McKay
James Steele Construction
1410 Sylvan St.
St. Paul, MN 55117
CERTIFIED
Re: City 'water service at: USPS Carrier Annex
1775 Lake Drive West
Chanhassen, MN 55317
Dear Mr. McKay:
Thank you for providing the opportunity for an inspection of the water service at the USPS
building by a City mechanical inspector. As I have stated, the purpose of that inspection was to
verify that the City's water service is and will be properly protected from contamination through
the use of approved backflow devices.
The inspector observed a condition in the fire sprinkler room where it may be necessary to install
a reduced pressure zone (RPZ) backflow preventer. It is desirable to avoid installation of RPZs
whenever possible because of annual testing requirements, rebuilding requirements and reporting
requirements. Rerouting some water piping in the fire sprinkler room may enable the use of a
pressure type vacuum breaker as a backflow preventer. The City mechanical inspector discussed
this with the plumber.
Proper installation and maintenance of proper backflow preventors is the primary method of
preventing accidental contamination of the City water supply. Accordingly, if an RPZ backflow
preventer is installed at the USPS Carrier Annex, the USPS will be required to sign an agreement
stating it understands, and will abide by, the requirements for testing, maintenance and reporting
of RPZ backflow preventors as stated in the Minnesota State Building Code, Chapter 4715.2161.
The agreement must be executed before the City provides permanent water service to the
building.
Mr. Dan McKay
August 4, 1997
Page 2
The City mechanical inspectors noted on the 7/15/97 and 7/21/97 inspections that a final
inspection will be required before permanent water service is provided.
Please call me if you have any questions.
Sincerely,
Steve A. Kirchman
Building Official
PC: Don Ashworth, City Manager
Scott Harr, Public Safety Director
Charles Folch, City Engineer
Roger Knutson, City Attornev
Mark Littfin, Fire Marshal
Randy Debner, Mechanical Inspector
Sharmin Al -Jaff, Planner II
Mr. Brian Marshall, USPS
Mr. Greg Deeb, Mechanical Contractor
City Council administrative packet
Building file, 1775 Lake Drive West
Planning; file, 95 -15 SPR
G safaa'insp.bld -re,` scs3
LAW OFFICES
MOSS & BARNETT
A PROFESSIONAL ASSOCIATION
4800 NORwEST CENTER
90 SOUTH SEVENTH STREET ...
MINNEAPOLIS, MINNESOTA 55402 -4129
BRIAN T. GROGAN TELEPHONE )612) 347 - 0300
(612) 347 -0340
E -MAIL: GroganB @moss - bamett.com FACSIMILE )612) 339 -6686
August 4, 1997
VIA FACSIMILE AND U.S. MAIL
Mr. Paul R. Pecora
Triax Midwest Associations, L.P.
1504 Second Street, S.E.
Waseca, MN 56093
Re: City of Chanhassen, Minnesota
Dear Mr. Pecora:
As you are aware, the City of Chanhassen has experienced numerous customer service
issues with your company over the past several weeks. The volume of telephone calls regarding
cable television service received by the City Manager's office has significantly increased over
this time period burdening City employees with matters which should be addressed by Triax and
its employees.
At a recent City Council meeting on July 28, 1997 each and every member of the
Chanhassen City Council expressed serious concern over the level of customer service presently
provided by Triax and its impact on the residents and cable television subscribers in the City.
These customer service issues must be addressed immediately and a thorough and detailed report
should be
fnnx rded to the Ci explail: the ° Ci ,um�tnnno s r
Y b rl" rc � �+••��:,gardli' i - ax ' s cus� vi;i�,t sii Jice
failures and the steps which are being taken to ensure that similar issues do not arise in the
future.
In particular, the City is concerned that several provisions of the FCC Customer Service
Obligations, found at 47 U.S.C. Section 76.309, have been violated. These include the
following:
1) Trained company representatives have not been available to respond to customer
telephone inquiries during normal business hours.
G �
MOSS & BARNETT
A PROFESSIONAL ASSOCIATION
Mr. Paul R. Pecora
August 4, 1997
Page 2
It has been difficult if not impossible for subscribers to reach Triax representatives
by telephone.
2) Under normal operating conditions telephone answering time by Triax customer service
representatives, including wait time, is not to exceed thirty (30) seconds when the
connection is made. If the call needs to be transferred, the transfer time is not to exceed
thirty (30) seconds. These standards are to be met no less than ninety (90) percent of the
time under normal operating conditions, measured on a quarterly basis.
Based on the comments received from subscribers contacting the City office and
Chanhassen's City Council members this standard has not been met.
3) Standard installations are to be performed within seven (7) business days after an order
has been placed. "Standard" installations are those that are located up to 125 feet from
the existing distribution system.
4) Excluding conditions beyond the control of Triax, Triax is to begin working on "service"
interruptions "promptly" and in no event later than 24 hours after the interruption
becomes known. Triax must begin actions to correct other service problems the next
business day after notification of the service problem.
5) If a Triax representative is running late for an appointment with a customer and will not
be able to keep the appointment as scheduled, the customer must be contacted. The
appointment should then be rescheduled, as necessary, at a time which is convenient for
the customer.
6) Triax's communications with its cable subscribers appear deficient in that Triax
apparently has apparently not provided installation and service maintenance policies to its
subscribers as required.
As you know, Triax and the City of Chanhassen are scheduled to meet August 13, 1997
at 9:00 a.m. at the Chanhassen City Hall to discuss issues relating to the renewal of the cable
television franchise. At this meeting the City also desires to address the customer service issues
which have arisen over the past several weeks. It will still be necessary, however, for Triax to
provide a detailed written explanation regarding matters addressed within this letter so that such
letter can be distributed to City Council members at a regularly scheduled meeting. Based on my
discussions with other Triax representatives I understand corrective measures are already being
implemented in an effort to ensure that these customer service deficiencies do not resurface.
This information must be communicated in writing by Triax to the City of Chanhassen to ensure
MOSS &BARNETT
A PROFESSIONAL ASSOCIATION
Mr. Paul R. Pecora
August 4, 1997
Page 3
that the City's elected officials are satisfied with Triax's response and compliance with applicable
customer service obligations.
If you should have any questions regarding this letter please feel free to contact me.
Very truly yours,
MOSS & BARNETT,
A Professional Association
/3/ 4/ ice.
Brian T. Grogan
BTG /slo
124156/2NSS01 !.DOC
cc: Mr. Don Ashworth
Mr. Todd Gerhardt
Ms. Jane Bremer
e -
SOUTHWEST (METRO TRANSIT
A �.
MEMORANDUM
TO: Commissioners, City Council Members, City Managers, Department Heads
FROM: Kate Garwood, Policy & Administration Coordinator
DATE: July 29, 1997
SUBJECT: UPDATE ON TRANSIT ISSUES
PENDING THREAT OF STRIKE BY METRO TRANSIT DRIVER
The contract for Metro Transit drivers and mechanics services between the Amalgamated Transit
Union (ATU) and the Metropolitan Council expires on July 31, 1997. Recently, SMTC was
notified by the General Manager of Metro Transit (formerly the MCTO) that the negotiations did
not appear to be moving toward resolution and that a strike might occur soon. Staff concerns
about this pending strike were reported to the Commission at its meeting on July 24th.
This afternoon, SMTC was notified that mediators have been selected and that both sides have
agreed to a one -month extension of the existing contract in order to continue working toward
settlement on a new contract. Meanwhile, Metro Transit's General Manager has promised to keep
SMTC informed and updated on the negotiations.
SMTC's plans are very similar to last time in that SMTC WILL CONTINUE TO SERVE ITS
CUSTOMERS in the event of a strike. Our main service provider, Laidlaw Transit Services,
which is served by a different union, has agreed to continue driving in the event of a strike by the
ATU. In addition, we will initiate the same communication system as before, which included:
• Establishing key contacts with each city regarding emergency plans
• Preparing drivers and dispatchers about what to expect
• Developing an information plan for customers so they know what to expect and when
• Developing media contacts to keep the general public informed
Periodically, as events dictate, we will send out updates such as this to you. If you have any
questions or concerns, please contact Len Simich, SMTC Executive Director, at 949 -8540, or me
at 949 -8546.
07114 %97 15:28 FAX 92 7 1545
CITY OF EDINA
South Metro Joint Public Safety Trailing Academy
July 9 Minutes
P" S,.:w
ee
.Th to the following members for attending. R oger Erickson, Todd Christopher fohn
C'onlei-, Ken Rosland, Darrel Todd, Bill Barington, Ted Pru�fi�anz, Bernie Berighelrn and Patrick
Alelvin.
The primary purpose of this meeting was to allow the Business Plan Committee consisting of
Itch Rosland. Mark Berrhiardson, Bob Lutz, Brad SveLur], Steve Devich, a finance officer from
Richfield and Patrick Melvin to present their recommendatiol]. as to - which firm should prepare a
business plan for fhe training academy. A material delivery issue detrimentally impacting the
time line for construction was also presented by Roger for consideration by those rnenibers
present.
The Business Plan Conunittee interviewed four firms interested in preparing a business plan for
the training academy. Tlii}se firms included Grant Thornton LLP, Deloitte & Touche LLP, Eide
Helmelce. PLLP and Springsted. Grant Thornton, although putting together a well qualified
project team and suggesting an additional source of funding for the planning stages of this
project, proposed an exorbitant fee which quickly eliminated this firm as a possibility. Eide
Hehneke although very thorough in outlining the aspects of a business plan, f ailed to provide the
cominitteG with wi estimated c:vst fo preparation of a business plan instead providing an hourly
fee range depending upon the scope of the project. Deloitte & Touche submitted a proposal that
was very competitive from a cost standpoint- Yet another firm, Springsted Public finance
Advisors, was judged to be the most qualified to prepare this business plan.
Springsted Public Finance Advisors was the firnlr recommended and approved to prepare the
business plan for the training academy. The primary f actor which compelled Springsted above
Deloitte & Touche and the other firms was the qualifications of their project team. One of their
project tew inembers, Don Peterson, is an individual with 33 years of lase enforcement
experience with the Minnesota Bureau of Criminal Apprehension- The fee for their services is
$27,300, the lowest of the four firms interviewed, and completion time is estimated to take
approximately 12 weeks. The City of Edina will again pay Springsted and bill each city for
reimbursement. Informal contracts are being prepared to confirm each city's commitment to
reimburse the City of Edina for $5,460. A meeting is scheduled for 3:00, July 16 at the Edina
Council Chiunbers to meet with project team members and more clearly outline the direction in
w hich we want a business plan for this training academy to proceed. Anyone able to attend this
ineeti.ng i.s welcome to come and provide input for the project team-
Roger Erickson informed individuals of the latest complication in the construction schedule. The
current con struction schedule anticipates construction to be initiated in May of 1998. However,
orders for precast concrete are currently backlogged at least six months, requiring the
construction schedule for the training academy to also be adjusted. If construction is to occur in
lvl:ay of 1998, the design phase will have to be initiated in August of 1997 so that the precast
r.�
07114:97 13:29 FAX 927 7545 CITY OF EDINa 0003
concrete will be here in time for construction_ A second benefit to initiating the design plans
early is that conducting bids in January will attract more bidders, bidding lower prices because it
is the start of the bidding process. As bidders get further into the bidding season prices typically
increase as bidders get busier. Ken directed Roger and Todd to direct an updated letter regarding
the precast concrete dilemma to his attention and hold off action until August. It is anticipated
that the participating cornmunities will agree to proceed with the initial design phases which. are
necessary to pen-nit construction in 1998. The cost for this initial design phase work will riot
exceed 514,000.
A proposal for the 1998 Governor's Bonding Bill has been submitted to the Department of
Finance_ This copy reserves our place in the bonding bill and will be reviewed by personnel
working in the Department of Finance and returned with further suggestions for improvement.
Final submission of the revised proposal is due October 31. The Governor submits his 1998
Budget flan to the legislature in February of 1998 and legislative committees begin the process
of fomially reviewing the agency requests. In May, the legislature adopts and the Governor
approves the 1998 bonding bill_ The total being sought through the Governor's Bonding Bill is
2.5 million dollars. Thanks to Jim Prosser for his willingness to be the contact person on this
proposal. A copy of the proposal will be distributed to each department.
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Don Ashworth, City Manager
FROM: Phillip Elkin, Water Resources Coordinator
DATE: August 4, 1997
SUBJ: No Wake Update
Here is summary of our meeting on no wake ordinances and an update on the issue.
• The City can pass an ordinance to restrict boating activities that cause wakes
• Any Lake that the City restricts will have to be completely within the City boundary or will
require an identical ordinance from the adjoining City. (i.e. Lake Riley will require additional
approval from the City of Eden Prairie.)
• Recreational lakes entirely within Chanhassen, which.this ordinance would effect are Lotus,
Minnewashta, Susan, Lucy and Ann.
• The DNR will have to review any ordinances to make sure they meet state regulations
• Public Safety has posted No Wake signs on all Lakes which have public access in
Chanhassen, however are technically not legal.
• Carver County and DNR water patrol will enforce No Wake ordinances once they're in place.
• At this time I would recommend that any ordinance be proposed for Lotus Lake, Lake Riley
and Lake Minnewashta. Lake Ann already has a restriction on motors, and Lake Lucy has no
public access therefore there is nowhere for signs or no way of enforcing the rules.
The Lake Minnetonka Conservation District has had such an ordinance in place since July 1993.
That ordinance requires the water levels to exceed the ordinary high water mark (OHW 929.4) by
0.4 feet (929.8) for five consecutive days or reach a level of 930.0. All elevations are measured
above sea level. In the past few years water has risen above the mark and gone down the next
day, thus the five day requirement.
08/04/97
Here is my proposal on how the City should proceed with issue for the remainder of the boating
season:
Enact a temporary No Wake ordinance on the following Lakes at the respective elevations:
Recreational
NWL
OHW
100yr. WL
Proposed
Distance from
Lakes
No Wake El.
Shore
Lotus
895.4
896.3
896.8
896.6
Lake Wide
Minnewashta
942.2
944.5
945.3
944.9
600 ft
Christmas
N/A
932.77
N/A
N/A
Susan
881.4
881.8
884
882.2
Lake Wide
Riley
864
865.3
865.5
865.5
600 ft
Ann
955.2
955.5
956.3
N/A
Lucy
955.3
956.1
956.6
956.4
Lake Wide
*NWL - Normal water Level
*OHW - Ordinary high water level
* l 00yr. WL - 100 year floodplain level
Once a ordinance is drafted send a copy to Eden Prairie for their ratification.
If this action is agreed upon, I will contact Roger K. and have the elevations written into an
ordinance.
If the ordinance process is to be pursued I recommend the following actions:
• Meet with watershed districts, DNR and determine an elevation for enactment of the
ordinance. Determination should be made at specific water level that triggers a ban and a
proposed ordinance drafted.
• Determine which lakes need no wake protection and eliminate any lakes that can withstand
temporary rising water.
• A public hearing should be held with all Lakeshore residents notified as well as notification
in the local newspaper
• Benchmark elevations put at public access points of each of the lakes to identify the
restrictive water elevations
• No wake signs should be made that can be posted and removed
• No wake signs would have a diagram of the lake, and restricted areas highlighted.
85 E. SE%ENTH PLACE SUITE 100
SAINT PAUL, MN 55101 -2143
612 - 223 -3000 FAX: 612-223-3002
SPRINGSTED
Publu Finance Advisers
MEMORANDUM
TO: Distribution List
FROM: Paul R. Donna
DATE: July 30, 1997
SUBJECT: City of Chanhassen, MN - Capital Financing Requirements
Attached is a proposed calendar of events for the City's upcoming bond issue(s).
It is imperative that the projects become defined and the sources of revenue outlined within the
next couple of weeks in order to meet your schedule.
If you have any questions or would like to amend the calendar, please contact me.
cjb
Attachment
SAINT PAUL, MN • MINNEAPOLIS, MN • BROOKFIELD, WI • OVERLAND PARK, KS • WASHLtiGTON, DC • IOWA CITY, to
Page 2
Preliminary Bond Sale Calendar
City of Chanhassen, Minnesota
1997 Bond Issue(s)
Date
Action Item
Participants
August 6, 1997
Projects defined and revenue
City Staff
sources outlined
Springsted
August 15, 1997
Official Statement information sent
City Staff
to Springsted
August 21, 1997
Finance plan recommendations and
Springsted
resolutions delivered to City for
Kennedy & Graven
Council packet
August 25, 1997
City Council meeting to consider
City Council /Staff
resolution setting sale date
Springsted
Kennedy & Graven
August 29, 1997
Draft Official Statement sent to
Springsted
participants to review
September 4, 1997
Comments on draft Official
City Staff
Statement complete
Kennedy & Graven
Springsted
September 8, 1997 Official Statement printed and Springsted
distributed
Application to Standard and Poor's
for credit rating
September 15 -19, 1997 Credit rating review and assigned City Staff
Springsted
September 22, 1997 Bids taken and tabulated Springsted
September 22, 1997 City Council consideration of award City Council/Staff
Springsted
Kennedy & Graven
Late October 1997 Settlement of bonds; transfer Springsted
of funds to City Kennedy & Graven
Page 3
City of Chanhassen, Minnesota
1997 Bond Issue(s)
Distribution List
ISSUER:
Mr. Don Ashworth, Manager
Ms. Pam Snell, Finance Director
Mr. Charles Folch, City Engineer
City of Chanhassen
P.O. Box 147
690 Coulter Drive
Chanhassen, MN 55317
Phone: (612) 937 -1900
Fax: (612) 937 -5739
FINANCIAL ADVISORS:
Mr. David MacGillivray
Mr. Paul Donna
Ms. Catherine Polta
Springsted Incorporated
85 East 7th Place, Suite 100
St. Paul, MN 55101
Phone: (612) 223 -3068 - Dave
(612) 223 -3066 - Paul
(612) 223 -3064 - Catherine
Fax: (612) 223 -3002
LEGAL:
Mr. Dave Kennedy
Kennedy & Graven
470 Pillsbury Center
Minneapolis, MN 55402
Phone: (612) 337 -9232
Fax: (612) 337 -9310
s
July 30, 1997
ennepin
- An Equal Opportunity Employer
Cr
a
DfD►'f MILD
-"U" C 1 1997
Mr. Charles Folch
City Engineer
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
RE: Application for ISTEA Funds for CSAH 101
Dear Mr. Folch:
ENGINEERING DEPT,
s y
Enclosed for your files is a copy of the application we recently submitted
for ISTEA funding for project 101/9626 in Chanhassen and Eden Prairie.
We appreciate and thank you for the June 17, 1997 letter of support from
Mr. Ashworth. We will let you know the results of the application process
as soon as we hear the award announcement.
Sincerely,
Warren K. Porter, P.E.
Senior Professional Engineer
WKP:jrh
Enclosure
cc: Tom Johnson
ounty
Department of Public Works
320 Washington Avenue South Recycled Paper
Hopkins, Minnesota 55343 -8496
(612)930 -2500 FAX:(612)930 -2513 TDD:(612)930 -2696
(f. 6. 'led-
s
TRWoC
1504 2nd St. S.E., I.O. Box 110, Waseca, M N 56093
Sales and Billing: 1.800- 332 -0245
Repair: 1- 800 -422 -1473
July 25, 1917
Mr. John W. Michael
431 Trap Line Lane
Chanhassen, MN 55317 -9103
Dear Mr. Michael:
First, I would like to thank you for your letter, dated July 17, 1997, regarding the quality of
service you have recently received from Triax Cablevision.
Over the last several weeks, we have had several service interruptions affecting our customers in
your area, and most recently, interruptions caused by severe thunderstorm activity. We
understand this is very frustrating, and at tines, it has been very difficult to contact a
representative in our office because our telephone lines have been very busy. Not only have
service interruptions created a dramatic increase in our telephone activity, recent programming
enhancements and our cost competitive monthly service have also contributed to above - normal
activity.
The r�sti It of this activity is the providing of service far below what we us a C ompany, Laid Yo« as
a valued customer, expect. We recognize that quality customer service is the core of our
business. As a result, over the next 30 -60 days, we will make several upgrades and
improvements to our telephone system which will enable us to answer your questions more
efficiently.
We are also taking aggressive action in other areas. In addition to making several staffing
changes, implementing new training programs, and renewing our commitment to service quality,
we are making plans to completely upgrade our system. While this project will take some time to
finalize and complete, it is part of our continued efforts to bring a new level of service quality to
the community.
Mr. Michael, i appreciate you taking the time to write, and t thank you for your patience with us
while we make several. changes to improve the quality of our service to you. If we can be of
assistance in the future, please feel free to contact one of our Customer Service Specialist at 1-
800- 332 -0245.
Sincerely,
i'd 4zo
r
Paul R. Pecora
Regional Manager /
�` ' -
___Z4J
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Anita Benson, Project Engineer
FROM: Charles Folch, Director of Public Works
DATE: July 25, 1997
SUBJ: Professional Engineers Exam
I want to extend a well deserved congratulations to you on your recent successful passing of the
Professional Engineers Exam for civil engineers. This is undoubtedly one of the most major
milestones to attain in your engineering career and I'm sure it is one that you are happy to have
under your belt.
Again, please accept my congratulations on your achievement
j
c: Don Ashworth, City Manager
Todd Gerhardt, Assistant City Manager
Personnel File
\'cfs 1 \vo 12\englcharles\znemos\anita.doc
SOUTHWEST CORRIDOR TRANSPORTATION COALITION
470 Pillsbury Center
Minneapolis, MN 55402
(612) 337 -9300 L
July 29, 1997
Dave Pokorney
City Administrator
City of Chaska
One City Hall Plaza
Chaska, MN 55318
RE: T.H. 41
Our File No. LN400 -51
Dear Dave:
At its July 16, 1997 meeting, the Southwest Transportation Coalition adopted a resolution
of support for the joint application being submitted by MnDOT and the City of Chaska for
federal funds to assist in the upgrade of Highway 41. We understand that your application is
specifically for the section of Highway 41 from Highway 212 northerly to Engler Boulevard and
that the application which you are submitting is for surface transportation program funds.
Highway 41 carries in excess of 20,200 cars per day, well in excess of its design capacity.
The City is to be commended for offering to contribute One Million Dollars toward the
upgrading of this section of Highway 41, and for its efforts to acquire right -of -way for the
project. This is a much needed improvement. The City of Chaska has been at a great
disadvantage for many years due to the heavy traffic through the City. I am unaware of any
other city of its size which has level of congestion "F" on two highways intersecting at a major
downtown corner. In addition, the "reliever road" also serving the community, T.H.5, is also at
level of congestion F. Truly, the area's highways are in miserable condition and badly in need
of improvement.
You ver tru ,
Robert J. ndall, President
RJL /cm
cc: Coalition Members
Gene Ranieri
Fred Corrigan
Chuck Siggerud
Natilio Diaz
RJL126632
LN400 -51
CHANHASSEN LIBRARY QUARTERLY REPORT July 1997
April
Circulation up 19%
Reference questions were up 47
Library users 5,849 up 6%
May
Circulation up 26%
Reference Questions up 42%
Library users 4,979 up 41%
June
Circulation up 20%
Reference questions up 31%
Library users 5,005 up 7%
Year to date:
Circulation up 15%
Reference questions up 36%
Library users up 9%
Notes:
Our summer programs are going well. Over 450 children have signed up for the summer
reading program. 200 -300 have been attending the summer performances on Tuesdays. we
have added another staff person who will be working Tuesday nights, enabling us to have two
people on duty all day Tuesday, our busiest day. Current staff: Kathy Perschmann, Branch
Librarian; Rowena Lauterbach, Librarian 1; Karla Businaro and Mary Diane Bass, Aides.
We received a donation of 760$ from the Jaycees and another of $250 from the Friends of the
Chanhassen Library, which were used to purchase reference books, which will be very useful.
jr
t
i
CHANHASSEN LIBRARY QUARTERLY REPORT July 1997
April
Circulation up 19%
Reference questions were up 47
Library users 5,849 up 6%
May
Circulation up 26%
Reference Questions up 42%
Library users 4,979 up 41%
June
Circulation up 20%
Reference questions up 31%
Library users 5,005 up 7%
Year to date:
Circulation up 15%
Reference questions up 36%
Library users up 9%
Notes:
Our summer programs are going well. Over 450 children have signed up for the summer
reading program. 200 -300 have been attending the summer performances on Tuesdays. we
have added another staff person who will be working Tuesday nights, enabling us to have two
people on duty all day Tuesday, our busiest day. Current staff: Kathy Perschmann, Branch
Librarian; Rowena Lauterbach, Librarian 1; Karla Businaro and Mary Diane Bass, Aides.
We received a donation of 760$ from the Jaycees and another of $250 from the Friends of the
Chanhassen Library, which were used to purchase reference books, which will be very useful.
CITY OF
CHANHASOrmyoll
690 COULTER DRIVE • P.O. BOX 147 * CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
TO: Mayor
City Council
City Manager
FROM: Scott Harr, Public Safety Director -46�
DATE: July 29, 1997
SUBJECT: Outdoor warning sirens
I would like to take this opportunity to briefly express my intention of again requesting outdoor warning
sirens to be funded as a part of the 1998 budget process. Because I believe the public hearing (of which
verbatim minutes are available at your request) last year clearly supported this effort, I don't plan to hold
another public hearing, unless you might like one.
However, I have received additional calls this year because of the severe weather that we have
experienced. As the Public Safety Director for the City of Chanhassen, I feel very strongly about the
necessity of providing this component of our warning coverage, and would please ask that you contact
me with any questions or thoughts so that I might have the opportunity to address these as we enter into
the budget process.
I did hold a meeting with neighboring jurisdictions regarding the possibility of sharing costs on the
borders, and expect an updated quote from one siren company shortly. I'm sure we're looking at
something in the realm of $125,000.00 to purchase 10 - 12 battery backup radio activated units to cover
all of the city.
Thank you.
c _:afetvSh\sirens8
MEMORANDUM
1
CITY OF C-e "°�
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: City Staff
FROM: Scott Harr, Public Safety Director
DATE: July 24, 1997
SUBJ: New CSO
I would like to have you join me in formally welcoming Henry Price, better known. as "Pepper ". Pepper
has been here a while now, but I have been negligent in introducing him via memo.
Pepper attended high school in British Columbia, moving to Edina to attend police school at Normandale
College. Pepper's parents have traveled throughout the world as missionaries, so you might ask him
about the fascinating places he's lived. Pepper's interest include beach volleyball, hand gliding and
bowling.
Please join me in welcoming Pepper to the CSO team!
SH:cd
gAsafety \sh \newcso
Adi1 S" . C. C
LARKIN, I DALY & LINDGREN, LTD.
ATTORNEYS AT LAW
Jane E. Bremer
DIR. DIAL (612) 896 -3297
July 28, 1997
Mr. Malcolm MacAlpine
7187 Frontier Trail
Chanhassen, MN 55319
Dear Mr. MacAlpine:
1500 NORWEST FINANCIAL CENTER
7900 XERXES AVENUE SOUTH
BLOOMINGTON, MINNESOTA 55431 -1194
TELEPHONE (612) 835 -3800
FAX (612) 896 -3333
s�. :.
As you know, I serve as counsel to Triax Midwest Associates, L. P. and appreciate your call of
1'lnu•sday, July 17, regarding the customer service problems you experienced with Triax's cable system
in Cllanllassen. It is illy understanding that you previously sent a letter to Triax regarding these
customer service issues and were given lily name by the City of Chanhassen when you received no
response.
Please be advised that I have forwarded your name and the specifics of your concern to the Triax's
Regional Manager for Minnesota, Paul Pecora, and it is illy understanding he has contacted you at this
point. lfthis incorrect, please contact me immediately.
On behalf of "Triax, I am very sorry your experience with us has been less than either of us would hope
or expect. Triax is sincerely interested in providing the best possible service to its customers and
welcomes comments and suggestions from its customers and regulators. Going forward, if you have any
problems or concerns or experience difficulty contacting Triax, please feel free to call me, Amy
Nawrocki of illy office or Paul Pecora at 1 -800- 332 -0245.
Sincerely,
O _
ne E. Bremer, for
LARKIN, HOFFMAN, DALY & LINDGREN, Ltd.
cc: vfodd Gerhardt
Ric Hanson
Paul Pecora
0317424.01
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Dale Gregory, Parks Superintendent
FROM: Todd Hoffman, Director of Parks and Recreation
DATE: July 29, 1997
SUBJ: Sidewalk Repair
On July 29, 1997, I discussed your inquiry regarding sidewalk repair with City Manager
Don Ashworth and other department heads. Upon conclusion of our discussion, Don
directed the engineering department to discuss this issue with the city council at budget
time. His proposal is to include this item as an annual component of the City's street
repair program. Sidewalk repair would then become a budgeted line item of this program
to be administered by the City Engineer/Director of Public Works.
PC: City Council
Park and Recreation Commission
Charles Folch, City Engineer /Director of Public Works
Mike Wegler, Street Superintendent
gApark \th \S idewal k RepairMemo
r�
1001 Lake Lucy Road
Chanhassen, MN 55317 -8678
Telephone: 612- 470 -9883
Facsimile: 612- 470 -8067
July 22,1997
Mr. Todd Hoffman
Park & Recreation Director
City of Chanhassen
PO Box 147
Chanhassen, MN 55317
Dear Mr. Hoffman:
UT 4
Thank you to you personally and the City of Chanhassen for the Playground Equipment that was
provided to Minnetonka Middle School West. It is good to see some involvement of the City with
Minnetonka Schools and this particular item is much needed and appreciated.
As a resident of Chanhassen and a member of the Minnetonka School Board, I have often felt that
those of us on the Minnetonka Schools side of the District were not fully part of the City of Chanhassen.
Perhaps you are not aware, but three of the eight n Members of the Minnetonka Board are residents of
Chanhassen. That is out of the 10 communities we serve.
Congratulations on the successful Park referendum. The decision to include upgrades to the existing
parks was a big factor in changing my view on the referendum. Again, that part affects those of us in
the northern part of the City. When the City has issues needing support in the future, I hope it will
consider the Minnetonka Public Schools as a possible partner.
Thanks again.
Sincerely,
Uradley U. Johnson
�✓iG/'� /G'
s
//
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 0 FAX (612) 937 -5739
MEMORANDUM
TO: Steve Torell, Assistant Building Official
FROM: Steve A. Kirchman, Building Official a�IC
DATE: July 31, 1997
SUBJECT: Commendation - flood relief
Just a short note to commend you on your recent week -long trip to East Grand Forks to assist that city in
their efforts to inspect and issue permits for the more than 2400 flood damaged structures. I understand that
about one third of these structures will be required to be moved or demolished. Imposing such drastic
measures on an already distressed citizenry has to be very stressful to code enforcement officials.
Your experiences in East Grand Forks should prove very helpful to Chanhassen as we continue to develop
and refine our emergency management plans.
PC: Scott Harr, Public Safety Director
Council admin packet
Personnel file
g:\safetN.\sak\mcmos\psd\st-coin
DIVISION OF EMERGENCY MANAGEMENT
EMERGENCY RESPONSE COMMISSION
B -5 State Capitol
75 Constitution Avenue
St. Paul, Minnesota 55155 -1612
TTY (612) 282 -6555
FAX (612) 296 -0459
Telephone: (612) 296 -2233
July 30, 1997
Don Ashworth, City Manager
City of Chanhassen
690 Coulter Drive
Chanhassen, Minnesota 55317
Dear Mr. Ashworth:
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
Aj
MINNESOTA
P.H. Safety
�w
EMENGENC
MpNAGEMENr
A/- j
C a �✓ �: K �Q� Su 1
The Minnesota Emergency Response Commission (ERC) would like to recognize two significant
contributions to the public safety of our state.
The first contribution is that of your employee, Scott Harr, as a member of the Regional Review
Committee. As a member of this committee, Mr. Harr participates in local planning for emergency
response to hazardous materials incidents. The support of the regional review process is critical to
emergency planning in the state and the ERC would like to formally recognize the work of Mr.
Harr as a representative of business and industry.
The second contribution is that made by your business or agency. The ERC is grateful that you
have made public safety a priority and that you have provided a representative in the planning
process. The Regional Review Committee's across the state are an effective example of a
business /government partnership. Your continued participation and representation are welcomed
and are absolutely necessary for success. The ERC thanks City of Chanhassen for supporting the
emergency planning process through the time and work of Scott Harr.
Our state's system of planning for emergencies is evolving. Increased emphasis is being placed on
local involvement from all sectors. The continued input from all the involved parties will be
needed. We hope you will continue to participate in this public safety partnership.
Sincerely,
David H. Senjem
Chair
AN EQUAL OPPORTUNITY EMPLOYER
Income Statement
06130/97 Actual v. Budget
50% Remaining
Page 1
06/97
YTD Actual
06197
Budget
06/97
Variance
06/97
% Variance
06/96
YTD Actual
06/96
Budget
06/96
Variance
06/96
% Variance
12/96
YTD Actual
12/96
Budget
12/96
Variance
12/96
% Variance
General Government
111 Legislative
70,049.68
149,575
79,525.32
53.17%
70,390.59
146,742
76,351.41
52.03%
130,064.06
146,742
16,677.94
11.37%
112 Administration
96,480.94
239,124
142,643.06
59.65%
100,083.92
223,124
123,040.08
55.14%
192,372.71
223,124
30,751.29
13.78%
113 Finance
65,023.54
142,804
77,780.46
54.47%
87,253.83
183,362
96,108.17
52.41%
168,635.41
183,362
14,726.59
8.03%
114 Legal
41,031.23
83,000
41,968.77
50.56%
47,332.73
80,000
32,667.27
40.83%
98,099.07
80,000
(18,099.07)
- 22.62%
115 Property Assessment
1,709.26
74,050
72,340.74
97.69%
1,125.64
72,600
71,474.36
98.45%
48,913.16
72,600
23,686.84
32.63%
116 M.I.S.
0.00
26,800
26,800.00
100.00%
0.00
0
0.00
0.00%
0.00
0
0.00
0.00%
117 City Hall
136,653.32
196,350
59,696.68
30.40%
129,940.95
176,850
46,909.05
26.52%
197,888.00
176,850
(21,038.00)
- 11.90%
118 Elections
315.95
7,750
7,434.05
95.92%
8,944.63
32,000
23,055.37
72.05%
41,968.41
32,000
(9,968.41)
- 31.15%
Total General Government
411,263.92
919,453
508,189.08
55.27%
445,072.29
914,678
469,605.71
51.34%
877,940.82
914,678
36,737.18
4.02%
Page 1
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 2
06/97
YTD Actual
06/97
Budget
06/97
Variance
06/97
% Variance
06/96
YTD Actual
06/96
Budget
06/96
Variance
06/96
% Variance
12/96
YTD Actual
12/96
Budget
12/96
Variance
12/96
% Variance
Public Safety
121 Police Administration
339,465.13
694,474
355,008.87
51.12%
357,045.02
682,793
325,747.98
47.71%
673,857.92
682,793
8,935.08
1.31%
122 Fire Prevention
103,356.85
279,435
176,078.15
63.01%
115,061.84
267,807
152,745.16
57.04%
250,791.48
267,807
17,015.52
6.35%
123 Public Safety Commission
297.04
2,375
2,077.96
87.49%
853.24
2,325
1,471.76
63.30%
2,314.65
2,325
10.35
0.45%
125 Code Enforcement
261,876.58
675,850
413,973.42
61.25%
263,919.01
586,200
322,280.99
54.98%
548,886.58
586,200
37,313.42
6.37%
126 Animal Control
46,456.11
123,550
77,093.89
62.40%
51,922.33
116,000
64,077.67
55.24%
102,570.99
116,000
13,429.01
11.58%
Total Public Safety
751,451.71
1,775,684
1,024,232.29
57.68%
788,801.44
1,655,125
866,323.56
52.34%
1,578,421.62
1,655,125
76,703.38
4.63%
Page 2
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 3
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12196
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
Public Works
131 Engineering
60,674.99
128,300
67,625.01
52.71%
53,644.47
126,560
72,915.53
57.61%
114,195.41
126,560
12,364.59
9.77%
132 Street Maintenance
239,266.65
702,370
463,103.35
65.93%
240,629.08
627,790
387,160.92
61.67%
583,805.51
627,790
43,984.49
7.01%
135 Street Lighting & Signals
82,074.47
171,440
89,365.53
52.13%
66,175.84
151,280
85,104.16
56.26%
148,822.93
151,280
2,457.07
1.62%
137 City Garage
94,527.02
237,850
143,322.98
60.26%
104,714.18
222,250
117,535.82
52.88%
211,910.22
222,250
10,339.78
4.65%
Total Public Works
476,543.13
1,239,960
763,416.87
61.57%
465,163.57
1,127,880
662,716.43
58.76%11,058,734.07
1,127,880
69,145.93
6.13%
Page 3
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Pa ^e 4
06/97
YTD Actual
06/97
Budget
06/97
Variance
06/97
% Variance
06/96
YTD Actual
06/96
Budget
06/96
Variance
06/96
% Variance
12/96
YTD Actual
12/96
Budget
12/96
Variance
12196
% Variance
Parks & Recreation
141 Park & Rec Commission
983.45
2,075
1,091.55
52.60%
783.56
2,125
1,341.44
63.13%
1,028.12
2,125
1,096.88
51.62%
142 Park & Rec Administration
27,571.82
72,050
44,478.18
61.73%
31,449.69
68,113
36,663.31
53.83%
63,333.55
68,113
4,779.45
7.02%
143 Recreation Center
114,112.06
257,500
143,387.94
55.68%
110,912.77
250,495
139,582.23
55.72%
259,586.08
250,495
(9,091.08)
- 3.63%
144 Senior Center Operation
11,668.05
37,300
25,631.95
68.72%
16,031.66
33,885
17,853.34
52.69%
30,919.04
33,885
2,965.96
8.75%
145 Recreation Programs
69,901.06
168,480
98,578.94
58.51%
69,566.62
145,236
75,669.38
52.10%
131,015.94
145,236
14,220.06
9.79%
146 Self- Supporting Programs
23,192.64
56,410
33,217.36
58.89%
17,558.46
52,877
35,318.54
66.79%
48,877.03
52,877
3,999.97
7.56%
147 Lake Ann Park Operations
9,453.34
70,805
61,351.66
86.65%
11,765.61
59,303
47,537.39
80.16%
49,331.58
59,303
9,971.42
16.81%
148 Park Maintenance
159,610.93
407,750
248,139.07
60.86%
178,955.99
384,750
205,794.01
53.49%
383,835.87
384,750
914.13
0.24%
Total Parks & Recreation
416,493.35
1,072,370
655,876.65
61.16%
437,024.36
996,784
559,759.64
56.16%
967,927.21
996,784
28,856.79
2.89%
Pa ^e 4
city or cnannassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 5
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
Community Development
151 Planning Commission
2,696.94
5,750
3,053.06
53.10%
2,355.66
5,400
3,044.34
56.38%
5,439.09
5,400
(39.09)
-0.72%
152 Planning Administration
44,108.91
183,200
139,091.09
75.92%
48,373.66
134,480
86,106.34
64.03%
100,894.26
134,480
33,585.74
24.97%
153 Senior Facility Commission
5,701.20
22,250
16,548.80
74.38%
130.95
3,250
3,119.05
95.97%
1,815.52
3,250
1,434.48
44.14%
Total Community Development
52,507.05
211,200
158,692.95
75.14%
50,860.27
143,130
92,269.73
64.47%
108,148.87
143,130
34,981.13
24.44%
Page 5
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 6
06/97
YTD Actual
06/97
Budget
06/97
Variance
06/97
% Variance
06/96
YTD Actual
06/96
Budget
06/96
Variance
06/96
% Variance
12/96
YTD Actual
12/96
Budget
12/96
Variance
12/96
% Variance
Total General Fund Revenue
2,270,284.08
5,218,756
2,948,471.92
56.50%
1,766,166.29
4,846,646
3,080,479.71
63.56%
4,913,370.56
4,846,646
(66,724.56)
-1.38%
Total General Fund Expense
2,108,259.16
5,218,667
3,110,407.84
59.60%
2,186,921.93
4,837,597
2,650,675.07
54.79%
4,591,172.59
4,837,597
246,424.41
5.09%
Revenue Over /Under Expenditures
162,024.92
89
(161,935.92)
(420,755.64)
9,049
429,804.64
322,197.97
9,049
(313,148.97)
Page 6
Income Statement
06/30197 Actual v. Budget
50% Remaining
* 06/97 expenses include major capital equipment purchases that were made in the first half of 97 to update electronics in the City Council Chambers.
Page 7
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
210 CATV Fund Revenue
0.00
57,800
57,800.00
100.00%
0.00
53,800
53,800.00
100.00%
69,178.24
53,800
(15,378.24)
- 28.58%
210 CATV Fund Expense
55,154.22
64,500
9,345.78
14.49%
17,787.48
50,200
32,412.52
64.57
62,112.75
50,200
(11,912.75)
- 23.73%
Revenue Over /Under Expenditures
(55,154.22)
(6,700)
48,454.22
(17,787.48)
3,600
21,387.48
7,065.49
3,600
(3,465.49)
* 06/97 expenses include major capital equipment purchases that were made in the first half of 97 to update electronics in the City Council Chambers.
Page 7
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
06/97 06/97 06/97 06/97 06196 06/96 06/96 06/96 12196 12/96 12/96 12/96
YTD Actual Budget Variance % Variance YTD Actual Budget Variance % Variance YTD Actual Budget Variance % Variai
211 Environmental Protection Revenue
42,146.11
118,000
75,853.89 64.28%
49,419.34
134,500
85,080.66
63.26%
155,822.32
134,500
(21,322.32) -1
231 Recycling
12,310.40
44,150
31,839.60 72.12%
21,350.88
44,350
22,999.12
51.86%
63.76%
45,953.85
22,396.24
44,350
35,000
(1,603.85) ;
12,603.76
235 Lake Management
0.00
35,000
44,000
35,000.00 100.00%
30,086.02 68.38%
12,682.87
14,312.85
35,000
32,000
22,317.13
17,687.15
55.27%
26,942.61
32,000
5,057.39 1
236 Reforestation
13,913.98
Revenue Over /Under Expenditures
15,921.73
(5,150)
(21,071.73)
1,072.74
23,150
22,077.26
60,529.62
23,150
(37,379.62)
Page 8
Income Statement
06/30197 Actual v. Budget
50% Remaining
Page 9
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
400 Capital Project Admin Revenue
106,263.38
385,000
278,736.62
72.40%
41,973.21
405,000
363,026.79
89.64%
542,692.42
405,000
(137,692.42)
- 34.00%
400 Capital Project Admin Expense
171,656.42
325,100
153,443.58
47.20%
232,744.59
405,000
172,255.41
42.53%
583,573.26
565,000
(18,573.26)
-3.29%
Revenue Over /Under Expenditures
(65,393.04)
59,900
125,293.04
(190,771.38)
0
190,771.38
(40,880.84
160,000
( )
(119,119.16)
Page 9
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 10
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
410 Park Trailways Acq & Dev Revenue
153,173.33
319,000
165,826.67
51.98%
187,877.60
449,000
261,122.40
58.16%
506,382.92
449,000
(57,382.92)
- 12.78%
410 Park Trailways Acq & Dev Expense
183,177.48
391,000
207,822.52
53.15%
125,456.25
273,600
148,143.75
54.15%
431,969.25
273,600
(158,369.25)
- 57.88%
Revenue Over /Under Expenditures
(30,004.15)
(72,000)
(41,995.85)
62,421.35
175,400
112,978.65
74,413.67
175,400
100,986.33
Page 10
Income Statement
06/30197 Actual v. Budget
50% Remaining
'1996 budgeted expenditures did not take into account several new special assessment payments made to new businesses.
Page 11
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
460 Tax Increment District #1 Revenue
2,909,841.03
6,060,000
3,150,158.97
51.98%
2,751,632.54
5,798,000
3,046,367.46
52.54%
5,788,003.97
5,798,000
9,996.03
0.17%
460 Tax Increment District #1 Expense
549
1,627,544
1,077,774.06
66.22%
1,375,774.60
1,915,975
540,200.40
28.19%
2,478,575.42
1,915,975
(562,600.42)
- 29.36%
Revenue Over /Under Expenditures
2,360,071.09
4,432,456
2,072,384.91
1,375,857.94
3,882,025
2,506,167.06
3,309,428.55
3,882,025
572,596.45
'1996 budgeted expenditures did not take into account several new special assessment payments made to new businesses.
Page 11
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
1996 & 1997 expenditures include special assessment payments for the Recreation Center /School Project as per agreement between the City of Chanhassen and ISD 112.
Page 12
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
468 Economic Dev. District #2 Revenue
340,134.98
730,000
389,865.02
53.41%
306,089.70
720,000
413,910.30
57.49%
650,706.01
720,000
69,293.99
9.62%
468 Economic Dev. District #2 Expense
119,964.20
60,300
(59,664.20)
- 98.95%
117,029.31
65,500
(51,529.31)
- 78.67%
369,382.19
65,500
(303,882.19)
- 463.94%
Revenue Over /Under Expenditures
220,170.78
669,700
449,529.22
189,060.39
654,500
465,439.61
281,323.82
654,500
373,176.18
1996 & 1997 expenditures include special assessment payments for the Recreation Center /School Project as per agreement between the City of Chanhassen and ISD 112.
Page 12
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 13
06/97
YTD Actual
06/97
Budget
06/97
Variance
06/97
% Variance
06/96
YTD Actual
06/96
Budget
06/96
Variance
06/96
% Variance
12/96
YTD Actual
12/96
Budget
12/96
Variance
12/96
% Variance
700 S & W Utility Revenue
932,701.55
2,122,100
1,189,398.45
56.05%
793,391.79
1,959,100
1,165,708.21
59.50%
2,307,955.56
1,959,100
(348,855.56)
- 17.81%
701 Utility Administration
31,615.63
121,500
89,884.37
73.98%
56,217.44
133,000
76,782.56
57.73%
127,805.36
133,000
5,194.64
3.91%
702 S & W Operations
771,917.14
1,973,900
1,201,982.86
60.89%
908,112.20
1,772,500
864,387.80
48.77%
1,784,851.45
1,772,500
(12,351.45)
-0.70%
Revenue Over /Under Expenditures
129,168.78
26,700
(102,468.78)
(170,937.85)
53,600
224,537.85
395,298.75
53,600
(341,698.75)
Page 13
City of Chanhassen
Income Statement
06/30/97 Actual v. Budget
50% Remaining
Page 14
06/97
06/97
06/97
06/97
06/96
06/96
06/96
06/96
12/96
12/96
12/96
12/96
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
YTD Actual
Budget
Variance
% Variance
710 Sanitary S & W Expansion Revenue
239,421.72
350,000
110,578.28
31.59%
143,172.60
350,000
206,827.40
59.09%
1,058,794.78
350,000
(708,794.78)
- 202.51%
710 Sanitary S & W Expansion Expense
292,021.82
863,750
571,728.18
66.19%
272
859,385
587,253.87
68.33%
391,286.23
859,385
468,098.77
54.47%
Revenue Over /Under Expenditures
(52,600.10)
(513,750)
(461,149.90)
(128,958.53)
(509,385)
(380,426.47)
667,508.55
(509,385) (1,176,893.55)
Page 14
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Up from City Hall- -July 30- August 6, 1997
Public Safety Department
Planning Department
Administration
• Scott hosted a brainstorming meeting
his week on how to make Highway 5
safer. Will see if we can create some
innovative ideas.
• We had a great meeting regarding "no
,vake" zones attended by the DNR,
Carver County Water Patrol, Hennepin
�ounty Water Patrol; Chanhassen Public
Safety and Planning Departments; the
�ity Manager and Mayor. Immediate to
long range ideas were generated.
• More severe weather has generated
nore calls wanting sirens.
Finance Department
Water sales continue to be at record
evels. A usage report is attached.
The first lease payments were received
his week for cellular phone leases on our
vater towers. This new revenue source
; hould guarantee that total general fund
•evenues will be greater than budgeted.
All departments have received an
,lectronic form of their 1998 budgetary
)ages.
The fall bonding schedule has been set
'included in admin section). Representa-
ives of Standard & Poor are anticipated
:o be in Chanhassen on September 16 or
17. I had hoped that the bond sale would
>ccur in the summer, leaving lots of time
o complete the RFP process during the
.all. The park referendum shot down the
,artier plans.
The council may see 2 or 3 additional
)ayments to Hartley and Associates as we
.inalize work efforts with that firm. Most
)f the costs will be associated with
,omputer equipment necessary to ensure
:hat the GIs system continues to be
isable, i.e. graphics computer, plotter,
etc.
• Residents of the Hidden Valley neighbor-
hood contacted Channel 5 news regarding
their concerns over the proposed car
dealership. Channel 5 contacted the
Mayor, Mark Senn, and Kate regarding
comments. It aired on Monday night's news.
• We received an application from Famous
Dave's BBQ and a retail building to be
located in the northeast corner of the
Villages on the Ponds.
• No wake signs remain on Chanhassen
lakes. Roger has elevation information and
is working on a revised ordinance that will
be on the August 25th Council agenda.
• The Lake Minnewashta Preservation
Association has asked to reschedule the
boat tour of the lake. Call Phillip (937-
1900 e 105) if you would like to attend.
Engineering/Public Works Dept.
• The city will be installing a pressure
reducing value in the Lake Riley water
service area due to high pressure levels.
• Notice to Proceed to be issued this week -
Walnut Grove utility & street improvement
• West 76th Street water tower drained for
emergency repairs.
Park & Recreation Dept.
• Our MIS Coordinator, Rick Rice started
work on Monday. His timing was great as
the network computer at the Recreation
Center crashed that same day. That
network computer is used by Recreation
Center staff and some staff members at city
hall. Approximately 6 computers were
down and the alternative would have been
an outside consulting service at $105 per
hour. The Rec Center's demise has taken
from Rick's first task -- establishment of
short and long range goals. I will submit
those to the city council during the upcom-
ing weeks.
• I received confirmation today of my
registration for the NLC conference.
Lodging was confirmed at the Holiday Inn
Select Hotel (first choice for all of us).
None of the registrations included spouse
information. Remind me to poll council
members Monday evening. Typically the
city has advanced the $40 fee with each
council member then deducting $40 from
your final expense form. Don't forget to
look at the Northwest promotions included
in this packet. The current companion fare
is $30 less than when I booked my
reservation 3 weeks ago. I have since
made a reservation for Mark Senn and
would be happy to make a reservation for
any other council member. If you leave a
message, make sure that you leave your
credit card type, number, and expiration
date, frequent flyer number, and which
flights you've picked. If your spouse is
going with, I need a first name and
frequent flyer number.
• The low bidder for the retaining wall at
city hall has gone bankrupt. Todd
Christopherson believes that the 2nd low
bid ($100 higher) will accept the job, but
construction could be delayed to late fall.
• Cable TV complaints continue to soar
(see letter sent to Triax in the Admin
Section). Nancy and I will be meeting with
Triax representatives next Wednesday at 9
a.m. Since Councilman Senn has received
the most complaints, I am using this
document to invite him to this meeting.
• Music on Hold: To solve the continued
problems with reception for the radio that's
been hooked up to our telephone system,
and since that form of providing music on
hold is illegal, a CD player was purchased
and hooked up to the telephone system.
While they were in, we finished wiring
several of the jacks that had been roughed -
in in the new portion of the building.
WATER USAGE
31 -May
1996
1997
DIFFERENCE
SINGLE FAMILY
22,677,000
25,623,000
2,946,000
APT/ MULTI FAMILY
32,000
43,000
11,000
COMMERCIAL
640,000
611,000
(29,000)
INDUSTRIAL
-
-
CHURCH/SCHOOL
579,000
555,000
(24,000)
TOTAL USAGE
23,928,000
26,832,000
2,904,000
1996
1997
DIFFERENCE
30-Jun SINGLE FAMILY
37,767,000
64,770,000
27,003,000
APT / MULTI FAMILY
4,006,000
3,954,000
(52,000)
COMMERCIAL
11,242,000
15,094,000
3,852,000
INDUSTRIAL
7,262,000
11,121,000
3,859,000
CHURCH / SCHOOL
632,000
641,000
9,000
TOTAL USAGE
60,909,000
95,580,000
34,671,000
31 -Jul
1996
1997
DIFFERENCE
SINGLE FAMILY
47,639,000
59,147,000
11,508,000
APT/ MULTI FAMILY
383,000
396,000
13,000
COMMERCIAL
1,433,000
1,602,000
169,000
INDUSTRIAL
23,709,000
30,352,000
6,643,000
CHURCH / SCHOOL .
588,000
1,001,000
413,000
TOTAL USAGE
73,752,000
92,498,000
18,746,000
pis New Member Information mailbox: /C %7C/ Program% 20Fil es /Netscape / ... 1502.PAA0301 I @mxl.expedia.com &number -48
Subject: Reservations New Member Information
Date: Wed, 6 Aug 1997 15:02:24 GMT
From: nwressupp @worldspan.com
To: chmgr @ci.chanhassen.mn.us
Welcome to Northwest Airlines Reservations!
Below is your new membership information. Please keep this
confirmation mail as a record of your Member ID.
Your Member ID is: dashworth
The Reservations Internet address is: http: / /www.flvnwa.com/
Reservations is a free service. To use the Reservations,
you will have to type your Member ID and Password on the
Sign In page.
Whether for business or pleasure, Northwest Airlines Reservations makes it
easy for you to plan and purchase travel arrangements that best
meet your budget and personal preferences. Reservations is on the job
24 hours a day, 7 days a week. With a click of your mouse, you can:
• Reserve and purchase airline tickets
• Reserve hotel rooms
• Reserve rental cars
• Research over 300 destinations in the World Guide
• Chart your course with over 200 city maps
We look forward to fulfilling all of your travel needs.
Northwest Airlines Reservations
Start your travel here.
http: / /www.flvnwa.com/
8/6/97 2:56 PM
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
August 5, 1997
Denise Becker
675 Lake Susan Hills Drive
Chanhassen, MN 55317
(612) 937 - 1900 • FAX (612) 937 - 5739
The City Council met at a work session on Monday, August 4 to discuss the tree issue at Lake
Susan Hills 9 Addition. I am writing to inform you of their decision. After a thorough
discussion, the Council concluded that any action taken to remove or replace the trees on your lot
is a civil matter between yourself, your neighbors and Joe Miller Homes. It was the intent of the
City to preserve the wooded character within the development, however, the survival of the trees
was not guaranteed by the City.
If you have any questions or comments, please feel free to contact the Mayor, Council members,
or myself.
Si erely,
��G acs
J 1 inclair
Environmental Resources Specialist