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1. Adoption of 1998 Budget.CITY OF CHANHASSEN 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937 -1900 • FAX (612) 937 -5739 MEMORANDUM TO: Mayor and City Council FROM: Don Ashworth, City Manager DATE: November 25, 1997 SUBJ: Truth in Taxation Hearing, 1998 Budget Tuesday evening is the official Truth in Taxation hearing date. The official notice will be published in the Villager this week and individual Truth in Taxation notices have been received by each property owner. With your permission, I would like to start the meeting stating that the Truth in Taxation notices are deceiving in that those numbers include the city's park referendum and that that represents over 50% of the increase, with an additional 20% of the increase being attributable to reductions in state aid. These facts can be attested to by the fact that the balanced budget submitted to the city council two weeks ago represented an increase in property taxes/ expenditures of approximately 6 %. To get to that level of controlled expense, many difficult cuts were made, i.e: • The street maintenance employee who was scheduled to come on line this year was dropped. He /she was scheduled to take on our 8 snowplowing route which has become necessary as a result of new growth. With our inability to fund that position, we will see an approximate 15% reduction in our snow plowing efficiency; and The improvement to the road at Lake Ann Park was eliminated. This may force all or part of that roadway into becoming gravel; and We were also forced to eliminate three other positions, warning sirens, equipment for the Recreation Center, and many other warranted expenses. After reviewing the manager's proposed 1998 budget, the city council acted to return the budget to city staff with instructions that the budget be cut further, hopefully, getting to the same expenditure level that occurred in 1997. Mayor and City Council November 26, 1997 Page 2 In an attempt to meet the city council's goal, city staff has identified an additional $115,500 in reductions by department (see attached listings): Public Safety $ 24,440 Public Works $ 21,300 Planning Dept. $ 22,500 Park & Recreation $ 34,560 Major items included in the proposed cuts is the elimination of the lifeguard program at Lake Ann; reducing our salt mixture from 5:1 to 7:1; elimination of the goose removal program; and reduction of a half of I% from proposed 1998 salaries. Two of the reduction items represent "shifts " -- the Comprehensive Plan update (to Environmental Protection) and two copiers (to Vehicle /Equipment Replacement fund). I feel that the Comprehensive Plan shift is reasonable in that it does represent a one time work effort which had produced a spike in general fund spending for 1998. However, as our Planning Director noted, planning typically carries out various studies. If Kate looks to completing any type of study in 1999, it will look as though she is requesting a huge increase. The net effect of the proposed reductions is $115,000, which produces a spending level for 1998 approximately 3% higher than 1997. I am concerned that the proposed cuts have placed every department and virtually every line item at its lowest level. It is dangerous in that things happen. For example, we just lost the engine on the Pirsch pumper and its replacement cost is anticipated to be $8,000. I am comfortable that 1997 expenses will be kept less than the 1997 budget. However, I sincerely question whether that same statement can be made one year from today if the 1998 budget stays at 3% over 1997. I am sure the council will note that the proposed changes do not include reductions to programs such as our sealcoating program. An easy solution to drive the budget even lower would be to drop $100,000 out of that program, which will virtually eliminate street maintenance for 1998. Worse is the fact that we will now have placed that program in jeopardy for 1999, 2000, etc. Before I would give up that program, I would have to strongly consider any one of the following cuts which staff in no way endorses making: • Cut electricity to rinks /tennis courts ($3,100) • Shut off residential street lights ($15,000) • Snowplow 7 a.m. to 4 p.m. weekdays only ($12,000). It should be noted that over 50% of the snowplowing crew takes compensatory time instead of overtime, thus reducing the full costs of overtime associated with snowplowing. • Snowplow 7 a.m. to 4 p.m. weekdays and weekends ($8,000). At the conclusion of the Truth in Taxation hearing, a decision should be made as to whether agreement can be achieved as to the 1998 budget or whether a continued hearing is required. CITY OF CHANHASSEN 1998 PROPOSED BUDGET December 22, 1997 Note: This is a DRAFT and does not include final budget documents, i.e. Manager's Letter, charts, etc. This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET TAX CERTIFICATION LEVY FUND General Fund Special Revenue Funds Fire Relief Recycling Program TOTAL OPERATIONAL TAX LEVY General Bonded Debt Municipal Building Bonds 1988 Fire Equipment Bonds 1989 Park Bonds TOTAL GENERAL BONDED DEBT Special Assessment Bonded Debt G.O. Bonds of 1991 E G.O. Bonds 1990B G.O. Bonds of 1991A G.O. Bonds of 1995B G.O. Bonds of 1995C TOTAL SPECIAL ASSESSMENT DEBT Equipment Funding TOTAL DEBT LEVY PARK REFERENDUM LEVY SW METRO TRANSIT OPT -OUT LEVY NET LEVY HACA DISTRIBUTION 1998 TAXES TO BE LEVIED 3,260,796 40,000 80,000 120,000 3,380,796 149,666 135,000 82,900 367,566 160,000 40,000 135,000 85,000 71,122 491,122 430,000 1,288,688 375,000 504,454 5,548,938 938,264 0.8350 78.96% TOTAL LEVY 6,487,202 This page was left blank intentionally CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: MOTION BY: RESOLUTION NO: SECONDED BY: A RESOLUTION ADOPTING THE 1998 BUDGET, AND ESTABLISHING TAX LEVIES FOR 1998 BE IT RESOLVED By the City Council of the City of Chanhassen that the 1998 Budget for the City of Chanhassen is hereby adopted in the aggregate revenue and expenditure amounts of $10,390,486 and $10,705,672, respectively, such being further detailed in the 1998 Budget document which is hereby made a part hereof; and BE IT RESOLVED That the following sums of money have been scheduled as "Certified Levies" as a part of the bond resolutions originally passed for such bond debt - such to be levied in 1997 for collection in 1998 upon the taxable property in said City of Chanhassen and as shown in this resolution; and BE IT RESOLVED That the City Council of the City of Chanhassen hereby determines that certain bonded indebtedness levies are hereby adopted to meet current and future bond requirements and that the County Auditor is hereby authorized and directed to increase or reduce the previously adopted bonded debt levies as shown on the attached Tax Levy Certification document. BE IT RESOLVED That the City of Chanhassen hereby establishes a revised 1997 Budget as the official control for the City of Chanhassen for 1997 as shown in the before hereto adopted 1998 Budget under the column shown as 1997 Estimated" Budget for each of the operational funds of the City. NOW, THEREFORE, BE IT RESOLVED.That the City of Chanhassen hereby authorizes the County Auditor to levy the amounts, as shown on the attached Tax Levy Certification document, upon taxable property in the City of Chanhassen, in accordance with the heretofore established budget and bonded debt findings in 1997, for collection in 1998, as setforth on the attached Tax Levy Certification document. Passed and adopted by the Chanhassen City Council this day of 1 1997. ATTEST: Don Ashworth, City Clerk/Manager Nancy K. Mancino, Mayor YES NO ABSENT This page was left blank intentionally 1998 SUMMARY BUDGET This page was left blank intentionally v 1998 BUDGET ALL FUNDS ACCOUNT DESCRIPTION GENERAL FUND INTERNAL SERVICE FUND SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS ENTRPRS FUNDS HIST PRES TRUST FUND TAX INCR DISTRICT FUNDS G.O. DEBT SERVICE FUNDS 1998 TOTAL FUNDS GENERAL PROPERTY TAX 3001 Property Tax (Cert) 3,260,796 430,000 120,000 367,566 4,178,362 3002 Allowance for Delinquents (97,824) - - - (97,824) 3011 Delinquent Property Tax 114,128 114,128 3012 Tax Increment Receipts 6,380,000 6,380,000 3041 Homestead Credit 841,286 - - 841,286 3080 Franchise Fees - 70,000 70,000 3090 Other Property Taxes 2,000 - - 2,000 ' GENERAL PROPERTY TAX 4,120,386 430,000 190,000 6,380,000 367,566 11,487,952 LICENSES 54,300 - - - - 54,300 PERMITS 637,800 400,000 7,000 1,044,800 FINES & PENALTIES 31,500 - - 31,500 INTERGOVERNMENTAL REVENUE 41,800 77,000 - - 118,800 CHARGES FOR CURRENT SERVICES 480,300 2,000 380,000 2,603,500 100 - - 3,465,900 OTHER REVENUE 117,800 23,000 34,000 75,500 440,500 244,000 110,000 19,022 1,063,822 " TOTAL REVENUE 5,483,886 453,000 303,000 855,500 3,051,000 244,100 6,490,000 386,588 17,267,074 PERSONAL SERVICES 3,199,633 - 110,000 240,800 630,700 199,900 173,600 - 4,554,633 MATERIALS & SUPPLIES 504,567 16,100 13,559 123,800 18,500 1,600 678,126 CONTRACTUAL SERVICES 2,043,798 169,130 94,588 2,104,900 56,800 166,010 4,635,226 CAPITAL OUTLAY 19,000 470,600 10,000 412,490 180,000 6,000 49,708 1,147,798 MISCELLANEOUS (405,911) - - 30,000 - 155,995 - (219,916) DEBT SERVICE - - - - 300,723 - 1,661,300 427,980 2,390,003 " TOTAL EXPENDITURES 5,361,087 470,600 305,230 791,437 3,340,123 437,195 2,052,218 427 13,185,870 REVENUE OVER /(UNDER) EXPENSE 122,799 (17,600) (2,230) 64,063 (289,123) (193,095) 4,437,782 (41,392) 4,081,204 FUND BALANCE FORWARD 1,840,764 472,510 884,792 863,505 3,575,833 2,054,935 99,815 431,269 10,223,423 BOND PROCEEDS - - - - - _ _ TRANSFER IN /(OUT) - 65,000 (65,000) - (100,000) - (4,909,597) - (5,009,597) LESS REQUIRED RESERVE 1,963,563 519,910 817,562 800,336 3,186,710 1,861,840 (372,000) 389,877 9,167,798 TOTAL RESOURCES OVER /(UNDER) LIAB - - - 127,232 - - - - 127,232 CITY OF CHANHASSEN 1998 BUDGET Commentary General Fund Revenue: Taxes: Although appearing to increase, new taxes generated from new development assures citizens that no tax increase should occur as a result of the 1998 budget. Prior to 1989, Homestead Credit appeared on the bottom of your tax statement as a reduction. In 1989, Homestead Credit was reclassified as an "aid" to cities. Two objectives were achieved by the Legislature: 1) the net tax stayed the same; and 2) taxpayers no longer "see" if changes are made to their Homestead Credit. The Legislature then enacted the "Truth in Taxation" laws to place more of the fiscal responsibility on the local government unit while maintaining more control of the revenues. More recently, state budget problems have been passed almost directly to the local unit through cuts in the Local Government Aid and Homestead Credit Aid. The $841,286 Homestead Credit shown in the 1998 Budget will become an immediate reduction in the City property tax levy and hence, reduce individual tax bills. The danger lies ahead when the Legislature cuts these payments to cities. If this were to occur, Chanhassen would have to increase taxes by 32% to have the same total dollars. It is important that our citizens unite in keeping the Legislature from eliminating Homestead Credit. Required Reserves: Per the recommendation of the City Auditors, i.e. (Total levy amount plus Local Government Aid) /2 = $1,651,297. Over 2/3's of our revenue is not received until June and December (tax payments) and the higher reserve is needed to keep deficit spending from occurring. Expenditures: Most functional area expenditures reflect only minor increases from 1997 and therefore are not highlighted below: CITY OF CHANHASSEN 1998 BUDGET REVENUE SUMMARY 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET GENERAL PROPERTY TAX 3001 Property Tax (Cert) 2,759,123 2,759,123 3,260,796 3002 Allowance for Delinquents (90,750) (90,750) (97,824) 3011 Delinquent Property Tax 100,700 100,700 114,128 3041 Homestead Credit 928,083 928,083 841,286 3090 Other Property Taxes 1,100 2,000 2,000 ' TOTAL GENERAL PROPERTY TAX 3,698,256 3,699,156 4,120,386 LICENSES 54,200 54,300 54,300 PERMITS 740,900 623,300 637,800 FINES & PENALTIES 28,000 34,000 31,500 INTERGOVERNMENTAL REVENUE 51,800 51,800 41,800 CHARGES FOR CURRENT SERVICES 527,600 499,900 480,300 OTHER REVENUE 118,000 165,400 117,800 TOTAL GENERAL FUND REVENUE 5,218,756 Revenues by Type InterGov't Fines &Othr Chrg Svc 1% Prmt &Lcns 3% 9% 5,127,856 5,483,886 This page was left blank intentionally GENERAL GOVERNMENT PUBLIC SAFETY PUBLC WORKS PARKS & RECREATION COMMUNITY DEVELOPMENT ** TOTAL GENERAL FUND 3,199,633 504,567 2,043,798 19,000 (405,911) 5,361,087 Expenditures by Department Corn Dev Gen Govt 4% 18% Park &Rec 2Q Pub w 25% Safety 33% Expenditures by Type CITY OF CHANHASSEN 1998 BUDGET GENERAL FUND Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 407,000 54,269 596,973 1,500 (98,392) 961,350 1,119,000 83,687 669,409 13,000 (61,944) 1,823,152 797,700 223,400 494,650 4,500 (199,295) 1,320,955 664,933 140,561 261,366 - - 1,066,860 211,000 2,650 21,400 - (46,280) 188,770 ** TOTAL GENERAL FUND 3,199,633 504,567 2,043,798 19,000 (405,911) 5,361,087 Expenditures by Department Corn Dev Gen Govt 4% 18% Park &Rec 2Q Pub w 25% Safety 33% Expenditures by Type CITY OF CHANHASSEN 1998 BUDGET Commentary Internal Service Funds Vehicle /Equipment Maintenance: This fund was established: 1) to provide a means by which long range motor vehicle purchases could be monitored and planned; 2) to provide a "control center" for purchase /maintenance /usage of vehicles and equipment; and 3) to separate from the operating costs the peaks and valleys created by major purchases occurring (or not occurring) in any one year. During any five year period, since origination of this fund, costs have approximated 2% of the assessed valuation of property within the community (a strong correlation exists between miles of streets and utilities and the equipment necessary to serve such). Starting in 1990 the City was in a position to make a single levy for equipment purchases and thereby eliminate the extra accounting/ interest costs associated with the previous 5 -year overlapping schedule. CITY OF CHANHASSEN 1998 BUDGET INTERNAL SERVICE FUND 1998 1997 VEHICLE/ VEHICLE/ EQUIP MAINT EQUIP MAIN' 1CCOUNT DESCRIPTION BUDGET BUDGET REVENUE: GENERAL PROPERTY TAX 3010 Current Property Tax 430,000 420,000 TOTAL GENERAL PROPERTY TAX 430,000 420,000 OTHER REVENUE 23,000 40,000 ** TOTAL REVENUE 453,000 460,000 EXPENDITURES: CAPITAL OUTLAY 470,600 493,000 *' TOTAL EXPENDITURES 470,600 493,000 REVENUE OVER /(UNDER) EXPENDITURES (17,600) (33,000) FUND BALANCE FORWARD 472,510 405,434 TRANSFER IN /(OUT) 65,000 60,000 LESS REQUIRED RESERVE 519,910 432,434 TOTAL RESOURCES OVER /(UNDER) LIAB - - CITY OF CHANHASSEN 1998 BUDGET Commentary Special Revenue Funds Firefighters' Relief: This fund was established to account for the receipt of special fire insurance taxes and matching City contributions for funding the pension benefits of the volunteer fire department. An official actuarial is conducted every three to four years to control contributions and insure continuity of funding. CATV: Under the terms of the franchise agreement with Triax Cablevision, the City is to receive 5% of the revenues derived from cable television sales within the City. These monies are dedicated solely to improving public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall cable system. Beginning in 1993, the personal services costs associated with taping /broadcasting City Council and various commission meetings are being charged to this fund. Environmental Protection: This fund has been established to provide funding and accounting control for environmental projects. The fund includes allocations for Recycling, Composting, Street Preservation /Management, Eurasian Milfoil, and Erosion Control on the City's lakes. CITY OF CHANHASSEN 1998 BUDGET SPECIAL REVENUE FUNDS 1998 1998 1998 1998 1997 FIREFIGHTERS CATV ENVIRON TOTAL TOTAL RELIEF FUND PROTECT FUNDS FUNDS ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET BUDGET BUDGET REVENUE: GENERAL PROPERTY TAX 3010 Current Property Tax 40,000 - 80,000 120,000 120,000 3080 Franchise Fees - 70,000 - 70,000 52,000 INTERGOVERNMENTAL REVENUE 62,000 - 15,000 77,000 52,000 CHARGES FOR CURRENT SERVICES - - 2,000 2,000 2,000 OTHER REVENUE 4,000 6,000 24,000 34,000 29,800 ** TOTAL REVENUE 106,000 76,000 121,000 303,000 255,800 EXPENDITURES: PERSONAL SERVICES - 62,500 47,500 110,000 80,500 MATERIALS & SUPPLIES - 600 15,500 16,100 14,900 CONTRACTUAL SERVICES 72,000 18,200 78,930 169,130 128,150 CAPITAL OUTLAY - 10,000 - 10,000 20,000 *" TOTAL EXPENDITURES 72,000 91,300 141,930 305,230 243,550 REVENUE OVER /(UNDER) EXPENDITURES 34,000 (15,300) (20,930) (2,230) 12,250 FUND BALANCE FORWARD 165,293 138,527 580,972 884,792 803,182 TRANSFERS IN /(OUT) - - (65,000) (65,000) - LESS REQUIRED RESERVE 199,293 123,227 495,042 817,562 815,432 TOTAL RESOURCES OVER /(UNDER) LIAB CITY OF CHANHASSEN 1998 BUDGET Commentary Capital Project Funds General Comment: Capital projects are not typically included in an operating budget. Most "capital projects" are singular in purpose and their revenue /expense cannot be used for subsidizing any other operating fund, i.e., Downtown Redevelopment Project, East Lotus Lake Park Acquisition, etc. In each of these cases, bonds or other revenues received can only be used for these specific activities. The following "capital project funds" differ in that several of the expense categories represent recurring types of costs, i.e., personal services, repair and maintenance of utilities and /or recurring land improvements. Capital Projects Admin.: This fund was previously grouped as a special revenue fund, however, it more appropriately is now included with the Capital Projects group and retitled accordingly. Monies collected from developers for inspection and administrative services for their projects are receipted into this fund. Current development/collections allow for employment of one engineering technician, one project engineer, as well as part -time employment of engineering secretary and a summer intern. Park Acquisition and Development: Cities may require the dedication of land associated with all new developments within the community, or, in lieu of land, the City may establish a permit charge equivalent to the value of the land. The City has set a consistent permit fee to be charged against all new developments except if partial land credits are /were given. All monies received through this permit process are receipted into this fund and dedicated for park purposes. This fund carries out the following separate functions: General Park Development: Park charges collected from each of our neighborhoods is allocated through a five year capital budget for park improvements. These are typically smaller projects, i.e. play apparatus, landscaping, backstops, picnic equipment, etc. Revenues collected via park charges and corresponding expenditures have totaled approximately $150,000 - $200,000 per year. For 1997, $244,000 has been allocated for neighborhood park development projects. These monies will be allocated by the City Council after receiving a priority listing from the Park and Recreation Commission. Future Projects: To insure that the City has sufficient monies to pay the 'local share" of state /federally assisted projects, a reserve is desirable. The 'local share" ranges from 15% to 50% of the total project cost. The City Council reviews and must approve all grant applications to determine consistency with overall development plans and priorities. A reserve of $100,000 has been maintained for this purpose for the past ten years. CITY OF CHANHASSEN 1998 BUDGET CAPITAL PROJECT FUNDS 1998 1998 1998 1997 CAP PRJT PRK/TLWY TOTAL TOTAL ADMIN ACQ & DEV FUNDS FUNDS ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET BUDGET REVENUE: PERMITS - 400,000 400,000 270,000 CHARGE FOR CURRENT SERVICES 380,000 - 380,000 380,000 OTHER REVENUE 6,500 69,000 75,500 54,000 ** TOTAL REVENUE 386,500 469,000 855,500 704,000 EXPENDITURES: PERSONAL SERVICES 225,100 15,700 240,800 194,100 MATERIALS & SUPPLIES 12,559 1,000 13,559 1,000 CONTRACTUAL SERVICES 63,588 31,000 94,588 177,000 CAPITAL OUTLAY 58,490 354,000 412,490 239,000 MISCELLANEOUS - 30,000 30,000 105,000 TOTAL EXPENDITURES 359,737 431,700 791,437 716,100 REVENUE OVER /(UNDER) EXPENDITURES 26,763 37,300 64,063 (12,100) FUND BALANCE FORWARD 261,573 601,932 863,505 720,296 TRANSFER IN /(OUT) - - - - LESS REQUIRED RESERVE 288,336 512,000 800,336 559,679 TOTAL RESOURCES OVER /(UNDER) LIAB - 127,232 127,232 148,517 CITY OF CHANHASSEN 1998 BUDGET Commentary Public Service Enterprise Funds General Comment: "Moneys received into these funds are generated solely from the user fees collected from customers of the municipal sewer and water utility system, and within the City's surface water management district, and conversely, expenditure of those receipts pays for the operation of the utility systems. The City cannot operate a public utility at a deficit, nor may a City subsidize other general operating expenses via sewer and water revenues. Essentially, a public utility, such as the City's sewer and water system, must exist as a separate entity that pays its own way. The 1992 Budget included the addition of the fund for the surface water management utility district which was adopted by the City Council in September 1990. Although shown here combined with the sanitary sewer and water utility fund, a separate fund has been established to account properly for specific revenues /expenditures in accordance with State Statutes and "generally accepted accounting principles ". The Sewer and Water Expansion Fund previously included with the Capital Projects funds has now been incorporated as part of the Enterprise Funds to more properly record and account for the activities which are solely sewer and water related. CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 1998 1998 1998 1998 1997 S & W SANITARY SURFACE TOTAL TOTAL UTILITY S &W EXP WTR MGMT FUNDS FUNDS CCOUNT DESCRIPTION BUDGET BUDGET BUDGET BUDGET BUDGET EVENUE: ERMITS ITERGOVERNMENTAL REVENUE HARGE FOR CURRENT SERVICES THER REVENUE ** TOTAL REVENUE XPENDITURES: ERSONAL SERVICES ATERIALS & SUPPLIES ONTRACTUAL SERVICES APITAL OUTLAY EBT SERVICE ** TOTAL EXPENDITURES 7,000 2,300,000 83,500 2,390,500 545,200 113,800 1,625,500 15,000 2,299,500 345,000 345,000 - 7,000 8,000 - - 100,000 303,500 2,603,500 2,336,100 12,000 440,500 443,000 315,500 3,051,000 2,887,100 EVENUE OVER /(UNDER) EXPENDITURES UND BALANCE FORWARD OND PROCEEDS 4ANSFER IN /(OUT) .SS REQUIRED RESERVE 1,000 158,100 95,000 300,723 554,823 91,000 (209,823) 2,155,401 1,245,676 (65,000) (35,000) 2,181,401 1,000,853 85,500 630,700 566,000 9,000 123,800 121,500 321,300 2,104,900 1,978,200 70,000 180,000 555,300 - 300,723 176,650 485,800 3,340,123 3,397,650 (170,300) (289,123) (510,550) 174,756 3,575,833 3,121,143 - (100,000) (95,000) 4,456 3,186,710 2,515,593 )TAL RESOURCES OVER /(UNDER) LIABILITIES This page was left blank intentionally 1998 DETAIL BUDGET This page was left blank intentionally GENERAL FUND CITY OF CHANHASSEN 1998 BUDGET REVENUE 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET GENERAL PROPERTY TAX 3001 Property Tax (Cert) 2,759,123 2,759,123 3,260,796 3002 Allowance for Delinquents (90,750) (90,750) (97,824) 3011 Delinquent Property Tax 100,700 100,700 114,128 3041 Homestead Credit 928,083 928,083 841,286 3090 Other Property Taxes 1,100 2,000 2,000 ' TOTAL GENERAL PROPERTY TAX 3,698,256 3,699,156 4,120,386 LICENSES 3203 Dog Kennel 200 300 300 3204 Cigarette 200 200 200 3205 Dog or Cat 2,000 2,000 2,000 3213 Solicitor 300 300 300 3223 3.2 Off and On Sale 2,000 2,000 2,000 3226 Liquor On and Off Sale 47,000 47,000 47,000 3227 Club and Sunday 1,500 1,500 1,500 3284 Rubbish 1,000 1,000 1,000 3311 TOTAL LICENSES 54.;200 54,300 54,300 PERMITS 3301 Building 330,000 280,000 295,000 3302 Plan Check 205,000 170,000 190,000 3305 Heating & A/C 80,000 60,000 55,000 3306 Plumbing 75,000 70,000 59,000 3307 Trenching 15,000 15,000 13,000 3308 Gun 1,500 1,500 1,500 3309 Sprinkler 4,000 4,000 4,000 3310 Gas Piping 23,000 17,000 15,000 3311 Sign 2,500 2,500 2,000 3316 Septic Tank 2,000 1,000 1,000 3320 Stable 200 200 200 3328 Wetland Alteration 1,000 1,000 1,000 3329 Demolition 200 100 100 3390 Misc. Permits 1,500 1,000 1,000 TOTAL PERMITS 740,900 623,300 637,800 FINES & PENALTIES 3401 Traffic & Ordinance Violation 20,000 25,000 25,000 3404 Dog /Cat Impound 7,500 9,000 6,500 3405 Other Fines /Penalties 500 - - TOTAL FINES & PENALTIES 28,000 34,000 31,500 CITY OF CHANHASSEN 1998 BUDGET REVENUE 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INTERGOVERNMENTAL REVENUE 3502 M.S.A. Maint. & Constr. 16,800 16,800 16,800 3509 Other Shared Taxes 25,000 25,000 25,000 3520 Grants, County 10,000 10,000 - 3808 TOTAL INTERGOVERNMENTAL REV 51,800 51,800 41,800 CHARGES FOR CURRENT SERVICES Contractor Verification 2,500 2,500 3601 Sale of Documents 5,500 4,500 4,500 3602 Use & Variance Permits 25,000 25,000 25,000 3603 Rezoning Fees 500 1,500 1,500 3604 Assessment Searches 4,000 4,000 4,000 3613 Misc. - General Government 11,000 11,000 11,000 3614 Admin. Charge -Henn. Cnty. 18,500 18,500 18,500 3615 Admin. Charge- H.R.A. 75,000 75,000 75,000 3616 Admin. Charge -Econ. Dev. 20,000 20,000 20,000 3617 Misc. Engineering 5,000 3,500 3,000 3618 Admin. Charge -Other Funds 10,000 10,000 10,000 3619 Investment Management Fee 65,000 65,000 65,000 3623 Animal Control 24,500 24,500 - 3629 Misc. Public Safety 2,000 2,000 2,000 3631 Recreation Center 150,000 146,000 158,000 3632 Park Admission Fees 16,000 11,800 - 3633 Park Equipment Rental 200 200 200 3634 Park Facility Usage Fee 8,000 6,600 7,000 3635 Watercraft Rental 3,500 2,200 2,500 3636 Self- Supporting Programs 60,000 41,000 45,000 3637 Senior Programs 2,500 4,000 4,000 3638 Food Concessions 11,000 10,000 10,500 3639 Misc. -Park & Rec. 400 600 600 3649 Misc. - Public Works 10,000 13,000 13,000 TOTAL CURRENT SERVICES 527,600 499,900 480,300 OTHER REVENUE 3801 Interest Earnings 90,000 90,000 90,000 3802 Equipment Rental & Sale 1,000 6,600 1,000 3807 Donations 10,000 22,000 10,000 3808 Ins. Recoveries & Reimburse 5,000 25,000 5,000 3812 Contractor Verification 2,500 2,500 2,500 3816 SAC Retainer 2,000 2,000 2,000 3818 Sur -Tax Retainer 2,000 2,000 2,000 3820 Misc. Other Revenue 500 300 300 3903 Refunds /Reimbursements 5,000 15,000 5,000 TOTAL OTHER REVENUE 118,000 165,400 117,800 ** TOTAL GENERAL FUND REVENUE 5,218,756 5,127,856 5,483,886 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET GENERAL GOVERNMENT 111 Legislative 112 Administration 113 Finance 114 Legal 115 Property Assessment 116 M.I.S. 117 City Hall 118 Elections 152,730 TOTAL PUBLIC SAFETY 121 Police Administration 122 Fire Prevention Administration 123 Public Safety Commission 125 Code Enforcement 126 Animal Control 146 TOTAL PUBLIC WORKS 131 Engineering 132 Street Maintenance 135 Street Lighting & Signals 137 City Garage 145 TOTAL PARKS & RECREATION 141 Park & Rec Commission 142 Park & Rec Administration 143 Recreation Center 144 Senior Center Operation 145 Recreation Programs 146 Self- Supporting Programs 147 Lake Ann Park Operations 148 Park Maintenance 152,730 TOTAL COMMUNITY DEVELOPMENT 151 Planning Commission 152 Planning Administration 153 Senior Facility Commission TOTAL Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 27,400 1,045 124,285 - - 152,730 198,900 24,800 54,130 1,000 (61,286) 217,544 128,300 5,330 51,800 - (37,106) 148,324 - - 85,500 - - 85,500 - - 64,300 - - 64,300 30,800 5,444 2,908 - - 39,152 - 14,650 197,550 500 - 212,700 21,600 3,000 16,500 - - 41,100 407,000 54,269 596,973 1,500 (98,392) 961,350 235,900 10,590 535,744 1,000 (45,501) 737,733 163,000 38,644 90,970 5,500 (16,443) 281,671 - 700 1,775 - - 2,475 651,100 21,888 26,370 5,500 - 704,858 69,000 11,865 14,550 1,000 - 96,415 1,119,000 83,687 669,409 13,000 (61,944) 1,823,152 99,800 7,200 12,600 500 (43,300) 76,800 485,100 203,250 210,150 3,500 (121,600) 780,400 - 2,200 227,100 - (34,395) 194,905 212,800 10,750 44,800 500 - 268,850 797,700 223,400 494,650 4,500 (199,295) 1,320,955 - 275 1;700 - - 1 ,975 64,500 2,100 5,550 - - 72,150 188,700 14,500 68,000 - - 271,200 22,300 3,075 4,000 - - 29,375 86,958 16,290 59,265 - - 162,513 25,100 11,926 23,656 - - 60,682 9,575 10,395 17,195 - - 37,165 267,800 82,000 82,000 - - 431,800 664,933 140,561 261,366 - - 1,066,860 - 200 5,300 - - 5,500 191,900 2,150 14,500 - (46,280) 162,270 19,100 300 1,600 - - 21,000 211,000 2,650 21,400 - (46,280) 188,770 TOTAL GENERAL FUND 3,199,633 504,567 2,043,798 19,000 (405,911) 5,361,087 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET GENERAL GOVERNMENT Personal Materials & Contractual Capital Expenditures by Function City Hall 2; M.I.S. 4% Prop Ass 7% Admin 23% Pcrennni Elections Legislative 0 ° 16% Legal Finance 0 /° 15% Expenditures by Type Misc Capital 8% 0% Services Supplies Services Outlay Misc. Total 111 Legislative 27,400 1,045 124,285 - - 152,730 112 Administration 198,900 24,800 54,130 1,000 (61,286) 217,544 113 Finance 128,300 5,330 51,800 - (37,106) 148,324 114 Legal - - 85,500 - - 85,500 115 Property Assessment - - 64,300 - - 64,300 116 M.I.S. 30,800 5,444 2,908 - - 39,152 117 City Hall - 14,650 197,550 500 - 212,700 118 Elections 21,600 3,000 16,500 - - 41,100 TOTAL 407,000 54,269 596,973 1,500 (98,392) 961,350 Expenditures by Function City Hall 2; M.I.S. 4% Prop Ass 7% Admin 23% Pcrennni Elections Legislative 0 ° 16% Legal Finance 0 /° 15% Expenditures by Type Misc Capital 8% 0% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - Legislative Mission and Current Services The city council, comprised of the mayor and four at -large council representatives, is the legislative body of city government. Chanhassen is a statutory Plan B city (council /manager form of government). The council is responsible for formulating city policy and enacting legislation for maintaining and promoting the peace, good government, and welfare of the city. The city council also has authority over the financial affairs of the city, including appropriating money through the annual adoption of the city budget and levying local assessments and property taxes. City council members also constitute the Board of Equalization and the Economic Development Authority and appoint members to various advisory boards and commissions. Budget Highlights The revised 1997 budget reflects an increase of $3,175 (2.1%) primarily due to higher than anticipated costs for travel and training for city council meetings and work sessions. The 1998 proposed budget reflects an adjustment of $2,500 (5% increase) in travel and training based on current year experience. The Council's compensation has remained unchanged since 1995. Vision Chanhassen Achievements The city council continues to provide leadership for the City of Chanhassen. Council members serve with representatives of the Community Leaders Group and convenes various committees deemed appropriate to ensure the area's vision, action plans, and desired outcomes are achieved. Future Trends The council continues to pursue excellence in building community and enhancing citizen participation through neighborhoods, various public forums, and other methods. The council has also initiated the development of an appropriate resource allocation process in light of local government financial trends. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 111 Legislative 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INCHDIPM 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4050 Workers' Compensation TOTAL PERSONAL SERVICES 4110 Supplies -Office 4210 Books & Periodicals TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4330 Postage 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 4483 Insurance - General Liability 800 TOTAL CONTRACTUAL SERVICES "* TOTAL LEGISLATIVE 25,200 25,200 25,200 0.0% 3,100 2,000 2,000 0.0% 200 200 200 0.0% 28,500 27,400 27,400 0.0% 800 800 825 3.1% 100 220 220 0.0% 900 1,020 1,045 2.5% 9,500 9,500 9,500 0.0% 400 360 360 0.0% 23,400 23,400 24,000 2.6% 47,175 47,175 48,325 2.4% 14,700 14,700 15,000 2.0% 8,000 10,000 10,500 5.0% 2,000 1,000 1,100 10.0% 15,000 15,000 15,500 3.3% 120,175 121,135 124,285 2.6% 149,575 149 152,730 2.1% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - Administration Mission and Current Services The city manager is the chief administrative officer of the city and directs the administration of city affairs. It is the city manager's responsibility to enforce the City Code and resolutions of the city. The city manager's office provides general administrative services for the city to ensure all council policies and directives are carried out. Duties also include keeping the council fully advised of the financial condition and the needs of the city, preparing and submitting the annual budget to the council, and recommending measures to the council deemed necessary and /or desirable for the welfare of the people and the efficient administration of the city's affairs. The city manager's office also provides liaison between the council, advisory boards and commissions, staff, other levels of government, the media, and the public. Budget Highlights The revised 1998 budget reflects a cost of living adjustment in most categories. In 1997, we underestimated the new postal meter system, thus the $1,334 adjustment. For 1998 we are planning on replacing two (2) micro cassette players and one (1) transcriber. Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution is made as follows: 1997 1998 4010 Salaries, Regular: City Manager 60% 60% Assistant City Manager 35% 0% (transferred to CATV in 1998) Office Manager 70% 70% (2) Part -time Receptionists 100% 100% (1) Full -time Receptionist 100% 100% 4110 General supplies - paper, pencils, etc. 4330 Postage for general mailing 4360 International City Management Association Minnesota City Management Association Metro Area Management Association League of Minnesota Cities 4410 Copier(s), postage meter (owned by the U.S. Postal Dept.), folder /inserter machine. 4530 Service calls for computers and typewriters 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function. Vision Chanhassen Achievements Administration is overseeing the overall city goals and the city council's recommendations in the areas of responsive government, safe community, lifelong learning, housing, business, and community connections in collaboration with the school district, chamber of commerce, and other community organizations. Administration is also overseeing the preparation of the city's "News Alley." CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 112 Administration ACCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 178,000 178,000 163,000 (8.4 %) 4030 Contributions - Retirement 21,500 21,500 19,800 (7.9 %) 4040 Contributions - Insurance 16,800 16,800 15,100 (10.1 %) 4050 Workers' Compensation 1,000 1,000 1,000 0.0% * TOTAL PERSONAL SERVICES 217,300 217,300 198,900 (8.5 %) 4110 Supplies -Office 22,900 22,900 23,600 3.1% 4120 Supplies- Equipment 200 200 200 0.0% 4130 Supplies- Program - 6 - (100.0 %) 4170 Motor Fuels & Lubricants - 900 900 0.0% 4210 Books & Periodicals 250 100 100 0.0% * TOTAL MATERIALS & SUPPLIES 23,350 24,106 24,800 2.9% 4300 Fees, Services 1,250 1,250 1,250 0.0% 4310 Telephone 1,250 1,250 1,250 0.0% 4330 Postage 3,500 3,000 3,000 0.0% 4340 Printing & Publishing 600 600 600 0.0% 4360 Subscriptions & Memberships 2,100 2,100 2,150 2.4% 4370 Travel & Training 5,700 5,700 5,900 3.5% 4380 Mileage 5,500 5,500 5,650 2.7% 4410 Rental- Equipment 33,500 33,500 33,500 0.0% 4440 License & Registration 30 30 30 0.0% 4530 Repair & Maintenance -Equip 800 800 800 0.0% TOTAL CONTRACTUAL SERVICES 54,230 53,730 54,130 0.7% 4703 Office Equipment 5,800 7,134 1,000 (86.0 %) * TOTAL CAPITAL OUTLAY 5,800 7,134 1,000 (86.0 %) 4984 Attributable to Constr /Dev (61,556) (61,556) (61,286) (0.4 %) * TOTAL MISCELLANEOUS (61,556) (61,556) (61,286) (0.4 %) ** TOTAL ADMINISTRATION 239,124 240,714 217,544 (9.6% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - Finance Function: To provide fiscal services for the City Government including: receipting, disbursing, and investing of City funds; utility billings; payroll; special assessment certifications and collections; annual budget, audit and financial statement preparation. Expenditures: Increased costs associated with this department are related to bringing the accounting system data processing function in -house in 1995, e.g. software support, forms. Personal Services: Salaries for this function have been distributed in the budget based on hours spent in that function. For the current budget, the distribution is made as follows: 1997 1998 4010 Salaries, Regular: Accounting Clerk 40% 40% Accounting Clerk 40% 40% Finance Director 75% 75% Accountant 75% 75% 4110 General office and computer supplies 4120 Equipment supplies -check signer, encoder, printers 4130 CAFR on MICRO software module 4210 Updated GAAFR, reference book 4300 Software support for general ledger, accounts payable, accounts receivable, fixed assets /capital budgeting and payroll $9,450 Courier service and banking service fees 1,900 Office temporary 550 Mastercard /VISA service fees 4,200 16,100 4301 Audit services 4340 Receipt forms, W -2 forms, purchase orders, accounts payable and payroll checks, deposit books, CAFR and budget publication 4360 GFOA, MGFOA, CPA certification 4370 GFOA annual conference and local seminars, continuing professional educational training credits, Fundworks software training, mileage reimbursement 4530 Repairs to check signer, encoder, typewriter, computers, printers, etc. 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 113 Finance - -- kCCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 100,000 100,000 108,000 8.0% 4030 Contributions - Retirement 12,200 12,200 13,100 7.4% 4040 Contributions - Insurance 6,500 6,500 6,500 0.0% 4050 Workers' Compensation 600 600 700 16.7% 4081 Compensated Absences - - - #DIV /0! TOTAL PERSONAL SERVICES 119,300 119,300 128,300 7.5% 4110 Supplies- Office 1,700 1,700 1,700 0.0% 4120 Supplies- Equipment 800 800 800 0.0% 4130 Supplies- Program 2,500 2,500 2,500 0.0% 4210 Books & Periodicals 330 330 330 0.0% " TOTAL MATERIALS & SUPPLIES 5,330 5,330 5,330 0.0% 4300 Fees, Services 16,100 14,000 16,100 15.0% 4301 Fees, Financial /Audit 25,000 25,000 25,000 0.0% 4310 Telephone 100 100 100 0.0% 4330 Postage - - - #DIV /0! 4340 Printing & Publishing 4,000 4,000 4,000 0.0% 4360 Subscriptions & Memberships 700 700 700 0.0% 4370 Travel & Training 5,200 5,200 5,400 3.8% 4410 Rental- Equipment - - - #DIV /0! 4530 Repair & Maintenance -Equip 500 500 500 0.0% TOTAL CONTRACTUAL SERVICES 51,600 49,500 51,800 4.6% 4703 Office Equipment ' TOTAL CAPITAL OUTLAY 4984 Attributable to Constr /Dev TOTAL MISCELLANEOUS 6,800 6,800 - (100.0 %) 6,800 6,800 - (100.0 %) (40,226) (40,226) (37,106) (7.8 %) (40,226) (40,226) (37,106) (7.8 %) "* TOTAL FINANCE 142,804 140,704 148,324 5.4% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government -Legal Mission and Current Services This office is responsible for advising the city on questions of law; reviewing all ordinances, resolutions, contracts, and other legal documents of the city; and representing the city in court actions including the prosecution of cases in District Court. The city has contracted with Campbell Knutson Associates to handle civil and criminal matters. The city also periodically uses separate law firms for various specialized legal matters (e.g. personnel /labor, bond counsel, EDA). The city uses consultative attorney services with general service costs paid on a fixed fee basis. Budget Highlights The 1998 budget reflects only a cost of living adjustment. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 114 Legal 1997 1997 1998 % %CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4302 Fees, Legal 83,000 83,000 85,500 3.0% TOTAL CONTRACTUAL SERVICES 83,000 83,000 85,500 3.0% ** TOTAL LEGAL 83,000 83,000 85,500 3.0% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - Property Assessment Mission and Current Services The Assessing Division, through the Carver County Assessor's Office, is responsible for the valuation of 6,600 parcels of residential and commercial real estate and personal property for the purpose of taxation by the city, school districts, Carver County, and special taxing jurisdictions. Budget Highlights 4300 The City is required, under state law, to reimburse the county for assessing services. 4340 Truth in Taxation Hearing advertisements. Future Trends The years of 1996 and 1997 have seen dramatic price escalation in most sectors of the real estate market. While there are many factors that have impacted this trend, the low rate of inflation, low interest rates and the current prosperity of the national economy have all contributed to this healthy real estate market. The city council has also discussed bring the function in- house, however, the economics have not lent itself a viable option. Based on the county service contract, start up costs and space needs at city hall. Residential property prices have been extremely strong. At the present time there doesn't appear to be any cloud on the real estate horizon that would dampen the current trends. It is helpful to keep in mind that real estate markets are cyclic and that it was 6 years ago that the commercial real estate market was depressed. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 115 Property Assessment 1997 1997 1998 %, %CCOUNT DESCRI PTION BUDGET RE- ESTIMATE BUDGET INCUDECI 4300 Fees, Services 72,050 55,000 61,000 10.9% 4340 Printing & Publishing 2,000 3,000 3,300 10.0% TOTAL CONTRACTUAL SERVICES 74,050 58,000 64,300 10.9% "' TOTAL PROPERTY ASSESSMENT 74,050 58,000 64,300 10.9% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - M.I.S. Mission and Curre Service This is a transition year for services in these areas. Most duties that were performed by Hartley Associates for the City of Chanhassen will be assumed by the M.I.S. staff. There are areas that will require some assistance from outside vendors within the next year. Onsite M.I.S. staff will be responsible for ensuring that all computer services and related data be available and secure for City personnel. This includes both client and server hardware / software maintenance. Cartography services will be provided by a G.I.S. Specialist in an off site location. Updated geographical data will be transported from the remote office to the city servers via removable magnetic media. Personal Services: This position provides daily support to all users at City Hall, the Public Works facility and the Recreation Center. 1997 1998 4010 Salaries, Regular: M.I.S. Coordinator 50% 50% Primary Focus for 98 Budget The major expenditures for the M. I. S. department in 1998 are to address deficiencies in the existing network. The current primary file server no longer meets the demands of the client workstations. A replacement server was purchased last year but has not yet been implemented. This server will be integrated next year, as a replacement Novell File Server. An additional server is being requested to begin a gradual migration of applications to Microsoft Windows NT. Connectivity is beginning to be a problem for clients at peak usage times. Existing network hardware will be upgraded to allow selected network segments to operate at ten times the current speed. 041997 Projects • Complete documentation of existing network, hardware, software, and cable plant. • Correct power distribution for network, and servers. • Review software licenses • E -Mail and internet access for Council Members • Additional remote access for staff • Solve Fundworks database issues • Secure GJ.S. data CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - M.I.S. -cont. 1998 Goals • Replace existing file server • Migrate servers and high usage clients to 100Mb network. Integrate Window NT Server and migrate database applications * Install Public Works vehicle maintenance scheduler solution Upgrade / replace slow client workstations Improve server environment Provide end user training, Internet, MS Office applications • Automate Fire Dept. database synchronization • Attend Microsoft and Novell Update classes • Configure and implement CCMaiI Lo nq Term Goals There are significant changes to both Novell Netware and Microsoft Windows NT operating systems occurring within the next year, most notably, NT. This system will be adopting an network directory structure very similar to Novell and will make the two systems much more compatible. Long term plans are to keep the cities file services on Novell and applications such as Geobase Permitworks on an NT application server. The Compaq servers and workstations that have already been purchased and the additional hardware being requested, can be upgraded within each unit. This capability should allow this hardware to serve the cities needs for the next three years. Another long term and continual effort will be to develop the skill levels of some staff members in areas of web page design, database and desktop services in an effort to reduce some expenses incurred with vendors. 4130 Program Supplies - $12,559 transferred to Capital Projects Admin. Fund 4300 Fees for Service- $18,200 transferred to Capital Projects Admin. Fund 4370 Travel & Training - $15,388 transferred to Capital Projects Admin. Fund 4703 Computer Equipment - $58,490 transferred to Capital Projects Admin. Fund This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 116 M.I.S. 1997 1997 1998 % 4CCOUNT DES CRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 22,500 26,980 4030 Contributions - Retirement 2,750 3,350 4040 Contributions- Insurance 1,400 1,400 4050 Workers' Compensation 150 200 TOTAL PERSONAL SERVICES 26,800 31,930 4110 Supplies -Office - 4130 Supplies- Program - 4150 Maintenance Materials - 4210 Books & Periodicals - 4260 Small Tools & Equipment - 5,444 TOTAL MATERIALS & SUPPLIES - 4300 Fees, Services 4310 Telephone 4370 Travel & Training 4440 License & Registration 4530 Repair & Maintenance -Equip TOTAL CONTRACTUAL SERVICES 4703 Office Equipment 4705 Other Equipment TOTAL CAPITAL OUTLAY 26,000 (3.6 %) 3,100 (7.5 %) 1,500 7.1% 200 0.0% 30,800 (3.5 %) - 3,749 #DIV /0! - - #DIV /0! - 500 #DIV /0! - 195 #DIV /0! - 1,000 #DIV /0! 5,444 #DIV /0! - #DIV /0! 408 #DIV /0! - #DIV /0! - #DIV /0! 2,500 #DIV /0! 2,908 #DIV /0! - #DIV /0! #DIV /0! #DIV /0! *' TOTAL M.I.S. 26,800 31,930 39,152 22.6% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government -City Hall Mission and Current Services The municipal building fund exists to fund improvements to city owned buildings and structures other than parks and recreation facilities. Improvement projects are very diverse and range from replacement of elements that have reached the end of their service life expectancy (i.e. roofs, HVAC equipment) to improvements made to facilitate service delivery and staff productivity or improvements related to and mandated by current building codes and directives. Budget Highlights The 1998 budget shows an increase $21,333, an 10.6% increase over the 1997 revised budget. The increase consists of adding a part -time maintenance worker to assist with maintenance projects and snow removal for city hall, fire stations, and old village hall plaza. The fees for service account will be reduced by 12.3% to reflect the hiring of a part -time employee. Two other areas that reflect major increases are utilities and cleaning and waste removal. Both of these fund increases are due to the senior congregate dining /kitchen. The remaining budget reflects a cost of living. Expenditures: 4010 Part -time maintenance worker deleted for 1998 4140 Parts and supplies needed for City cars 4150 Cleaning supplies 4170 Gas and oil for City cars 4300 Telephone maintenance agreement, plant maintenance 4310 All telephones in City Hall building, including library. 4320 Gas & electricity for City Hall, including library. (21% increase due to senior center kitchen expansion) 4350 Garbage pick -up service and contract for major cleaning tasks such as carpet cleaning, window washing (adding kitchen /additional cleaning for senior center based on congregate dining usage). 4483 Liability and fire insurance for all general fund activities 4520 Repairs and maintenance on all administration vehicles 4530 Repairs and maintenance on equipment in City Hall 4531 Radio maintenance contract on all administration radios CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 117 City Hall ACCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg - - - #DIV /0! 4030 Contributions - Retirement - - - #DIV /0! 4040 Contributions - Insurance - - - #DIV /0! 4050 Workers' Compensation - - - #DIV /0! TOTAL PERSONAL SERVICES - - - #DIV /0! 4110 Supplies -Office 2,300 3,000 3,100 3.3% 4120 Supplies- Equipment 2,200 2,200 2,200 0.0% 4140 Supplies- Vehicles 800 1,500 1,500 0.0% 4150 Maintenance Materials 5,500 5,500 5,700 3.6% 4170 Motor Fuels & Lubricants 1,000 1,000 1,000 0.0% 4260 Small Tools & Equipment 1,100 1,100 1,150 4.5% TOTAL MATERIALS & SUPPLIES 12,900 14,300 14,650 2.4% 4300 Fees, Services 11,400 13,000 11,400 (12.3 %) 4310 Telephone 25,000 25,000 26,000 4.0% 4320 Utilities 29,000 29,000 35,000 20.7% 4350 Cleaning & Waste Removal 29,000 29,000 32,000 10.3% 4370 Travel & Training 1,000 1,000 1,000 0.0% 4375 Promotional Expense 200 200 200 0.0% 4410 Rental- Equipment 100 100 100 0.0% 4440 License & Registration 100 100 100 0.0% 4483 Insurance - General Liability 75,500 77,517 80,000 3.2% 4510 Repair & Maintenance - Building 4,300 4,300 4,400 2.3% 4520 Repair & Maintenance - Vehicles 500 500 500 0.0% 4530 Repair & Maintenance -Equip 6,000 6,000 6,000 0.0% 4531 Repair & Maintenance - Radios 850 850 850 0.0% TOTAL CONTRACTUAL SERVICES 182,950 186,567 197,550 5.9% 4705 Other Equipment 500 500 500 0.0% TOTAL CAPITAL OUTLAY 500 500 500 0.0% ** TOTAL CITY HALL 196,350 201,367 212,700 5.6% CITY OF CHANHASSEN 1998 BUDGET Commentary General Government - Elections Mission and Current Services The city manager's office is responsible for the administration of the city's elections and official records. The office is responsible for voter registration, redistricting and conducting local, state, and national elections. Many of the functions performed by the election staff are required by state and federal laws governing elections and data practices. Our mission is to provide these mandated services efficiently and accurately and to act as an effective communications link between government and citizens by providing public access to government information, records and processes. We feel that excellent customer service is key to citizen satisfaction with government and can increase positive interaction and positive connections within our community. Budget Highlights Costs for this function occur in even numbered years representing primary and general election costs for federal, state, and local elections. Recent state legislation has tightened control and established considerably more rigid guidelines for municipalities. Costs for 1998 are for the general election. 4300 Optical scan voting equipment maintenance fee and election support costs Vision Chanhassen Achievements In accordance with direction from city council, greater emphasis has been placed on customer service in all areas of the City of Chanhassen. Additional training has been provided to staff who regularly deal with the public and greater focus on customer satisfaction has been identified as an ongoing mission. In 1998, staff will be working to improve communications with election judge staff and will be updating procedures, training manuals, and instituting an evaluation process to better identify needed areas of improvement. Future Trends The city's election process is largely governed by the State of Minnesota and Carver County. The city (as well as other cities in Carver County), has taken the lead in updating our election process by purchasing optical scan voting equipment. This reduces the amount of time spent by election judges to canvas results by more than 50 %. Service Level Issues /Unmet Needs The election staff is committed to improving service levels, and is developing a work plan that emphasizes increased utilization of technology. It is our intent to meet future challenges through the professional development of our existing staff and better use of available tools. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 511 General Government 118 Elections 1997 1997 1998 4CCOUNT DESCR IPTION BUDGET RE- ESTIMATE BUDGET INCZFC1 4011 Overtime -Reg 4020 Salaries & Wages -Temp 4030 Contributions - Retirement * TOTAL PERSONAL SERVICES 4110 Supplies -Office * TOTAL MATERIALS & SUPPLIES - - - #DIV /0! 5,000 5,000 20,000 300.0% 400 400 1,600 300.0% 5,400 5,400 21,600 300.0% 700 700 3,000 328.6% 700 700 3,000 328.6% 4300 Fees, Services 1,000 1,000 13,000 1200.0% 4330 Postage 100 100 2,000 1900.0% 4340 Printing & Publishing 100 100 600 500.0% 4370 Travel & Training 300 300 600 100.0% 4380 Mileage 50 - 100 #DIV /0! 4560 Repair & Maintenance -Signs 100 - 200 #DIV /01 * TOTAL CONTRACTUAL SERVICES 1,650 1,500 16,500 1000.0% 4703 Office Equipment - - - #DIV /01 * TOTAL CAPITAL OUTLAY - - - #DIV /0! ** TOTAL ELECTIONS 7,750 7,600 41,100 440.8% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 511 General Government 111 Legislative Personal Services Materials & Supplies Contractual Services TOTAL LEGISLATIVE 112 Administration Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous * TOTAL ADMINISTRATION 113 Finance Personal Services Materials & Supplies Contractual Services Capital Outlay Miscellaneous TOTAL FINANCE 114 Legal Contractual Services * TOTAL LEGAL 115 Property Assessment Contractual Services * TOTAL PROPERTY ASSESSMENT 116 M.I.S. Personal Services Materials & Supplies Contractual Services Capital Outlay TOTAL M.I.S. 117 City Hall Personal Services Materials & Supplies Contractual Services Capital Outlay TOTAL CITY HALL 118 Elections Personal Services Materials & Supplies Contractual Services Capital Outlay * TOTAL ELECTIONS * *TOTAL GENERAL GOVERNMENT 28,500 27,400 27,400 900 1,020 1,045 120,175 121,135 124,285 149,575 149,555 152,730 217,300 217,300 198,900 23,350 24,106 24,800 54,230 53,730 54,130 5,800 7,134 1,000 (61,556) (61,556) (61,286) 239,124 240,714 217,544 119,300 119,300 128,300 5,330 5,330 5,330 51,600 49,500 51,800 6,800 6,800 - (40,226) (40,226) (37,106) 142,804 140,704 148,324 83,000 83,000 85,500 83,000 83,000 85,500 74,050 58,000 64,300 74,050 58,000 64,300 26,800 31,930 30,800 - - 5,444 - 2,908 26,800 31,930 39,152 12,900 14,300 14,650 182,950 186,567 197,550 500 500 500 196,350 201,367 212,700 5,400 5,400 21,600 700 700 3,000 1,650 1,500 16,500 7,750 7,600 41,100 919,453 912,870 961,350 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET PUBLIC SAFETY Expenditures by Type Capital 0.7% Contract - 34.4% Personal 57.5% 4.3% Misc 3.2% Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 121 Police Administration 235,900 10,590 535,744 1,000 (45,501) 737,733 122 Fire Prevention Administration 163,000 38,644 90,970 5,500 (16,443) 281,671 123 Public Safety Commission - 700 1,775 - - 2,475 125 Code Enforcement 651,100 21,888 26,370 5,500 - 704,858 126 Animal Control 69,000 11,865 14,550 1,000 - 96,415 TOTAL 1,119,000 83,687 669,409 13,000 (61,944) 1,823,152 Expenditures by Type Capital 0.7% Contract - 34.4% Personal 57.5% 4.3% Misc 3.2% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety - Police Administration Function: To provide for the protection of life and property in the City through both proactive crime prevention and the enforcement of state statutes and city ordinances. This section includes the positions of Public Safety Director, two secretaries, Crime Prevention Officer, and Public Safety Officer, as well as the contractual services obtained from the Carver County Sheriff's Department for police services and the Southwest Metro Drug Task Force for narcotics investigation and enforcement. Personal Services: Materials and Supplies: 4110 Office supplies, including copy machine paper for the Public Safety Department 4120 ($100 deleted for 1998) 4130 Program costs for Operation Identification, Crime Prevention, Neighborhood Watch supplies, Junior Police badges /pencils, literature for brochure rack for lobby, Public Safety related educational material 4140 Equipment for vehicles 4141 Programming costs for emergency management, including emergency management center supplies and field equipment 4150 Emergency Management Supplies /Disaster Preparedness Equipment 4210 Books and periodicals used to maintain updated information for code and law enforcement 4240 Uniforms and Equipment ($200 deleted for 1998) 1997 1998 4010 Public Safety Director 100% 100% Support Service Secretary 100% 100% Support Service Secretary -P/T 100% 100% Public Safety Education Specialist 100% 100% Public Safety Officer 0% 50% Materials and Supplies: 4110 Office supplies, including copy machine paper for the Public Safety Department 4120 ($100 deleted for 1998) 4130 Program costs for Operation Identification, Crime Prevention, Neighborhood Watch supplies, Junior Police badges /pencils, literature for brochure rack for lobby, Public Safety related educational material 4140 Equipment for vehicles 4141 Programming costs for emergency management, including emergency management center supplies and field equipment 4150 Emergency Management Supplies /Disaster Preparedness Equipment 4210 Books and periodicals used to maintain updated information for code and law enforcement 4240 Uniforms and Equipment ($200 deleted for 1998) 1996 1997 1998 4300 Carver County Police Contract $441,387 $459,042 $474,091 Southwest Metro Drug Task Force 10,000 10,000 10,000 State Crime Computer Fees 1,350 1,400 2,000 Pager rental, entire department 1,944 2,044 2,248 Siren maintenance 400 400 400 Additional traffic /neighborhood patrol 15,000 0 0 1996 Police Contract Re- estimate (Carver Cnty) ('94) 4,928 ('95) 5,000 5,000 1997 Police Contract Adjustment Estimate ('95) 5,000 ('96) 5,000 5,000 Mobile Radio Terminal Rental 3.000 3,000 3,000 Partial Contribution to Fast -Cops Program 9.702 10.030 (1997: 9,701.87; 1998: 10,029.95; 1999: 10,392.95) $483,009 $495,588 $511,769 CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety - Police Administration (cont.) 4310 Phone costs for P.S. Dept., including emergency management communications 4360 Membership in professional associations 4370 Professional training to maintain licenses, certifications and skills 4410 Rental of copy machine and maintenance contract 4531 Radio repair & maintenance, including portion of radio maintenance & repair contract and outdoor warning siren maintenance contract fee 4560 Costs for emergency warning signs and traffic control equipment ($200 deleted for 1998) 4705 Portable radio, portion of departmental computer costs ($6,000), and outdoor warning sirens $125,000 for outdoor warning sirens was deleted for 1998. $6,000 for computers was transferred to Capital Projects Admin. 4984 Attributable to Construction /Development is being charged 5% of the total costs of this function This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 520 Public Safety 121 Police Administration LCCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 161,000 161,000 185,000 14.9% 4011 Overtime -Reg 1,000 1,000 1,000 0.0% 4030 Contributions - Retirement 19,500 19,500 27,200 39.5% 4040 Contributions - Insurance 13,000 13,000 14,500 11.5% 4050 Workers' Compensation 7,200 7,200 8,200 13.9% TOTAL PERSONAL SERVICES 201,700 201,700 235,900 17.0% 4110 Supplies -Office 1,700 1,700 1,700 0.0% 4120 Supplies- Equipment 700 700 700 0.0% 4130 Supplies- Program 4,000 4,000 4,000 0.0% 4140 Supplies- Vehicles 500 642 600 (6.5 %) 4141 Supplies- Emergency Management - - 500 #DIV /0! 4170 Motor Fuels & Lubricants 1,500 1,500 1,590 6.0% 4210 Books & Periodicals 500 500 500 0.0% 4240 Uniforms & Clothing 1,000 1,000 1,000 0.0% TOTAL MATERIALS & SUPPLIES 9,900 10,042 10,590 5.5% 4300 Fees, Services 495,588 495,588 511,769 3.3% 4310 Telephone 3,800 3,800 3,800 0.0% 4340 Printing & Publishing 800 800 800 0.0% 4360 Subscriptions & Memberships 750 750 750 0.0% 4370 Travel & Training 3,000 3,000 3,000 0.0% 4375 Promotional Expense 600 600 600 0.0% 4410 Rental- Equipment 10,000 10,000 10,000 0.0% 4440 License & Registration 50 114 125 9.6% 4483 Insurance - General Liability 3,300 3,300 3,300 0.0% 4520 Repair & Maintenance - Vehicles 500 500 600 20.0% 4530 Repair & Maintenance -Equip 500 500 600 20.0% 4531 Repair & Maintenance- Radios 400 400 400 0.0% 4560 Repair & Maintenance -Signs 200 - - #DIV /0! TOTAL CONTRACTUAL SERVICES 519,488 519,352 535,744 3.2% 4705 Other Equipment 1,000 1,000 1,000 0.0% TOTAL CAPITAL OUTLAY 1,000 1,000 1,000 0.0% 4984 Attributable to Constr /Dev (37,614) (37,614) (45,501) 21.0% TOTAL MISCELLANEOUS (37,614) (37,614) (45,501) 21.0% ** TOTAL POLICE ADMINISTRATION 694,474 694,480 737,733 6.2% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety -Fire Prevention & Admin. Function: To provide fire protection and rescue service to the community through the use of paid -per- call firefighters. Chanhassen currently maintains and operates two fully equipped fire stations and maintain a staff of 46 fully trained community firefighters. Expenditures: Personal Services: 4110 Office Supplies 4120 Supplies, Equipment 4130 First aid supplies 4210 Books and Periodicals: Materials as needed by training officers, Fire Education Committee, and Fire Marshal, such as film rental, training manuals, fire prevention materials, etc. 4240 Replace worn protectional gear, outfit new firefighters, and purchase of fire coats & pants ($1,000 deleted for 1998) 4290 ($200 deleted for 1998) 4300 Physicals, new members ($500 deleted for 1998) Medical Director ($1,000) Hepatitis B shots Physicals for members over 40 Completion of SOP manual 1996 1997 1998 4010 Support Service Secretary -P/T 0% 0% 0% P/T Secretary was deleted for 1998 4020 Fire call pay per hour 7.00 7.00 7.00 Training & business meetings 7.00 7.00 7.00 $1.00 per firefighter per call Relief Association 1.00 1.00 1.00 Fire Chief 2,500 2,500 2,500 1 st Asst. Chief 1,800 1,800 1,800 2nd Asst. Chief 1,800 1,800 1,800 Training Officer 1,200 1,200 1,200 Rescue Squad Captain 900 900 900 Secretary 900 900 900 4 Captains & 1 Asst. Engr. (700 each) 3,500 3,500 3,500 Lieutenants 2,000 2,000 2,000 Clerical 950 0 0 Building Manager 1,300 1,300 1,300 Computer Operator 1,000 1,000 1,000 Quarter Operator 600 600 600 Air Packs 300 300 300 Fitness Coordinator 300 300 300 Operations Officer 1,100 1,100 1,100 Chief Engineer 1,000 1,000 1,000 4110 Office Supplies 4120 Supplies, Equipment 4130 First aid supplies 4210 Books and Periodicals: Materials as needed by training officers, Fire Education Committee, and Fire Marshal, such as film rental, training manuals, fire prevention materials, etc. 4240 Replace worn protectional gear, outfit new firefighters, and purchase of fire coats & pants ($1,000 deleted for 1998) 4290 ($200 deleted for 1998) 4300 Physicals, new members ($500 deleted for 1998) Medical Director ($1,000) Hepatitis B shots Physicals for members over 40 Completion of SOP manual CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety -Fire Prevention & Admin. (cont.) 4320 Electricity and heat 4350 Garbage pick -up, cleaning service 4360 Subscriptions & Memberships 4370 Travel & Training ($1,000 deleted for 1998) 4375 Fire Prevention material and fire education ($250 deleted for 1998) 4510 Repair & Maintenance, Bldg. & Grounds, including $6,000 for lawn repair and irrigation system installed ($6,000 lawn repair & irrigation system deleted for 1998) 4520 Repair & Maintenance, Vehicles 4530 Equipment Tests 4703 Computer costs - $4,500 transferred to Capital Projects Admin 4705 Other Equipment: Pagers (2) $900 Battery Charger 1,000 Computer software 0 $2,000 transferred to Capital Projects Flashlights 100 $300 deleted for 1998 Radios (2) 2,000 Nozzles 1,500 Computer costs 0 $2,000 transferred to Capital Projects $5,500 4984 Attributable to Construction /Development is being charged 5% of the total costs of this function This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 520 Public Safety 122 Fire Prevention Administration ACCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg - - - #DIV /0! 4020 Salaries & Wages -Temp 138,900 138,900 143,600 3.4% 4030 Contributions - Retirement 3,175 5,942 6,150 3.5% 4050 Workers' Compensation 13,250 13,250 13,250 0.0% 4360 TOTAL PERSONAL SERVICES 155,325 158,092 163,000 3.1% 4110 Supplies -Office 2,200 2,200 2,200 0.0% 4120 Supplies- Equipment 2,500 2,500 2,500 0.0% 4130 Supplies- Program 3,500 3,500 3,500 0.0% 4140 Supplies- Vehicles 4,000 4,433 4,500 1.5% 4150 Maintenance Materials 1,000 1,000 1,000 0.0% 4170 Motor Fuels & Lubricants 4,240 4,240 4,494 6.0% 4210 Books & Periodicals 1,500 1,250 1,250 0.0% 4240 Uniforms & Clothing 18,000 18,000 17,000 (5.6 %) 4260 Small Tools & Equipment 1,000 1,177 1,000 (15.0 %) 4290 Misc. Materials & Supplies 1,200 1,200 1,200 0.0% 4703 TOTAL MATERIALS & SUPPLIES 39,140 39,500 38,644 (2.2 %) 4300 Fees, Services 13,000 13,000 14,000 7.7% 4310 Telephone 2,000 2,000 2,500 25.0% 4320 Utilities 17,000 17,000 18,020 6.0% 4340 Printing & Publishing 600 600 550 (8.3 %) 4350 Cleaning & Waste Removal 5,000 5,000 5,000 0.0% 4360 Subscriptions & Memberships 3,000 3,000 3,000 0.0% 4370 Travel & Training 20,000 20,000 20,000 0.0% 4375 Promotional Expense 6,000 6,000 6,250 4.2% 4410 Rental- Equipment 600 950 600 (36.8 %) 4440 License & Registration 50 50 50 0.0% 4483 Insurance - General Liability 2,500 2,500 2,000 (20.0 %) 4510 Repair & Maintenance - Building 5,000 5,000 5,000 0.0% 4520 Repair & Maintenance - Vehicles 5,000 5 5,000 0.0% 4530 Repair & Maintenance -Equip 4,000 4,000 4,000 0.0% 4531 Repair & Maintenance- Radios 4,500 4,500 5,000 11.1% TOTAL CONTRACTUAL SERVICES 88,250 88,600 90,970 2.7% 4703 Office Equipment 4,500 4,500 - (100.0 %) 4705 Other Equipment 7,909 7,909 5,500 (30.5 %) TOTAL CAPITAL OUTLAY 12,409 12,409 5,500 (55.7 %) 4984 Attributable to Constr /Dev (15,689) (15,689) (16,443) 4.8% TOTAL MISCELLANEOUS (15,689) (15,689) (16,443) 4.8% `* TOTAL FIRE PREVENTION ADMIN 279,435 282 281,671 (0.4 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety - Public Safety Commission The City Council established a seven member citizen commission to provide input on issues pertaining to public safety in the City of Chanhassen. The day -to -day coordination of patrol service (contracted service with Carver County), fire administration, and paramedic service are the responsibilities of the Public Safety Director. It is the responsibility of the Public Safety Director to provide the citizen commission with comparative cost information comparing service levels /costs of a city department versus contracting. In addition, the commission reviews changes in service levels, meets with citizens regarding public safety concerns, and reviews the coordination of the various public safety agencies. The commission is also updated on a monthly basis on issues pertaining to public safety in Chanhassen. Expenditures: 4110 Equipment and supplies for commission activities, including portion of departmental computer costs ($1,700) ($1,000 for computer costs was transferred to Capital Projects Admin) 4340 Printing and publishing of legal notices for ordinance changes and program printing 4375 Costs for Public Safety Open House and other costs related to public safety education CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 520 Public Safety 123 Public Safety Commission 1997 1997 1998 %, 'COUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC1 4011 Overtime -Reg TOTAL PERSONAL SERVICES 4110 Supplies -Office TOTAL MATERIALS & SUPPLIES #DIV /0! #DIV /0! 700 700 4340 Printing & Publishing 700 4370 Travel & Training 175 4375 Promotional Expense 800 TOTAL CONTRACTUAL SERVICES 1,675 TOTAL PUBLIC SAFETY COMMISSION 2,375 700 700 0.0% 700 700 0.0% 700 700 0.0% 175 175 0.0% 800 900 12.5% 1,675 1,775 6.0% 2,375 2,475 4.2% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety -Code Enforcement Function: To provide for the health, safety, and welfare of the City through the administration of state laws and local ordinances. Included in this function is the code enforcement officer, health officer, building official, building inspectors, mechanical inspectors, and fire marshal. State building and fire codes are enforced through the City by adoption of these codes on the local level. This department works closely with police, fire inspection, etc. Expenditures: . Personal Services: Personnel included in this function are: 4110 Office supplies 4120 Equipment supplies for building division, fire marshal and code enforcement 4130 Supplies for fire inspection program, including supplies for fire investigations, code enforcement, reference books and instructional supplies 4210 Books and periodicals for building inspections and code enforcement 4240 Uniforms and equipment ($250 deleted for 1998) Contractual Services: 4300 Includes plan review and consulting fees for specialized projects occurring in the City 4360 ($200 deleted for 1998) 4370 Training costs to enable inspection and enforcement personnel to remain current on professional issues, and to maintain professional licenses required for their positions ($1.000 deleted for 1998) 4375 Safety handouts and public education material 4520 Annual routine body repair and maintenance for inspection vehicles, CSO vehicles and fire inspection vehicle 4530 Maintain existing equipment 4705 Radios, portion of departmental computer costs ($6,000), bar code reader for filing system ($6,500) ($6,000 for computer costs transferred to Capital Projects Admin). An additional $6,000 was also deleted for 1998. 1997 1998 Building Official 100% 100% Assistant Building Official 100% 100% 3 Building Inspectors 100% 100% Fire Marshal 100% 100% Fire Inspector 100% 100% Deputy Public Safety Director 50% 50% 2 Mechanical Inspectors 100% 100% 2 Secretaries 100% 100% 2 Mechanical Inspectors -P/T (Temp) 100% 100% P/T (Temp) Mechanical Inspectors reduced to 1 for 1998 4030 Increase is due to changes in classification of Fire Marshal & Fire Inspector which results in a higher City retirement contribution. Materials & Supplies: 4110 Office supplies 4120 Equipment supplies for building division, fire marshal and code enforcement 4130 Supplies for fire inspection program, including supplies for fire investigations, code enforcement, reference books and instructional supplies 4210 Books and periodicals for building inspections and code enforcement 4240 Uniforms and equipment ($250 deleted for 1998) Contractual Services: 4300 Includes plan review and consulting fees for specialized projects occurring in the City 4360 ($200 deleted for 1998) 4370 Training costs to enable inspection and enforcement personnel to remain current on professional issues, and to maintain professional licenses required for their positions ($1.000 deleted for 1998) 4375 Safety handouts and public education material 4520 Annual routine body repair and maintenance for inspection vehicles, CSO vehicles and fire inspection vehicle 4530 Maintain existing equipment 4705 Radios, portion of departmental computer costs ($6,000), bar code reader for filing system ($6,500) ($6,000 for computer costs transferred to Capital Projects Admin). An additional $6,000 was also deleted for 1998. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 520 Public Safety 125 Code Enforcement CCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 471,000 471,000 504,000 7.0% 4011 Overtime -Reg - 6,000 6,000 0.0% 4020 Salaries & Wages -Temp 33,280 16,640 10,000 (39.9 %) 4030 Contributions - Retirement 59,700 59,700 70,300 17.8% 4040 Contributions - Insurance 48,600 48,600 48,300 (0.6 %) 4050 Workers' Compensation 12,000 12,000 12,500 4.2% * TOTAL PERSONAL SERVICES 624,580 613,940 651,100 6.1% 4110 Supplies -Office 3,250 3,250 3,250 0.0% 4120 Supplies- Equipment 2,000 2,000 2,000 0.0% 4130 Supplies- Program 1,500 1,500 2,000 33.3% 4140 Supplies - Vehicles 3,000 3,000 3,000 0.0% 4170 Motor Fuels & Lubricants 4,800 4,800 5,088 6.0% 4210 Books & Periodicals 1,500 1,500 3,000 100.0% 4240 Uniforms & Clothing 3,500 3,500 3,250 (7.1%) 4260 Small Tools & Equipment 300 300 300 0.0% * TOTAL MATERIALS & SUPPLIES 19,850 19,850 21,888 10.3% 4300 Fees, Services 4,000 4,860 4,000 (17.7 %) 4310 Telephone 1,500 1,500 1,500 0.0% 4340 Printing & Publishing 3,000 3,000 3,500 16.7% 4360 Subscriptions & Memberships 1,500 1,500 1,500 0.0% 4370 Travel & Training 12,000 12,000 11,000 (8.3 %) 4375 Promotional Expense 600 600 600 0.0% 4440 License & Registration 120 140 200 42.9% 4520 Repair & Maintenance - Vehicles 2,700 2,700 2,970 10.0% 4530 Repair & Maintenance -Equip 500 500 600 20.0% 4531 Repair & Maintenance - Radios 500 500 500 0.0% * TOTAL CONTRACTUAL SERVICES 26,420 27,300 26,370 (3.4 %) 4705 Other Equipment 5,000 5,000 5,500 10.0% * TOTAL CAPITAL OUTLAY 5,000 5,000 5,500 10.0% ** TOTAL CODE ENFORCEMENT 675,850 666,090 704,858 5.8% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Safety - Animal Control Function: To provide animal control and protection services to Chanhassen and the five cities we contract with to provide such services, as well as to provide Community Service Officer programming to support the emergency response agencies providing services within the City, and to assist with code enforcement, deliveries and general support help in the public safety area. Expenditures: 1997 1998 4010 Deputy Director of Public Safety 50% 50% Public Safety Officer 0% 50% 4020 Part -time Community Service Officer 100%(2) 100%(1) 4110 Office supplies for CSO, Animal Control and Public Safety Education 4120 Equipment and supplies for Animal Control /CSO programs 4240 Uniforms for CSO's and Deputy Director of Public Safety, including replacement costs 4300 This area primarily deals with veterinarian fees for services such as boarding of animals and ancillary veterinary costs. Animal disposal contract costs shared with Eden Prairie. Vaccination costs for CSO's and Deputy Director. Mobile display terminal for vehicles. 4705 Radio equipment, portion of departmental computer costs ($6,000) CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 520 Public Safety 126 Animal Control CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC/ 4010 4011 4020 4030 4040 4050 4110 4120 4130 4140 4170 4210 4240 Salaries & Wages -Reg Overtime -Reg Salaries & Wages -Temp Contributions - Retirement Contributions - Insurance Workers' Compensation TOTAL PERSONAL SERVICES Supplies -Office Supplies - Equipment Supplies- Program Supplies - Vehicles Motor Fuels & Lubricants Books & Periodicals Uniforms & Clothing TOTAL MATERIALS & SUPPLIES 22,000 22,000 600 600 51,000 51,000 8,800 8,800 5,500 5,500 1,800 1,800 89,700 89,700 600 988 600 1,046 600 34 800 800 4,000 4,000 300 300 4,500 4,500 11,400 11,668 39,000 77.3% 600 0.0% 15,000 (70.6 %) 8,200 (6.8 %) 4,000 (27.3 %) 2,200 22.2% 69,000 (23.1 %) 700 (29.1%) 700 (33.1%) 700 1958.8% 800 0.0% 4,240 6.0% 225 (25.0 %) 4,500 0.0% 11,865 1.7% 4300 Fees, Services 15,500 18,418 9,000 (51.1%) 4310 Telephone 1,000 1,000 1,000 0.0% 4340 Printing & Publishing 400 900 900 0.0% 4360 Subscriptions & Memberships 150 150 150 0.0% 4370 Travel & Training 2,000 2,000 2,000 0.0% 4440 License & Registration - - - #DIV /0! 4520 Repair & Maintenance - Vehicles 600 700 700 0.0% 4530 Repair & Maintenance -Equip 400 400 400 0.0% 4531 Repair & Maintenance - Radios 400 400 400 0.0% TOTAL CONTRACTUAL SERVICES 20,450 23,968 14,550 (39.3 %) 4705 Other Equipment 2,000 2,000 1,000 (50.0 %) TOTAL CAPITAL OUTLAY 2,000 2,000 1,000 (50.0 %) ** TOTAL ANIMAL CONTROL 123,550 127,336 96,415 (24.3 %) This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 520 Public Safety 121 Police Administration Personal Services 201,700 201,700 235,900 Materials & Supplies 9,900 10,042 10,590 Contractual Services 519,488 519,352 535,744 Capital Outlay 1,000 1,000 1,000 Miscellaneous (37,614) (37,614) (45,501) * TOTAL POLICE ADMINISTRATION 694,474 694,480 737,733 122 Fire Prevention Administration Personal Services 155,325 158,092 163,000 Materials & Supplies 39,140 39,500 38,644 Contractual Services 88,250 88,600 90,970 Capital Outlay 12,409 12,409 5,500 Miscellaneous (15,689) (15,689) (16,443) TOTAL FIRE PREVENTION ADMIN 279,435 282,912 281,671 123 Public Safety Commission Personal Services - - - Materials & Supplies 700 700 700 Contractual Services 1,675 1,675 1,775 * TOTAL PUBLIC SAFETY COMM. 2,375 2,375 2,475 125 Code Enforcement Personal Services 624,580 613,940 651,100 Materials & Supplies 19,850 19,850 21,888 Contractual Services 26,420 27,300 26,370 Capital Outlay 5,000 5,000 5,500 * TOTAL CODE ENFORCEMENT 675,850 666,090 704,858 126 Animal Control Personal Services 89,700 89,700 69,000 Materials & Supplies 11,400 11,668 11,865 Contractual Services 20,450 23,968 14,550 Capital Outlay 2,000 2,000 1,000 TOTAL ANIMAL CONTROL 123,550 127,336 96,415 **TOTAL PUBLIC SAFETY 1,775,684 1,773,193 1,823,152 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET PUBLIC WORKS Personal Materials & Contractual Capital Contractual 29' Expenditures by Type Capital 0% Personal 46% Mat 13% Misc 12% Services Supplies Services Outlay Misc. Total 131 Engineering 99,800 7,200 12,600 500 (43,300) 76,800 132 Street Maintenance 485,100 203,250 210,150 3,500 (121,600) 780,400 135 Street Lighting & Sigr - 2,200 227,100 - (34,395) 194,905 137 City Garage 212,800 10,750 44,800 500 - 268,850 TOTAL 797,700 223,400 494,650 4,500 (199,295) 1,320,955 Contractual 29' Expenditures by Type Capital 0% Personal 46% Mat 13% Misc 12% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works- Engineering Mission and Current Services The Engineering Department provides contract administration and supervision of consultant engineering services for capital improvement projects (i.e. special assessment sewer, water and street projects). The department also provides engineering and related administrative services for the Public Works Operations Division (Street Maintenance, Utility Maintenance and City Garage) and plan review and construction observation for all developer - installed public improvements. Budget Highlights The overall 1998 budget request for this department is predicting a 1.7% decrease over 1997. Personal Services: Salaries for this department have been distributed in the budget based on hours spent in that function (development, capital projects, enterprise, etc.). Last year and in years past the City Engineer and Public Works Director both have been combined into one staff position. For 1998 it is proposed that the position be split into two (2) positions. The City Engineer will oversee the Engineering Division. The Public Works Operations Director will oversee the Operation and Maintenance Divisions. The 1998 budget distribution is as follows: 4010 Salaries, Regular: 1997 1998 City Engineer /Public Works Director 55% 0% Position split into two positions for 1998 Assistant City Engineer Secretary 100% 90% 100% 100% See Fund Capt Prjt Admin for City Engineer position See Fund Capt Prjt Admin 4110 Office Supplies Blue line paper, Kroy supplies, drafting & surveying supplies, photocopy paper, fax machine paper 4120 Equipment Supplies Traffic counter batteries, inspection materials, cleaning supplies 4300 Fees for Service Misc. consultant services, delivery, Carver County Recorder, easement legal descriptions, traffic studies. ($15,000 deleted for public works facility study for 1998) 4340 Printing and Publishina Bid advertisements, printing of Standard Specifications, etc. 4360 Subscriptions and Memberships APWA (5 people), MSPE, City Engineers Association, Minnesota Transportation Alliance 4370 Travel and APWA National, spring (2) and fall (3) conferences, two local seminars, computer training, tech certification 4530 Repair and Maintenance of Equipment Clean and calibrate traffic counters, office photocopies service contract and plan sheet and fax machine repairs 4703 Office Equipment Photocopier lease -to -own program (second year of 3 years), update computer and monitor for secretary. (Transfer $3,800 copier lease to Vehicle /Equip Maint Fund. $2,000 for computer transferred to Capital Projects Admin). CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works- Engineering -cont. 4984 Attributable to Construction /Development 25% of the total cost of this function is being charged to this account Department Achievements This department has successfully managed annual capital improvement programs exceeding $10 million per year and has administrated the installation of public improvements associated with private development which exceeded $7 million in 1997. 1997 capital project achievements include: • Installation of Well No. 7 .................................................................................. ............................... $0.7M • Lyman Boulevard Road and Utility Improvement Project No. 93 -32B ............. ............................... $4.2M • Powers Boulevard (County Road 17) Project No. 93 -29 ................................. ............................... $4.5M • Coulter Boulevard Phase II Project No. 93 -26B .............................................. ............................... $1.7M • Coulter Boulevard Pedestrian Underpass Project No. 93- 26C ........................ ............................... $0.4M • Lake Ann Park Road Project No. 95- 21 ........................................................... ............................... $0.9M In -House Project Achievements • 1997 Street Repair and Sealcoat Program - Project No. 97- 9 .............................. ..........................$150K • Bluff Creek Drive Overlay Project No. 97- 10 ......................................................... ...........................$80K • Sump Pump Inspection Program .......................................................................... ..........................$120K Vision /Goals for 1998 • Begin construction of Well No. 8 • Begin construction of 2.0 MG Water Supply Storage Tank • Completion of Arboretum Business Park Public Improvements Phase I and II • Wellhead Protection Plan • Update Pavement Management Program • Update Comprehensive Transportation Study (joint effort with Carver County) This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 540 Public Works 131 Engineering 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 121,000 121;000 81,000 (33.1%) 4011 Overtime -Reg 1,000 1;000 1,0001 0.0% 4030 Contributions - Retirement 14,600 14;600 10,100 (30.8 %) 4040 Contributions - Insurance 10,200 10'2, 00 7,200 (29.4 %) 4050 Workers' Compensation 700 700 500 (28.6 %) TOTAL PERSONAL SERVICES 147,500 147,500 99,800 (32.3 %) 4110 Supplies- Office 4,800 5,100. 5,200;;! 2.0% 4120 Supplies- Equipment 300 300 300 0.0% 4140 Supplies - Vehicles 800 500 500 0.0% 4170 Motor Fuels & Lubricants 900 900 950 5.6% 4210 Books & Periodicals 250 250 250.... 0.0% TOTAL MATERIALS & SUPPLIES 7,050 7 7,200 2.1% 4300 Fees, Services 3,000 3 3,000 ! 0.0% 4310 Telephone 1,200 1,100 ;1,100 !I 0.0% 4340 Printing & Publishing 1,000 1,200 1,250< 4.2% 4360 Subscriptions & Memberships 800 1,050 1,100 '. 4.8% 4370 Travel & Training 3,000 3;000 3,Q00 >! 0.0% 4380 Mileage 100 1 QO 100 < 0.0% 4440 License & Registration 100 0.0% 4520 Repair & Maintenance - Vehicles 1,000 800 800 :; 0.0% 4530 Repair & Maintenance -Equip 1,900 1,900 2,10G,. 4531 Repair & Maintenance - Radios 200 100,::. 100'; 0.0% TOTAL CONTRACTUAL SERVICES 12,300 12,300 12,600 2.4% 4703 Office Equipment 4,500 4,500 (100.0 %) 4705 Other Equipment 1,000 1 OQ0 500.:. (50.0 %) TOTAL CAPITAL OUTLAY 5,500 5,500 500 (90.9 %) 4984 Attributable to Constr /Dev (44,050) (44,050) (43,300):: (1.7 %) TOTAL MISCELLANEOUS (44,050) (44,050) (43,300) (1.7 %) TOTAL ENGINEERING 128,300 128,300 76,800 (40.1 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works- Street Maintenance Mission and Current Services The Street Maintenance Department is responsible for maintaining more than 111 miles (and growing each year) of local improved streets within the City. Primary maintenance activities include snow removal, ice control, street sweeping, crack sealing, pothole patching, small overlays, tree trimming, storm sewer cleaning, storm pond cleaning, street light and traffic signal maintenance, traffic sign installation and maintenance and pavement markings. Budget Highlights The winter of 1996/1997 was very harsh and included above - average snowfall amounts, numerous ice storms and extreme cold temperatures. As a result, the 1997 re- estimate in the areas of overtime (4011), maintenance materials (4150) and motor fuels (4170) have been re- estimated higher accordingly. The 1997 re- estimate for repair and maintenance of vehicles (4520) also shows an increase due to two vehicle damage repairs for which the City has paid and is reimbursed from the insurance company. However, the insurance reimbursement is not funded back into this account to offset the overrun. The overall 1998 request for this department is proposing a 20.3 % increase over 1997. This increase is due to six primary accounts: Personal Services (4010- 4050), Maintenance Materials (4150), Fees for Service (4300), Repair and Maintenance of Streets (4540), Sidewalk Repair (4541) and Historic Preservation Trust (4985). For 1998 the Public Works Division is proposing an organizational change with the creation of a Public Works Operations Director which will directly oversee and supervise the Street Maintenance (132), Garage (137), and Utilities (702) departments. A one -third share of the Public Works Operations Director position is being added to the personal services budget item for this department. This department is also requesting the addition of a Light Equipment Operator /Laborer position to be hired mid -year, therefore reducing the first year salary impact to 50 %. With the elimination of dollars spent on temporary help (4020), the budgetary increase in salary and wages in 1998 for this position is $4,000. Personal Services: Salaries for this department are listed as follows: 1997 1998 4010 Street Superintendent 100% 100% Heavy Equipment Operator /Foreman 100% 100% Heavy Equipment Operator (1) 100% 100% Light Equipment Operator (5) 100% 100% Public Works Secretary 25% 25% Public Works Operations Director 0% 33% Light Equipment Operator (New) (mid -year hire) 0% 0% (Deleted for 1998) 4020 Temporary Summer (2) 100% 100% Cut $1,500 in temporary wages for 1998. CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works- Street Maintenance -cont. Other Significant Budget Requests: 4150 Maintenance Materials The addition of 3 to 4 miles of new streets annually, combined with the aging of some of the City's older streets, requires more maintenance including more plowing, salt/sanding, crack sealing, bituminous patching, etc. ($6,000 deleted for 1998) 4300 Fees for Service The budgetary increase for 1998 is for one -third cost share of the public works facility study /pre- design plan. This account also funds the annual spring weight scale program, curb repairs and mud jacking, and employee random drug testing as required by law. The 1997 budget included moneys to conduct an update to the pavement management study; however, this program will likely begin either late 1997 or early 1998. Therefore, these dollars will be carried forward from the 1997 budget. ($15,000 deleted for public works facility study for 1998) 4370 Travel and Training This account funds required annual safety training, professional development and computer training on new operations software. 4530 $1,500 deleted for 1998. 4540 Repair and Maintenance of Streets This account funds the annual sealcoat and street repair program. The proposed significant budgetary increase is for the bituminous overlay of Pleasant View Road from Powers Boulevard to Trunk Highway 101. This was a much - needed budgetary request in 1997 for which the City Council eliminated. This overlay is needed not only to improve the serviceability and increase the life of the roadway but also prolong the need for a reconstruction project. ($65,000 transferred to Environmental Protection Fund for overlay of Pleasant View Road). 4541 Repair and Maintenance of Sidewalks This is a new work item requested by the Park Director and supported by the City Manager to repair hazardous local sidewalks. This account will fund only spot repairs of hazardous or significantly damaged public sidewalk on an as- needed basis. ($5,000 deleted for sidewalk repair program). 4703 Office Equipment Requested increase is for the acquisition of a personal computer and operations software. ($6,500 transferred to Capital Projects Admin for computer purchases in 1998). 4985 Historic Preservation Trust In 1997 a 15% credit was made to this department. For 1998 the credit has been reduced to 12% which equates to a $30,000 increase on paper to this budget. Department Achievements This department continues to provide a high level of responsive service to the community and yet remain in the lower half of metro communities from a total miles of local streets per employee. This has been achieved through job sharing of labor- intensive operations such as snowplowing by borrowing staff from the Park Maintenance, Shop and Utility Departments to fill all of the routes. This department is also one of very few in the metropolitan area with the goal of having all local streets in the City plowed open before the morning commute time. This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 540 Public Works 132 Street Maintenance 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 321,000 321,;000 360,000 12.1% 4011 Overtime -Reg 12,000 15x000 14,000; (6.7 %) 4020 Salaries & Wages -Temp 10,000 10;6.00. ::8,5fl0 (15.0 %) 4030 Contributions - Retirement 38,900 39;200 46,100 17.6% 4040 Contributions - Insurance 32,300 32;600; 34,000 4.3% 4050 Workers' Compensation 19,600 19 22,500 13.6% TOTAL PERSONAL SERVICES 433,800 437,600 485,100 10.9% 4110 Supplies- Office 1,000 600 600: 4120 Supplies- Equipment 50,000 50;000 53,000 >< 6.0% 4140 Supplies - Vehicles 30,000 30,000 ; 33,000!1 10.0% 4150 Maintenance Materials 65,000 85,000 (7.1%) 4160 Chemicals 100 y QO 100 ' 0.0% 4170 Motor Fuels & Lubricants 30,000 32;500 34,000 " 4.6% 4210 Books & Periodicals 150 7 50 :::150.:1 0.0% 4240 Uniforms & Clothing 2,400 2,400 2,400 > 0.0% 4260 Small Tools & Equipment 1,100 1;000 1 000:1 0.0% TOTAL MATERIALS & SUPPLIES 179,750 201,750 203,250 0.7% 4300 Fees, Services 4310 Telephone 4340 Printing & Publishing 4350 Cleaning & Waste Removal 4360 Subscriptions & Memberships 4370 Travel & Training 4380 Mileage 4410 Rental- Equipment 4440 License & Registration 4510 Repair & Maintenance - Building 4520 Repair & Maintenance - Vehicles 4530 Repair & Maintenance -Equip 4531 Repair & Maintenance - Radios 4540 Repair & Maintenance- Streets 4541 Repair & Maintenance - Sidewalks 4560 Repair & Maintenance - Signs /Striping TOTAL CONTRACTUAL SERVICES 4703 Office Equipment 4705 Other Equipment TOTAL CAPITAL OUTLAY 4985 Historic Preservation Trust TOTAL MISCELLANEOUS 20,000 1,200 350 200 450 1,200 50 2,000 500 1,000 5,000 8,000 1,500 150,000 14,000 205,450 500 8,900 9,400 5.0% 12.0% 0.0% 0.0% 0.0% 83.3% 0.0% 0.0% 400.0% 0.0% (66.5 %) (18.8 %) 0.0% 0.0% #DIV /0! 6.3% 4.0% (100.0 %) 3,500 (60.7 %) 3,500 (62.8 %) (126,030) {126430y (121,600),1 (3.5 %) (126,030) (126,030) (121,600) (3.5 %) i* TOTAL STREET MAINTENANCE 702,370 741,720 780,400 5.2% 500 8,900 9,400 CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works- Street Lighting & Signals Mission and Current Services To provide the proper lighting and signalization of streets and intersections for both motorists and pedestrians as well as enhance the safety and welfare of the general community. Budget Highlights The 1997 re- estimate includes an increase to the 4320 - Utilities account which funds the monthly electric charges for all street lights and signals in the City. The current monthly pace has necessitated an increase in the 1997 estimate. The increase can be attributed to additional street lights installed in new subdivisions and two (2) new traffic signals installed on Trunk Highway 101. All other 1997 budgetary items have remained the same in the re- estimate. The 1998 requested budget increase of 10.5% is attributable to two primary accounts. Utilities (4320) is increasing due to additional street lights installed with new subdivisions for which the City pays the electric charges. The decrease in the credit from Historic Preservation Trust (4985) from 20% in 1997 to 15% in 1998 has made a $10,000 increase on paper to this budget. Visions In 1998 this department will be switching over all of the red light (bulb) indicators to LED (light emitting diode) indicators on the traffic signals within the City under a grant/rebate program sponsored by NSP. The new LED indicators require substantially less power to operate throughout the year which will ultimately reduce the City's annual charges and they also have a significantly longer life. NSP will be using the energy cost savings for the first few years to offset the material cost of the new LED signal lights. City forces will conduct the installation to save labor costs. Another effort to save energy costs was implemented in the fall of 1997. The Pedestrian Crossing indicator lights at all signals in the downtown have been switched from automatic to manual. In this manner the indicator lights remain off or dark until the pedestrian button is pushed. Once the button is pushed the crossing indicators come on for the crossing cycle and then go off again. This also saves energy. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 540 Public Works 135 Street Lighting & Signals 1997 1997 1998 % 4CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4120 Supplies- Equipment * TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4320 Utilities 4410 Rental- Equipment 4530 Repair & Maintenance -Equip 4550 Repair & Maintenance - Utility 4565 Repair & Maintenance - Lights &Signals * TOTAL CONTRACTUAL SERVICES 4985 Historic Preservation Trust * TOTAL MISCELLANEOUS `* TOTAL STREET LIGHT & SIGNALS 2,200 220D 2,200 ! 0.0% 2,200 2,200 2,200 0.0% 2,500 2;500 2,500:] 0.0% 800 800 800 0.0% 195,000 200,OOD 210,000; 5.0% 300 300 300 0.0% 3,500 3,500 3,500 0.0% 2,000 2,000 0.0% 8 8,000 8,000;;! 0.0% 212,100 217,100 227,100 4.6% (42,860) (42;860) (34,395)'{ (19.8 %) (42,860) (42,860) (34,395) (19.8 %) 171,440 176,440 194,905 10.5% CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works -City Garage Mission and Current Services To cost - effectively procure and provide for the maintenance and repair of all Public Works vehicles and equipment as well as all vehicles and equipment operated by other City departments, including the volunteer Fire Department. The timely and professional repair and maintenance of vehicles and equipment is imperative, particularly given the emergency nature of much of the equipment, i.e. fire trucks, snow plows and sewer cleaning equipment. Budget Highlights The 1997 re- estimate for the majority of the accounts remains unchanged. The only notable increases are in overtime pay (4011) due to the overtime hours accumulated during the winter snow removal operations and equipment supplies (4120) for the in -house repair of equipment. The overall 1998 request for this department is proposing a 25.1 % increase over 1997. This increase is due to three primary accounts: Personal Services (4010- 4050), Fees for Service (4300) and Office Equipment (4703). Personal Services: A percent of the costs associated with Shop Superintendent and Mechanics for this function is being charged to the Sewer/Water fund. The 1998 budget request also includes the one -third share of the Public Works Operations Director salary. Other significant budget requests: 4300 Fees for Service The increase associated with this account is for a one -third share of the public works facility needs study /pre- design. This account also funds required drug and alcohol testing. 4370 Travel and Training Request increase takes into account new computer software for managing fuel and fuel usage, equipment maintenance scheduling, software training and annual safety training. 4510 $300 deleted for 1998. 4530 $200 deleted for 1998. 4703 Office Equipment Requested increase for photocopier three -year lease -to -own program and computer, monitor and fleet and fuel management software. ($3,800 copier lease transferred to Vehicle /Equip Maint Fund in 1998. $6,000 transferred to Capital Projects Admin for computer & software purchases in 1998). 4705 $4,000 transferred to Vehicle /Equip Maint Fund for shop press in 1998. 1997 1998 Shop Superintendent 90% 90% Mechanics (2) 90% 90% Public Works Secretary 25% 25% Public Works Operations Director 0% 33% Other significant budget requests: 4300 Fees for Service The increase associated with this account is for a one -third share of the public works facility needs study /pre- design. This account also funds required drug and alcohol testing. 4370 Travel and Training Request increase takes into account new computer software for managing fuel and fuel usage, equipment maintenance scheduling, software training and annual safety training. 4510 $300 deleted for 1998. 4530 $200 deleted for 1998. 4703 Office Equipment Requested increase for photocopier three -year lease -to -own program and computer, monitor and fleet and fuel management software. ($3,800 copier lease transferred to Vehicle /Equip Maint Fund in 1998. $6,000 transferred to Capital Projects Admin for computer & software purchases in 1998). 4705 $4,000 transferred to Vehicle /Equip Maint Fund for shop press in 1998. CITY OF CHANHASSEN 1998 BUDGET Commentary Public Works -City Garage -cont. Achievements /Vision This department continues to operate with one of the lowest staffing to vehicle and equipment ratio of all the metro area communities. However, this department and the overall Public Works Division have reached a critical need for a facility expansion not only for equipment storage but also to ensure the continued effective and timely in -house repairs of vehicles and equipment. Over the years the multi - talented mechanics have also fabricated a number of ancillary equipment pieces to save costs over purchasing new. This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 540 Public Works 137 City Garage 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 134,000 134,000 162,000 20.9% 4011 Overtime -Reg 700 2Q00 2,000 0.0% 4020 Salaries & Wages -Temp 3,700 3,700. 3,900 5.4% 4030 Contributions - Retirement 16,300 16,3fl0. 20,300 24.5% 4040 Contributions - Insurance 13,400 13400: 15,100 12.7% 4050 Workers' Compensation 7,700 7 7fl0 9,500 23.4% TOTAL PERSONAL SERVICES 175,800 177,100 212,800 20.2% 4110 Supplies- Office 1,000 i50D 1,600 6.7% 4120 Supplies- Equipment 2,500 3,000 3,000. 0.0% 4140 Supplies - Vehicles 800 800 800: 0.0% 4150 Maintenance Materials 1,200 1.,200 1200;', 0.0% 4170 Motor Fuels & Lubricants 450 45p ::450::: 0.0% 4240 Uniforms & Clothing 900 900 900 0.0% 4260 Small Tools & Equipment 2,800 2;800 2,800 ' 0.0% TOTAL MATERIALS & SUPPLIES 9,650 10,650 10,750 0.9% 4300 Fees, Services 4310 Telephone 4320 Utilities 4340 Printing & Publishing 4350 Cleaning & Waste Removal 4360 Subscriptions & Memberships 4370 Travel & Training 4410 Rental- Equipment 4440 License & Registration 4510 Repair & Maintenance - Building 4520 Repair & Maintenance - Vehicles 4530 Repair & Maintenance -Equip 4531 Repair & Maintenance - Radios TOTAL CONTRACTUAL SERVICES 1,000 4,700 18,500 100 6,500 150 1,000 200 100 5,000 500 5,000 450 18.2% 4.2% 0.0% 0.0% 0.0% 66.7% 108.3% 0.0% (6.3 %) (2.1%) 0.0% (2.0 %) 0.0% 4703 Office Equipment 4705 Other Equipment ' TOTAL CAPITAL OUTLAY 43,200 9,200 9,200 3.7% #D I V /0! _ (94.6 %) (94.6 %) ** TOTAL CITY GARAGE 237,850 240,160 268,850 11.9 9,200 9,200 500: 500 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 540 Public Works 131 Engineering Personal Services 147,500 147,500 99,800 Materials & Supplies 7,050 7,050 7,200 Contractual Services 12,300 12,300 12,600 Capital Outlay 5,500 5,500 500 Miscellaneous (44,050) (44,050) (43,300) * TOTAL ENGINEERING 128,300 128,300 76,800 132 Street Maintenance Personal Services 433,800 437,600 485,100 Materials & Supplies 179,750 201,750 203,250 Contractual Services 205,450 219,000 210,150 Capital Outlay 9,400 9,400 3,500 Miscellaneous (126,030) (126,030) (121,600) * TOTAL STREET MAINTENANCE 702,370 741,720 780,400 135 Street Lighting & Signals Materials & Supplies 2,200 2,200 2,200 Contractual Services 212,100 217,100 227,100 Miscellaneous (42,860) (42,860) (34,395) * TOTAL STREET LIGHT & SIGNALS 171,440 176,440 194,905 137 City Garage Personal Services 175,800 177,100 212,800 Materials & Supplies 9,650 10,650 10,750 Contractual Services 43,200 43,210 44,800 Capital Outlay 9,200 9,200 500 * TOTAL CITY GARAGE 237,850 240,160 268,850 **TOTAL PUBLIC WORKS 1,239,960 1,286,620 1,320,955 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET PARKS & RECREATION Park Maint I% Sr CientE 3% Rec Center 25% r+umu1 cc Comm 7% Misc. Total - 1,975 - 72,150 - 271,200 - 29,375 - 162,513 - 60,682 - 37,165 - 431,800 - 1,066,860 Personal Materials & Contractual Capital Services Supplies Services Outlay 141 Park & Rec Commission - 275 1,700 - 142 Park & Rec Administration 64,500 2,100 5,550 - 143 Recreation Center 188,700 14,500 68,000 - 144 Senior Center Operation 22,300 3,075 4,000 - 145 Recreation Programs 86,958 16,290 59,265 - 146 Self- Supporting Programs 25,100 11,926 23,656 - 147 Lake Ann Park Operations 9,575 10,395 17,195 - 148 Park Maintenance 267,800 82,000 82,000 - TOTAL 664,933 140,561 261,366 - Park Maint I% Sr CientE 3% Rec Center 25% r+umu1 cc Comm 7% Misc. Total - 1,975 - 72,150 - 271,200 - 29,375 - 162,513 - 60,682 - 37,165 - 431,800 - 1,066,860 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Park & Recreation Commission Function: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation and leisure services. To cooperate with other groups in advancing sound recreation and park planning and programs throughout the community. The Park and Recreation Commission is composed of seven members who are appointed by the City Council for staggered terms. Expenditures: 4110 Paper, nameplates, etc. 4340 Publishing agendas and advertisements 4360 Board membership to MRPA and NRPA 4370 Limited attendance to annual MRPA Conference and other professional and advisory board workshops CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 141 Park & Rec Commission 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INCMDECI 4110 Supplies -Office 4130 Supplies- Program 4210 Books & Periodicals TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 75 TOTAL CONTRACTUAL SERVICES ** TOTAL PARK & REC COMMISSION 150 150 150 0.0% 50 50 50 0.0% 75 50 75 50.0% 275 250 275 10.0% 100 100 100 0.0% 500 500 500 0.0% 700 650 700 7.7% 500 467 400 (14.3 %) 1,800 1,717 1,700 (1.0 %) 2,075 1,967 1,975 0.4% CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Administration Function: To administer the planning, development, and coordination of leisure time activities within the community. This function is responsible for physical planning and development of parks, open space, trails and indoor recreation facilities. It is also responsible for the administration and development of recreation programs in conjunction with the Park & Recreation Commission and School Districts. Coordinates programs with the Chanhassen Athletic Association and other associations. Responsible for the operation of the Chanhassen Senior Center. This office works closely with the Engineering and Planning Departments to coordinate the planning and development of facilities. Expenditures: 4010 Park and Recreation Director 4020 Intern (new for 1998) 80% 4110 Office supplies for four offices including, office paper allowance and computer maintenance 4210 Professional books and periodicals, department library 4340 Second printing, Park & Recreation map and guide. 4300 Goose removal program and other professional services. ($2,500 deleted for goose removal program in 1998) 4310 Telephone service, Park and Recreation Offices 4360 Professional memberships, MRPA and NRPA, subscription to professional journals 4370 State MRPA Conference (3), National NRPA Congress (1), professional workshops, continuing education units 4380 Personal mileage reimbursement CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 142 Park & Rec Administration ACCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 48,000 48,000 51,000 6.3% 4020 Salaries & Wages -Temp - - 3,200 100.0% 4030 Contributions - Retirement 5,800 5,800 6,100 5.2% 4040 Contributions - Insurance 3,900 3,900 3,900 0.0% 4050 Workers' Compensation 1,700 1,700 300 (82.4 %) 4310 TOTAL PERSONAL SERVICES 59,400 59,400 64,500 8.6% 4110 Supplies -Office 1,500 1,530 1,500 (2.0 %) 4120 Supplies- Equipment 300 300 200 (33.3 %) 4130 Supplies- Program 200 100 200 100.0% 4210 Books & Periodicals 200 100 200 100.0% TOTAL MATERIALS & SUPPLIES 2,200 2,030 2,100 3.4% 4300 Fees, Services 3,500 3,500 1,000 (71.4 %) 4310 Telephone 750 604 650 7.6% 4340 Printing & Publishing 2,000 1,125 (100.0 %) 4360 Subscriptions & Memberships 400 310 400 29.0% 4370 Travel & Training 3,500 2,967 3,200 7.9% 4380 Mileage 100 50 100 100.0% 4440 License & Registration 200 200 200 0.0% TOTAL CONTRACTUAL SERVICES 10,450 8,756 5,550 (36.6 %) ** TOTAL PARK & REC ADMINISTRATION 72,050 70,186 72,150 2.8% CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Recreation Center Function: To provide year round indoor and outdoor recreational programs at the Chanhassen Recreation Center. Provides for staffing, supplies and equipment, fees for service including utilities and repair and maintenance. General Comment: Revenues will be received through punchcard sales, room rentals /reservations and recreation programs. Expenditures: 4010 Recreation Center Supervisor 50% 4020 Facility Supervisors (8) 100% Aerobics, dance, tot -time, program leaders, and day care staff 4110 General office equipment - Copy paper, letterhead, envelopes, misc. 4120 Rec Ctr Gym Equipment 500 PortaVox Handheld PA 625 Dance equipment 400 Tot time 225 Child Care Equipment 250 Fitness /aerobics equipment 1,050 Table Linens 750 Monument Sign 0 Basketball Backboard Pads 400 Smith Machine Fitness Rm. 0 Treadmill Fitness Rm. 0 Pitching Machine 0 Sub Total 4,200 $15,000 deleted for 1998 $3,600 deleted for 1998 $7,400 deleted for 1998 $2,300 deleted for 1998 4130 Supplies for recreation programs, summer sensations, kids in the kitchen, baby- sitting clinic, personal training, aerobic, dance, child care and new programs 4150 General janitorial supplies 4210 Books and periodicals relating to recreation center management 4240 Uniforms (shirts) for staff members CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Recreation Center (cont.) 4250 Promotional merchandise, primarily wearables for resale 4300 Instructor fees, indoor plant maintenance, coffee, cups, contractual services, graphics (fitness room) 4310 Phone service, Rec. Ctr. & Rec. Ctr. Warming house 4320 Gas and electric, Rec. Ctr., Rec. Ctr. Warming house & Tennis Courts 4330 Postage 4340 Publication of (4) cycles of recreation center bulletins, advertising 4350 Refuse and floor mat service 4360 Professional journals and staff memberships to trade organizations 4370 Training for employees working directly for recreation centers 4375 Anniversary Celebration 4410 Special event equipment rentals /staging 4510 Contingency for repair and maintenance of buildings and grounds 4530 Contingency for repair and maintenance of equipment 4590 Miscellaneous contractual services This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 143 Recreation Center ACCOUNT - DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 20,000 20,000 22,000 10.0% 4020 Salaries & Wages -Temp 138,000 130,000 140,000 7.7% 4030 Contributions - Retirement 19,300 18,300 19,600 7.1% 4040 Contributions- Insurance 1,400 1,400 1,400 0.0% 4050 Workers' Compensation 6,500 6,500 5,700 (12.3 %) TOTAL PERSONAL SERVICES 185,200 176,200 188,700 7.1% 4110 Supplies -Office 3,000 2,234 4,000 79.1% 4120 Supplies- Equipment 5,300 14,300 4,200 (70.6 %) 4130 Supplies- Program 4,000 3,900 4,000 2.6% 4150 Maintenance Materials 1,000 200 1,000 400.0% 4210 Books & Periodicals 300 250 400 60.0% 4240 Uniforms & Clothing 900 700 900 28.6% TOTAL MATERIALS & SUPPLIES 14,500 21,584 14,500 (32.8°/x) 4300 Fees, Services 7,500 17,000 17,000 0.0% 4310 Telephone 5,000 4,600 5,000 8.7% 4320 Utilities 27,000 26,000 28,000 7.7% 4330 Postage - - 500 100.0% 4340 Printing & Publishing 8,000 3,000 7,000 133.3% 4350 Cleaning & Waste Removal 500 200 500 150.0% 4360 Subscriptions & Memberships 500 500 500 0.0% 4370 Travel & Training 1,000 1,000 1,000 0.0% 4375 Promotional Expense 1,500 2,200 1,500 (31.8 %) 4410 Rental- Equipment 2,000 2,516 2,500 (0.6 %) 4510 Repair & Maintenance - Building 2,000 1,300 2,000 53.8% 4530 Repair & Maintenance -Equip 800 800 1,000 25.0% 4590 Misc. Contractual Services 2,000 600 1,500 150.0% TOTAL CONTRACTUAL SERVICES 57,800 59,716 68,000 13.9% ** TOTAL RECREATION CENTER 257,500 257,500 271,200 5.3% CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Senior Center Operation Function: To provide recreation programs and opportunities to senior citizens in the community. Also, to establish a setting within the Senior Center which is inviting and improves quality of life and use of leisure time. Revenues: Revenue is generated from various self - supporting trips and classes run for senior citizens ($6,000). This helps to offset the costs mentioned under Fees, Service and Program Supplies. Occasional donations are also received at the Senior Center and are found in account 3807. Expenditures: Any expenditures incurred in this budget will be used to carry out the function and operation of the Senior Center, as well as its promotion, and includes the Advisory Board. 4010 Senior Center Coordinator(P/T) 100% 4120 Supplies, equipment 4130 Kitchen supplies, admissions, tickets 4300 Speakers, entertainment, transportation, catering Note: Senior Linkage Line expenditures were booked in this account in 1997. These expenditures were 100% refundable by Carver County. It is unknown if this service will continue in its present configuration for budget year 1998. CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 144 Senior Center Operation kCCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 17,000 17,000 19,000 11.8% 4020 Salaries & Wages -Temp 8,800 8,800 - (100.0 %) 4030 Contributions - Retirement 3,200 3,200 2,300 (28.1%) 4040 Contributions - Insurance 300 300 300 0.0% 4050 Workers' Compensation 800 800 700 (12.5 %) 50.0% TOTAL PERSONAL SERVICES 30,100 30,100 22,300 (25.9 %) 4110 4120 Supplies- Office Supplies- Equipment 75 500 45 500 75 500 66.7% 0.0% 4130 Supplies- Program TOTAL MATERIALS & SUPPLIES 2,500 3,075 2,165 2,710 2,500 3,075 15.5% 13.5% 4300 Fees, Services 3,000 2,674 3,000 12.2% 4310 Telephone 100 26 50 92.3% 4330 Postage 150 50 100 100.0% 4340 Printing & Publishing 75 50 75 50.0% 4360 Subscriptions & Memberships 50 50 50 0.0% 4370 Travel & Training 350 331 375 13.3% 4375 Promotional Expense 300 125 250 100.0% 4380 Mileage 100 30 100 233.3% TOTAL CONTRACTUAL SERVICES 4,125 3,336 4,000 19.9% ** TOTAL SENIOR CENTER OPERATION 37,300 36,146 29,375 (18.7 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Recreation Programs Function: To provide a year round recreational program that reflects a variety of interests in the community and that develops a social, physical, cultural and aesthetic quality for our citizens. Programs funded from this function are supported both by fees charged to those utilizing programs and by general tax dollars. Revenue: Revenue in the form of donations (3807) is generated from Chanhassen's Sponsorship Program. This revenue offsets expenditures incurred under 4130 and 4300 for the following special events: Spring Egg Hunt, 4th of July Celebration, February Festival and Halloween. Expenditures: General Comment: Expenditures for this function include part -time staff for such, payments for entertainment for special events, equipment and utilities. 4010 Recreation Supervisor 1 80% Recreation Supervisor 1 50% 4020 Playground Director 50% Playground Leaders (7) 50% Building Monitors 100% Recreation Intern 100% Warming House Attendants 100% 4011 Payments to full time employees working overtime to prepare rinks /other program activities. 4110 Film /Developing, Poster Printer Paper, Office Supplies 4120 Home Plates (4) Ropost - Baracade Posts ($1,125 cut for 1998) Safety Base (4) Canoe Rack - Lake Ann Soccer Goals & Nets (6) Sport Equipment Playground Balls 4130 Playground craft and game supplies: July 4th, February Festival, Park Pride, Easter Candy Hunt, Tree Lighting Ceremony, Halloween Party. ($650 deleted for 1998) 4240 Employee Uniforms 4300 July 4th, February Festival, Wing Dings, Easter Candy Hunt, Tree Lighting Ceremony, Halloween Party, RecWare Maintenance 4310 South Lotus Lake Boat Access, City Center Warming House, North Lotus Warming House, cellular phone (1), Lake Susan Payphone, Pager (1) ($600 deleted for 1998) CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation - Recreation Programs (cont.) 4320 City Center Warming House & Tennis Courts, Minnewashta Security Light, North Lotus Warming House /Hockey Lights, South Lotus Tennis Courts 4340 February Festival, July 4th, Halloween, Easter Candy Hunt, Employment Ads 4370 $325 deleted for 1998 4380 Mileage; Seasonal Employees 4400 Portable Restrooms - February Festival, July 4th 4410 Portable warming house - North Lotus Park, Tents/Table & Chairs, Generators This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 145 Recreation Programs ACCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 54,000 54,000 57,000 5.6% 4020 Salaries & Wages -Temp 23,275 16,374 15,558 (5.0 %) 4030 Contributions - Retirement 8,400 7,900 8,100 2.5% 4040 Contributions - Insurance 3,700 3,700 3,700 0.0% 4050 Workers' Compensation 2,900 2,500 2,600 4.0% TOTAL PERSONAL SERVICES 92,275 84,474 86,958 2.9% 4110 Supplies -Office 1,755 1,033 1,875 81.5% 4120 Supplies- Equipment 3,100 2,822 3,180 12.7% 4130 Supplies- Program 11,800 8,772 10,465 19.3% 4240 Uniforms & Clothing 350 215 770 258.1% TOTAL MATERIALS & SUPPLIES 17,005 12,842 16,290 26.8% 4300 Fees, Services 31,150 26,800 30,875 15.2% 4310 Telephone 2,700 2,038 2,240 9.9% 4320 Utilities 3,125 3,027 3,750 23.9% 4330 Postage 150 150 150 0.0% 4340 Printing & Publishing 10,500 8,133 8,850 8.8% 4370 Travel & Training 750 493 500 1.4% 4380 Mileage 100 100 500 400.0% 4400 Rental -Land & Buildings 2,575 2,500 3,425 37.0% 4410 Rental- Equipment 8,150 8,095 8,975 10.9% " TOTAL CONTRACTUAL SERVICES 59,200 51,336 59,265 15.4% ** TOTAL RECREATION PROGRAMS 168,480 148,652 162,513 9.3% CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Self- Supporting Programs Function: To supplement overall recreation programs by providing a budgetary vehicle by which new programs, which are primarily self - supporting (revenues generated by user charges equals costs), can be accomplished. Expenditures: General Comment: Programs funded under this function are self - supporting, i.e. adult softball and volleyball, hobby and craft courses, instructional courses, etc. The offsetting revenue for this function is separately accounted for under the General Fund Revenue section of the budget. In addition to self - supporting recreational programs, community events also included in this function are: Golf Tournament, and Halloween Party. These activities are generally self - supporting. Expenditures within this account may exceed budgetary limitations so long as aggregate revenues for all programs are within 5% of aggregate expense. 4010 Recreation Supervisor 1 20% 4020 Playground Director 50% Playground Leaders (7) 50% Golf Instructor Birthday Bonanza Leader Camp Leaders (6) Miscellaneous Program Instructors 4120 New program equipment 4130 Supplies for all programs 4240 Employee uniforms 4300 Umpire /Officials Fees, Sanctioning Fees, State Tournament Berths, Super Event Bus Rental, Water Instructor /Camp, Entertainment CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 146 Self- Supporting Programs 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INCHDEC1 4010 Salaries & Wages -Reg 4020 Salaries & Wages -Temp 4030 Contributions- Retirement 4040 Contributions- Insurance 4050 Workers' Compensation 2,100 TOTAL PERSONAL SERVICES 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing TOTAL MATERIALS & SUPPLIES 9,000 9,000 9,000 0.0% 15,000 10,267 12,500 21.7% 2,300 1,900 2,100 10.5% 600 600 600 0.0% 1,000 700 900 28.6% 27,900 22,467 25,100 11.7% 450 - 450 100.0% 12,500 5,872 11,476 95.4% 60 60 - (100.0 %) 13,010 5,932 11,926 101.0% 4300 Fees, Services 15,500 12,150 23,656 94.7% TOTAL CONTRACTUAL SERVICES 15,500 12,150 23,656 94.7% *" TOTAL SELF - SUPPORTING PROGRAMS 56,410 40,549 60,682 49.7% CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Lake Ann Park Operations Function: To provide accurate accounting of the overall operation of Lake Ann Park. This function is responsible for tracking all revenues and expenditures including the rental of facilities, watercraft and equipment, and fees collected from parking and concession sales. Revenue collected offsets expenditures. Revenue: General Comment: Revenue collected in this function is obtained from park admission fees, park facility and ballfield rentals, watercraft rentals, equipment rentals and concession sales. Revenue is reflected in the General Fund Revenue Budget. 3632 Lake Ann Gate Parking Pass (Deleted for 1998) 3633 Rental of Volleyball Sets, Volleyballs, Horseshoe Sets, Bocce Ball Sets, Croquet Set, Fishing Equipment 3634 Rental of Picnic Sites: Lakeside, Parkview, Recreation Shelter, and Ballfield Rental 3635 Rental: Canoes, Paddle Boats, Fishing Boats, etc. 3638 Revenue collected from food concession sales Expenditures: General Comment: Expenditures for this function include: salaries & wages, beach /lifeguard contract, utilities, telephone, employee uniforms and all supplies needed for the operation of Lake Ann Park. 4020 Gate Attendants (Deleted for 1998) 100% Concession /Rental Employees 100% 4110 Cash register tape 4120 Trolling motor, boat batteries (2) 4130 Concession supplies (food, paper goods, etc.) 4240 Employee uniforms ($250 deleted for 1998) 4300 Beach Director /Lifeguard Contract, Department of Agriculture Food License, Security System Contract. ($22,460 deleted for lifeguard contract for 1998) 4310 Beach and little concession pay phones, gate house, concession /recreation shelter ($650 deleted for 1998) 4320 Little concession, recreation shelter /concession, ballfield lights, maintenance shed, batting cages 4340 Printing of Lake Ann Passes and rental forms, employment ads 4510 Lake Ann Gatehouse (Construct New) ($1,500 deleted for gatehouse for 1998) CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 147 Lake Ann Park Operations 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4020 Salaries & Wages -Temp 4030 Contributions- Retirement 4050 Workers' Compensation TOTAL PERSONAL SERVICES 4110 Supplies -Office 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing 800 TOTAL MATERIALS & SUPPLIES 17,700 13,000 8,575 (34.0 %) 1,400 1,000 700 (30.0 %) 800 500 300 (40.0 %) 19,900 14,500 9,575 (34.0°/x) 225 100 200 100.0% 2,420 1,826 1,945 6.5% 7,850 7,708 7,950 3.1% 525 525 300 (42.9 %) 11,020 10,159 10,395 2.3% 4300 Fees, Services 21,460 21,460 - (100.0 %) 4310 Telephone 2,650 2,274 2,150 (5.5 %) 4320 Utilities 13,900 13,900 14,670 5.5% 4340 Printing & Publishing 1,875 1,100 375 (65.9 %) 4510 Repair & Maintenance - Building - - - 100.0% TOTAL CONTRACTUAL SERVICES 39,885 38,734 17,195 (55.6 %) "* TOTAL LAKE ANN PARK OPERATIONS 70,805 63,393 37,165 (41.4 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Park Maintenance Function: To maintain the city's 30 park sites containing over 500 acres of property including 18 sets of play equipment, 10 outdoor basketball courts, 31 athletic fields, 5 hockey rinks, 8 family skating rinks, 3 warming houses, 3 park shelters, 17 tennis courts, 12 sand volleyball courts, 3 boat accesses, 4 swimming beaches, 9 public docks, 2 fishing piers and approximately 8 miles of bituminous trail. Expenditures: Personal Services: Budgeted positions include: Other Major Expenditures include: 4110 Computer and Park Maintenance Program for Park $4,000 ($4,000 transferred to Capital Projects Admin) 4120 Equipment required for maintaining new and existing parks. 4140 Reflects cost for vehicle repair. 4150 Maintenance materials: Fertilizer 1997 1998 4010 Park Superintendent 80% 80% Park Maintenance Person 80% 80% Park Maintenance Person 80% 80% Park Maintenance Person 80% 80% Park Maintenance Person (New) changed to a mid -year hire for 1998 0% 100% Secretary 25% 25% 4020 Park Maintenance (FT Temp - 7) 100% 100% Seasonal Personnel Other Major Expenditures include: 4110 Computer and Park Maintenance Program for Park $4,000 ($4,000 transferred to Capital Projects Admin) 4120 Equipment required for maintaining new and existing parks. 4140 Reflects cost for vehicle repair. 4150 Maintenance materials: Fertilizer $18,000 Asphalt 5,000 Weed spray 1,500 Crushed Rock 4,000 Sand and Pea Rock 6,000 Other 6.500 41,000 4260 Small tools needed for play equipment installations and outfitting one truck. 4300 Maintenance of sprinkler systems, snow removal contract for sidewalks at the Chanhassen Recreation Center /Bluff Creek Elementary School. 4350 Services for rubbish removal during the summer months 4400 Portable toilet rental. 4410 $3,000 deleted for 1998 CITY OF CHANHASSEN 1998 BUDGET Commentary Parks & Recreation -Park Maintenance (cont.) 4510 The "Round House" 10,000 Contingency . $1,500 deleted for 1998 10,000 4530 Repairs on equipment that require contractual services. Additional $1,500 to repaint park trailers. 4531 Radio maintenance contract 4540 Asphalt repair and sealcoating, trails, tennis courts, reconstruction of Lake Ann Park entrance road and parking lots ($150,000 deleted for reconstruct of Lake Ann Park road for 1998) 4560 New sign purchases in addition to routine sign maintenance such as replacing lost or damaged signs 4705 Irrigation and Ballfield ($65,000 for light monitoring system deleted for 1998) Light Monitoring System 65,000 (between Downtown and Park Budget) This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 570 Parks & Recreation 148 Park Maintenance \CCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 150,000 150,000 173,000 15.3% 4011 Overtime -Reg 6,000 6,000 6,000 0.0% 4020 Salaries & Wages -Temp 30,000 30,000 38,000 26.7% 4030 Contributions- Retirement 20,500 20,500 24,400 19.0% 4040 Contributions- Insurance 14,200 14,200 18,800 32.4% 4050 Workers' Compensation 5,900 5,900 7,600 28.8% * TOTAL PERSONAL SERVICES 226,600 226,600 267,800 18.2% 4110 Supplies -Office 1,000 1,000 - (100.0 %) 4120 Supplies- Equipment 22,500 20,000 20,000 0.0% 4140 Supplies - Vehicles 6,000 6,000 8,000 33.3% 4150 Maintenance Materials 31,000 36,000 41,000 13.9% 4170 Motor Fuels & Lubricants 8,500 8,500 9,000 5.9% 4240 Uniforms & Clothing 2,000 2,000 2,000 0.0% 4260 Small Tools & Equipment 2,000 2,000 2,000 0.0% * TOTAL MATERIALS & SUPPLIES 73,000 75,500 82,000 8.6% 4300 Fees, Services 4,500 12,000 4,500 (62.5 %) 4310 Telephone 1,000 1,000 1,300 30.0% 4340 Printing & Publishing 500 500 500 0.0% 4350 Cleaning & Waste Removal 4,500 4,500 4,500 0.0% 4360 Subscriptions & Memberships 100 300 350 16.7% 4370 Travel & Training 750 750 750 0.0% 4400 Rental -Land & Buildings 25,000 19,000 22,000 15.8% 4410 Rental- Equipment 6,000 2,000 3,000 50.0% 4440 License & Registration 500 300 500 66.7% 4510 Repair & Maintenance - Building 13,500 3,000 10,000 233.3% 4520 Repair & Maintenance - Vehicles 3,000 3,000 3,000 0.0% 4530 Repair & Maintenance -Equip 5,000 5,000 5,000 0.0% 4531 Repair & Maintenance - Radios 500 500 600 20.0% 4540 Repair & Maintenance - Streets 25,000 25,000 25,000 0.0% 4560 Repair & Maintenance -Signs 1,000 1,000 1,000 0.0% * TOTAL CONTRACTUAL SERVICES 90,850 77,850 82,000 5.3% 4705 Other Equipment 17,300 17,300 - (100.0 %) * TOTAL CAPITAL OUTLAY 17,300 17,300 - (100.0 %) ** TOTAL PARK MAINTENANCE 407,750 397,250 431,800 8.7% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 570 Parks & Recreation 141 Park & Rec Commission Materials & Supplies 275 250 275 Contractual Services 1,800 1,717 1,700 * TOTAL PARK & REC COMMISSION 2,075 1,967 1,975 142 Park & Rec Administration Personal Services 59,400 59,400 64,500 Materials & Supplies 2,200 2,030 2,100 Contractual Services 10,450 8,756 5,550 * TOTAL PARK & REC ADMINISTRATION 72,050 70,186 72,150 143 Recreation Center Personal Services 185,200 176,200 188,700 Materials & Supplies 14,500 21,584 14,500 Contractual Services 57,800 59,716 68,000 * TOTAL RECREATION CENTER 257,500 257,500 271,200 144 Senior Center Operation Personal Services 30,100 30,100 22,300 Materials & Supplies 3,075 2,710 3,075 Contractual Services 4,125 3,336 4,000 * TOTAL SENIOR CENTER OPER. 37,300 36,146 29,375 145 Recreation Programs Personal Services 92,275 84,474 86,958 Materials & Supplies 17,005 12,842 16,290 Contractual Services 59,200 51,336 59,265 * TOTAL RECREATION PROGRAMS 168,480 148,652 162,513 146 Self- Supporting Programs Personal Services 27,900 22,467 25,100 Materials & Supplies 13,010 5,932 11,926 Contractual Services 15,500 12,150 23,656 * TOTAL SELF - SUPPORTING PRGMS 56,410 40,549 60,682 147 Lake Ann Park Operations Personal Services 19,900 14,500 9,575 Materials & Supplies 11,020 10,159 10,395 Contractual Services 39,885 38,734 17,195 * TOTAL LAKE ANN PARK OPER. 70,805 63,393 37,165 148 Park Maintenance Personal Services 226,600 Materials & Supplies 73,000 Contractual Services 90,850 Capital Outlay 17,300 * TOTAL PARK MAINTENANCE 407,750 **TOTAL PARKS & RECREATION 1,072,370 226,600 267,800 75,500 82,000 77,850 82,000 17,300 - 397,250 431,800 1,015,643 1,066,860 This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET COMMUNITY DEVELOPMENT Expenditures by Function Plan. Comm 2.9% Sr. Comm. Admin 86.0% Migc 16.! Expenditures by Type Capital Contractual 0.o% Materials 7.6% 0.9% 75.0% Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 151 Planning Commission - 200 5,300 - - 5,500 152 Planning Administration 191,900 2,150 14,500 - (46,280) 162,270 153 Senior Facility Commission 19,100 300 1,600 - - 21,000 TOTAL 211,000 2,650 21,400 - (46,280) 188,770 Expenditures by Function Plan. Comm 2.9% Sr. Comm. Admin 86.0% Migc 16.! Expenditures by Type Capital Contractual 0.o% Materials 7.6% 0.9% 75.0% CITY OF CHANHASSEN 1998 BUDGET Commentary Community Development - Planning Commission Function: To prepare and maintain a Comprehensive Plan for the City and to advise the City Council on matters regarding the implementation of the Plan, including: requests for rezoning, variances, conditional and special use permits, and other related planning areas. The Planning Commission is composed of seven members who are appointed by the City Council for staggered three -year terms. Expenditures: 4110 Commission nameplates 4210 Reference and training material 4300 Consultants 4340 Public hearing notices and agendas 4360 APA membership, Planning Commissioners' Journal 4370 State APA Conference, Sensible Land Use Coalition, seminars and workshops ($250 deleted for 1998) CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 530 Community Development 151 Planning Commission 1997 1997 1998 % ►CCOUNT DESC RIPTION BUDGET RE- ESTIMATE BUDGET INCHDECI 4110 Supplies- Office 100 50 100 100.0% 4210 Books & Periodicals 100 50 100 100.0 TOTAL MATERIALS & SUPPLIES 200 100 200 100.0% 4300 Fees, Services 200 - 4340 Printing & Publishing 4,100 3,000 4360 Subscriptions & Memberships 500 400 4370 Travel & Training 750 750 TOTAL CONTRACTUAL SERVICES 5,550 4,150 ** TOTAL PLANNING COMMISSION 5,750 4,250 200 #DIV /0! 4,100 36.7% 500 25.0% 500 (33.3 %) 5,300 27.7% 5,500 29.4% CITY OF CHANHASSEN 1998 BUDGET Commentary Community Development - Planning Administration Function: To identify community needs and develop statements of community goals to guide the preparation of Comprehensive Planning policies; to develop and maintain a strong program planning capability which translates the adopted goals into positive plans and specific programs; and to prepare, recommend, and update community development plans; to develop and maintain interdepartmental and intergovernmental coordination and communication in planning matters. Additionally, to advise developers concerning compliance with state and local regulations for development projects. Expenditures: Salaries for this function have been distributed in the budget based on time spent in that function. For the current budget, the distribution made is as follows: Personal Services: 4130 200 foot topographic maps 4210 $250 deleted for 1998 4300 $20,000 transferred to Environmental Protection Fund 4340 Reprinting zoning ordinance ($500 deleted for 1998) 4360 $500 deleted for 1998 4370 $500 deleted for 1998 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function 1997 1998 City Planning Director 60% 60% Secretary 80% 80% Senior Planner 75% 75% Planner 1 65% 65% Planner 11 75% 75% 4130 200 foot topographic maps 4210 $250 deleted for 1998 4300 $20,000 transferred to Environmental Protection Fund 4340 Reprinting zoning ordinance ($500 deleted for 1998) 4360 $500 deleted for 1998 4370 $500 deleted for 1998 4984 Attributable to Construction /Development is being charged 20% of the total costs of this function CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 530 Community Development 152 Planning Administration 1997 1997 - 1998 % ,CCOUNT DES CRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 159,000 159,000 159,000 0.0% 4030 Contributions - Retirement 19,300 19,300 19,300 0.0% 4040 Contributions- Insurance 12,800 12,800 12,600 (1.6 %) 4050 Workers' Compensation 900 900 1,000 11.1% * TOTAL PERSONAL SERVICES 192,000 192,000 191,900 (0.1 %) 4110 Supplies -Office 1,500 1,700 1,500 (11.8 %) 4120 Supplies- Equipment 300 300 300 0.0% 4130 Supplies- Program 100 100 100 0.0% 4210 Books & Periodicals 500 250 250 0.0% * TOTAL MATERIALS & SUPPLIES 2 2,350 2,150 (8.5 %) 4300 Fees, Services 4310 Telephone 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 4380 Mileage * TOTAL CONTRACTUAL SERVICES 4703 Office Equipment * TOTAL CAPITAL OUTLAY 4984 Sales Tax on Purchases * TOTAL MISCELLANEOUS ** TOTAL PLANNING ADMINISTRATION 25,000 17,000 5,000 (70.6 %) 400 200 400 100.0% 3,600 1,500 3,100 106.7% 2,000 1,500 1,500 0.0% 5,000 3,000 4,500 50.0% - - - #DIV /01 36,000 23,200 14,500 (37.5 %) 1,000 1,000 - (100.0 %) 1,000 1,000 - (100.0 %) (48,200) (48,200) (46,280) (4.0 %) (48,200) (48,200) (46,280) (4.0 %) 183,200 170,350 162,270 (4.7 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Community Development- Senior Facility Commission Function: To provide oversight/advice to City Council and City staff regarding operations and programs needs for the Seniors. Expenditures: Typical expenditures for a commission or committee of this type are included in the budget. Personal Services: Planner II Congregate Dining Coordinator 4110 Name plates, Senior Parking signs 4210 Books & Periodicals 4300 Bus rental ($500 deleted for 1998) 4340 Newsletter, position advertising, notification advertising 4360 Elderhostel, Good Age, AARP Highlights 4370 Senior Expo, mileage reimbursement 1997 1998 25% 25% 100% 100% CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 530 Community Development 153 Senior Facility Commission ACCOUNT DESCRIPTION 1997 1997 1998 BUDGET RE- ESTIMATE BUDGET 4010 Salaries & Wages -Reg 4030 Contributions- Retirement 4040 Contributions- Insurance 4050 Workers' Compensation 4360 TOTAL PERSONAL SERVICES 4110 Supplies -Office 4210 Books & Periodicals TOTAL MATERIALS & SUPPLIES 4300 Fees, Services 4310 Telephone 4330 Postage 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 19,100 TOTAL CONTRACTUAL SERVICES 16,000 16,000 16,000 1,900 1,900 2,000 1,000 1,000 1,000 100 100 100 19,000 19,000 19,100 1,000 300 250 50 25 50 1,050 325 300 1,000 500 200 500 2,200 1,000 100 1,000 100 100 200 250 - 250 1,400 1,600 `* TOTAL SR. FACILITY COMMISSION 22,250 20,725 21,000 INC /(DEC) 0.0% 5.3% 0.0% 0.0% 0.5% (16.7 %) 100.0% 7.7 %) (100.0 %) #DIV /0! #DIV /0! 900.0% 0.0% 25.0% 14.3% 1.3% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 101 General Fund 1997 1997 1998 \CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET 530 Community Development 151 Planning Commission Materials & Supplies 200 100 200 Contractual Services 5,550 4,150 5,300 * TOTAL PLANNING COMMISSION 5,750 4,250 5,500 152 Planning Administration Personal Services 192,000 192,000 191,900 Materials & Supplies 2,400 2,350 2,150 Contractual Services 36,000 23,200 14,500 Capital Outlay 1,000 1,000 - Miscellaneous (48,200) (48,200) (46,280) * TOTAL PLANNING ADMINISTRATION 183,200 170,350 162,270 153 Senior Facility Commission Personal Services Materials & Supplies Contractual Services * TOTAL SR. FACILITY COMMISSION **TOTAL COMMUNITY DEVELOPMENT 19,000 19,000 19,100 1,050 325 300 2,200 1,400 1,600 22,250 20,725 21,000 211,200 195,325 188,770 This page was left blank intentionally INTERNAL SERVICE FUNDS CITY OF CHANHASSEN 1998 BUDGET Commentary Internal Service Fund - Vehicle /Equipment Maintenance General Comment: This fund was established: 1) to provide a means by which long range capital purchases could be monitored and planned; 2) to provide a "control center" for purchase /maintenance /usage of vehicles and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major purchases occurring (or not occurring) in any one year. During any five year period, since origination of this fund, costs have approximated 2% of the valuation of property within the community (the relationship between property sewered, streets /utilities, and equipment necessary for property /public improvements served is highly predictable). The City completes a debt analysis study each year to insure that the debt structure of this fund stays within the 2 mill guideline and that overall debt stays within 8 mills. Estimated 1997 Expenditures: Dump Truck with Plow, Wing and Sander 105,000 Plow and Wing for John Deer Loader 28,000 Self- propelled Blacktop Paver 0 Park 4x4 Pickup with Plow - Replace Unit #405, 1982 27,000 Park Tractor 31,000 Park Dozer - Lease /Purchase Option 50,000 Utility 44 Pickup - Replace Unit #303, 1989 24,000 Utility 4x4 One -ton Truck with Box, Plow and Sander 50,000 Utility Bobcat with Backhoe, Snowblower and Trailer 40,000 Public Safety - Fire Marshal: Blazer /Suburban 38,000 Rescue Truck 100.000 TOTAL 493,000 Estimated 1998 Expenditures: 72" Mower (Park) - Replace existing 1983, 72" Mower 19,000 16' Rotary Mower (Park) 71,000 Dump Truck with Plow, Wing and Sander (Street) - Replace Unit #103,1981 108,000 Self- propelled Blacktop Paver (Street) 85,000 Paint Striper (Street) 32,000 Generator Truck Chassis (Sewer & Water) - Replace 1976, F -600 chassis 43,000 4x4 Pickup (Building Inspections) - Replace Unit #603, 1988 21,000 4x4 Pickup (Building Inspections) - Replace Unit #604, 1989 21,000 4x4 Expedition (Fire Inspector) - Replace Unit #703, 1989 27,000 Ford Crown Victoria (Public Safety) 32,000 Photo - copier lease- Garage (transferred from General Fund) 3,800 Photo - copier lease- Engineering (transferred from General Fund) 3,800 Shop press (transferred from General Fund) 4,000 TOTAL 470,600 CITY OF CHANHASSEN 1998 BUDGET INTERNAL SERVICE FUND 950 Vehicle /Equip Maint. Fund 1997 1997 1998 % kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 1EVENUE aENERAL PROPERTY TAX 3010 Current Property Tax 420,000 420,000 430,000 2.4% TOTAL GENERAL PROPERTY TAX 420,000 420,000 430,000 2.4% )THER REVENUE 3801 Interest Earnings 40,000 23,000 23,000 0.0% TOTAL OTHER REVENUE 40,000 23,000 23,000 0.0% * TOTAL REVENUE 460,000 443,000 453,000 2.3% : XPENDITURES ;APITAL OUTLAY 4704 Vehicles 239,000 239,000 207,000: (13.4 %) 4705 Other Equipment 254,000 254 000 263,600 3.8% TOTAL CAPITAL OUTLAY 493,000 493,000 470,600 (4.5 %) ** TOTAL EXPENDITURES 493,000 493,000 470,600 (4.5 %) tEVENUE OVER /(UNDER) EXPENDITURES (33,000) (50,000) (17,600) (64.8 %) 'UND BALANCE FORWARD 405,434 462,510 472,510 2.2% 'RANSFER IN /(OUT) 60,000 60,000 65,000 .i 8.3% ,ESS REQUIRED RESERVE 432,434 472,510 5i9,9i0 < 10.0% 'OTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! This page was left blank intentionally SPECIAL REVENUE FUNDS CITY OF CHANHASSEN 1998 BUDGET Commentary 203 Special Revenue Fund - Firefighters' Relief Function: To accurately account for the receipt of dedicated revenues, from local and state sources, for fire relief (pension) benefits. Expenditures: General Comments: Accounting for firefighters' relief was previously handled as a part of the general fund resources /liabilities. Recognizing that the revenues received from the State of Minnesota (reimbursement of a special tax placed on fire insurance policies written within individual cities) represent dedicated monies to be used only for fire relief purposes and recognizing that the special levy enacted by the City (general property tax) is also dedicated for firefighters' relief; prompted the City to establish a separate fund wherein the dedicated revenues /liabilities could be separately shown. An actuarial study is currently being conducted for the 1997 budgetary year. These estimates are subject to a mid -year budget adjustment. 3010 The amount of money required to fund the accrued liability for fire relief benefits is 4470 established by the Council, after completion of an annual actuarial report CITY OF CHANHASSEN 1998 BUDGET SPECIAL REVENUE FUNDS 203 Firefighters' Relief Fund 1997 1997 1998 % kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INCHD 1EVENUE IENERAL PROPERTY TAX 3010 Current Property Tax 40,000 40,000 40,000 0.0% TOTAL GENERAL PROPERTY TAX 40,000 40,000 40,000 0.0% VTERGOVERNMENTAL REVENUE 3509 Other Shared Taxes 37,000 59,000 62,000 ' TOTAL INTERGOVERNMENTAL REV 37,000 59,000 62,000 )THER REVENUE 3801 Interest Earnings 3,000 3,500 4,000 TOTAL OTHER REVENUE 3,000 3,500 4,000 ** TOTAL REVENUE 80,000 102,500 106,000 , XPENDITURES ; ONTRACTUAL SERVICES 4470 Fire Relief Payment 55,900 68,900 72,000 TOTAL CONTRACTUAL SERVICES 55,900 68,900 72,000 TOTAL EXPENDITURES 55,900 68,900 72,000 5.1% 5.1% 14.3% 14.3% 3.4% 4.5% 4.5% 4.5% IEVENUE OVER /(UNDER) EXPENDITURES 24,100 33,600 34,000 1.2% UND BALANCE FORWARD 141,674 131,693 165,293 25.5% ESS REQUIRED RESERVE 165,774 165,293 199,293 20.6% OTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET Commentary Special Revenue Fund -CATV -210 Mission and Current Services: Under the terms of the franchise agreement with Triax Cablevision the City is to receive 5% of the revenues derived from cable television sales within the City. These monies are dedicated solely to improving public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall system. During the early operation years it is difficult to anticipate fees which will be generated from franchise fees. Fees to film community activities, by City of Chaska, are included. Budget Highlights: The 1998 proposed budget reflects a decrease of 12.9% from the 1997. The decrease is largely due to the equipment upgrades in the City Council Chambers in 1997. Some minor upgrades are programmed for 1998. The proposed 1998 budget includes continued support for programs and fees for service regarding negotiating the franchise agreement. Personal Services: The costs associated with taping and transcribing City Council meetings are included in this budget. 1997 1998 Clerk Typist 80% 80% Asst. City Manager (transferred from General Fund in 1998) 0% 35% 4300 City of Chaska (Fees to film Community Activities and School District programs). Professional services regarding audio and video upgrades and attorney costs for negotiations on a new franchise agreement. Note: There will be significantly more time spent on negotiating the franchise agreement in 1998 versus 1997. Vision Chanhassen Achievements The Cable TV budget supports the following goals of the City of Chanhassen: increase awareness of community activities and encourage participation, increase communication and access to information and services, assist community organizations in public relations efforts, inform and educate citizens and community organizations on various community matters, improve outreach efforts, and publicize /market community assets and resources. CITY OF CHANHASSEN 1998 BUDGET SPECIAL REVENUE FUNDS 210 CATV Fund 1997 1997 1998 % ,CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) ', EVENUE iENERAL PROPERTY TAX 3080 Franchise Fees 52,000 65,000 70,000 7.7% TOTAL GENERAL PROPERTY TAX 52,000 65,000 70,000 7.7% ETHER REVENUE 0.0% 500 0.0% 600 3801 Interest Earnings 5,800 5,800 6,000 3.4% TOTAL OTHER REVENUE 5,800 5,800 6,000 3.4% ** TOTAL REVENUE 57,800 70,800 76,000 7.3% XPENDITURES ERSONAL SERVICES 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions - Insurance 4050 Workers' Compensation ' TOTAL PERSONAL SERVICES 28,000 28,000 3,400 3,400 . 2,200 2,200 200 200 33,800 33,800 52,000 85.7% 6,200 82.4% 3,900 77.3% 400 100.0% 62,500 84.9% 100 0.0% 500 0.0% 600 0.0% IATERIALS & SUPPLIES 4110 Supplies -Office 100 100 4120 Supplies- Equipment 500 500 64,500 TOTAL MATERIALS & SUPPLIES 600 600 ONTRACTUAL SERVICES (2,300) (15,300) 4300 Fees, Services 10,000 18,500 4340 Printing & Publishing 100 100 4370 Travel & Training - 100 #DIV /0! TOTAL CONTRACTUAL SERVICES 10,100 18,700 APITAL OUTLAY 4705 Other Equipment TOTAL CAPITAL OUTLAY ** TOTAL EXPENDITURES EVENUE OVER /(UNDER) EXPENDITURES JND BALANCE FORWARD _SS REQUIRED RESERVE )TAL RESOURCES OVER /(UNDER) LIABILITIES 18,000 (2.7 %) 100 0.0% 100 0.0% 18,200 (2.7 %) 20,000 20,000 10,000 (50.0 %) 20,000 20,000 10,000 (50.0 %) 64,500 73,100 91,300 24.9% (6,700) (2,300) (15,300) 565.2% 137,360 140,827 138,527 (1.6 %) 130,660 138,527 123,227 (11.0 %) - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET Commentary Special Revenue Fund - Environmental Protection Function: To provide funding mechanism and accounting control for projects /activities that have significant impact on our environment. The protection and management of Chanhassen's natural resources is an important component of the attraction and quality of life in the city. This budget is designed to maintain the quality of life or both the residents and the environment through fiscal accountability and planning. The environmental problems and costs associated with solid waste (garbage), recycling, water quality management and composting continue to grow. Chanhassen continues to aggressively attack these problems and attempt to resolve these issues before they become unmanageable. Cooperative efforts with the county for composting and recycling are continuing and specific costs associated with these issues are funded through this Special Revenue Fund. Each individual project/issue within the fund shall be separately identified by department and associated budget/expenditures will be recorded accordingly. Specific line item budgets will not necessarily be documented, but rather, bottom -line project budgets will be adopted /enforced. Personal Services: 1997 1998 Recycling: Forester 50% 50% Planner 25% 25% Forestry: Forester 50% 50% 4300 $20,000 transferred from General Fund for comp plan update in 1998 $65,000 allocated for overlay of Pleasant View road in 1998 CITY OF CHANHASSEN 1998 BUDGET SPECIAL REVENUE FUNDS 211 Environmental Protection Fund 1997 1997 1998 % %CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INCUDEC1 REVENUE aENERAL PROPERTY TAX 3010 Current Property Tax 80,000 80,000 80,000 0.0% TOTAL GENERAL PROPERTY TAX 80,000 80,000 80,000 0.0% INTERGOVERNMENTAL REVENUE 3520 Grants, County 15,000 15,000 15,000 0.0% TOTAL INTERGOVERNMENTAL REV 15,000 15,000 15,000 0.0% ;HARGES FOR CURRENT SERVICES 0.4% (5,150) 19,445 (20,930) 3650 Sales of Recyclables 2,000 4,500 2,000 (55.6 %) TOTAL CURRENT SERVICES 2,000 4,500 2,000 (55.6 %) )THER REVENUE 3801 Interest Earnings TOTAL OTHER REVENUE ** TOTAL REVENUE IEVENUE OVER /(UNDER) EXPENDITURES 'UND BALANCE FORWARD 'RANSFERS IN /(OUT) ,ESS REQUIRED RESERVE OTAL RESOURCES OVER /(UNDER) LIABILITIES 21,000 21,000 24,000 14.3% 21,000 21,000 24,000 14.3% 118,000 120,500 121,000 0.4% (5,150) 19,445 (20,930) (207.6 %) 524,148 561,527 580,972 3.5% - - (65,000) #DIV /0! 518,998 580,972 495,042 (14.8 %) - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET 211 Environmental Protection Fund 231 Recycling 1997 1997 1 998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 22,000 22,000 24,000 9.1% 4020 Salaries & Wages -Temp 2,500 2,500 - (100.0 %) 4030 Contributions - Retirement 2,800 2,800 2,800 0.0% 4040 Contributions - Insurance 2,100 2,100 2,100 0.0% 4050 Workers' Compensation 200 200 200 0.0% * TOTAL PERSONAL SERVICES 29,600 29,600 29,100 (1.7 %) 4110 Supplies -Office 1,000 750 1,000 33.3% 4130 Supplies- Program 4,000 2,000 4,000 100.0% 4210 Books & Periodicals 50 30 50 66.7% 4260 Small Tools & Equipment 100 75 100 33.3% * TOTAL MATERIALS & SUPPLIES 5,150 2,855 5,150 80.4% 4300 Fees, Services 7,000 7,000 7,000 0.0% 4340 Printing & Publishing 1,700 1,000 1,700 70.0% 4350 Cleaning & Waste Removal 500 400 500 25.0% 4360 Subscriptions & Memberships 100 75 130 73.3% 4370 Travel & Training 100 75 100 33.3% * TOTAL CONTRACTUAL SERVICES 9,400 8,550 9,430 10.3% ** TOTAL RECYCLING 44,150 41,005 43,680 6.5% CITY OF CHANHASSEN 1998 BUDGET 211 Environmental Protection Fund 235 Lake Management 1997 1997 1998 CCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4120 Supplies- Equipment 7,500 5,000 7,500 50.0% 4130 Supplies- Program 500 300 500 66.7% * TOTAL MATERIALS & SUPPLIES 8,000 5,300 8,000 50.9% 4300 Fees, Services 16,250 15,000 35,000 133.3% 4340 Printing & Publishing 10,000 800 10,000 1150.0% 4360 Subscriptions & Memberships 150 75 150 100.0% 4370 Travel & Training 500 400 500 25.0% 4380 Mileage 100 50 100 100.0% * TOTAL CONTRACTUAL SERVICES 27,000 16,325 45,750 180.2% ** TOTAL LAKE MANAGEMENT 35,000 21,625 53,750 148.6% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET 211 Environmental Protection Fund 236 Reforestation CCOUNT DESCRIPTION 1997 BUDGET 1 997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 14,000 14,000 15,000 7.1% 4020 Salaries & Wages -Temp - - - #DIV /0! 4030 Contributions- Retirement 1,600 1,600 1,900 18.8% 4040 Contributions - Insurance 1,400 1,400 1,400 0.0% 4050 Workers' Compensation 100 100 100 0.0% * TOTAL PERSONAL SERVICES 17,100 17,100 18,400 7.6% 4110 Supplies -Office 100 50 100 100.0% 4130 Supplies- Program 800 600 2,000 233.3% 4260 Small Tools & Equipment 250 100 250 150.0% * TOTAL MATERIALS & SUPPLIES 1,150 750 2,350 213.3% 4300 Fees, Services 25,000 20,000 23,000 15.0% 4360 Subscriptions & Memberships 100 75 100 33.3% 4370 Travel & Training 650 500 650 30.0% * TOTAL CONTRACTUAL SERVICES 25,750 20,575 23,750 15.4% ** TOTAL REFORESTATION 44,000 38,425 44,500 15.8% This page was left blank intentionally CAPITAL PROJECT FUNDS CITY OF CHANHASSEN 1998 BUDGET Commentary 400 Capital Project Fund - Capital Project Admin. Function: To act as a trust fund for expenses anticipated to occur in providing services to special assessment improvement projects, administering debt service accounts during the period of assessments, and to help in the purchase of major pieces of equipment/capital expenditures. Expenditures: General Comment: The concept of "transfers" from this fund to the General Fund has been eliminated. This change is in keeping with the general policy statement of the Council in 1983 to eliminate transfers to the maximum extent possible, i.e. establishing total costs within one control center. Secondarily, the City must maintain the integrity of the General Fund in future years while providing a means by which special consultative or major capital purchases can be made which are typically beyond the scope of the general operating departments. As the revenues of this fund cannot be assured in future years, it should not be considered as a continual revenue source of the General Fund. However, if properly managed, sufficient monies should exist in this fund to assure the City Council of a means by which special consultative reports /major capital purchases can be budgeted without distorting the general operating expenditures of the City. 1997 1998 4010 Engineering Tech (2) 100% 100% Secretary (Part -time) 100% 100% Engineering Intern (FT Temporary) 100% 100% Project Engineer (not funded for 1998) 100% 0% City Engineer (split of City Engineer position & Public 0% 55% Works Director position) MIS Coordinator (50% transferred from HRA in 1998) 0% 50% GIS Specialist (P/T) (New for 1998) 0% 100% originally budgeted in General Fund for 1998 0% 10% Asst. City Engineer (transferred from General Fund in 1998) 4130 program supplies transferred from MIS budget in 12,559 General Fund for 1998 4300 New Resident Brochure /Home Page $ $ Network Maint. /Upgrading 70,000 Special Assessment Tracking Software Development 10,000 Computer Training 5,000 Staff Dev. Training 5,000 Utility Rate Study 0 Engineering Services 20,000 20,000 Eastern County Transportation Study 10,000 10,000 Computer contracts transferred from MIS budget in 18,200 General Fund for 1998 $120,000 $48,200 4370 Computer training transferred from MIS budget in $15,388 General Fund for 1998 4703 Computer /NetworkReplacement /Upgrade $25,000 $58,490 (transferred from MIS budget in General Fund for 1998 CITY OF CHANHASSEN 1998 BUDGET CAPITAL PROJECT FUNDS 400 Capital Project Admin Fund 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE TOTAL REVENUE CHARGES FOR CURRENT SERVICES 3614 Admin. Charge -2% Constr. 3618 Admin. Charge -Other Funds 4010 TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings 3820 Misc. Other Revenue Contributions - Retirement TOTAL OTHER REVENUE 80,000 80,000 80,000 0.0% 300,000 300,000 300,000 0.0% 380,000 380,000 380,000 0.0% 5,000 5,000 ** TOTAL REVENUE 385,000 EXPENDITURES - PERSONAL SERVICES 18,300 4010 Salaries & Wages -Reg 151,000 4020 Salaries & Wages -Temp - 4030 Contributions - Retirement 18,300 4040 Contributions- Insurance 8,900 4050 Workers' Compensation 900 12,559 TOTAL PERSONAL SERVICES 179,100 MATERIALS & SUPPLIES 4130 Supplies- Program - TOTAL MATERIALS & SUPPLIES - CONTRACTUAL SERVICES 4300 Fees, Services 120,000 4340 Printing & Publishing 1,000 4370 Travel & Training - TOTAL CONTRACTUAL SERVICES 121,000 CAPITAL OUTLAY 6,000 6,500 8.3% - - #DIV /0! 6,000 6,500 8.3% 386,000 386,500 0.1% 151,000 191,000 26.5% - - #DIV /01 18,300 23,200 26.8% 8,900 9,700 9.0% 900 1,200 33.3% 179,100 225,100 25.7% - 12,559 #DIV /0! - 12,559 #DIV /0! 120,000 48,200 1,000 - - 15,388 121,000 63,588 4703 Office Equipment 25,000 25,000 58,490 TOTAL CAPITAL OUTLAY 25,000 25,000 58,490 ** TOTAL EXPENDITURES 325,100 325,100 359,737 REVENUE OVER /(UNDER) EXPENDITURES 59,900 60,900 26,763 FUND BALANCE FORWARD 87,779 200,673 261,573 TRANSFERS IN /(OUT) - _ LESS REQUIRED RESERVE 147,679 261,573 288,336 TOTAL RESOURCES OVER /(UNDER) LIABILITIES - - - (59.8 %) (100.0 %) 10.7% (56.1%) 30.3% #DIV /0! 10.2% #DIV /0! CITY OF CHANHASSEN 1998 BUDGET Commentary Capital Project Fund Park/Trailways Acquisition & Development General Comment: Park and trail fees (charges established on new construction) are receipted into this fund. Many major park and trail improvements become a budgeted expense of this fund (Note: To insure multi -year accountability for individual projects, a separate fund is typically established to account for the assets /liabilities of that project, i.e. Lake Ann Boat Access. All of the revenues /expenses associated with the project thereby become easier to monitor - with final balances being "transferred" back to this fund). As such, this fund represents the master fund reflecting current and future obligations for major park and trail projects, as well as minor park and trail improvements within our community. An annual and five year park/trailways acquisition and development capital improvement program is maintained by the City's Park and Recreation Commission. All capital improvement projects are approved by the City Council. Expenditures: 1997 1998 4010 Personal Services: Park and Recreation Director 20% 20% 4300 Fees, Service: Professional services associated with the development of city parks and trails. $25,000 $25,000 Tree moving 2,000 Appraisals and consulting services associated with "park" referendum. 15,000 4302 Fees, Legal: Legal services associated with the development of city parks and trails. 3,000 4,000 Legal services associated with "park" referendum. 4,000 4340 Printing & Publishing associated with "park" referendum, miscellaneous documents. 8,000 1,000 4701 Carver Beach Shoreline Restoration and Trail 12,000 TC & W Railroad Trail Underpass Restoration 25,000 Recreation Center Parking 50,000 Lake Ann Park Contingency 5,000 Round House Park, Phase II Development 50.000 142,000 Bandimere Community Park $100,000 Chanhassen Estates Park Parking Improvements 12,000 Kerber Pond Park Signage 2,000 Chanhassen Recreation Center Irrigation 80,000 City Center Park 100,000 Lake Ann Contingency 5.000 $299,000 CITY OF CHANHASSEN 1998 BUDGET Commentary Capital Project Fund Park/Trailways Acquisition & Development (cont.) 1997 1998 4705 Lake Susan Park Shelter Electrical Outlets 3,000 Prairie Knoll Park Playground; Phase 1 20,000 Picnic Tables, Benches 3,000 Signage 1,000 Scout Projects 1,000 Recycling Containers 5,000 Trails /Asphalt 15,000 Contingency 10,000 58,000 Picnic Tables /Benches 3,000 Signage 2,000 Scout Projects 1,000 Contingency 10,000 Recycling Containers 5.000 $21,000 4754 Trailway Improvements: Chan Pond /Butte Court 6,000 Meadow Green Park East Trail Connector 30,000 4769 Recording costs 3,000 1,000 4901 Refunds & Reimbursements: Payments to developers for trail work completed per development agreements 105,000 30,000 CITY OF CHANHASSEN 1998 BUDGET CAPITAL PROJECT FUNDS 410 Park Trailways Acq & Dev Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE PERMITS 3303 Park Development Fees 3304 Trail Fees * TOTAL PERMITS OTHER REVENUE 3801 Interest Earnings 3807 Donations * TOTAL OTHER REVENUE 210,000 300,000 300,000 0.0% 60,000 150,000 100,000 (33.3 %) 270,000 450,000 400,000 (11.1 %) 25,000 30,000 45,000 50.0% 24,000 - 24,000 #DIV /01 49,000 30,000 69,000 130.0% ** TOTAL REVENUE 319,000 480,000 469,000 (2.3 %) CITY OF CHANHASSEN 1998 BUDGET CAPITAL PROJECT FUNDS 410 Park Trailways Acq & Dev Fund 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) = XPENDITURES 4010 Salaries & Wages -Reg 12,000 12,000 13,000 8.3% 4030 Contributions - Retirement 1,500 1,500 1,600 6.7% 4040 Contributions- Insurance 1,000 1,000 1,000 0.0% 4050 Workers' Compensation 500 500 100 (80.0 %) * TOTAL PERSONAL SERVICES 15,000 15,000 15,700 4.7% 4150 Maintenance Materials 1,000 - 1,000 #DIV /0! * TOTAL MATERIALS & SUPPLIES 1,000 - 1,000 #DIV /0! 4300 Fees, Services 40,000 45,000 25,000 (44.4 %) 4302 Fees, Legal 7,000 5,000 4,000 (20.0 %) 4340 Printing & Publishing 8,000 6,000 1,000 (83.3 %) 4375 Promotional Expense 1,000 600 1,000 66.7% * TOTAL CONTRACTUAL SERVICES 56,000 56,600 31,000 (45.2 %) 4701 Land, Purchase & Improv. 142,000 195,000 299,000 53.3% 4705 Other Equipment 58,000 45,000 21,000 (53.3 %) 4752 Outside Engineering Services 5,000 5,000 3,000 (40.0 %) 4754 Trailway Improvements 6,000 2,000 30,000 1400.0% 4769 Other Acquisition Costs 3,000 1,000 1,000 0.0% * TOTAL CAPITAL OUTLAY 214,000 248,000 354,000 42.7% 4901 Refunds & Reimbursements 105,000 90,000 30,000 (66.7 %) * TOTAL MISCELLANEOUS 105,000 90,000 30,000 (66.7 %) *` TOTAL EXPENDITURES 391,000 409,600 431,700 5.4% REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE Arts/Theater City Center Park Play Equipment Lake Ann Park Expansion Bluff Creek Water Shed Fund Reserve TOTAL RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES (72,000) 70,400 37,300 (47.0 %) 632,517 756,532 601,932 (20.4 %) - - 50,000 #DIV /0! 12,000 12,000 12,000 0.0% - - 50,000 #DIV /01 100,000 100,000 100,000 0.0% 300,000 300,000 300,000 0.0% 412,000 412,000 512,000 24.3% 148,517 414,932 127,232 (69.3 %) This page was left blank intentionally ENTERPRISE FUNDS This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 700 S & W Utility Fund 1997 1997 1998 % kCCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE PERMITS 3315 Sewer Permit 3321 Water Permit TOTAL PERMITS CHARGES FOR CURRENT SERVICES 3660 Sewer Customers 3661 Water Customers 3662 Utility Penalties 3663 Customer Service 3664 Sales of Meters & Parts 3665 Hydrant Rental or Repair 3667 Certification Fee 0.0% TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings 3829 Interest/Penalties TOTAL OTHER REVENUE ** TOTAL REVENUE REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD TRANSFER IN /(OUT) LESS REQUIRED RESERVE 4,000 3,500 3,500 0.0% 4 3;500 3 0.0% 8,000 7,000 7,000 0.0% 1,182,000 1,182,000 1226600: 3.1% 771,000 960,000 995,000 ': 3.6% 35,000 35,000 35,000 >' 0.0% 1,000 1,000 1'000..: 0.0% 40,000 40,000 40,000 0.0% 100 2,030,401 2,155,401 #DIV /0! 4,000 4,000:: 4,000 :. 0.0% 2,033,100 2,222,000 2,300,000 3.5% 80,000 80,000 82,500 >' 3.1% 1,000 1;000 1,000 '' 0.0% 81,000 81,000 83,500 3.1% 2,122,100 2,310,000 2,390,500 3.5% 26,700 185,000 91,000 (50.8 %) 1,704,313 2,030,401 2,155,401 6.2% (60,000) (60;000) (65,000); 8.3% 1,671,013 2,155,401 2,181,401 1.2% TOTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET Commentary 701 Enterprise Fund -Sewer & Water Administration Function: To provide administration, fiscal, clerical and billing services for the Sewer and Water Utility Fund. Assuring that the enterprise function is properly funded via uniform user charges, are objectives of this department. Expenditures: General Comments: Continuing new requirements by Federal /State /Metropolitan governments place a severe financial burden on the utility operations of the City. The continuing growth of the City naturally includes additional utility users that must be billed, informed and regulated. The increases in expenditure levels are commensurate with the increases in customers. Personal Services: Budgeted positions include: 1997 1998 Accounting Clerk 60% 60% Accounting Clerk 50% 50% Finance Director 25% 25% City Engineer 25% 25% City Manager 10% 10% 4110 General office, computer, and printer supplies 4130 Micro - computer software 4300 Software support for utility billing and utility receivable, courier service, office temporary, utility billing upgrade to Windows, customized programming requests for touch meter read software 4301 Audit services 4330 Bulk rate utility bill mailing 4340 Utility bills, special notices, CAFR and budget publication 4370 Mileage reimbursement, software training and seminars 4530 Repairs to line printer CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 701 Utility Administration 1 997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 75,000 75,000 76,000 1.3% 4030 Contributions - Retirement 9,100 9,100 ! 9,200 1.1% 4040 Contributions - Insurance 5,300 5,300 4,800 (9.4 %) 4050 Workers' Compensation 500 5Q0 500 0.0% 4081 Compensated Absences - #DIV /0! TOTAL PERSONAL SERVICES 89,900 89,900 90,500 0.7% 4110 Supplies - Office 1,500 1;500 1,500 0.0% 4130 Supplies- Program 1,500 1,500 1,500 0.0% 4210 Books & Periodicals 100 100 200 > 100.0% TOTAL MATERIALS & SUPPLIES 3,100 3,100 3,200 3.2% 4300 Fees, Services 6,000 6;000 6 0.0% 4301 Fees, Financial /Audit 10,000 10;000 10,000 0.0% 4310 Telephone 100 100 100'' 0.0% 4330 Postage 6,400 6 ;7,000' 7.7% 4340 Printing & Publishing 2,500 2,500 2 500 0.0% 4370 Travel & Training 1,000 1,000 ;1,000 0.0% 4530 Repair & Maintenance -Equip 1,000 1,000 1,000 0.0% TOTAL CONTRACTUAL SERVICES 27,000 27,100 27,600 1.8% 4703 Office Equipment 1,500 1 X500 - (100.0 %) TOTAL CAPITAL OUTLAY 1,500 1,500 - (100.0 %) `F TOTAL UTILITY ADMINISTRATION 121,500 121,600 121,300 (0.2 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Enterprise Fund -Sewer & Water Operations Mission and Current Services To provide a safe, potable, fresh water supply and a reliable and efficient sewage disposal system for residents using the municipal utility system. This work involves the operation, maintenance and repair of the City's 7 wells, 3 storage tanks, 29 waste water pumping stations as well as 97 miles of watermain and 99 miles of sanitary sewer. Budget Highlights The 1997 re- estimate remained relatively the same with the exception of an increase in the Overtime account (4011) and a significant increase in maintenance materials (4150) due to the harsh winter resulting in a higher than normal frequency of watermain breakage. These maintenance materials are used to repair the streets, boulevards, yards and other areas disturbed by the watermain break/repair. The overall 1998 request for this department is proposing a 8.8% increase attributable to five primary accounts: Personal Services (4010- 4050), Maintenance Materials (4150), Remit to Other Agencies (4509), Repair and Maintenance of Utilities (4550), and Other Equipment (4705). Personal Services: The 1998 budget request for this section includes a one -third share of the Public Works Operations Director position. The remaining personnel positions remain the same as 1997 as follows: Utility Superintendent Utility Operator upgraded to Assistant Utility Superintendent in 1997 Utility Operators Shop Superintendent & Mechanics (2) Public Works Secretary Public Works Operations Director 1997 1998 100% 100% 0% 100% (6) 100% (5) 100% 10% 10% 25% 25% 0% 33% Other Notable Increases and /or Changes for 1998 4150 Maintenance Materials Increased based on the past two -year trend. 4509 Remit to Other Agencies This account is a direct payment to the MCES for sanitary sewer flow and the MN Dept. of Health for permits to operate the City's water supply wells on an annual basis. 4550 Repair and Maintenance of Utilities Increased to remain consistent with recent year expenditures for contracted emergency repairs to watermain and sanitary sewer. 4705 Other Equipment Replace one pump in Lift Station #3. Achievements /Vision During the past year this department has been working on an upgrade to the City's telemetry system which monitors the status of all of the water supply wells, storage tanks and sanitary sewer pumping stations throughout the City. The department will also be continuing to work towards automating the department's maintenance operations so that efficiencies can be revealed and complaint tracking can be improved. CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 702 S & W Operations 1997 1997 1 998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 298,000 300;000 339,000 13.0% 4011 Overtime -Reg 13,000 15000 ! 15,OOD' 0.0% 4012 Stand -By Pay 13,000 13;000 13,000. 0.0% 4020 Salaries & Wages -Temp - #DIV /0! 4030 Contributions - Retirement 36,100 36,400 43,300 19.0% 4040 Contributions - Insurance 25,300 25;500 27,200 6.7% 4050 Workers' Compensation 15,000 15,100 17,200 13.9% 4081 Compensated Absences - - -.; #DIV /0! TOTAL PERSONAL SERVICES 400,400 405,000 454,700 12.3% 4110 Supplies -Office 700 700 700! 0.0% 4120 Supplies- Equipment 10,000 10,000 10,000 0.0% 4140 Supplies - Vehicles 9,000 10,000 10,000;! 0.0% 4150 Maintenance Materials 17,000 40,000 30,000 (25.0 %) 4160 Chemicals 10,000 11;000 11,000';!;; 0.0% 4170 Motor Fuels & Lubricants 10,000 10;000 10,500> 5.0% 4210 Books & Periodicals 300 300 300 0.0% 4240 Uniforms & Clothing 1,900 1;900 1,900< 0.0% 4250 Merchandise for Resale 35,000 35,000 35,000;; 0.0% 4260 Small Tools & Equipment 1,000 1,100 :1.12001''.. 9.1 TOTAL MATERIALS & SUPPLIES 94,900 120,000 110,600 (7.8 %) 4300 Fees, Services 8,000 8,000 8,000!1 0.0% 4310 Telephone 17,500 17;500 17,800 1.7% 4320 Utilities 135,000 145,000 150,000 3.4% 4340 Printing & Publishing 500 500 500.:.:., '' 0.0% 4350 Cleaning & Waste Removal 100 100 100: 0.0% 4360 Subscriptions & Memberships 700 700 700 0.0% 4370 Travel & Training 5,000 5,000 5,000 ! 0.0% 4410 Rental- Equipment 500 500 500 !! 0.0% 4440 License & Registration 300 300 300 0.0% 4483 Insurance - General Liability 15,000 12,000 15,000 25.0% 4509 Remit to Other Agencies 1,250,000 1,225,000 1,345,000 9.8% 4510 Repair & Maintenance - Building 1,500 1,500 1,500 0.0% 4520 Repair & Maintenance - Vehicles 3,000 3,000 3,000 ` 0.0% 4530 Repair &.Maintenance -Equip 15,000 15,000 15,000 0.0% 4531 Repair & Maintenance - Radios 700 600: 500 0.0% 4550 Repair & Maintenance - Utility 22,000 40,000 35 ! (12.5 %) TOTAL CONTRACTUAL SERVICES 1,474,800 1,474,600 1,597,900 8.4% 4705 Other Equipment 3,800 3,800 15,000 294.7% TOTAL CAPITAL OUTLAY 3,800 3,800 15,000 294.7% TOTAL S & W OPERATIONS 1,973,900 2,003,400 2,178,200 8.7% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET Commentary PUBLIC SERVICE ENTERPRISE FUND - SANITARY SEWER AND WATER SYSTEM EXPANSION Mission and Current Services To proactively plan for and conduct trunk sanitary sewer and watermain system expansions, including wells and water storage tanks, to meet the demands of the community and maintain adequate fire flow protection. This fund derives its money from sanitary sewer and water hookup charges. Budget Highlights The five -year capital improvement programs have been updated for both the sanitary sewer and water system (see attached). Accomplishments for 1997 include: • Residential Sump Pump Inspection Program • Arboretum Business Park Trunk Utilities Phase I • Installation of Water Supply Well No. 7 • Siting and Test Pumping of Future Well No. 8 • Land Acquisition for 2.0 MG Storage Tank (1998 construction) • Upgrading SCADA System CITY OF CHANHASSEN 1998 BUDGET Commentary FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CHANHASSEN SEWER SYSTEM Public Service Enterprise Fund Sanitary Sewer and Water System Expansion YEAR DESCRIPTION 1998 Sump pump program maintenance Update sewer comp plan Televise lines for annual rehabilitation program Replace pump in Lift Station #3 General repairs 1999 Sump pump program maintenance General repairs Trunk sanitary sewer extensions Arboretum Business Park Phase III 2000 Sump pump program maintenance General repairs Trunk sanitary sewer extensions Arboretum business Park Phase IV 2001 Sump pump program maintenance General repairs 2002 Sump pump program maintenance General repairs *Proposed funding via existing bond proceeds or future public improvement projects. "Proposed funding via special assessments for public improvements. ESTIMATED COST 15,000 10,000 10,000 15,000 40.000 90,0( 15,000 40,000 500,000 70.000 ** 625,0( 20,000 40,000 500,000 `* 40.000 *' 600,0( 20,000 50.000 70,0( 20,000 50.000 70,0( CITY OF CHANHASSEN 1998 BUDGET Commentary FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CHANHASSEN SEWER SYSTEM (cont.) Public Service Enterprise Fund Sanitary Sewer and Water System Expansion NOTE: General maintenance including replacement of check valves, annual inspection of pumps and replacement of other miscellaneous equipment is not included in the above listing. An infiltration /inflow problem has been defined by Metropolitan Council Environmental Services (MCES) in a recent area -wide study and further supported by Bonestroo, Rosene, Anderlik, and Associates. Correction of this problem necessitates continuation of repair programs and ongoing capital improvements programs to assist neighborhoods with drainage and high groundwater problems as well as continuing with random sump pump inspections to ensure that ordinance compliance is maintained. These programs are intended to ultimately reduce the over -all infiltration /inflow and subsequently reduce our annual payment to MCES for treatment costs. This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET Commentary FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR THE CHANHASSEN WATER SYSTEM Public Service Enterprise Fund Sanitary Sewer and Water System Expansion *Proposed funding via existing bond proceeds or future public improvement projects * *Proposed funding via special assessments for public improvements ESTIMATED YEAR DESCRIPTION COST 1998 SCADA System annual maintenance 12,000 Design and construct Well No. 8 $600,000 * Acquire Land for Well No. 8 50,000 Design and construct 2.0 MG storage tank (TH 41 south of TH 5) 2,500,000 * Wellhead Protection Plan 25,000 Update Water Supply Comprehensive Plan 10,000 Inspect 1.5 MG storage tank (Lake Lucy Road) 25,000 General repairs 40,000 3,262,000 1999 SCADA System annual maintenance 12,000 Provide standby alternative power at 2 wells 150,000 Repaint 1.5 MG storage tank (Lake Lucy Road) 200,000 Test pump Lotus well field area 15,000 Arboretum Business Park Utilities Phase III 115,000 ** General repairs 40.000 532,000 2000 SCADA System annual maintenance 12,000 Acquire Land for Well No. 9 60,000 Design for Well No. 9 100,000 Inspect and repair West 76'" Street Tower 40,000 South Lake Minnewashta watermain loop 350,000 ** Arboretum Business Park Phase IV 50,000 ** General repairs 45.000 657,000 2001 SCADA System annual maintenance 15,000 Construct Well No. 9 600,000 General repairs 40.000 655,000 2002 SCADA System annual maintenance 15,000 Land acquisition for Well No. 10 60,000 * Design for Well No. 10 100,000 * General repairs 40.000 215,000 *Proposed funding via existing bond proceeds or future public improvement projects * *Proposed funding via special assessments for public improvements CITY OF CHANHASSEN 1998 BUDGET Commentary Public Service Enterprise Fund Sanitary Sewer and Water System Expansion Function: This fund derives its money from sanitary sewer /water hook up charges and has been dedicated to pay the oversizing and other general benefit costs of the sewer /water utility system. Revenues into this fund fluctuate greatly in that collections are based on development in areas where trunk costs were not assessed and used to finance construction projects. Required Reserve = 100,000 emergency repairs. Expenditures from this fund are noted on the attached Capital Improvement Program. Water Revenue Bonds of 1990: Year Paid Principal Interest Total Payment Balance 1991 0.00 34,963.35 34,963.35 830,000.00 1992 55,000.00 50,795.00 105,795.00 775,000.00 1993 75,000.00 46,895.00 121,895.00 700,000.00 1994 90,000.00 41,900.00 131,900.00 610,000.00 1995 100,000.00 36,055.00 136,055.00 510,000.00 1996 110,000.00 29,490.00 139,490.00 400,000.00 1997 120,000.00 22,185.00 142,185.00 280,000.00 1998 135,000.00 13,957.50 148,957.50 145,000.00 1999 145,000.00 4,785.00 149,785.00 0.00 Water Revenue Bonds of 1996: Year Paid Principal Interest Total Payment Balance 1997 0.00 34,465.00 34,465.00 720,000.00 1998 120,000.00 31,765.00 151,765.00 600,000.00 1999 140,000.00 25,810.00 165,810.00 460,000.00 2000 145,000.00 19,075.00 164,075.00 315,000.00 2001 155,000.00 11,797.50 166,797.50 160,000.00 2002 160,000.00 4,000.00 164,000.00 0.00 Payments are as recorded in the bond register. Actual interest payments will vary because full accrual method of accounting will be used. CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 710 Sanitary S & W Expansion Fnd 1997 1997 1 998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE 50,000 OTHER REVENUE 3801 Interest Earnings 3806 Connection Charges 3811 Sewer Sur - Charge 3829 I nterest/Penalties 0.0% TOTAL OTHER REVENUE " TOTAL REVENUE 60,000 50,000 60,000 ' 0.0% 250,000 250,000 250,000 0.0% 25,000 20,000 20,000 0.0% 15,000 15, .400 1.5,000 ! 0.0% 350,000 345,000 345,000 0.0% 350,000 345,000 345,000 0.0% EXPENDITURES MATERIALS & SUPPLIES 4150 Maintenance Materials 1,000 1,000 1 0.0% TOTAL MATERIALS & SUPPLIES 1,000 1,000 1,000 0.0% CONTRACTUAL SERVICES 4300 Fees, Services 4340 Printing & Publishing 4360 Subscriptions & Memberships 4530 Repair & Maintenance -Equip 4550 Repair & Maintenance - Utility 0.0% TOTAL CONTRACTUAL SERVICES CAPITAL OUTLAY 4701 Land, Purchase & Improv. 4752 Outside Engineering Services TOTAL CAPITAL OUTLAY DEBT SERVICE 4801 Principal 4802 Interest TOTAL DEBT SERVICE ** TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD BOND PROCEEDS Bonds of 1996 TRANSFERS IN /(OUT) Bonds of 1990 LESS REQUIRED RESERVE 125,000 140,000 50,000 (64.3 %) 700 700 700 0.0% 400 400 400 0.0% 10,000 10,000 1,2,000 20.0% 70,000 70,000 95,000 35.7% 206,100 221,100 158,100 (28.5 %) 180,000 180,000 50,000 ! (72.2 %) 300,000 45,000 45,000 0.0% 480,000 225,000 95,000 (57.8 %) 120,000 120,000 255,000 112.5% 56,650 56,650 45,723 (19.3 %) 176,650 176,650 300,723 70.2% 863,750 623,750 554,823 (11.1 %) (513,750) (278,750) (209,823) (24.7 %) 1,250,133 1,559,426 1,245,676 (20.1%) #DIV /0! (35,000) (35,000} (35,000) 0.0% 701,383 1 „245,676 1,000,853: (19.7 %) TOTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET Commentary Enterprise Fund Surface Water Management Utility Function: To account for activities and progress of the Surface Water Management Utility District adopted by the City Council in September 1990. General Comments: The Minnesota Legislature enacted the "Chapter 509" legislation for local governments to provide the financing mechanism to build and maintain storm sewers and drainage ponds and generally control the surface water drainage from storms, spring thaw, etc. As we became more environmentally aware and educated, the necessity for establishing such a district in Chanhassen became more evident. The Surface Water Management Fund will account for the activities within the entire city relating to storm water run -off, retention, and water quality issues and carry out the surface water management plan as adopted in summary form by the City Council. Revenues: Property owners are billed on a quarterly basis in conjunction with the sewer and water utility billing. Properties are identified and charged according to the rate schedule (City Ordinance 94 -136A) adopted by the City Council. Expenditures: Personal Services: These costs represent proportioned costs of various city employees directly involved with the administration and planning of the district. 1997 1998 Planning Director 25% 25% Planner 1 10% 10% Accounting Clerk 10% 10% Water Resources Coordinator 100% 100% Materials and Supplies: A projected cost of specific materials needed to carry out the administration of the district. Other Contractual Services: Proportional share of stated expenses. CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Utility Fnd 1997 1997 1998 ACCOUNT DESCRIPTION B UDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE INTERGOVERNMENTAL REVENUE 3510 Grants, State 3520 Grants, County TOTAL INTERGOVERNMENTAL CHARGES FOR CURRENT SERVICES 3660 Sewer Customers 3662 Utility Penalties 3667 Certification Fee 3806 Connection Charges 1,000 TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings TOTAL OTHER REVENUE 100,000 - #DIV /0! #DIV /0! 100,000 - - #DIV /0! 200,000 200,000 200,000 ;! 0.0% 2,000 2;000 2,500 25.0% 1,000 1,000 1,000 0.0% 100,000 100,000 100, 000: 0.0% 303,000 303,000 303,500 0.2% 12,000 12;000 12,000 0.0% 12,000 12,000 12,000 0.0% *" TOTAL REVENUE 415,000 315,000 315,500 0.2% This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET ENTERPRISE FUNDS 720 Surface Water Mgmt Utility Fnd 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) EXPENDITURES PERSONAL SERVICES 4010 Salaries & Wages -Reg 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers' Compensation 4081 Compensated Absences 4,600 TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 63,000 63,000 67,000 6.3% - 0.0% 5,00a #DIV /0! 7,700 .... 7,700 ............................... 8,500 10.4% 4,600 4,600 '! 4,600 0.0% 400 400 400 0.0% - 500 ......::...........:::, #DIV /0! 75,700 75,700 85,500 12.9% 4110 Supplies- Office 500 500 500 0.0% 4120 Supplies- Equipment 4,500 500 4,500: 800.0% 4130 Supplies- Program 2,500 500 2,500 400.0% 4150 Maintenance Materials 15,000 500 1 $ 00 200.0% TOTAL MATERIALS & SUPPLIES 22,500 2,000 9,000 350.0% CONTRACTUAL SERVICES 4300 Fees, Services 250,000 309,000 302 (2.3 %) 4301 Fees, Financial /Audit 1,500 1500 1500 0.0% 4340 Printing & Publishing 5,000 3,000 5,000 66.7% 4360 Subscriptions & Memberships 300 3,000 300 (90.0 %) 4370 Travel & Training 3,500 500 2,500 400.0% 4410 Rental- Equipment 10,000 10;000 10,000 ! 0.0% TOTAL CONTRACTUAL SERVICES 270,300 327,000 321,300 (1.7 %) CAPITAL OUTLAY 4701 Land, Purchase & Improv. 70,000 ........ 0.0% 4705 Other Equipment - - #DIV /0! TOTAL CAPITAL OUTLAY 70,000 70,000 70,000 0.0% TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE 438,500 474,700 485,800 2.3% (23,500) (159,700) (170,300) 6.6% 166,697 334,456 174,756 (47.7 %) ......................... 143,197 174736 4,4561 (97.5 %) TOTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! This page was left blank intentionally SUPPLEMENTARY INFORMATION This page was left blank intentionally HISTORIC PRESERVATION TRUST FUND Historic Preservation Trust Fund -800 Mission and Current Services: The Historic Preservation Fund occurred through the combining of three existing funds: Pioneer Cemetery, Old Village Hall, and Old St. Hubert's Church. The purpose of the fund is to provide on -going maintenance and care for our historic buildings and newly remodeled downtown area without creating a financial burden to the City's General Fund and thus the current property taxpayers. The 1989 annual audit process brought to light the fact that land sale proceeds as well as rental income could be used for any general purpose within the City and the sale of the current hotel site generated interest in the possibility of using the monies for something significant other than plowing or sweeping streets, etc. Properly managed and wisely invested, these monies combined with balances of the above mentioned funds should provide adequate annual revenues, including the dedication of future land sale revenues, to maintain our historic buildings and downtown indefinitely. Future Trends: Although designated as an "expendable" trust fund within the City's control and accounting process, the intent should be to not spend any of the fund equity but rather limit annual expenditures to the estimated annual revenue which is mostly interest income. New sources of revenues are constantly being pursued to insure the continuing integrity of this fund. In 1991 the discovery that interest earnings on T.I.F. funds are not "restricted" monies generated a request for donation of these funds from theEDA. They generously responded and the resulting donations should increase the reserves of this fund for some time. The Historic Preservation Fund, by state /federal accounting standards, is a trust fund and accordingly, budgetary revenues /expenditures are designated separately from other budgetary funds. We will continue to provide annual budgets as shown on the preceding page and separately from the City totals as presented in Statement 1. 3803 Rental revenue: 1998 St. Hubert's Church 5,700 Old Bank 35,570 Parking lot Assessment Revenue 7,730 3805 Hanus Mortgage Payments Personal Services: 1997 1998 Building Maintenance 100% 100% Park Keeper /Light Equipment Operator- Downtown (2) 100% 100% Park Superintendent 20% 20% Park Laborer /Light Equipment Operator 20% 20% Park Foreman 20% 20% Heavy Equipment Operator 20% 20% 4150 Fertilizers, weed spray and maintenance material needed to cover expanded Downtown. 4300 Snowplowing for downtown parking lots for which we are reimbursed 4320 Utilities for old bank building 4510 Archway /landscaping Pioneer Cemetery. Note: The city has owned this cemetery since 1987. The chain link fence with "clip on" letters was removed earlier this year after complaints from neighbors about the poor condition of the fence. Some type of stone /wrought iron arch and landscaping is proposed along identification. `Note: This work was not completed in 1997, but 13,000' 16,000 will be completed in the spring of 1998. We have increased the budget amount to reflect construction costs. Repair stained glass windows at Old St. Hubert's Church. Note: This 10,000` 10,000 work was not completed in 1997, and has been reprogrammed to 1998. 4705 Rubber tracks for Bobcat used in winter for snow blowing and plowing 6,000 sidewalks and 2 push mowers. CITY OF CHANHASSEN 1998 BUDGET HISTORIC PRESERVATION TRUST 1998 1997 HISTORIC HISTORIC PRESERV. PRESERV. ACCOUNT DESCRIPTION BUDGET BUDGET REVENUE: CHARGES FOR CURRENT SERVICES 100 100 OTHER REVENUE 244,000 518,000 ** TOTAL REVENUE 244,100 518,100 EXPENDITURES: PERSONAL SERVICES 199,900 183,300 MATERIALS & SUPPLIES 18,500 29,500 CONTRACTUAL SERVICES 56,800 67,450 CAPITAL OUTLAY 6,000 12,500 MISCELLANEOUS 155,995 168,890 ** TOTAL EXPENDITURES 437,195 461,640 REVENUE OVER /(UNDER) EXPENDITURES (193,095) 56,460 FUND BALANCE FORWARD 2,054,935 2,154,239 LESS REQUIRED RESERVE 1,861,840 2,210,699 TOTAL RESOURCES OVER /(UNDER) LIABILITIES - _ CITY OF CHANHASSEN 1998 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund 1997 1997 1998 ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE CHARGES FOR CURRENT SERVICES 3670 Interment Fee * TOTAL CURRENT SERVICES OTHER REVENUE 3801 Interest Earnings 3803 Rental Property 3804 Land Sale 3805 Mortgage Revenue 3806 Book Revenue * TOTAL OTHER REVENUE ** TOTAL REVENUE REVENUE OVER /(UNDER) EXPENDITURES FUND BALANCE FORWARD LESS REQUIRED RESERVE TOTAL RESOURCES OVER /(UNDER) LIABILITIES 100 100 100 0.0% 100 100 100 0.0% 125,000 105,000 105,000 0.0% 49,000 203,000 55,000 (72.9 %) 250,000 - - #DIV /0! 84,000 - 84,000 #DIV /0! 10,000 10,000 (100.0 %) 518,000 318,000 244,000 (23.3 %) 518,100 318,100 244,100 (23.3 %) 56,460 (107,407) (193,095) 79.8% 2,154,239 2,162,342 2,054,935 (5.0 %) 2,210,699 2,054,935 1,861,840 (9.4 %) - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund %CCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET INC /(DEC) 4010 Salaries & Wages -Reg 141,000 141,000 149,000 5.7% 4011 Overtime -Reg - 3,000 3,000 0.0% 4020 Salaries & Wages -Temp 10,000 10,000 10,000 0.0% 4030 Contributions- Retirement 17,100 17,100 19,100 11.7% 4040 Contributions - Insurance 13,500 13,500 13,600 0.7% 4050 Workers' Compensation 1,700 1,700 5,200 205.9% TOTAL PERSONAL SERVICES 183,300 186,300 199,900 7.3% 4120 Supplies- Equipment 5,000 3,000 3,000 0.0% 4150 Maintenance Materials 15,500 8,000 8,000 0.0% 4151 Irrigation Materials 4,000 4,000 4,000 0.0% 4170 Motor Fuels & Lubricants 1,000 1,000 1,000 0.0% 4240 Uniforms & Clothing 1,000 1,000 - (100.0 %) 4260 Small Tools & Equipment 1,000 1,000 1,000 0.0% 4290 Misc. Materials & Supplies 2,000 2,500 1,500 (40.0 %) TOTAL MATERIALS & SUPPLIES 29,5Q0 20,500 18,500 (9.8 %) 4300 Fees, Services 10,000 12,000 12,000 0.0% 4320 Utilities 8,500 100 100 0.0% 4340 Printing & Publishing 1,000 3,000 1,000 (66.7 %) 4350 Cleaning & Waste Removal 500 500 500 0.0% 4370 Travel & Training 1,000 1,000 1,000 0.0% 4375 Promotional Expense - - - #DIV /0! 4410 Rental- Equipment 2,500 2,500 2,500 0.0% 4420 Admin. Fees (Overhead) 10,000 10,000 10,000 0.0% 4481 Insurance - Buildings 3,200 3,200 3,200 0.0% 4510 Repair & Maintenance - Building 27,000 - 26,000 #DIV /0! 4530 Repair & Maintenance -Equip 3,500 3,500 250 (92.9 %) 4560 Repair & Maintenance -Signs 250 250 250 0.0% TOTAL CONTRACTUAL SERVICES 67,450 36,050 56,800 57.6% 4705 Other Equipment 12,500 13,767 6,000 (56.4 %) TOTAL CAPITAL OUTLAY 12,500 13,767 6,000 (56.4 %) 4985 Historic Preservation Trust 168,890 168,890 155,995 (7.6 %) TOTAL MISCELLANEOUS 168,890 168,890 155,995 (7.6 %) ** TOTAL HISTORIC PRESERVATION 461,640 425,507 437,195 2.7% This page was left blank intentionally TAX INCREMENT DISTRICTS This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET TAX INCREMENT DISTRICT #1 1998 1998 1998 1997 TID #1 TID #3 TOTAL TOTAL HRA MCGLYNN FUNDS FUNDS ACCOUNT DESCRIPTION BUDGET BUDGET BUDGET BUDGET REVENUE: GENERAL PROPERTY TAX OTHER REVENUE ** TOTAL REVENUE EXPENDITURES: PERSONAL SERVICES MATERIALS & SUPPLIES CONTRACTUAL SERVICES CAPITAL OUTLAY DEBT SERVICE ** TOTAL EXPENDITURES 5,700,000 680,000 6,380,000 6,680,000 60,000 50,000 110,000 110,000 5,760,000 730,000 6,490,000 6,790,000 140,200 33,400 173,600 207,500 1,600 - 1,600 1,600 140,410 25,600 166,010 452,744 49,708 - 49,708 1,000 1,350,000 311,300 1,661,300 1,025,000 1,681,918 370,300 2,052,218 1,687,844 REVENUE OVER /(UNDER) EXPENDITURES 4,078,082 FUND BALANCE FORWARD 143,796 TRANSFER IN /(OUT) (4,579,900) LESS REQUIRED RESERVE (358,022) 359,700 4,437,782 5,102,156 (43,981) 99,815 747,937 (329,697) (4,909,597) (5,625,476) (13,978) (372,000) 224,617 TOTAL RESOURCES OVER /(UNDER) LIAB - CITY OF CHANHASSEN 1998 BUDGET Commentary Tax Increment District #1 - -460 Mission and Current Services: This fund is included in the 1998 Budget for notational purposes only. This operating budget, per state law, is officially adopted by the Economic Development Authority. Should funds be necessary over and above the tax increments generated within the district, or should the EDA propose to establish a general level of taxation /require bonding, their budget would require action by the City Council. As City personnel maintain the accounting records for both the EDA as well as the City funds, one source document is desired to review overall accounting activities. Budget Highlights: The Economic Development Authority adopts a yearly work program which outlines in detail the specific revenue /expenditure levels proposed for the current year. The EDA's "Revenues, Expenditures, and Cash Flow Analysis" describes the specific revenues /expenditures shown in the budget book and is hereby adopted by reference. Generally, Fund 460 acts as the parent fund to control the numerous activities currently being engaged in by the EDA. For example, the Economic Development Authority has underwritten the expenditures associated with various public improvement projects within the downtown area and business park. Each of these projects are a separate fund in and of themselves. Each fund requires a specific debt payment to be paid each year during the course of the next 5 -10 years. Recognizing that Fund 460 is the parent fund, all tax increments are receipted into this master fund. Similarly, all current and future debt transfers are shown within the parent fund as a proposed transfer out in the year necessary to cover the expenditure associated with that particular project. In addition to making payments for debt service funds, the parent fund also accounts for payments made as incentives to businesses locating within the community, paying administrative costs associated with the Economic Development Authority, and completing acquisitions of parcels within the downtown area in accordance with the Redevelopment Plan. Prior to the formation of Tax Increment District No. 1, less than 1% of Chanhassen's valuation was commercial /industrial. Today, nearly 20% of the valuation is commercial /industrial. By the time the district ceases, it is anticipated that at least 30% to 40% of Chanhassen's total valuation will be commercial /industrial. This diversification will significantly benefit Chanhassen's ability to meet future local needs while not creating a tax burden during the period that the valuation is being generated. Expenditures: Personal Services & Commodities represent a proportional share of the associated costs of the "key personnel" involved in the general and financial administration of the fund. The percentage allocations are: 1997 1998 City Manager 20% 20% Ass't City Manager 50% 50% Office Manager 20% 20% Planning Director 15% 15% Planning Secretary 20% 20% City Engineer 10% 10% Senior Planner 25% 25% Accountant II 25% 25% MIS Coordinator 50% 0% (Transferred to Capt Project Admin in 1998) Clerk Typist 20% 20% Intern 100% 100% "Note reductions in Personal Services due to reduction of work load associated with the EDA. 4300 Legal /appraisal fees for Paisley Park tax court petition, legal /professional costs associated with the redevelopment of the Pauly /Pony /Pryzmus site. Note: Staff still anticipates approximately $20,000 for the Paisley Park tax petition for 1998. CITY OF CHANHASSEN 1998 BUDGET Commentary 4370 ICMA Conference 1,800 Midwinter MAMA 300 Spring MAMA 700 MAMA Monthly Meeting 200 Don Salvaras Management Training Series /Gov't Training Services 300 Misc. meeting w/ businesses, consultants, chamber 700 TOTAL 4,000 4375 Summer and Spring banners, tents for 4"' of July Celebration (continue from 1997 to 1998) City Cost EDA (15% of City Cost) 4420 Copier 25,000 4,000 Telephone /Internet 25,000 4,000 Network/GIS Maintenance 70,000 10,500 Accounting System Maintenance 10,000 1,500 Vehicle Maintenance /Fuel 57,000 8,600 Vehicle Insurance 1,400 Newsletter 40,000 6,000 Travel & Training 1.5 person 4,000 Building Rental 1500 sq. ft.* $20 30,000 Insurance - Public Officials 10,000 5,000 TOTAL 75,000 *It should be noted that Admin. Fees (Overhead) under Minnesota State Statutes can be charged up to 10% for Administration Fees and that most of the administration fees under this section are charged to Historic Trust. Vision Chanhassen Achievements: The EDA continues to oversee the redevelopment of downtown Chanhassen (specifically the Bowling Center, old Instant Web, Frontier Center, etc.) enhancing the visual and economic base of this area. The EDA has also initiated the development of an appropriate resource to achieve the vision established by the Highway 5 Corridor group. CITY OF CHANHASSEN 1998 BUDGET TAX INCREMENT DISTRICT #1 460 Tax Increment District #1 1997 1997 1998 % ACCOUNT DESCRIPTION BUDGET RE- ESTIMATE BUDGET INC /(DEC) REVENUE 100,418 100,261 96,926 (3.3 %) GENERAL PROPERTY TAX 289,167 312,293 270,705 (13.3 %) 3012 Tax Increment Receipts 6,000,000 6,000,000 5,700,000 (5.0 %) * TOTAL GENERAL PROPERTY TAX 6,000,000 6,000,000 5,700,000 (5.0 %) OTHER REVENUE 183,569 273,534 183,569 (32.9 %) 3801 Interest Earnings 60,000 60,000 60,000 0.0% TOTAL OTHER REVENUE 60,000 60,000 60,000 0.0% ** TOTAL REVENUE 6,060,000 6,060,000 5,760,000 (5.0 %) REVENUE OVER /(UNDER) EXPENDITURES 4,432,456 3,840,928 4,078,082 6.2% TRANSFER TO DEBT SERVICE T.I. Ref Bonds of 1994D 100,418 100,261 96,926 (3.3 %) T.I. Ref Bonds of 1994C 289,167 312,293 270,705 (13.3 %) G.O. Ref Bonds of 1994A 522,401 781,325 832,887 6.6% G.O. Ref Bonds of 1994B 500,000 573,243 473,999 (17.3 %) T.I. Ref Bonds 1990A 183,569 273,534 183,569 (32.9 %) T.I. Bonds of 1991 B 279,061 349,945 348,820 (0.3 %) T.I. Bonds of 1992B 295,540 377,250 414,125 9.8% T.I. Bonds of 1993A 860,915 1,194,455 1,630,255 36.5% T.I. Bonds of 1993B 550,000 1,206,368 673,215 (44.2 %) T.I. Ref Bonds of 1993E 422,492 459,463 485,089 5.6% T.I. Bonds of 1995A 635,818 848,845 970,310 14.3% Adjustment to debt service per Don A. - (2,400,000) (1,800,000) (25.0 %) TOTAL TRANSFERS 4,639,381 4,076,982 4,579,900 12.3% FUND BALANCE FORWARD 376,449 379,850 143,796 (62.1 %) LESS REQUIRED RESERVE 169,524 143,796 (358,022) (349.0 %) TOTAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! CITY OF CHANHASSEN 1998 BUDGET TAX INCREMENT DISTRICT #1 460 Tax Increment District #1 LCCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) 4010 Salaries & Wages -Reg 136,000 136,000 117,000 (14.0 %) 4020 Salaries & Wages -Temp 8,000 - - #DIV /0! 4030 Contributions - Retirement 17,200 17,200 14,200 (17.4 %) 4040 Contributions- Insurance 10,800 10,800 8,300 (23.1%) 4050 Workers' Compensation 800 800 700 (12.5 %) TOTAL PERSONAL SERVICES 172,800 164,800 140,200 (14.9 %) 4110 Supplies -Office 1,600 1,600 1,600 0.0% 4130 Supplies- Program - - - #DIV /0! TOTAL MATERIALS & SUPPLIES 1,600 1,600 1,600 0.0% 4300 Fees, Services 50,000 85,361 50,000 (41.4 %) 4302 Fees, Legal 10,000 - - #DIV /0! 4305 Payment to ISD112 276,369 #DIV /01 4310 Telephone 100 #DIV /0! 4320 Utilities 600 140 140 0.0% 4340 Printing & Publishing 700 500 500 0.0% 4360 Subscriptions & Memberships 250 250 250 0.0% 4370 Travel & Training 4,000 4,000 4,120 3.0% 4375 Promotional Expense 10,000 1,000 10,000 900.0% 4380 Mileage 125 400 400 0.0% 4420 Admin. Fees (Overhead) 75,000 75,000 75,000 0.0% TOTAL CONTRACTUAL SERVICES 427,144 166,651 140,410 (15.7 %) 4703 Office Equipment 1,000 1,000 - (100.0 %) 4769 Other Acquisition Costs - 49,768 49,708 (0.1%) TOTAL CAPITAL OUTLAY 1,000 50,768 49,708 (2.1 %) 4804 Special Assessment Pymts. 1,025,000 1,835,253 1,350,000 (26.4 %) TOTAL DEBT SERVICE 1,025,000 1,835,253 1,350,000 (26.4 %) `* TOTAL TAX INCREMENT DISTRICT #1 1,627,544 2,219,072 1,681,918 (24.2 %) CITY OF CHANHASSEN 1998 BUDGET Commentary Economic Development District #2 McGlynn - -468 Mission and Current Services: This Tax Increment Financing District was established by the City Council in October 1988. Initial development included upgrading of Audubon Road in conjunction with the building of the McGlynn Bakery complex. Budget Highlights: The major source of revenue is tax increment collected on the property in the district. Interest earnings on cash balances are anticipated to offset administrative expenses of the district. No changes proposed for the 1998 Budget. Expenditures are generally administrative in nature and include allocation of various employee's personal service costs as follows: Future Trends: This district is proposed to be decertified in 1999 and placed back on the normal tax rolls. 1997 1998 City Manager 10% 10% Office Manager 10% 10% City Engineer 10% 10% Ass't City Manager 15% 15% Future Trends: This district is proposed to be decertified in 1999 and placed back on the normal tax rolls. CITY OF CHANHASSEN 1998 BUDGET ECCONOMIC DEVELOPMENT DISTRICT #2 468 Economic Dev. District #2 CCOUNT DESCRIPTION 1997 BUDGET 1997 RE- ESTIMATE 1998 BUDGET % INC /(DEC) EVENUE ENERAL PROPERTY TAX 3012 Tax Increment Receipts 680,000 680,000 680,000 0.0% TOTAL GENERAL PROPERTY TAX 680,000 680,000 680,000 0.0% THER REVENUE 3801 Interest Earnings 50,000 50,000 50,000 0.0% TOTAL OTHER REVENUE 50,000 50,000 50,000 0.0% *` TOTAL REVENUE 730,000 730,000 730,000 0.0% EVENUE OVER /(UNDER) EXPENDITURES 669,700 443,600 359,700 (18.9 %) UND BALANCE FORWARD 371,488 443,883 (43,981) (109.9 %) 3ANSFERS TO DEBT SERVICE T.I. Bonds of 1988 #3 232,313 235,843 - (100.0 %) T.I. Bonds of 1991 C 97,659 214,884 - (100.0 %) T.I. Bonds of 1993 145,435 225,737 225,697 (0.0 %) T.I. Bonds of 1994 510,688 255,000 104,000 (59.2 %) TOTAL TRANSFERS 986,095 931,464 329,697 ESS REQUIRED RESERVE 55,093 (43,981) (13,978) (68.2 %) :)TAL RESOURCES OVER /(UNDER) LIABILITIES - - - #DIV /0! This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET ECONOMIC DEVELOPMENT DISTRICT #2 468 Economic Dev. District #2 1997 1997 1998 %, CCOUNT DESCRIPTION BUD GET RE- ESTIMATE BUDGET INC /(DEC) KPENDITURES RSONAL SERVICES 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions - Insurance 4050 Workers' Compensation Admin. Fees (Overhead) TOTAL PERSONAL SERVICES ATERIALS & SUPPLIES 4110 Supplies -Office TOTAL MATERIALS & SUPPLIES DNTRACTUAL SERVICES 4300 Fees, Services 4302 Fees, Legal 4340 Printing & Publishing 4370 Travel & Training 4420 Admin. Fees (Overhead) (10.0 %) TOTAL CONTRACTUAL SERVICES =BT SERVICE 4804 Special Assessment Pymts. TOTAL DEBT SERVICE ** TOTAL EXPENDITURES 29,000 29,000 28,000 (3.4 %) 3,500 3,500 3,400 (2.9 %) 2,000 2,000 1,800 (10.0 %) 200 200 200 0.0% 34,700 34,700 33,400 (3.7 %) - 25,600 25,600 #DIV /0! - - - #DIV /0! 4,000 4,000 4,000 0.0% 1,000 1,000 1,000 0.0% 100 100 100 0.0% 500 500 500 0.0% 20,000 20,000 20,000 0.0% 25,600 25,600 25,600 0.0% - 226,100 311,300 37.7% - 226,100 311,300 37.7% 60,300 286,400 370,300 29.3% This page was left blank intentionally MUNICIPAL DEBT This page was left blank intentionally CITY OF CHANHASSEN 1998 BUDGET Commentary Bonded Debt All bond issues are backed by the full faith and credit of the City, including special assessment bond issues. Outstanding balances at December 31, 1997, principal and interest payments due in 1998, final due date, interest rates and other pertinent data are presented in the Combined Statement of Indebtedness. The City also maintains a "Debt Analysis Report" which monitors bonded debt and establishes bonds requiring additional financing as well as those where levies can be deleted. This report is adopted here by reference. Certain outstanding bond issues of the City have been refinanced and are payable from assets of special escrow accounts. These outstanding bonds are not included in the City's budget. General obligation bonded debt of all Minnesota cities, is issued in accordance with State Statutes. When a bond issue, to be financed by ad valorem tax levies, is sold specific annual tax levies are stated in the bond resolution. The County Auditor is instructed to levy these taxes over the appropriate years. These future tax levies are subject to cancellation when and if the City has provided alternative financing. Alternatively, the City Council is required to levy any additional taxes found necessary for the full payment of principal and interest. The "Schedule of Deferred Tax Levies ", as originally included in the approving resolutions of the City Council, are shown on the previous page. Proposed changes to this schedule are as follows: Total General Oblig. Bonded Debt Proposed Description of Bond Issue Levy General Bonded Debt 160,000 Municipal Building Bonds(302) $ 149,666 1988 Fire Equipment Bonds(316) 135,000 1989 Park Bonds(323) 82,900 Total General Oblig. Bonded Debt $ 367,566 Special Assessment Debt Funds G.O. Bonds of 1991 E(303) 160,000 G.O. Bonds of 1990B(324) 40,000 Improv. Bonds of 1991A(326) 135,000 G.O. Bonds of 1995B(339) 85,000 G.O. Bonds of 1995C(340) 71,122 Total Special Assessment Debt Funds $ 491,122 Equipment Funding $ 430,000 TOTAL DEBT LEVIES $ 1,288,688 This page was left blank intentionally POSITION CLASSIFICATION PLAN This page was left blank intentionally POSITION CLASSIFICATION PLAN In 1982, the Chanhassen City Council adopted a "Position Classification and Compensation Program" governing the responsibilities and compensation for all positions of the City. That Plan must be funded as a part of each years annual budget. The amount of increase received by an employee is governed by two factors - performance and comparable salaries for similar positions. These factors are graphically illustrated within the "cube ", which is adjusted yearly to reflect current economic conditions. The follow- ing cube has been established and resulting salary increases included within this year. RECOMMENDED SALARY INCREASE GUIDE Effective Jannuary 1, 1998 Instructions for Use 1. Locate performance rating column. 2. Locate position in range row. 3. Box where the two intercept contains the guidelines for merit salary increase action. 4. Percentage shown are to be applied to midpoint of salary range. 5. Months shown reflect the minimum time interval required since previous salary action. 6. Ceiling shows limit of salary opportunity allowed by performance rating. Thus, an employee rated "B" whose salary is between 90% and Over Maximum 100% of the salary range may receive a merit increase * 130% of from 2% to 3% of the midpoint, if 6 months have 12 -18 Months elapsed since the previous increase, and the increase does not result in a new salary in excess of 100% of the midpoint. 1 -2% 120% Note: As time interval increases, be sure to 12 -18 Months 12 Months use the larger percentage, i.e. rating = B; salary as a percent of midpoint = 85 %; time interval = 6 months - Use 4% to 6 %, 1 -2% 1 -2% not 2% to 3 %. Also note that the 110% increase shown shall generally 12 Months 12 Months 12 Months apply at mid -year and does not relate to general range increases that may occur at the first of 1 -2% 1 -2% 1 -2% the year. 100% 0% 1 1 -2% 1 2 -3% 1 0% 1 0% 1 1 -2% 1 2 -3% 3 -4% Months 2 -3% S a I a r y A s A P e r c e n t 8 M d p 0 i n t E D C B A Individual Performance * Ceiling A copy of the "Position Classification and Compensation Program" is available at City Hall or the Chanhassen Library. NOTES NOTES This page was left blank intentionally