Administrative SectionAdministrative Section
Memo from Patty Dexter regarding Recreation Center Gym Schedule
Memo from Patty Dexter regarding Recreation Center Revenue/Expenditure Report
Letter from Phil and Cindy Shepherd, Colonial Church at Heritage Square
Letter from home owners at 481 Big Horn
Memo from Greg Shank, Dist. 112 Community Education, dated December 16, 1996
Letter to Earl Erickson, Chanhassen Lions, dated December 16, 1996
Memo from Scott Harr dated November 25, 1996
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Todd Hoffinan, Director of Park and Recreation
FROM: Patty Dexter, Recreation Supervisor
DATE: January 2, 1997
SUBJ: Chanhassen Recreation Center Gym Schedule
As I become more familiar with the operations of the Chanhassen Recreation Center, I see areas
that could use some restructuring to better meet the needs of the customer.
One area that needed improvement was the gym schedule. I have created a new chart format
with all gym hours designated to a program or rental. My goal is to produce a gym schedule four
times a year on designated dates that would continue from year to year. This would'provide
consistency to both the Recreation Center and the customer. Communication between Jerry and
myself will continue to ensure that Jerry's programs/leagues receive scheduling priority over
non -park and recreation programs.
To address the demand of community athletics, I have taken the following approach: "X" many
hours will appear on every gym schedule and will be designated for community athletics. To
date, one athletic association does not have priority over another in reserving the gym. At the
appropriate time, a letter stating a meeting date will be sent to the community athletic
associations. This will provide the users with dates and times that the gym will be available to
reserve. It is at this meeting that the users can reserve gym time.
I have attached a copy of the new gym schedule from January 6 - February 28.
PC: Jerry Ruegemer, Recreation Supervisor
CRC Facility Supervisors
g:\park \patty \CRCGymScheduleMemo
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
FROM: Patty Dexter, Recreation Superviso - fir
DATE: January 2, 1997
SUBJ: Monthly Revenue/Expenditure Report-- Chanhassen Recreation Center
The November revenue and expenditure figures are in for the Chanhassen Recreation Center.
November proved to be the best month yet with $16,240 in revenue generated. The majority of
the revenue came from exercise ($5,689), dance ($4,705), and rentals ($3,668).
Attached are the following three charts:
• Revenue /expenditure comparison;
• Revenue chart by category
• Revenue /expenditure report (itemized by account).
The revenue goal for 1996 is $117,000. To meet this, our revenue goal is $11,100 for December.
If we include the value of in -kind rentals ($12,129.38 from January- November), the goal has
been met.
A 1996 yearend report will be compiled upon receipt of final 1996 revenue and expenditure
figures from Pam Snell. I expect to complete this report by mid - March.
g: \park \patty\rec.ctr\novrpt.doc
Chanhassen Recreation Center
Revenue /Expenditure (O & M) Comparison
250,000.00
225,000.00
200,000.00
175,000.00
150,000.00
125,000.00
100,000.00
75,000.00
50,000.00
25,000.00
0.00
To meet the 50% goal, $11,100 in revenue needs to be generated in December. If in-
kind rentals are factored into the equation, the goal has been met.
0 & M = Operating and Maintenance
Revenue thru O&M Projected Revenue plus
November Expenditures 1996 O & M In -Kind
thru Expenditures Rentals
November
Revenue /Expenditure
$60,000.00
$50,000.00
$40,000.00
d
$30,000.00
CD
X
$20,000.00
$10,000.00
Recreation Dance Exercise Sports -- In -Kind Sports -- Programs- Programs- Special Child Care
Center 401 402 Youth 403 Rentals Adults -Youth - Adults Events 411
Rentals 404 408 409 410
000 Programs
Rev Acct. #
3631.101.000.000
3631.101.000.401
3631.101.000.402
3631.101.000.403
3631.101.000.404
3631.101.000.408
3631.101.000.409
3631.101.000.410
3631.101.000.411
Expend. Acct #
4010 -
4011-
4020-
4030-
4040-
4041-
4050-
4110-
4120-
4130-
4150-
4210-
4240-
4250-
4300-
4310-
4320-
4330-
4340-
4350-
4360-
4370-
4375-
4410-
4510-
4530-
4590-
Total
January
Revenue
Expense
0.00
7,249.37
0.00
0.00
0.00
1,216.75
0.00
729.42
0.00
0.00
0.00
1,625.00
0.00
0.00
0.00
55.60
0.00
0.00
893.99
122.08
0.00
279.36
0.00
0.00
289.95
0.00
0.00
0.00
270.24
106.33
402.00
456.82
261.29
376.40
32.00
32.00
1,727.45
736.00
0.00
591.96
13.94
24.95
0.00
656.65
73.23
835.49
242.67
295.77
0.00
0.00
0.00
0.00
0.00
4.12
0.00
15,394.07
February
Revenue
Expense
0.00
8,252.37
0.00
0.00
0.00
810.25
0.00
1,013.31
0.00
173.45
0.00
0.00
0.00
0.00
0.00
12.10
0.00
11.49
893.99
854.38
0.00
11.53
0.00
0.00
289.95
0.00
0.00
0.00
270.24
2,239.10
402.00
484.46
261.29
359.33
32.00
32.00
1,727.45
1,149.80
0.00
683.84
13.94
0.00
0.00
16.11
73.23
0.00
242.67
243.43
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16,346.95
March
Revenue
Expense
0.00
14,135.11
0.00
0.00
0.00
2,041.62
0.00
1,788.40
0.00
176.77
0.00
0.00
0.00
0.00
0.00
491.13
0.00
0.00
893.99
0.00
0.00
289.95
0.00
270.24
402.00
261.29
32.00
1,727.45
0.00
13.94
0.00
73.23
242.67
0.00
0.00
0.00
0.00
22,839.79
Revenue
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0
91
April
Expense
0 11,148.48
0 0.00
0 934.00
0 1,327.44
0 346.13
0 0.00
0 0.00
0 705.73
9
2,177.02
345.52
190.20
0.00
168.95
0.00
1,477.75
295.32
229.87
64.00
683.97
0.00
140.78
383.30
0.00
242.67
125.38
112.33
0.00
21,098.84
Ma
Revenue
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
m
Page 1
Recreation Center
Revenue & Expenditure Report
Date Submitted:
ly
September
June
July
Revenue
August
Expense
Revenue
Expense
Revenue
Expense
Revenue
Expense
11,868.79
0.00
10,730.00
0.00
10,116.10
16,579.99
14,559.38
1,112.25
0.00
0.00
0.00
0.00
7,113.67
0.00
0.00
0.00
1,379.00
0.00
1,364.04
37,724.75
2,286.41
892.46
0.00
1,293.48
0.00
1,226.73
5,026.50
1,842.61
458.04
0.00
205.58
0.00
205.58
1,428.50
193.00
0.00
0.00
0.00
0.00
0.00
15,817.25
0.00
0.00
0.00
0.00
0.00
0.00
450.50
0.00
556.27
0.00
96.06
0.00
42.33
1,818.50
674.08
377.12
0.00
327.17
0.00
6,257.86
595.75
602.37
318.88
0.00
226.44
335.13
270.06
23.87
0.00
0.00
82.24
0.00
0.00
0.00
0.00
0.00
0.00
4.25
45.69
0.00
68.90
87.16
0.00
0.00
0.00
0.00
0.00
0.00
1,059.72
0.00
114.21
367.57
0.00
338.59
360.64
321.12
331.07
150.48
46.86
0.00
125.86
39.21
0.00
192.49
37.33
0.00
0.00
165.99
27.92
0.00
12.78
0.00
0.00
11,988.73
255.90
0.00
42,569.41
0.00
0.00
0.00
0.00
59.28
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
11.72
285.27
242.67
242.67
242.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
19.98
0.00
200.00
0.00
0.00
17,469.66
0.00
15,490.91
0.00
20,479.13
86,555.41
21,663.85
ly
September
October
Nove
Revenue
Expense
Revenue
Expense
Revenue
3,616.35
12,949.20
1,697.00
- 84,437.79
2,590.75
1,517.55
0.00
612.00
0.00
4,852.00
5,434.00
783.35
3,648.00
98,065.50
5,343.95
5.00
982.72
1,262.00
1,482.30
1,309.00
7.50
193.00
72.00
193.00
294.00
911.83
0.00
119.00
0.00
159.00
40.00
0.00
30.00
0.00
10.00
0.00
308.38
116.44
100.00
456.50
201.53
350.50
267.35
326.50
25.45
377.77
.
0.00
0.00
0.00
46.54
0.00
297.50
0.00
0.00
0.00
2,112.08
332.76
600.66
19.22
22,720.87
0.00
0.00
45.69
68.90
0.00
0.00
80.40
0.00
0.00
0.00
696.62
468.72
242.67
189.57
125.86
0.00
37.33
0.00
0.00
0.00
11,988.73
17,024.18
7,790.50
42,569.41
14,985.20
Page 2
mber December
Refunds
Revenue
Expense
Expense Revenue Expense
To Date
1,448.00
0.00
25,561.79
16,010.51
1,448.00
0.00
13,948.22
1,448.00
11,185.29
0.00
52,496.20
120,703.56
1,500.74
0.00
3,740.25
14,589.23
6.29
0.00
308.50
2,150.84
0.00
0.00
6,477.08
1,625.00
0.00
0.00
220.50
0.00
106.94
0.00
1,476.00
3,322.66
0.00
0.00
1,735.75
10,668.75
104.03
3,967.45
0.00
587.20
0.00
46.54
17.57
943.38
0.00
0.00
0.00
7,962.00
375.67
4,299.11
130.15
24,333.68
0.00
518.48
477.18
7,158.28
29.00
1,304.80
34.97
354.32
0.00
1,056.06
451.19
2,616.63
264.06
2,794.43
809.21
1,097.73
153.90
578.36
0.00
200.00
18,542.19 0.00 0.00
0.00
105,964.29
230,341.12
Page 3
�7 XV
COLONIAL CHURCH at HERITAGE SQUARE
Friends in the Family of Faith
7801 Great Plains Blvd. - Chanhassen, MN 55317 - (612) 949 -0570
The Rev. Cynthia L.J. Shepherd, Pastor
Christmas Morning, 1996 / / //, I e — Aso w0 Z. /el `6
Mike Wegler
6630 Mohawk Drive
Chanhassen, MN 55317i�� ;5
Dear Mike,
Merry Christmas and Thank You! CG
Last night, when I called you about our parking lot situation, you could have said, "It's
Christmas Eve -- It's not my job -- It's someone else's responsibility." Instead you
graciously came right over and plowed us out yourself -- at 9:45 pm on Christmas Eve!
We have you to thank for a beautiful evening. Over 100 people came to the service
which we had been working on for weeks. If you hadn't plowed our parking lot, many
people wouldn't have been able to even get there due to the dangerously low
temperatures and the need to walk a few blocks because of all the snow. As it was,
many were able to park close by, worship and experience a special evening.
>0
Thank you for your kindness.
God Bless You and erry Christmas,
Phil and Cindy Shepherd
Colonial Church at Heritage Square
copy to: Don Ch;miel
�L u�''2 .
Member Church of the National Association of Congregational Christian Churches
An Evangelical Christian Fellowship
, cz, S
cl-
VV- ko AA-C 0 (,J-, u.f
/ n
p r (�lQ�,.,.�
CAI 47pvtL
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Pr in
J AI � J
DATE: December 16, 1996
TO: Community Leaders Group
FROM: Greg Shank, Dist. 112 Community Education /r0
RE: January Training Session on Funding
_
At our November 1, 1996 Community Leaders Meeting it was decided to conduct
an informational session on Funding, Taxes and the Tax Projection Project for
elected and positional leaders in the eastern Carver County communities serving
District 112. The planning group has suggested a change in the original date to
a later time. The following is the proposed date, format and agenda:
Date: Saturday, January 25, 1997
Time: 8:00 a.m. - 12:00 noon
Location: Chaska High School (tentative)
Agenda
1. Welcome, Introductions and Background Work - Dave Clough
of Community Leaders Group
2. Overview of Funding and Property Taxes - Dick Stoltz
Panel: Carver County - Dick Stoltz
Cities - Dave Pokorney
Dist. 112 - Dave Peterson
3. Joint Financial Projection Project
- a. Background; Process
b. Current Projections
- Dave Pokorney
- David MacGillivray, Springsted
4. Questions
Please review and contact Greg Shank at 368 -3680 no later than January 2,
1997 with input regarding date, time, location or agenda.
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
December 16, 1996
Mr. Earl Erickson, President
Chanhassen Lions
6341 Minnewashta Woods Drive
Excelsior, MN 55331
Dear Earl:
Happy Holidays! I would like to update the Chanhassen Lions on our ongoing cooperative
projects.
Lions Field - Lake Ann Park
The City Council awarded the contract for lighting ballfields #4 and #5 on September 23.
Electrical Installation and Maintenance of Maple Plain is the contractor. Excessively wet
field conditions this fall forced them to wait until freeze up before commencing work. All
underground conduit is now in place. Footings for the light towers are being augured and
poured. Work will continue into January and February with light poles being delivered and
erected and wiring completed. Spectator seating improvements will be completed next
spring.
I will have design alternatives for the Lions Field Dedication Monument prepared after the
first of the year. Please let me know if I can be scheduled on a future meeting agenda to
present these alternatives. Upon selection of a monument by the Lions, I will coordinate its
delivery and installation. The monument sign will then await unveiling until the dedication
of the field this spring.
Lions Playground - Chanhassen Recreation Center
As you know, this is a two -part project. Approximately $25,000 worth of landscaping
improvements need to be completed prior to installation of the playground apparatus. The
landscaping is a City project, (see attached bidform). We solicited bids for this work late
Chanhassen Lions
12/17/96
Page 2
this fall. The proposals received were unacceptable and thus rejected. The work will be re-
bid in February or March.
The second phase of this project is the selection, ordering, and installation of the "Lions"
Playground Apparatus. I will contact Lions Ed Ginsbach and Lowell Vetter in January to
initiate the selection process. I have enclosed a timetable for both the Lake Ann Park and
Chanhassen Recreation Center projects.
Earl, I hope your presidency has progressed smoothly. The City of Chanhassen looks
forward to a continued partnership with the Chanhassen Lions.
Warmest regards in this holiday season.
Sincerely,
Todd Hoffman, CLP
Park and Recreation Director
TH:ns
c: ,/ Mayor and City Council
Park and Recreation Commission
Don Ashworth, City Manager
Mr. Lowell Vetter
Mr. Ed Ginsbach
g:)pukkhllionshr 12.12
LIONS FIELD
LAKE ANN COMMUNITY PARK
PROJECT SCHEDULE
Sept. 23
1996
- City Council Awards Contract
Dec.
1996
- Underground Conduit Placed, Light Tower Footings
Constructed
Jan_
1997
- Wire Distribution System
Feb/March
1997
- Set Poles and Illuminaries
April
1997
- Test Systems
May
1997
- Dedication of "Lions" Field
BUDGET
98,000 Chanhassen Lions Club
2,000 Chanhassen American Legion
107,000 City of Chanhassen
207,000 Total Project
'Lions paid 24,000 on June 28, 1996, 24,000 due on or before June 28, 1997, 24,000 due
on or before June 28, 1998, 26,000 due on or before June 28, 1999.
I:1a ;".. xP161 mil,
150,000
18,000
6,800
5,500
3,000
2,000
2,000
1,500
18.200
207,000
Lights
Design and Engineering
Monument Sign
Retaining Walls
Bleachers
Landscaping
Grading
Asphalt
Contingency
g.\park\thUionsfldschedule
BUDGET
*26,000 Chanhassen Lions Club
26,000 City of Chanhassen
52,000 Total Project
*11,000 contributed in 1995 plus 15,000 contributed in 1996.
BREAKDOWN
24,000 Lions Playground Apparatus
24,000 Landscaping and Sitework
4,000 Contingency
52,000
g.)pwk'Vb\1ionsplygmdsched
LIONS PLAYGROUND
CHANHASSEN RECREATION CENTER
PROJECT SCHEDULE
January/February
1997
Order Lions Playground Apparatus
February/March
1997
Bid Landscape Work
April/May
1997
Complete Landscaping and Sitework
May
1997
Install Playground Apparatus
June
1997
Dedication of Lions Playground
BUDGET
*26,000 Chanhassen Lions Club
26,000 City of Chanhassen
52,000 Total Project
*11,000 contributed in 1995 plus 15,000 contributed in 1996.
BREAKDOWN
24,000 Lions Playground Apparatus
24,000 Landscaping and Sitework
4,000 Contingency
52,000
g.)pwk'Vb\1ionsplygmdsched
SITE/LANDSCAPE BID FORM
Chanhassen Recreation Center Play Area Chanhassen, MN
'The nndetsigrrA as bidder,
proposes
and agrees
to furnish all labor, materials,
equipment and supplies to completely construct the site and landscaping for Chanhassen
Recreation Center Play
Area. Chanhassen, MN, as listed in this form and in accordance with the plans and specifications prepared
for the work by Hoisington Koegler Group for the following unit and lump sum prices.
NO rl'EM
QTY
UNIT
$ UNIT
$ AMOUNT
1 Modular Block Retaining Wall
580
F.F.
2 4' Colored Concrete Patio w/Sand Base
360
S.F.
S Scoring Pattern
3 4" Concrete Walls w /sand Base
1285
S.F.
21/2' Scoring Pattern
4 Relocate 2.5" cal.Crabapple trees on site
5
EA.
S Sodding and providing and spreading 4" of Topsoil
775
S.Y.
b Planting Bed Soil Mix
1 l
C.Y.
7 Lower Catch Basin
1
L.S.
9 Remove Excess Subgrade from Site
30
C.Y.
9 Grading/Excavating
1
L.S.
10 2" class 160PVC Sleeving under sidewalk
21
L.F.
11 6 Wood Bench
(NIC)
3
EA.
$
$
12 4'x4 Picnic Table
(NIC)
3
EA.
S
$ -
13 Wood Mulch
(MC)
5
C.Y.
S
S
14 Perennials
(NIC)
a. Andropogon gerardi
#1 Potted
22
EA
S
S
Big Bluestem
b. Andropogon scoparious
#1 Potted
13
EA
$
$
Little Bluestem
e. Echinacea purpurea Bright Star'
#1 Potted
37
EA
S
$
Purple Coneflower
A Helenium autumnale
#1 Potted
29
EA
$
$
Common Sneezeweed
e. Rudbeckia fulgida 'Goldsturm'
#1 Potted
20
EA
$
$
Black -eyed Susan
C Sedum Spectabile 'Autumn Joy'
#1 Potted
37
EA
$
S
Autumn Joy Sedum
Z. Sporobolus heteralepis
#1 Potted
14
EA
$
S
Prairie Dropseed
b. Tradescanda virginiana
#1 Potted
16
EA
$
S
Spiderwort
L Liatrisspicata
#1 Potted
11
EA
$
$
Kobold Liatris
j. Daffodil
#1 Potted
400
EA
$
$
King Alfred Daffodil
15 Shrubs
(MC)
a. Spiraea japonica Anthony Waterer'
#5 Potted
10
EA
S
S
Anthony Waterer Spirea
Page P -1
TOTAL S
Proposal Form
CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739 f
MEMORANDUM
TO: Chanhassen Fire Lieutenant Greg Hayes
FROM: Scott Harr, Public Safety Director /, F , =. M° L4
DATE: November 25, 1996 c -
SUBJ: Commendation
Greg,
I am very proud of the attached letter of commendation for your efforts in performing CPR on a flight.
Your action speaks to your willingness to help, and the level of EMT training you have voluntarily
sought to achieve, which the City of Chanhassen benefits from as well. On behalf of the City of
Chanhassen, you are to be commended for your efforts on this flight. Nice job, Greg!
SH:cd
PC: Don Ashworth, City Manager
Public Safety Commission
Fire Chief Jim McMahon
g: \safety\sh \gh
NORTHWEST
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C6590
Nw Airlines. III(.
5101 \or1111% Drier
tit. Paul 1I\ 5:f1I1 -30t31
November 6, 1996
Mr. Greg Hayes
6881 Red Wing Lane
Chanhassen MN 55317
Dear Mr. Hayes:
Thank you for your recent call.
As requested, I have enclosed the letter from Northwest
Airlines Captain Gene L. Peterson which was sent to our Senior
Vice President of Communication, Advertising and Human
Resources, Chris Clouser.
Mr. Hayes, we thank you once again for your valiance and hope
to welcome you on board in the future.
Sincerely,
I �- Ly " nc 4---/
B
Kelly L. Brenna
Supervisor, Customer Relations
enclosure
Reference Number: 372116
J
I.
Go L. F W%= Soti MT Mdgarr+ove Rasa
Noted, NX 333644
To: Chris Clouser
From: Gen�erson
Date: October 16, 1996
Subject: Passenger Medical Crisis
Dear C s: ��` r• � �
Enroute from SFO -MS?, redeye flight 928, a passenger suffered what
appeared to be a serious heart attack.
A young man on board with EMT training volunteered to help. Gallantly he
performed CPR with the assistance of our flight attendants for nearly 30
minutes until we were able to make an emergency landing in Denver.
Having first hand experience with CPR I know how physically exhausting
this event was. His efforts were unselfish and courageous.
My understanding is the Denver medical examiner pronounced the
passenger dead, after being removed from the aircraft. Despite the somber
outcome, with this volunteers efforts the passenger was given the best
chance to survive the ordeal.
The volunteer passenger's name is Mr. Greg Hayes, a member of the
Chanhassen, MN Fire and rescue squad. I personally thanked him for his
efforts and i intended to contact his chief and relate his actions.
I thought it might be appropriate, if you agree, that Mr. Hayes receive some
letter of commendation or other gratuitous thanks from NWA. His complete
name and address is:
Greg Hayes
6881 Red Wing Lane
Chanhassen, MN 55317
I
Additionally, the city of Denver/ airport personnel, employees of American
west and United, Denver Airport Fire and Rescue, and Denver's helicopter
dispatched paramedics provided impassive response to our needs. Our
operations in Denver is not staffed in those wee hours of the morning.
Everyone's professionalism, made it possible for us to continue to MSP with
as little as possible disruption to our other passengers.
I will make efforts through flight operations and the Denver station to thank
those people. And of course the Professional response by my fellow crew
members will be acknowledged as well.
'Mank You,
Captain Gene L. Peterson
5 �
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TOTAL P.