1d. 1997 Vehicles & Equipment: Authorize Preparation of Specs and Receipt of Bids.CITY OF 1-d'
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937 -1900 • FAX (612) 937 -5739
MEMORANDUM
TO: Charles Folch, City Engineer/Public Works Director
FROM: Harold Brose, Equipment Superintendent "V, i
DATE: January 15, 1997
SUBJECT: Authorization to Write Specifications and to Receive Bids for the Purchase of 1997
Vehicles and Equipment.
1. Dump truck with plow, wing and sander. $ 105,000.00
Replace 1980 dump truck #102. The old track ould become an emergency
back - up plow unit and would be used for 1&sh %hipping and pulling the
tandem axle trailer. FF
2. Plow and wing for John Deere loader: AP7 $ 28,000.00
Loader and plow would be used for additional plow"l-koute to be added in 1997.
Loader would also be used for wmging back snow a er heavy snowfalls.
3. Park 4x4 pickup with plow A " $ 27,000.00
Replace # 405, 1982 pickup J nth major corrosion xK
t
4. Park tractor: $ 31,000.00
Additional tracecforsppc�d landscaping. A
broom for hoekav (rinkmaint nue- tn&taUed in_the_ future.
5. Park dozer: $ 50,000.00
Used for park development prof Ind n jor mainte anoe� =Over
$10,000 a year has been spent each year ` re a1 fnr l ie past three years.
Dozer can also be used in winter to make �� la snow pile from snow that is
94 M
hauled. This would be a two year purcha ` the balance of $50,000.00 to
be paid in 1998.
6. Utility 4x4 pickup: $ 24,000.00
Truck # 303 with 100,000 miles does not have rust damage and would be
transferred to the Park Department for pulling lawnmower trailers in summer.
Charles Fotch
January 15, 1997
Page 2
7. Utility 4x4 one -ton truck with box, plow and sander: $ 50,000.00
This track would be used to plow and sand wells and lift stations that have
narrow driveways and need 4 -wheel drive. In the summer it would pull the
bobcat and trailer and be able to haul the extra fill from repairing water valves
and manholes.
8. Utility bobcat with backhoe, snowblower and trailer: $ 40,000.00
Bobcat would be used for repairing water valve, manholes and landscaping after
watermain breaks. In winter it would be used for snow removal at wells and lift
stations and by the Park Department on sidewalks and trails with the snowblower.
9. Public Safety -Fire Marshal, Blazer /Suburban: $ 38,000.00
This vehicle would be used for inspections etc. by the Fire Marshal and existing
1989 Blazer would be used by the additional inspector.
10. Rescue truck: $ 100,000.00
Replace existing 1984 rescue truck #218 as per schedule.
Total:
$ 493.000.00
We would like to write specifications and to receive bids and quotes at this time for the above
vehicles and equipment. Hopefully, award of bids would be in late February or early March for most
of the vehicles and equipmment. Delivery on most of these units will take from three to six months.
It is necessary to purchase these items as soon as possible to be able to use the equipment for work
needed this summer and to be ready for the fall snowplow season.
DIRECTOR OF PUBLIC WORKS RECOMMENDATION
The .. above List of- vehicles -and equipment was previously discussed and included with the - approved 1997
budget. It is recommended that the City Council authorize the advertisement for bids for the acquisition
of the above -listed vehicles and equipment.
Foy''? CITY OF CHANHASSEN
1997 BUDGET
Commentary
Internal Service Fund - Vehicle /Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which long range capital purchases
could be monitored and planned; 2) to provide a "control center' for purchase /maintenance /usage of vehicles
and equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major
purchases occurring (or not occurring) in any one year. During any five year period, since origination of this
fund, costs have approximated 2% of the valuation of property within the community (the relationship between
property sewered, streets/utilities, and equipment necessary for property /public improvements served is highly
predictable). The City completes a debt analysis study each year to insure that the debt structure of this fund
stays within the 2 mill guideline and that overall debt stays within 8 mills.
Estimated 1996 Expenditures:
Dump Truck with Plow, Wing and Sander - Replace Unit #103
94,000
Street 4x4 Pickup with Plow
25,000
Utility 44 Pickup
22,000
Park 4x4 Pickup - Replace #104
22,000
Public Safety 4x4 Pickup - #603
20,000
Public Safety Director - Sedan #702
22,000
Planning Department - Sedan
20.000
Vehicle Sub -total
225,000
Crack Sealer
15,000
Blacktop Milling Machine
13,000
15' Rotary Self- propelled Mower
58,000
72° Rotary Self- propelled Mower
16,000
Water Truck
53,000
Front End Loader
12 0,000
Other Equipment Sub -total
275,000
Water Tanker 200,000
TOTAL 700,000
Estimated 1997 Expenditures:
Dump Truck with Plow, Wing and Sander
105,000
Plow and Wing for John Deer Loader
28,000
Self- propelled Blacktop Paver
85.000
Park 4x4 Pickup with Plow - Replace Unit #405,1982)
27,000
Park Tractor
31,000
Park Dozer
110,000
Utility 44 Pickup - Replace Unit #303, 1989)
24,000
Utility 4x4 One -ton Truck with Box, Plow and Sander
50,000
Utility Bobcat with Backhoe, Snowblower and Trailer
40,000
Public Safety - Fire Marshal: Blazer /Suburban
38,000
Rescue Truck
100,000
TOTAL 638,000